DHAMPUR SUGAR MILLS LIMITED

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1 DHAMPUR SUGAR MILLS LIMITED DHAMPUR, DISTRICT BIJNOR (U.P.) Tel: , Fax: Website: CIN : L15249UP1933PLC NOTICE TO SHAREHOLDERS Notice is hereby given at e 80 Annual General Meeting of e Company shall be held on Friday, e 11 September, 2015 at e Regiered Office of e Company at Sugar Mill Compound, Dhampur, Dit. Bijnor (U.P.) at 2.00 p.m. to transact e following business:- Ordinary Business: Item No. 1 To receive, consider and adopt e Balance Sheet as at 31 March, 2015 and e Profit & Loss Account of e Company for e year ended 31 March, 2015 togeer wi Board s Report and Auditors Report ereon. Item No. 2 To appoint a director in place of Shri Vijay Kumar Goel, who retires by rotation and being eligible offers himself for reappointment. Item No. 3 To appoint a director in place of Shri Ashok Kumar Goel, who retires by rotation and being eligible offers himself for reappointment. Item No. 4 Re-Appointment of Auditors To consider, and if ought fit, to pass e following resolution as ordinary resolution: RESOLVED at, pursuant to provisions of Section 139, 141 and oer applicable provisions, if any, of e Companies Act, 2013 and Rules made ere under, M/s Mittal Gupta & Company, Chartered Accountants, Kanpur be and are hereby re-appointed as Statutory Auditors of e Company for e financial year to hold office from e conclusion of is meeting to e conclusion of next Annual General Meeting of e Company at a remuneration of `17,00,000/- and applicable taxes and re-imbursement of expenses incurred / to be incurred on actual basis. Special Business Item No. 5 Re- Appointment of Branch Auditors To consider, and if ought fit, to pass e following resolution as ordinary resolution: RESOLVED THAT pursuant to Section 141 and oer applicable provisions, if any, of e Companies Act, 2013, M/s S.S. Koari Mehta & Company, Chartered Accountants, be and are hereby re-appointed as Branch Auditors for conducting audit of accounts relating to DSM Sugar Meerganj, Dit. Bareilly and DSM Sugar, Rajpura, Dit. Sambhal units of e Company for e financial year to hold office from e conclusion of is meeting to e conclusion of next Annual General Meeting of e Company at a remuneration of `7,50,000/- and applicable taxes and re-imbursement of expenses incurred / to be incurred on actual basis. Item No. 6 Payment of Remuneration to e Co Auditor for e Financial Year To consider, and if ought fit, to pass wi e following resolutions as ordinary resolution: RESOLVED at pursuant to e provisions of Section 148 (3) and all oer applicable provisions, if any, of e Companies Act, 2013 ( Act ) and Rules framed ereunder, as amended from time to time and such oer permissions as may be necessary, e members hereby ratify e remuneration of `1,50,000/- and applicable taxes and re-imbursement of expenses incurred / to be incurred on actual basis payable to Shri S.R. Kapur, Co Accountant, Khatauli Dirict-Muzaffarnagar (U.P.) who was reappointed as Co Auditors of e Company for e financial year by e Board of Directors of e Company. RESOLVED FURTHER at e Board of Directors of e Company be and is hereby auorised to do all acts and take all such eps as may be necessary, proper or expedient to give effect to is resolution. Item No. 7 Appointment of Ms Nandita Chaturvedi as an Independent Director To consider, and if ought fit, to pass e following resolution as ordinary resolution: RESOLVED THAT pursuant to e provisions of Sections 149, 150, 152 and oer applicable provisions of Companies Act, 2013 and e rules made ereunder (including any atutory modification (s) or re-enactment ereof for e time being in force ) read wi schedule IV to e Companies Act, 2013, Ms Nandita Chaturvedi, (holding DIN No ) a Non Executive Director of e Company who has submitted a declaration at she meets e criteria for independence as provided in Section 149(6) of e Act and is eligible for appointment, be and is hereby appointed as Independent Director of e Company to hold office for five consecutive years w.e.f 12 November, 2014 upto 11 November, ( 1 )

2 Item No. 8 Invitation and Acceptance of Fixed Deposits from e Members and Public To consider and if ought fit, to pass e following resolution as a Special Resolution:- RESOLVED at pursuant to e provisions of Sections 73, 76 and all oer applicable provisions, if any, of e Companies Act, 2013 ( Act ) and e Companies (Acceptance of Deposits)Rules, 2014, e consent of e members be and is here by accorded to e Board of Directors of e Company to invite and accept fixed deposits from e public and members wiin limits prescribed in e Act and e overall borrowing limits of e Company, as approved by e Members, from time to time. RESOLVED FURTHER at e Board of Directors be and is hereby auorized to finalise e scheme for invitation and acceptance of fixed deposits from e members and e public and to sign and execute deeds, applications, documents and writings at may be required, on behalf of e Company and generally to do all such oer acts, deeds, matters and ings as may be necessary, proper, expedient or incidental for giving effect to is resolution. Item No. 9 Reappointment of Shri V. K. Goel, Chairman and Executive Director of e Company and to fix his remuneration. To consider and if ought fit, to pass e following resolution as a Special Resolution:- RESOLVED THAT pursuant to Sections 149,152,196, 197,198,202 and 203 read wi Schedule V, and oer applicable provisions of e Companies Act, 2013, if any, Shri V.K. Goel, be and is hereby re appointed as Chairman and Executive Director of e Company for a furer period of 3 (Three) years wi effect from 1 April, RESOLVED FURTHER THAT e monly remuneration and perquisites being paid to Shri V.K Goel, Chairman and Executive Director, be and is hereby decided for a period of ree years wi effect from 1 April, 2015 as under: Remuneration : Salary: Wi effect from 1 April, 2015, ` 6,25,000 /- per mon. ( In grade ` 6,25,000 ` ` 7,09,000) Perquisites: Housing: For accommodation owned / rented by e Company a 10% of e salary or actual rent paid whichever is lower. Electric, Gas, Water And Furnishing: The expenditure incurred by e Company on gas, electricity, water and furnishing shall be valued as per Income-Tax Rules, This shall, however, be subject to a ceiling of 10% of Salary of e Chairman & Executive Director. Medical: Reimbursement of actual expenses incurred for self and family subject to ceiling of one mon s salary in a year or ree mons salary over a period of ree years. Leave Travel: For