Major Responsibilities I. Statistical surveys Survey system and statistical surveys

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1 Major Responsibilities The Statistics and Information Department is responsible for the planning, implementing and analyzing various statistics on health, social welfare, employment, wages/working hours etc., which are required for the business of Ministry of Health, Labour and Welfare. The planning and development of information systems to deploy IT oriented business in the Ministry is also part of its work. I. Statistical surveys With rapid changes in the environment surrounding our society and the economy necessitating us to respond effectively to the changing times and meet new needs, the revised Statistics Act, which was promulgated in 2007 and came into full effect on April 1, 2009, aims to transform statistics for the administration into statistics as an information infrastructure for society. For development of sound policies, moreover, it is essential that discussions are carried out based on statistics. The Statistics and Information Department, which conducts large-scale national surveys on demographics, healthcare, social welfare, employment, and wages and other surveys, has a major role in the policymaking process of the Ministry of Health, Labour and Welfare. At the same time, the statistics are published to the general public and made widely available for use in various fields. Survey system and statistical surveys The Statistics and Information Department carries out some 40 statistical surveys under its jurisdiction. The main surveys are shown below, categorized according to the lines of survey. Based on the definitions of the Statistics Act, the surveys can also be categorized into Fundamental Statistics and General Statistics.

2 Subject of survey (Respondents) Enumerators Enumerators Enumerators Public health center Social welfare office Labour policy office Public employment security office Labour standards inspection office (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) Health statistics division Social welfare statistics division Prefecture (city, special ward), etc. Statistics division Labour relations Prefecture division Government s local branches, bureaus, and departments (prefectural labour bureaus) Ministry of Health, Labour and Welfare 1. Survey of Medical Institutions (dynamic survey), Report on Public Health Administration and Services 2. Vital Statistics, Survey of Medical Institutions (static survey), Patient Survey, Report on Regional Public Health Services and Health Promotion Services, Survey of Physicians, Dentists and Pharmacists, Hospital Report 3. Comprehensive Survey of Living Conditions (household questionnaire, health questionnaire, long-term care questionnaire), Patient's Behavior Survey 4. Comprehensive Survey of Living Conditions (income questionnaire, savings questionnaire) 5. Report on Social Welfare Administration and Services 6. Labour Survey (Survey on Type I Establishments with 30 employees or over) 7. Labour Survey (Survey on Type II Establishments with 5-29 employees, Special Survey: Establishments with 1-4 employees) 8. General Survey on Labour Relations 9. Survey on Labour Disputes 10. Survey on Employment Trends 11. Basic Survey on Wage Structure 12. Survey of Social Welfare Institutions (Questionnaire of Social Welfare Institution, Questionnaire of Establishment), Survey of Long-term Care Benefit Expenditures, Survey of Institutions and Establishments for Long-term Care, Survey of Medical Care Activities in Public Health Insurance, Longitudinal Survey of Babies in 21st Century, Longitudinal Survey of Adults in 21st Century, Longitudinal Survey of Middle and Elderly Persons, Survey on Employment Structure (Survey on Employment of Young People), Survey on Labour Economy Trend, Survey on Wage Increase, General Survey on Working Conditions, Survey on Industrial Accidents

3 Fundamental Statistics Demographics Healthcare Vital Statistics Title Description Frequency Survey of Medical Institutions Patient Survey Survey on births, deaths, fetal deaths, marriages, and divorces by sex, age, region, etc. Survey on the distribution and healthcare functions of hospitals, medical clinics, and dental clinics in Japan Survey on the number of patients examined or treated at medical institutions, names of diseases and injuries, hospitalization, and methods of payment of healthcare expenses (dynamic survey), Triennial(static survey) Triennial Social welfare Comprehensive Survey of Living Conditions General household survey on health, medical care, welfare, pension, income, and other basic questions related to living conditions Employment Wages Labour Survey Basic Survey on Wage Structure Survey on the number of regular employees, cash earnings, hours worked, etc. taken monthly for establishments employing five or more regular employees and in July each year for establishments employing one to four employees Survey on the wages of workers employed in major industries by type of employment, work, occupation, sex, age, school career, length of service, etc.

4 General Statistics Demographics Healthcare Social welfare Life Tables Title Description Frequency Patient's Behavior Survey Hospital Report Survey of Physicians, Dentists and Pharmacists Report on Public Health Administration and Services Report on Regional Public Health Services and Health Promotion Services Estimates of National Medical Care Expenditure Survey of Medical Care Activities in Public Health Insurance Survey of Social Welfare Institutions Report on Social Welfare Administration and Services Survey of Institutions and Establishments for Long-term Care Survey of Long-term Care Benefit Expenditures Life Tables show life expectancies calculated based on the mortality conditions of a given year. Survey on patients' use of medical institutions, level of satisfaction with medical services, and awareness and behavior related to medical services Report on patients' use of hospitals and clinics with beds for long-term care and on hospital employees Survey on the practice and distribution of physicians, dentists, and pharmacists in Japan Report on administrative performance related to health policies, healthcare, environmental health, pharmaceutical affairs, and maternity protection in prefectures, designated cities, and core cities Report on the performance of healthcare projects designed to maintain and improve local people s health, categorized by project manager Estimates of expenditures for treatment of diseases and injuries at medical institutions Survey on Act of medical care, dispensing and administration of drugs based on the health insurance claims for medical care and dispensing, submitted to Japan Health Insurance Association-managed health insurance, association-managed health insurance, national health insurance and medical care system for elderly in the latter stage of life Survey on the number of social welfare institutions, number of residents and employees in social welfare institutions, etc. Report on administrative performance related to public assictance, welfare for the physically disabled, the elderly, and children, etc. in prefectures, designated cities, and core cities Survey on the arrangements for providing long-term care, the services provided, etc. of facilities covered by long-term care insurance, in-home service providers, and care management service providers Survey on long-term care expenditures covered by long-term care insurance (Abridged Life Tables), Quinquennial(Complete Life Tables) Triennial Biennial, Biennial (practicing health workforce)

