Accounting Software on Every Desktop: Integrating Technology Across the Accounting Curriculum

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1 Accounting Software on Every Desktop: Integrating Technology Across the Accounting Curriculum Susan V. Crosson Santa Fe Community College Gainesville FL

2 Integrating Technology Are we there yet? Schools fall short in the use of technology, both as an integrative mechanism across the curriculum and as a delivery method for serving students. We do not teach students how technology has reshaped everything we do in business. W. Steve Albrecht, Brigham Young University; Robert J. Sack, University of Virginia; study published by American Accounting Association,

3 Accounting Faculty and Practitioners Agree on the Critical Technology Skills: Word processing Spreadsheet Presentation Windows World Wide Web Accounting software Database Technology nomenclature

4 Faculty Report about On Campus Technology 95% have established, fixed computer labs at their institutions. 90% say their students computer proficiency is at least average. 85% say PC access and Internet access is available. 73% provide online resources to students.

5 Integrating Technology Accounting Software An Ongoing Process Reflection Keep the best of what you do and rethink the rest. Use evolution not revolution!

6 Accounting Curriculum Evolution/Range Doing Focus Data entry and Bookkeeping Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using computer-based stand-alone alone programs-office, Accounting Analyzing Data from Financial/Managerial/Tax/Auditor perspective Separate Computer literacy & AIS Courses teach the basics Business Process Focus Analyzing Information accessible from anywhere Queries and searches of databases Internal/External Controls and Risks of Systems Adding value: XML, XBRL, CRM, ERP Technology integrated across curricula & desktop

7 What Accounting Software Options are Right for Your Curriculum/Course? Where will your graduates work? Entry Level (5 million users) QuickBooks, Peachtree, Small Business Manager Cost: $100-$2,500 CD installed or Web delivered market (600,000 users) Mid-market Microsoft Business Solutions, MAS Cost: $5,000-$250,000 CD installed or Network/Web delivered Enterprise Resource Planning (17,000 users) SAP, PeopleSoft, Oracle, JD Edwards Cost: $250,000-$50 million Network/Web delivered

8 What Software Fits My Accounting Courses? Entry Level: Intuit s QuickBooks and QuickBooks: Online Editions or Best Software s Peachtree and epeachtree or Microsoft s Small Business Manager

9 Form-based-- source-document screens for data entry; e.g., purchase orders; sales orders; checks Cash transactions and bank reconciliation. Customer and Vendor records. Numerous reports including financial statements. Payroll accounting option (fee-based service). QuickBooks accounts for 45% of this market, Peachtree 35%, and 20% by others like ACCPAC, SBM (Accounting Technology, December 2002.)

10 Peachtree/QuickBooks Pros & Cons Peachtree reinforces traditional accounting. QuickBooks does not follow the debit/credit paradigm. Peachtree organizes records by monthly accounting periods. QuickBooks has one set of data for the entire year. Peachtree is free to schools. QuickBooks is purchased by schools.

11 Peachtree & QuickBooks: CD version Software 2003 Educational Cost 2003 Retail Cost Peachtree Complete Accounting Free to schools; packaged with textbooks partnerships.cfm $ (multiuser version) QuickBooks Educational pricing $ (10-user) to $ (50-user) $ (QB Basic, single user) to $1, (5-user pack, QB Premier)

12 Application Service Providers ASP 2003 Retail Cost Free Trial Period epeachtree (published by Best Software) QB Online Edition (published by Intuit) Single user: $14.99/mo. Up to 10 users: $9.99/mo. 1-3 users, $19.95/mo users, $29.95/mo users, $49.95/mo. 30 days 30 days epeachtree & QB Online Edition books:

13 What do Businesses do when they outgrow Out of the Box software? Today s Businesses are linked over the Internet... Accounting is no longer a stand alone application! Vendors Company Customers Supply Chain

14 Where Businesses go when they outgrow Out of the Box software What s a VAR? Value Adding Resellers

15 Small Business Manager 7.5 Released July 21,2003 Scalable for Small to Mid-sized companies Supported thru Partner network B2B and internal controls Sample company or build your own 60 day free trial disk Academic Alliance support

16 Small Business Manager 7.5

17 Getting Started with Small Business Manager

18 Learn About Small Business Manager by Video Demo

19

20 SBM has Many Desktop Options ToolBars SmartLists Shortcuts too

21 What Mid-Market Software Fits My Accounting Courses? MidMarket (MM) Microsoft Business Solutions or MAS 90, MAS 200, Platinum

22 Microsoft Business Solutions 7.5 Mid-sized to Large Companies Supported thru Partner Network Academic Alliance Support

23 MBS 7.5 networked on SQL server

24 MBS 7.5

25 MBS 7.5 sample company or build your own

26 Many More Desktop Options With MBS 7.5

27 MBS 7.5 Smart Lists and Shortcuts

28 Microsoft Business Solutions 7.5 Mid-sized to Large Companies Supported thru Partner network Academic Alliance Support Questions?

29 Microsoft Business Solutions Home page Educators start here

30 Academic Alliance

31 Utilize MBS as part of your curriculum

32 Application Form available online

33 Attend Cutting Edge Conferences

34 Educators at Convergence 2003

35 Teaching Resources Available thru the Academic Alliance microsoft.com/.com/businesssolutions/educators/def ault.mspx

36 What ERP Software Fits My Accounting Courses? Enterprise Resource Planning SAP PeopleSoft Oracle JD Edwards Network/Web delivered School can host or via an ASP Discounts through Academic Alliances ASU CDs for Financial and Managerial Software demos

37 WHERE ACCOUNTING EDUCATION COMES FROM, WHERE WE ARE GOING We understand information systems and we excel in teaching the oldest and most established information system. We need to move beyond financial accounting and help business and our students to develop information systems they need to make critical, strategic decisions. We need to move beyond the gathering of the data and help businesses and our students to develop new ways of interpreting and using data. Those expanded opportunities are ours to lose.

38 Plan Your Technology Evolution Doing Focus Data entry and Bookkeeping Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using computer-based stand-alone alone programs-office, Accounting Analyzing Data from Financial/Managerial/Tax/Auditor perspective Stand alone Computer Literacy and AIS Courses to teach the basics Business Processing Focus Analyzing Information accessible from anywhere Queries and searches of databases Internal/External Controls and Risks Adding value: XML, XBRL, CRM, ERP Technology integrated across curricula & desktop

39 Financial/Principles Goals I m going to Use Academic Site Licenses and Trial Versions 60 day free trial Small Business Manager 30 day free use of QuickBooks: Online Edition Introduce XML & XBRL digital language of business Excel Investor s Assistant Introduce financial forecasting Microsoft s FY2003 What if? site msft/history. /history.mspx Use financial statement analyses sites Microsoft s Pivot Tables: view and analyze F/S back to 1985 Weave more business processes and internal controls into course

40 Managerial Accounting Goals I m going to Use Business Processes to ground managerial accounting concepts into a business context different types of managers make different types of decisions Use Academic Site Licenses and Trial Versions for more realistic practice at accessing and using information Great Plains Academic Alliance member 60 day free trial Small Business Manager Peoplesoft s supply chain demo ASU s SAP managerial course CD

41 Susan Crosson s Homepages: Any comments are welcome: or

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