self and family once a year incurred in accordance wi e rules of e Company. Club Fees: Club fees subject to maximum of two clubs but not admission and life membership fees. Personal Accident Insurance: Premium for insurance not to exceed ` 12,000/- per annum plus Service Tax as applicable. Oers: (Not to be treated as perquisites). Provident Fund: Employer s contribution to Provident Fund to e extent not taxable under e Income-tax Act, Gratuity: At e rate of half mon s salary for each completed year of service subject to a ceiling of ` 10,00,000/-. Conveyance: For use of Company s Car for private purposes a sum of ` 1000/- per mon to be paid to e company. RESOLVED FURTHER THAT e aforesaid monly payment and monetary value of perquisites to be included in e remuneration for e purpose of Section 197 of e Companies Act, 2013 shall be wi in e limits as specified in e event of absence or inadequacy of net profit computed in e manner provided under e said section. RESOLVED FURTHER THAT in addition to e above basic salary and perquisites, it is hereby decided to pay a furer remuneration by way of 2% of e Net Profits of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT e total remuneration payable to Shri V.K Goel, will not exceed 5% of Net Profits of e Company. RESOLVED FURTHER THAT in case, e total remuneration payable to all e Managing Directors and Whole Time Directors of e Company exceeds 10% of Profits of e Company, a proportionate deduction shall be made from e commission payable to Managing Directors/Whole Time Directors to rerict e total remuneration at 10% of e profit of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT Shri Gaurav Goel or Shri Gautam Goel, Managing Directors or Shri Arhant Jain, Executive President Finance & Company Secretary be and are hereby severally auorized to sign, execute and make such application(s), write letter(s), correspondence(s) and file such form(s), return(s) or any such documents wi appropriate auority (ies), as may be considered necessary, expedient or desirable in order to give effect to is resolution to anyone concerned or intereed in e matter, in is regard. Item No. 10 Reappointment of Shri A.K Goel, Vice Chairman and Executive Director of e Company and to fix his remuneration To consider and if ought fit, to pass e following resolution as a Special Resolution:- RESOLVED THAT pursuant to Sections 149,152,196, 197,198, 202 and 203 read wi Schedule V, and oer applicable provisions of e Companies Act, 2013, if any, Shri A.K. Goel, be and is hereby re appointed as Vice Chairman of e Company for a furer period of 3 (Three) years wi effect from 1 April 2015 RESOLVED FURTHER THAT e monly remuneration and perquisites being paid to Shri A.K Goel, Vice Chairman, be and is hereby decided for a period of ree years wi effect from 1 April, 2015 as under: Remuneration : Salary: Wi effect from 1 April, 2015, ` 6,25,000 /- per mon. ( In grade ` 6,25,000 ` ` 7,09,000) ( 2 )

3 Perquisites: Housing: For accommodation owned / rented by e Company a 10% of e salary or actual rent paid whichever is lower. Electric, Gas, Water And Furnishing: The expenditure incurred by e Company on gas, electricity, water and furnishing shall be valued as per Income-Tax Rules, This shall, however, be subject to a ceiling of 10% of Salary of e Vice Chairman & Executive Director. Medical: Reimbursement of actual expenses incurred for self and family subject to ceiling of one mon s salary in a year or ree mons salary over a period of ree years. Leave Travel: For self and family once a year incurred in accordance wi e rules of e Company. Club Fees: Club fees subject to maximum of two clubs but not admission and life membership fees. Personal Accident Insurance: Premium for insurance not to exceed ` 12,000/- per annum plus Service Tax as applicable. Oers: (Not to be treated as perquisites). Provident Fund: Employer s contribution to Provident Fund to e extent not taxable under e Income-tax Act, Gratuity: At e rate of half mon s salary for each completed year of service subject to a ceiling of ` 10,00,000/-. Conveyance: For use of Company s Car for private purposes a sum of ` 1000/- per mon to be paid to e company. RESOLVED FURTHER THAT e aforesaid monly payment and monetary value of perquisites to be included in e remuneration for e purpose of Section 197 of e Companies Act, 2013 shall be wi in e limits as specified in e event of absence or inadequacy of net profit computed in e manner provided under e said section. RESOLVED FURTHER THAT in addition to e above basic salary and perquisites, it is hereby decided to pay a furer remuneration by way of 2% of e Net Profits of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT e total remuneration payable to Shri A.K Goel, will not exceed 5% of Net Profits of e Company. RESOLVED FURTHER THAT in case, e total remuneration payable to all e Managing Directors and Whole Time Directors of e Company exceeds 10% of Profits of e Company, a proportionate deduction shall be made from e commission payable to Managing Directors/Whole Time Directors to rerict e total remuneration at 10% of e profit of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT Shri Gaurav Goel or Shri Gautam Goel, Managing Directors or Shri Arhant Jain, Executive President Finance & Company Secretary be and are hereby severally auorized to sign, execute and make such application(s), write letter(s), correspondence(s) and file such form(s), return(s) or any such documents wi appropriate auority (ies), as may be considered necessary, expedient or desirable in order to give effect to is resolution to anyone concerned or intereed in e matter, in is regard. Item No. 11 Reappointment of Shri Gaurav Goel as Managing Director of e Company and to fix his remuneration To consider and if ought fit, to pass e following resolution as a Special Resolution:- RESOLVED THAT pursuant to Sections 149,152,196, 197,198, 202 and 203 read wi Schedule V, and oer applicable provisions of e Companies Act, 2013, if any, Shri Gaurav Goel, be and is hereby re-appointed as Managing Director of e Company for a furer period of 3 (Three) years wi effect from 1 April RESOLVED FURTHER THAT e monly remuneration and perquisites being paid to Shri Gaurav Goel, Managing Director, be and is hereby decided for a period of ree years wi effect from 1 April, 2015 as under: Remuneration : Salary: Wi effect from 1 April, 2015, ` 6,25,000 /- per mon. (In grade ` 6,25,000 ` ` 7,09,000) Perquisites: Housing: For accommodation owned / rented by e Company a 10% of e salary or