Kenya Electricity Generating Company Limited PROC PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY OF COMPUTER ACCESSORIES

Transcription

1 Kenya Electricity Generating Company Limited PROC PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY OF COMPUTER ACCESSORIES Kenya Electricity Generation Company Stima Plaza Phase III, Kolobot Road Parklands P.O. Box 47936,00100 Nairobi, Kenya Website: March

2 TABLE OF CONTENTS PRE-QUALIFICATION NOTICE.3 SECTION 1: INFORMATION TO TENDERERS 4 TENDER SUBMISSION FORM..8 SECTION 2 PRE-QUALIFICATION QUESTIONNAIRE..11 DECLARATION..14 APPENDIX A LIST OF ITEMS

3 PRE-QUALIFICATION NOTICE The Kenya Electricity Generating Company Limited ( hereinafter referred to as KenGen ) invites sealed applications from eligible candidates for purposes of pre-qualifying suppliers of computer accessories for two years. Interested eligible firms may obtain information and inspect pre-qualification documents at the office of: Supplies Manager, Kenya Electricity Generating Company Limited 2 nd Floor Stima Plaza, Phase III Kolobot Road, Parklands P.O Box NAIROBI, KENYA A complete set of pre-qualification documents may be obtained upon payment of a nonrefundable fee of Kshs.2, Applications for pre-qualification must be submitted in sealed envelopes clearly marked as follows: PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY OF COMPUTER ACCESSORIES And must be delivered to, OR The Company Secretary, Kenya Electricity Generating Company Limited, 7 th Floor Stima Plaza, Phase III Kolobot Road, Parklands P.O Box NAIROBI, KENYA Deliver to the Tender Box located on the 1 st Floor of Stima Plaza, Phase III, on or before 29 th April 2008 at 3.00 p.m. KenGen reserves the right to accept or reject the applications and is not obliged to assign reasons for its decision thereof. R. MIANO (MRS) COMPANY SECRETARY 3

4 SECTION 1. INFORMATION TO TENDERERS INTRODUCTION 1.1. The Kenya Electricity Generating Company Ltd (KENGEN) will pre-qualify and enlist prospective bidders for the supply of computer accessories from among those who will have submitted their tenders, in accordance with the tender requirements to undertake the assignments described herein for 2 years Bidders are invited to submit a pre-qualification tender for the supply of computer accessories as listed in appendix A The Pre-qualification Tender document and the Tenderers response thereof shall be the basis for pre-qualification. Tenderers must familiarize themselves with the requirements described in this document including all attachments and take them into account while preparing the response KENGEN does not bind itself to assign supply of computer accessories but shall endeavor to ensure tenders for specific goods and services will be treated equitably Applicants will be informed in writing of the results of the application, without assigning any reason for KenGen s decision thereof Tenderers will meet all costs associated with preparation and submission of their applications It is KenGen's policy to require that Tenderers observe the highest standard of ethics during the selection and execution of such contracts. In pursuance of this policy, KenGen: a) defines, for the purpose of this provision, the terms set forth below as follows: (i) (ii) "Corrupt practice" means the offering, giving, receiving or soliciting of anything of value to influence the action of an officer of the Purchaser/Employer in the pre-qualification process; and Fraudulent practice means a misrepresentation of facts in order to influence the pre-qualification process to the detriment of the Purchaser/Employer, and includes collusive practices among Tenderers (prior to or after submission of Tenders) designed to establish prices at artificial, non-competitive levels and to deprive the Purchaser of the benefits of free and open competition. 4

5 (b) (c) (d) (e) Will reject a Tender for pre-qualification if it determines that a Tenderer has engaged in corrupt or fraudulent activities in competing for the contract in question; Will declare a Tender ineligible, for pre-qualification if at any time it determines that Tenderer has engaged in corrupt or fraudulent practices in competing for, or in executing, a similar contract; and Will have the right to examine financial records relating to the performance of such services to determine capability. Will have the right to inspect the business premises of the tenderer. 1.0 Tenderers shall furnish information as described in the pre-qualification tender document. 2.0 Tenderers shall be aware of the provisions on fraud and corruption stated in the standard contract under the clauses indicated in the Data Sheet. 2. DOCUMENTS COMPRISING THE REQUEST FOR PRE-QUALIFICATION 3.1 Tenderers may request a clarification on the Tender Pre-qualification document up to five (5) days before the Tender submission date. Any request for clarification must be sent in writing by mail, fascimile, or electronic mail to the Purchaser's/Employer s address. The Purchaser/Employer will respond in writing by normal postal mail, facsimile, or electronic mail to such requests and will send copies of the response to all Tenderers who intend to submit tenders. 6 PREPARATION OF TENDER DOCUMENTS 6.1 Tenderers are requested to submit a Tender written in English language. 6.2 Tenderers are expected to examine the documents comprising this Request for prequalification in detail. Material deficiencies in providing the information requested may result in rejection of a Tender. 6.3 Tenderers are required to meet the qualification criteria stipulated in Section 2. Those who do not meet the requirements need not submit tenders. Only tenders, which fulfill these requirements, will be considered for detailed evaluation. 6.4 The pre-qualification documents shall not include any financial proposal information other than audited accounts for the last 2 years. 5