5 (Social welfare) Employment Wages Title Description Frequency Longitudinal Survey of Babies in 21st Century Longitudinal Survey of Adults in 21st Century Longitudinal Survey of Middle and Elderly Persons Survey on Labour Economy Trend Survey on Employment Structure Survey on Employment Trends Survey on Wage Increase General Survey on Working Conditions General Survey on Labour Relations Continuous survey on the process of growth and development of children born in the early 21st century Continuous survey on the marriage, childbirth, employment, etc., of men and women nationwide aged 20 to 34 (as of the end of October 2002) and their spouses and on secular changes in their awareness Continuous survey on the process of change in the health, employment, and social activities of men and women nationwide aged 50 to 59 (as of the end of October 2005), including the baby boomers, and on the changes in their awareness Survey on the effect of changing economic conditions, labour supply and demand, etc. on companies' employment, working hours, wages, etc. and on companies' measures against those changes Survey on a specific topic determined each year in relation to employment structure Survey on the employed labour force in industries, size of enterprises, occupation, and regional turnovers, etc., based on data on employment and separation of workers at business establishments Survey on the amount and ratio of revised wages, the method used in revising wages, and the structure of wage revision, as well as on negotiations for wage revision General survey on the wage system, working hours system, labour costs, welfare facilities and system, retirement allowance system, and mandatory retirement age system of enterprises in major industries Comprised of the Basic Survey on Labour Unions to grasp the number of labour unions and members, etc., and General Survey which is conducted on a different topic determined each year Quarterly Semiannual Survey on Industrial Accidents Special Survey on Industrial Safety and Health Survey on Labour Disputes Survey on the annual occurrence of industrial accidents in major industries by size of establishment and severity of accidents Survey on a specific topic determined each year related to industrial safety and health Survey on employees affected by or involved in labour disputes, working days lost, demands, etc.

6 II. Promoting informatization of administration We provide technical support to general adjustments that affect administrative information, the planning and development of information systems, and the maintenance of a certain information security level at the Ministry of Health, Labour and Welfare (MHLW) for efficient and simple administration and improvements in administrative service for people using information technology (IT). To be concrete, we started using the MHLW s Integrated Network in April 2008 for the integration and unified operational management of the MHLW s conventional wide-area networks. Besides, we utilize interagency networks (the Kasumigaseki WAN and LGWAN), thus reinforcing information linkage with other ministerial administrative agencies and local public entities (see figure below). Moreover, we are implementing various measures to reduce the burden on people and improve government services for people through the informatization of administration. For example, except for some procedures that require applicants to visit governmental offices, we are making efforts towards ease of making most online applications and notifications necessary for people s daily lives, such as social insurance and labor insurance applications and notifications, though the e-government portal site (e-gov) electrically. In addition, we use the MHLW s website ( to provide important information, such as information on countermeasures against new-type influenza, matters closely connected to people s daily lives. Presently, as a PMO *1 under the supervision of the CIO *2 and with the assistance and advice of deputy CIOs, we are conducting a comprehensive review of the ministry s major operations and systems (see the table below) for the optimization of work and systems presently installed and used separately. By coordinating this project with our effort to promote the use of online applications described above, we are working on the improvement of efficiency, speed, and accuracy of administrative operations and services through the use of IT. *1. PMO stands for Program Management Office and refers to a ministerial comprehensive administrative organization. *2. CIO stands for Chief Information Officer and refers to a ministerial information administrator. In the case of the MHLW, the Director-General of the Secretariat acts as CIO. Table. Operations and Systems Subject to Optimization (as of July 2010) Category Operation/System Ministry of Health, Labour and welfare s independent operations and systems Large-scale operations and systems Other operations and systems Ministries and agencies common operations and systems Social insurance operations Operations related to employment security administration Operations related to labour insurance and collection of labour insurance premiums Operations related to payment of workers compensation insurance benefits Operations related to labour standards inspection and industrial safety and health The Wide-area Information-exchange System for MHLW (WISH) Operations for the management of the National Peace Memorial Halls for the Atomic Bomb Victims Operations related to equal employment opportunities Operations of the Cancer Information Center MHLW s networks (common systems) Operations related to notification of imports of foods, etc. (operations related to exports and imports and harbor and airport procedures) Quarantine operations (operations related to exports and imports and harbor and airport procedures)

7 People, companies, etc. Internet e-gov * One-stop government site operated by the Ministry of Internal Affairs and Communications MHLW Internet System An Internet-based information network system for exchange of information among the Ministry of Health, Labour and Welfare, people, companies, etc., and for providing information through the ministry s website MHLW Network System An information network system providing services, electronic bulletin boards, etc. for in-house computers, with one computer supplied to each staff member MHLW Electronic Application and Notification System A system for processing the portion of applications, notifications, etc. made by people, companies, etc. through the one-stop e-government portal site (e-gov) on the Internet that is related to the Ministry of Health, Labour and Welfare Ministry A Ministry of Health, Labour and Welfare Integrated Network Ministry B Kasumigaseki WAN Shared use of the system with other ministries and agencies Institutions and facilities Local branch offices External bureaus Ministry C. Local Government Wide Area Network (LGWAN) Local governments, etc. As of September 2010

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