actual rent paid whichever is lower. Electric, Gas, Water And Furnishing: The expenditure incurred by e Company on gas, electricity, water and furnishing shall be valued as per Income-Tax Rules, This shall, however, be subject to a ceiling of 10% of Salary of e Managing Director. Medical: Reimbursement of actual expenses incurred for self and family subject to ceiling of one mon s salary in a year or ree mons salary over a period of ree years. Leave Travel: For self and family once a year incurred in accordance wi e rules of e company. Club Fees: Club fees subject to maximum of two clubs but not admission and life membership fees. Personal Accident Insurance: Premium for insurance not to exceed ` 12,000/- per annum plus Service Tax as applicable. Oers: (Not to be treated as perquisites). Provident Fund: Employer s contribution to Provident Fund to e extent not taxable under e Income-tax Act, Gratuity: At e rate of half mon s salary for each completed year of service subject to a ceiling of ` 10,00,000/-. Conveyance: For use of Company s Car for private purposes a sum of ` 1000/- per mon to be paid to e company. RESOLVED FURTHER THAT e aforesaid monly payment and monetary value of perquisites to be included in e remuneration for e purpose of Section197 of e Companies Act, 2013 shall be wi in e limits as specified in e event of absence or inadequacy of net profit computed in e manner provided under e said section. RESOLVED FURTHER THAT in addition to e above basic salary and perquisites, it is hereby decided to pay a furer remuneration by way of 2% of e Net Profits of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT e total remuneration payable to Shri Gaurav Goel, will not exceed 5% of Net Profits of e Company. ( 3 )

4 RESOLVED FURTHER THAT in case, e total remuneration payable to all e Managing Directors and Whole Time Directors of e Company exceeds 10% of Profits of e Company, a proportionate deduction shall be made from e commission payable to Managing Directors/Whole Time Directors to rerict e total remuneration at 10% of e profit of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT Shri Gaurav Goel or Shri Gautam Goel, Managing Directors or Shri Arhant Jain, Executive President Finance & Company Secretary be and are hereby severally auorized to sign, execute and make such application(s), write letter(s), correspondence(s) and file such form(s), return(s) or any such documents wi appropriate auority (ies), as may be considered necessary, expedient or desirable in order to give effect to is resolution to anyone concerned or intereed in e matter, in is regard. Item No. 12 Reappointment of Shri Gautam Goel as Managing Director of e Company and to fix his remuneration To consider and if ought fit, to pass e following resolution as a Special Resolution:- RESOLVED THAT pursuant to Sections 149,152,196, 197,198, 202 and 203 read wi Schedule V, and oer applicable provisions of e Companies Act, 2013, if any and subject to approval of Central Government, Shri Gautam Goel, be and is hereby re appointed as Managing Director of e Company for a furer period of 3 (Three) years wi effect from 1 April RESOLVED FURTHER THAT e monly remuneration and perquisites being paid to Shri Gautam Goel, Managing Director be and is hereby decided for a period of ree years wi effect from 1 April, 2015 as under: Remuneration : Salary: Wi effect from 1 April, 2015, ` 6,25,000 /- per mon. (In grade ` 6,25,000 ` ` 7,09,000) Perquisites: Housing: For accommodation owned / rented by e Company a 10% of e salary or actual rent paid whichever is lower. Electric, Gas, Water And Furnishing: The expenditure incurred by e Company on gas, electricity, water and furnishing shall be valued as per Income-Tax Rules, This shall, however, be subject to a ceiling of 10% of Salary of e Managing Director. Medical: Reimbursement of actual expenses incurred for self and family subject to ceiling of one mon s salary in a year or ree mons salary over a period of ree years. Leave Travel: For self and family once a year incurred in accordance wi e rules of e company. Club Fees: Club fees subject to maximum of two clubs but not admission and life membership fees. Personal Accident Insurance: Premium for insurance not to exceed ` 12,000/- per annum plus Service Tax as applicable. Oers: (Not to be treated as perquisites). Provident Fund: Employer s contribution to Provident Fund to e extent not taxable under e Income-tax Act, Gratuity: At e rate of half mon s salary for each completed year of service subject to a ceiling of ` 10,00,000/-. Conveyance: For use of Company s Car for private purposes a sum of ` 1000/- per mon to be paid to e company. RESOLVED FURTHER THAT e aforesaid monly payment and monetary value of perquisites to be included in e remuneration for e purpose of Section 197 of e Companies Act, 2013 shall be wi in e limits as specified in e event of absence or inadequacy of net profit computed in e manner provided under e said section. RESOLVED FURTHER THAT e total remuneration payable to Shri Gautam Goel will not exceed 5% of Net Profits of e Company. RESOLVED FURTHER THAT in case, e total remuneration payable to all e Managing Directors and Whole Time Directors of e Company exceeds 10% of Profits of e Company, a proportionate deduction shall be made from e commission payable to Managing Directors/Whole Time Directors to rerict e total remuneration at 10% of e profit of e Company as determined in accordance wi e provisions of Sections 197 and 198 and oer applicable provisions, if any of e Companies Act, RESOLVED FURTHER THAT Shri Gaurav Goel or Shri Gautam Goel, Managing Directors or Shri Arhant Jain, Executive President Finance & Company Secretary be and are hereby severally auorized to sign, execute and make such application(s), write letter(s), correspondence(s) and file such form(s), return(s) or any such documents wi appropriate auority (ies), as may be considered necessary, expedient or desirable in order to give effect to is resolution to anyone concerned or intereed in e matter, in is regard. Item No. 13 Borrowing Powers of e Company: To consider, and if ought fit, to pass e following resolution as Special Resolution: RESOLVED THAT pursuant to e provisions of Section 180(1)(c) and all oer applicable provisions of e Companies Act, 2013 and Rules made ere under (as amended from time to time), Memorandum and Articles of Association of e Company and in supersession of e earlier resolutions passed by e Company wi respect to e borrowing powers, consent of e members of e Company be and is hereby accorded, to borrow money(s) (apart from temporary loans from time to time obtained from e Company s Bankers in e ordinary course of business) in excess of e aggregate of paid-up capital of e Company and its free reserves, at is to say, reserves not set apart for any specific purpose, as e Board may, from time to time, deem necessary for e purpose of e Company, provided at e sum or sums so borrowed and remaining outanding at anytime shall not exceed in e aggregate `2,500 Crores (Rupees Two Thousand Five Hundred Crores only). RESOLVED FURTHER THAT e Board of Directors of e Company be and are hereby severally auorized to do all e necessary acts and actions as may be required to give effect to e aforesaid resolution. PLACE :NEW DELHI DATE : BY ORDER OF THE BOARD FOR DHAMPUR SUGAR MILLS LIMITED (V. K. GOEL) CHAIRMAN (DIN: ) ( 4 )

