RFB for Local Telephone Service, Long Distance, WATS (800#), Calling Cards & Conference Calls

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1 RFB for Local Telephone Service, Long Distance, WATS (800#), Calling Cards & Conference Calls The Mississippi Bend Area Education Agency is seeking bids for local telephone service, long distance telephone service, WATS line, calling cards and conference calling. We use an average of approximately 1,300 minutes of long distance time per month. We are seeking bids for a five (5) year contract. The long distance service we are seeking must include flat rate long distance toll charges for Intrastate, and Interstate calls using dedicated connections, conference calling, 1Toll Free Service (800 number) and long distance telephone calling cards. We are an intermediate education agency employing approximately 350 professional staff, about 240 of who are assigned to outlying school districts. This will be a 5-year contract starting on July 1, 2014 and end on June 30, Services will include our sites at the following locations: Bettendorf Office Clinton Office Muscatine Office st Street 1908 North 3 rd Street 1422 Houser Street Bettendorf, Iowa Clinton, Iowa Muscatine, Iowa Main Numbers: (Bettendorf location), (Clinton location), (Muscatine location). All DID numbers and fax lines must also be included. Pricing will include a clause stating that the AEA will benefit from any price reductions over the length of the contract, but the fixed price will remain in effect regardless of any rate increases. Priorities 1. Flat long distance per minute rate (any time, anywhere) 2. Split billing per user per location for LD and calling cards Bid Proposal Document Submission All inquiries concerning this RFB should be submitted in writing via to Jennifer Klindt, or by calling Jennifer at Contact Joe Coon at or by phone at in regards to the bid specifications. The timeline for this proposal is as follows: Because this will be a sealed bid, delivered to the following address: Mississippi Bend Area Education Agency Strategic Management & Evaluation Platform Attention Jennifer Klindt st Street Bettendorf, Iowa Bids must be received before 10:00 a.m. (CDT) on Thursday, January 16, 2014 and the envelope must be marked "Telephone Service Bid". Faxes will not be accepted. Vendors should insure that their bids proposals arrive at the correct location on or before the stated deadline. Late bid proposals or proposals delivered to the incorrect location will not be considered and will automatically be disqualified from further consideration. Service start date will be July 1, 2014.

2 MISSISSIPPI BEND AREA EDUCATION AGENCY RFB for Telephone Services Please print out form, complete and return to: Mississippi Bend Area Education Agency Support Services - c/o Jennifer Klindt st Street, Bettendorf, IA All quotations must address the following questions: Local 1. Cost for a standard POTS (Plain old Telephone Service) 1 FB/B1Business lines with the following: caller ID, call transfer, hunting, call forwarding. Must provide same amount of lines as the below information and expandable up to 20 trunks throughout the length of the contract. 2. A ISDN PRI over fiber with the required DIDs, Caller ID and forwarding capabilities Business Line Houser St Business Line Muscatine Business Line Business Line Business Line (FAX over DID today) Hunting (3) ISDN PRI Delivered over Fiber integrated with Internet st Street 12 Trunks active on the PRI (must be capable to expand up tto 20 trunks) Bettendorf PRIs Main DID number Provide the ISDN PRI with Caller ID and Forwarding DID Blocks , DID: (FAX over DID today) DID: (FAX over DID today) Additional FAX lines may be needed Describe how FAX will work over the fiber fed PRI Business Line N 3rd St Business Line Clinton Business Line Business Line Business Line Business Line (FAX over DID today) Hunting (4)

3 3. Maintenance charge and covered items 4. Maintenance response time 5. Termination cause 6. Cost for additional lines if added within the contract using same end date Total monthly cost $ Long Distance & WATS, Calling Cards and Conference Calling Flat rate (any time, anywhere) for all calls Intrastate rate Interstate rate Toll Free Service Calling cards

4 Do you require a charge for card initiation? If so, what is the amount of that charge per card? Do you require a charge for initiating a call with a calling card? If so, what is the amount of that charge? Do you charge a different rate depending upon where the call originates? If so, please describe. Are there any other charges associated with your calling cards? If so, please describe in detail. We have multiple extensions using a PBX Mitel system and need billing per extension. Can your company provide this service? If so is there any additional equipment and or expenses?

5 Does your company charge for making conference calls? Vendor Information Company Name: Address: City, State, ZIP: Telephone: FAX: Authorized Signature: Print Above Name: Date: E-Rate Compliant: YES NO

Equipment and Services:

Equipment and Services: Equipment and Services: Mississippi Bend Area Education Agency Cell Phone Service Nationwide plan with roaming included Request for Bid 3-Year contract from July 1, 2014-June 30, 2017 Mississippi Bend

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