5 NOTES: 1. A MEMBER ENTITLED TO ATTEND AND VOTE IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON HIS / HER BEHALF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. Pursuant to e provisions of Section 105 of e Companies Act, 2013, a person can act as a proxy on behalf of not more an fifty members and holding in aggregate not more an ten percent of e total Share Capital of e Company. Members holding more an ten percent of e total Share Capital of e Company may appoint a single person as proxy, who shall not act as a proxy for any oer Member. The inrument of Proxy, in order to be effective, should be deposited at e Regiered Office of e Company, duly completed and signed, not later an 48 hours before e commencement of e meeting. Proxy Form is annexed to is Report. Proxies submitted on behalf of limited companies, societies, etc., mu be supported by an appropriate resolution / auority, as applicable. 2. An Explanatory Statement pursuant to Section 102 of e Companies Act, 2013 wi respect to e special business set out in e Notice is annexed. 3. The Regier of Members and Share Transfer Books of e Company will remain closed from Friday, 4 September, 2015 to Friday,11 September, 2015 ( bo days inclusive). 4. In accordance wi e provisions of Section 72 of e Companies Act, 2013, members are entitled to make nominations in respect of e Equity Shares held by em, in physical form. Members desirous of making nominations may procure e prescribed form from e Regirar & Share Transfer Agent M/s. Alankit Assignments Limited and have it duly filled and sent back to em. 5. The Securities and Exchange Board of India (SEBI) has mandated e submission of Permanent Account Number (PAN) by every participant in securities market. Members holding shares in electronic form are, erefore, requeed to submit e PAN to eir Depository Participants wi whom ey are maintaining eir demat accounts. Members holding shares in physical form can submit eir PAN details to M/s. Alankit Assignments Limited, 2E/21, Jhandewalan Extension, New Delhi-55 or to e Company. 6. Members desiring any information relating to e accounts are requeed to write to e Company at an early date so as to enable e management to keep e information ready. 7. Members are requeed to hand over e enclosed Attendance Slip, duly signed in accordance wi eir specimen signature(s) regiered wi e Company for admission to e meeting hall. Members who hold shares in dematerialised form are requeed to bring eir Client ID and DP ID numbers for identification. In case of joint holders attending e Meeting, only such joint holder who is higher in e order of names will be entitled to vote. 8. Corporate Members intending to send eir auorised representatives to attend e meeting are requeed to send to e Company a certified copy of e Board Resolution auorising eir representative to attend and vote on eir behalf at e meeting. 9. Members holding shares in electronic form are requeed to intimate immediately any change in eir address to eir Depository Participants wi whom ey are maintaining eir demat accounts. 10. The shares of e Company are compulsorily traded in demat mode. Hence, e Members who are ill holding physical share certificates are advised at it is in eir own intere to dematerialize eir shareholding to avail benefit of dematerialization viz. easy liquidity, electronic transfer, savings in amp duty and prevention of forgery. 11. Members who hold shares in physical form in multiple folios in identical names or joint holding in e same order of names are requeed to send e Share Certificate to M/s Alankit Assignments Ltd., Regirar & Transfer Agent for consolidation into a single folio. 12. Details pertaining to Directors seeking appointment required as per Clause 49 of e Liing Agreement has been provided in e Corporate Governance Report, forming Part of Annual Report. 13. Pursuant to e provisions of section 124 of e Companies Act, 2013 dividend which remain unclaimed for a period of 7 years will be transferred by e Company to e Inveor Education and Protection Fund (IEPF) eablished by e Central Government pursuant to section 125 of e Companies Act, Information in respect of such unclaimed dividend when due for transfer to e said Fund is given below:- Financial Date of La date for Due date for Year Ended declaration claiming transfer to of Dividend unpaid IEPF Dividend Shareholders who have not so far encashed e dividend warrant(s) are requeed to seek issue of duplicate warrant(s) by writing to e Company s Regirar and Transfer Agents, M/S. Alankit Assignments Limited immediately. Shareholders are requeed to note at no claims shall lie again e Company or e said Fund in respect of any amounts which were unclaimed and unpaid for a period of seven years from e dates at ey fir become due for payment and no payment shall be made in respect of any such claims. 14. Pursuant to Clause 32 of e Liing Agreement entered into wi e Stock Exchanges and Sections 101 and 136 of e Companies Act, 2013, electronic copy of Annual Report and Notice along wi Attendance Slip and proxy form are being sent by e- mail to ose shareholders whose addresses have been made available to e Company/ Depository Participants unless any member has requeed for a hard copy of e same. 15. In terms of Circular No. NSDL/CIR/II/10/2012 dated March 09, 2012, for ose Members whose Depository Participant accounts do not contain e details of eir addresses, printed copies of e Notice of Annual General Meeting and Annual Report for e year ended March 31, 2015 are being despatched in e mode prescribed under Companies Act, The documents referred to in e accompanying Notice and e Annual Report are open for inspection at e Regiered Office of e Company during e office hours between A. M. and 1.00 P. M. on all working days except Sundays up to e date of e Meeting and shall also be available at e venue. ( 5 )

6 17. Voting rough electronic means: E-voting: In compliance wi e provisions of Section 108 of e Companies Act, 2013 read wi Rule 20 of Companies(Management and Adminiration) Rules, 2014 as amended vide Companies (Management and Adminiration) Amendment Rules, 2015 and Clause 35B of e Liing Agreement entered into wi e Stock Exchanges, e Company is pleased to provide to e Members facility of voting by electronic means in respect of businesses to be transacted at e 80 Annual General Meeting (AGM) rough remote e-voting (i.e. voting electronically from a place oer an e venue of e general meeting). The Company also proposes to provide e option of voting by means of Ballot Form at e AGM in addition to e electronic voting syem mentioned above. The Company has engaged e services of National Securities Depository Limited (NSDL) for facilitating voting by electronic means and e business may be transacted rough e-voting services provided by National Securities Depository Limited (NSDL). Shri Saket Sharma, of GSK & Associates, Company Secretaries (Membership No. F4229, C.P. No. 2565), who has consented to act as e Scrutiniser, was appointed by e Board of Directors as e Scrutiniser to scrutinise e voting process (electronically or oerwise) for e 80 Annual General Meeting of e Company in a fair and transparent manner and submit a consolidated Scrutiniser s report of e total votes ca to e Chairman or a person auorised by him in writing. The procedure wi respect to e-voting is provided below: A) In case of Members receiving notice by from NSDL: i. Open and open e attached PDF file viz; DSML. e-voting.pdf wi your Client ID (in case you are holding shares in demat mode) or Folio No. (in case you are holding shares in physical mode) as password. The said PDF file contains your user ID and password for e- voting. Please note at is password is an initial password. ii. iii. iv. Launch internet browser by typing e URL https://www.evoting.nsdl.com. Click on Shareholder-Login. Put your user ID and password as initial password noted in ep (i) above. Click Login. If you are already regiered wi NSDL for e-voting, you can use your exiing user ID and password for caing your vote. v. Password change menu appears. Change e password wi new password of your choice wi minimum 8 digits / characters or combination ereof. Note new password. It is rongly recommended not to share your password wi any oer person and take utmo care to keep your password confidential. Login to e-voting website will be disabled upon five unsuccessful attempts to key-in e correct password. In such an event, you will need to go rough Forgot Password option available on e site to reset e same. vi. Home page of e-voting opens. Click on e-voting: Active Voting Cycles. vii. Select EVEN (E Voting Event Number) of Dhampur Sugar Mills Limited for caing your vote. viii. Now you are ready for e-voting as Ca Vote page opens. ix. Ca your vote by selecting appropriate option and click on: Submit and also Confirm when prompted. x. Upon confirmation, e message vote ca successfully will be displayed. xi. Once you have voted on e resolution, you will not be allowed to modify your vote. xii. Initutional Shareholders and bodies corporate (i.e. oer an individuals, HUF, NRI etc) are required to send scanned copy (PDF/JPG Format) of e relevant Board Resolution/ Auority letter etc. togeer wi atteed specimen signature of e duly auorised signatory(ies) who are auorised to vote to e Scrutiniser rough to- wi a copy marked to- B) In case of Members receiving physical copy of Notice of Annual General Meeting : a. User ID and Initial password sent separately. b. Please follow all eps from Sl. No. (ii) to Sl. No.(xii) mentioned in (A) above, to ca your vote. Oer Inructions: I. Persons who have acquired shares and became Members of e Company after e dispatch of e Notice of e AGM but before e cut-off date of 4 September, 2015, may obtain eir user ID and password for e-voting from e Company or NSDL (Phone ). If e member is already regiered wi NSDL e-voting platform en he can use exiing User ID and password for caing e vote rough remote e-voting. II. III. IV. The remote e-voting facility arts on Tuesday, 8 September, 2015 at 9.00 a.m. and ends on Thursday,10 September, 2015 at 5.00 p.m. During is period, Members of e Company holding shares eier in physical form or in dematerialised form, as on e cut off date of 4 September, 2015, may ca eir votes electronically. The remote e-voting module will be disabled by NSDL for voting ereafter at 5.00 p.m. on Thursday, 10 September, Once e vote on a resolution is ca by e Member, e Member shall not be allowed to change it subsequently. In case of any queries, you may refer to e Frequently Asked Queions (FAQs) for Shareholders and e-voting user manual for Shareholders available at e downloads section of NSDL website at or contact NSDL at e following Telephone No.: The voting rights of e Members shall be in proportion to eir shares of e paid up equity share capital of e Company as on e cut-off date. In case of joint holders, only one of e joint holders may ca his vote. V. Members attending e meeting who have not already ca eir vote by remote e-voting shall be able to exercise eir voting right at e meeting rough ballot. The Members who have ca eir vote by remote e- voting prior to e meeting may also attend e meeting but shall not be entitled to ca eir vote again. VI. The Scrutiniser shall, immediately after e conclusion of voting at e AGM, count e votes ca at e AGM and ( 6 )

7 ereafter unblock e votes ca rough remote e- voting in e presence of at lea two witnesses not in employment of e Company. The Scrutiniser shall submit a consolidated Scrutiniser s Report of e total votes ca in favour or again, if any, not later an ree days after e conclusion of e AGM to e Chairman or a person auorised by e Chairman. The Chairman or a person auorised by e Chairman shall declare e result of e voting forwi. VII. The declared results along wi e Scrutiniser s Report will be available on e Company s website at and on e website of NSDL at and will also be forwarded to e Stock Exchanges where e Company s shares are lied. Subject to receipt of requisite number of votes, e resolutions set out in e Notice shall be deemed to be passed on e date of e AGM. 18. Members holding Shares in physical form are requeed to furnish eir id by po or by ing to along wi eir Folio No. for sending necessary communication / information in future. The Annual Report of e Company will also be available on e website of e Company; The members holding shares in electronic form may get eir Id s updated wi eir respective Depository participants. EXPLANATORY STATEMENT PURSUANT TO SECTION 102 (1) OF THE COMPANIES ACT, 2013 Item No. 5 It is informed at M/s SS Koari Mehta & Company, Chartered Accountants, e exiing branch auditors, of e Company have approached for re-appointment and have furer confirmed at e said appointment, if made, shall be in accordance and also indicates at criteria under section 141 of e Companies Act, 2013 has been satisfied. As such, e re- appointment of M/s SS Koari Mehta & Company, Chartered Accountants as Branch Auditors for Meerganj and Rajpura unit for e Financial Year at a remuneration of ` 7,50,000/- is now being placed before e Members in general Meeting for eir approval by way of Ordinary resolution. None of e Directors or Key Managerial Personnel of e Company or eir relatives is, in any way, concerned or intereed, in e resolution set out at Item No. 5 of e Notice. Item No. 6 The Board had on May 27, 2015 on e recommendation of e Audit Committee, approved e appointment and remuneration of Shri S. R. Kapur, Co Accountant, Khatauli Dirict- Muzaffarnagar (U.P.) e Co Auditors to conduct e audit of e Company for e Financial Year and remuneration of ` 1,50,000/- In accordance wi e provisions of Section 148 of e Act read wi e Companies (Audit and Auditors) Rules, 2014, ratification for e remuneration payable to e Co Auditors for e Financial Year by way of an Ordinary Resolution is being sought from e members as set out at Item No. 6 of e Notice. The Board commends e Ordinary Resolution set out at Item No.6 of e Notice for approval by e Members. None of e Directors or Key Managerial Personnel of e Company or eir relatives is, in any way, concerned or intereed, in ere solution set out at Item No. 6 of e Notice. Item No. 7 In accordance wi e provisions of Section 149 read wi schedule IV of e Act, appointment of Independent Director requires approval of members. Based on e recommendation of Nomination and Remuneration Committee, The Board of Directors have proposed for appointment of Ms Nandita Chaturvedi as an Independent Director of e Company for a period of Five years. The Company has received a declaration from Ms Nandita Chaturvedi at at she meets e criteria of independence as provided under Section 149 (6) of e Act. In e opinion of e Board, Ms Nandita Chaturvedi fulfill e conditions specified in e Act and e Rules made ereunder for appointment as Independent Director. The Company has received a notice in writing from a member alongwi e deposit of requisite amount under Section 160 of e Act, proposing e candidature of Ms. Nandita Chaturvedi for e office fo Director of e Company. None of Directors or KMP except Ms. Nandita Chaturvedi and her relatives to e extent of eir shareholding are concerned or intereed in e proposed resolutions. Item No. 8 The Board of Directors at eir meeting held on May 27, 2015,have in-principle approved and recommended e invitation and acceptance of Fixed Deposits from e members and public pursuant to Sections 73 and 76 of e Companies Act, 2013 ( Act )and Companies (Acceptance of Deposits) Rules, 2014 ( Rules ) as one of e modes to meet e ongoing fund requirements of e Company. The Fixed Deposit program would be credit rated on an annual basis and e Company may provide deposit insurance cover, if required under e Act read wi e said Rules. It is proposed to auorise e Board or a committee ereof to negotiate and finalise e terms of Fixed Deposit Scheme and to do such oer acts and deeds as may be necessary or incidental ereto. In compliance wi e provisions of Section 73 and 76 of e Act, read togeer wi Rule 2(e) of e Companies (Acceptance of Deposits) Rules, 2014, approval of e Members by way of special resolution is being sought. ITEM NO. 9 Shri V. K. Goel was reappointed as Chairman and Executive Director of e Company for a period of ree years wi effect from 1 February, 2013 to 31 January, 2016 which was approved by e shareholders in its meeting held on 20 September, Now it has been proposed to re-appoint Shri V.K Goel as Chairman and Executive Director of e Company for a period of ree years w.e.f 01 April, 2015 alongwi increase in remuneration. The Nomination and Remuneration committee in its meeting held on 27 May, 2015 has considered and recommended for reappointment of Shri V.K Goel as Chairman at a remuneration as set out in resolution given in item no. 9. Pursuant to e provisions of Companies Act, 2013 and Schedule V of Companies Act, approval of members of e Company by way of Special Resolution is required for re-appointment of Shri V.K Goel as Chairman as he is above 70 years of age and remuneration proposed. Shri V.K Goel is in Sugar Indury for e la more an fifty years. Under his able guidance, e Company has achieved different mileones over a period of time. He has held different positions in e sugar indury forums including President of Indian Sugar ( 7 )

8 Mills Association. The sugar indury is going rough tough time due to high disparity in price of sugar and sugarcane. The Company will certainly be benefitted wi e rich experience of Shri V.K Goel, who is considered as legend in e Sugar indury. Furer keeping in view e time and efforts put by Shri V.K Goel, it is proposed to increase his remuneration as ated in e resolution and re-appoint him for a period of ree years. None of Directors or Key Managerial Personnel except Shri V. K. Goel himself and Shri A. K. Goel and Shri Gautam Goel, Directors of e Company, being relatives of Shri V.K. Goel are intereed in is resolution. ITEM NO. 10 Shri A.K. Goel was re-appointed as Vice-Chairman of e Company for a period of ree years wi effect from 1 April, 2012 to 31 March, 2015, which was approved by e shareholders in its meeting held on 30 Augu, Now it has been proposed to re-appoint Shri A.K Goel as Vice Chairman of e Company for a period of ree years w.e.f 01 April, The Nomination and Remuneration committee in its meeting held on 27 May, 2015 has considered and recommended for reappointment of Shri A.K Goel as Vice Chairman at a remuneration as set out in resolution given in item no. 10 Pursuant to e provisions of Companies Act, 2013 and Schedule V of Companies Act, approval of members of e Company by way of form of Special Resolution is required for re-appointment of Shri A.K Goel as Vice Chairman as he is above 70 years of age and remuneration proposed. Shri A.K Goel has va experience of over 45 years in e Sugar and Paper Indury. He has been President of Indian Sugar Mills Association (ISMA) and also e President of U.P. Sugar Mills Association (UPSMA). He is also e Founder President of Indian Agro Paper Mills Association (IAPMA). To take e Company out of e wor period of Sugar Indury, his vision and experience is more required to e Company an ever. Keeping in view e time and efforts put by Shri A.K Goel, it is proposed to increase his remuneration as ated in e resolution and re-appoint him for a period of ree years. None of Directors or Key Managerial Personnel except Shri A. K. Goel and Shri V.K. Goel and Shri Gaurav Goel, Directors of e Company, being relatives of Shri A.K. Goel are intereed in is resolution. ITEM NO. 11 Shri Gaurav Goel was reappointed as Managing Director of e Company for a period of ree years wi effect from 1 April, 2012 to 31 March, 2015, which was approved by e shareholders in its meeting held on 30 Augu, Now it has been proposed to re-appoint Shri Gaurav Goel as Managing Director of e Company for a period of ree years w.e.f 01 April, The Nomination and Remuneration committee in its meeting held on 27 May, 2015 has considered and recommended for reappointment of Shri Gaurav Goel as Managing Director, at a remuneration as set out in resolution given in item no. 11. Approval of members by way of Special Resolution is sought for increase in proposed remuneration to be paid to Shri Gaurav Goel pursuant to e provisions of Companies Act, 2013 and Schedule V ereto. Shri Gaurav Goel is having more an a decade, Sugar Indury experience. He is currently e director of Indian Sugar Exim Corporation Limited and e member of a committee of Indian Sugar Mills Association and The Associated Chambers of Commerce and Indury of India (ASSOCHAM). He was also e President for e year of e Young Entrepreneurs Organization, Delhi Chapter. He is a Business Management Graduate from United Kingdom and has been associated wi e company since He is responsible for e overall management of financial aspects. None of Directors or Key Managerial Personnel except Shri Gaurav Goel himself and Shri A.K. Goel, Director of e Company, being relative of Shri Gaurav Goel is intereed in is resolution. ITEM NO. 12 Shri Gautam Goel was reappointed as Managing Director of e Company for a period of ree years wi effect from 1 February, 2013 to 31 January, 2016 which was approved by e shareholders in its meeting held on 20 September, Now it has been proposed to re-appoint Shri Gautam Goel as Managing Director of e Company for a period of ree years w.e.f 01 April, The Nomination and Remuneration committee in its meeting held on 27 May, 2015 has considered and recommended for re-appointment of Shri Gaurav Goel as Managing Director, at a remuneration as set out in resolution given in item no. 12. Shri Gautam Goel has become Non- Resident Indian during e year. Accordingly his re-appointment is subject to approval of Central Government. Approval of members by way of Special Resolution is sought for re-appointment and increase in proposed remuneration to be paid to Shri Gautam Goel pursuant to e provisions of Companies Act, 2013 and Schedule V ereto. Mr. Gautam Goel, having more an a decade, Sugar Indury experience. He has been e president of Indian Sugar Mills Association from 2011 to 2012.He has been associated wi e company since 1994 and is responsible for e technical and working aspect of operations. None of Directors or Key Managerial Personnel except Shri Gautam Goel himself and Shri V.K. Goel, Director of e Company, being relative of Shri Gautam Goel is intereed in is resolution. ITEM NO. 13 It is informed at e members of e Company in its Annual General Meeting held on 26 September, 2014 had auorized e Board of Directors to borrow monies up to `1500 crores under Section 180(1)(c) of e Companies Act, 2013 It is furer informed at in view of e present scenario of e Company and Sugar Indury as a whole, more funds will be required to maintain requisite liquidity by e Company. It is furer informed at in order to maintain e adequate liquidity and efficient working of e Company, enhancement is required in e exiing borrowing powers of e Company. As per e applicable provisions of Companies Act, 2013, Consent of e members of e Company by way of Special resolution under provisions of Section 180(1) (c) e Companies Act, 2013 is sought for increase in e borrowing powers upto `2500 Crores, from Banks/Initutions etc. None of e Directors or Key Managerial Personnel of e Company or eir relatives is concerned or intereed in is resolution except to e extent of eir shareholding in e Company, if any. ( 8 )

9 DHAMPUR SUGAR MILLS LIMITED DHAMPUR, DISTRICT BIJNOR (U.P.) Tel: , Fax: Website: CIN : L15249UP1933PLC Annual General Meeting-Friday, September 11, 2015 ATTENDANCE SLIP Name of e Member (In Block Letters) Name of Proxy, If any (In Block Letters) (In case Proxy attends e meeting in place of member) DP ID/Client ID/Folio No. No. of Shares held I/We hereby record my / our presence at e 80 Annual General Meeting of e Company to be held on Friday, e 11 day of September, 2015 at e Regiered Office of e Company at Sugar Mill Compound, Dhampur, Dit. Bijnor (U.P.) at 2.00 p.m Signature of e Member Signature of e Proxy Holder(s) Note: 1. Members/Proxy holders are requeed to bring is Attendance Slip duly filled in and signed wi em when ey come to e meeting and hand it over at e ATTENDANCE VERIFICATION COUNTER at e entrance of e Meeting Venue. 2. NO ATTENDANCE SLIP SHALL BE ISSUED AT THE MEETING. 3. Electronic copy of e Annual Report for e Financial year & Notice of e AGM alongwi e attendance slip & Proxy form is being sent to all e members whose address is regiered wi e Company /DP unless any member has requeed for a hard copy of e same. Members receiving electronic copy & attending e AGM can print copy of e Attendance slip. 4. Physical copy of e Annual Report for e Financial year & e Notice of e AGM alongwi Attendance Slip & Proxy form is being sent in e permitted mode(s) to all members whose Is not regiered or have requeed for hard copy. Please bring your copy of e Annual Report to e Meeting. 5. The Meeting is of members only and you are requeed not to bring wi you any person who is not a member or a proxy Signature of e Member Signature of e Proxy Holder(s) E-VOTING PARTICULARS EVEN (E-Voting Event Number) USER ID PASSWORD Note : Please read e inructions given in e Notice of AGM before caing your vote rough e-voting.

10 DHAMPUR SUGAR MILLS LIMITED DHAMPUR, DISTRICT BIJNOR (U.P.) Tel: , Fax: Website: CIN : L15249UP1933PLC PROXY FORM [Pursuant to section 105(6) of e Companies Act, 2013 and rule 19(3) of e Companies(Management and Adminiration) Rules, 2014] Name of e member(s) : Regiered address : Id : Folio No/ DP ID-Client ID No. 80 Annual General Meeting on Friday e 11 September, 2015 I/We, being e member (s) of Shares of e above named Company, hereby appoint 1. Name : Id : Address : Signature..., or failing him / her 2. Name : Id : Address : Signature..., or failing him / her 3. Name : Id : Address : Signature... as my/ our proxy to attend and vote (on a poll) for me/us and on my/our behalf at e 80 Annual General Meeting of e Company,to be held on Friday e 11 September, 2015 at e Regiered Office of e Company at Sugar Mill Compound, Dhampur, Dit. Bijnor (U.P.) at 2.00 p.m. and at any adjournment ereof in respect of such resolutions as are indicated below: **I wish my above Proxy to vote in e manner as indicated in e box below: Resolution Resolution Again For Number Ordinary Business 1 To receive, consider and adopt e Balance Sheet as at 31 March, 2015 and e Profit & Loss Account of e company for e period ended on 31 March, 2015 togeer wi Director s Report and Auditors Report ereon. 2 To appoint a director in place of Shri V.K Goel, who retires by rotation and being eligible offers himself for re-appointment. 3 To appoint a director in place of Shri A.K Goel, who retires by rotation and being eligible offers himself for re-appointment. 4 To re-appoint M/s Mittal Gupta & Company, Chartered Accountants, Kanpur, as Statutory Auditors of e Company for e financial year to hold office from e conclusion of is meeting to e conclusion of next Annual General Meeting SpecialBusiness 5 To appoint M/s S.S. Koari Mehta & Co., Chartered Accountants, as Branch Auditors of Meerganj Unit and Rajpura unit of e Company for e financial year to hold office from e conclusion of is meeting to e conclusion of next Annual General Meeting. 6 Payment of Remuneration to e Co Auditor for e Financial Year Appointment of Ms Nandita Chaturvedi as Independent Director. 8 Invitation and Acceptance of Fixed Deposits from e Members and Public 9 Reappointment of Shri V. K. Goel, Chairman and Executive Director of e Company and to fix his remuneration 10 Reappointment of Shri A. K. Goel, Vice Chairman and Executive Director of e Company and to fix his remuneration 11 Reappointment of Shri Gaurav Goel as Managing Director of e Company and to fix his remuneration 12 Reappointment of Shri Gautam Goel as Managing Director of e Company and to fix his remuneration 13 Borrowing Powers of e Company Signed is....day of Signature of shareholder Signature of Proxy holder(s) Notes: 1. This form of proxy in order to be effective should be duly completed and deposited at e Regiered Office of e Company, not leshan 48 hours before e commencement of e Meeting. 2. **It is optional to indicate your preference. If you leave e for, again column blank again any or all resolutions, your proxy will beentitled to vote in e manner as he/she may deem appropriate. TH 3. For e Resolutions, Explanatory Statement and Notes, please refer to e Notice of e 30 Annual General Meeting.

11 DHAMPUR ROAD MAP Regiered Office of e Company at Sugar Mill Compound, Dhampur, Dit. Bijnor (U.P.) Manpur Gahla Teacher s Colony R S M Inter College Dhampur Nusanpur Disha Initute Science & Technology Punjabi Colony Shiv Murti Dhampur Railway Station Dhampur City Dittanpur St. Mary s Convent School Naurangabad Rani Bagh Delhi to Dhampur Road Map V E N U E DHAMPUR SUGAR MILL REGISTERED OFFICE Priyanka Modern Public School Jansa Bijnor Jhalu Neaur Dhampur Sugar Mill Khatauli Sedhara Merut by pass Kor Merut city Bharat Gas Venkateshwar Gas Godown Modinagar Hapur Garahmukteshwar Gajraula Rajabper Amroha B.P. Petrol Pump Delhi Ghaziabad

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