6 6.5 Period of Validity The request for pre-qualification must remain valid for not less than 120 days from the date of submission. KenGen will make the best effort to complete the evaluation and communicate within this period. 1 SUBMISSION, RECEIPT, AND OPENING OF TENDERS 2.0 The original Tender Document shall be prepared in indelible ink. It shall contain no interlineations or overwriting, except as necessary to correct errors made by the Tenderer. Any such corrections must be initialed by the person or persons who sign(s) the Tender Document. 3.0 An authorised representative of the Tenderer should initial all pages of the tender document. 4.0 The Tender should be prepared and submitted in 3 (three) copies in a plain sealed envelope marked: PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY OF COMPUTER ACCESSORIES And delivered to: The Company Secretary Kenya Electricity Generating Company Ltd Stima Plaza, Phase III, Kolobot Road, Parklands P.O. Box GPO NAIROBI, KENYA 2.0 Deadline for Submission The closing time for the Tender shall be 29 th April 2008 at 3.00 p.m. and shall be sent to the above address. Tenders shall be marked on top "DO NOT OPEN BEFORE 29 th APRIL 2008 AT 3:30 P.M. 6

7 3.0 Late Tender Any Tender received after the deadline pursuant to clause 4.4 shall be rejected as a late tender and shall not be considered. 4.0 Tender Opening And Evaluation A committee of officials shall open the Tender immediately after the closing time for submission of the Tender The Purchaser will prepare a record of the Tender opening. 1 TENDER EVALUATION (a) Mandatory Requirements For Pre-Qualification ( ) A copy of Certificate of Registration/Incorporation. ( ) A copy of VAT certificate ( ) Three letters of commendation from your corporate clients. ( ) Tax compliance certificate. ( ) Evidence of physical address and premises. ( ) 6 months bank statement. NB: Attach all the above documents (b) General Requirements 2.0 KenGen will examine the tenders to determine completeness, general orderliness and sufficiency in responsiveness. 3.0 Tenderers shall not contact KenGen on the matter relating to their tender from the time of opening to the time the evaluation is finalized and official communication is sent to them. Any effort by the Tenderer to influence KenGen in the Tender evaluation shall result in the rejection of their tender. 4.0 Pre-qualification will be based on meeting the following minimum criteria regarding the Applicant s legal status, general and particular experience, personnel and financial position as demonstrated by the responses in the attached forms. 5.0 The applicants should have registered offices and KenGen reserves the discretion of visiting physical premises from which the applicant conducts business if so desired to confirm existence and capability to deliver the said goods/services. 7

8 6.0 Tenderers who qualify according to the selection criteria will be invited to submit their quotations for the supply of goods/services as and when required for 2 years. 7.0 KenGen reserves the right to accept or reject any or all Tenders without the obligation to assign any reason (s) for its decision thereof. (c) Additional Requirements. Agents shall provide copies of Letters of appointment by the manufacturers to be dealers.. Attach catalogues and brochures for the items you wish to supply.. Kenya Bureau of Standards certifications where applicable. 1 CONFIDENTIALITY 1.8 Information relating to evaluation of Tenders and recommendations concerning prequalification shall not be disclosed to the Tenderers until the pre-qualified firms have been advised accordingly. 8

9 TENDER SUBMISSION FORM To: Company Secretary Electricity Generating Company Limited Stima Plaza, Phase III, Kolobot Road: Parklands P.O. box , GPO NAIROBI, KENYA FAX: Dear Madam/Sir, We, the undersigned, offer to supply the required goods/services in accordance with your Request for Pre-qualification and we hereby submit our Tender Document. Our Tender is binding to us and if found acceptable we shall be pleased to be included in the list of pre-qualified firms. We understand you are not bound to accept any tender you receive. We remain Yours sincerely, Authorised Signature: Name and Title of Signatory Name of Tenderer. Address: 9

10 Please give your comments/suggestions on the tender if any

11 SECTION 2 SUPPLIER PRE-QUALIFICATION QUESTIONNAIRE PART A (TO BE COMPLETED BY THE SUPPLIER) (A) (B) (C) (D) (E) (F) (G) COMPANY'S NAME.. P.O. BOX PHYSICAL ADDRESS.. NAME OF STREET. TELEPHONE NUMBERS.. FAX NUMBERS. . DEFINATION OF BUSINESS. Indicate whether sole proprietor, Company or partnership NATURE OF BUSINESS Specify and give descriptive details of the goods/services you wish to render (Select from list in Appendix A) Indicate whether Manufacturers, Distributor, Retailer, Dealer or Agent, Contractor etc. If not a manufacturer, attach a letter of authorization for the dealership, agency etc. 11

12 NAME OF DIRECTOR/DIRECTORS: - A) (B) ASSOCIATE COMPANIES A).. (E)... B) (F). C) (G) D).. (H) NUMBER OF STAFF EMPLOYED (I) TECHNICAL. (1) SEMI -SKILLED PERIOD IN BUSINESS OTHER ORGANIZATIONS/COMPANIES WHERE YOU SUPPLY A) B) C) D) E) Give their full address and the range of items you supply (This may be done on a separate sheet) Name(s) of Banker(s) Account Number (s). 12

13 TERMS OF PAYMENT Our Payment Terms are 30 days from the date of invoice/delivery on receipt/acceptance of goods/services. RANGE OF PRODUCTS/SERVICES YOU SPECIALISE IN HAVE YOU PREVIOUSLY BEEN SUPPLYING GOODS TO KENYA ELECTRICITY GENERATING COMPANY LIMITED IF YES, WHICH MATERIALS INDICATE THREE OF OUR LATEST ORDERS DO YOU HAVE ANY PENDING ORDERS WITH US? IF SO GIVE DETAILS HAVE YOU EVER FAILED TO HONOUR OUR LPO? IF SO GIVE DETAILS HAVE YOU EVER BEEN BLACKLISTED BY KENYA ELECTRICITY GENERATING COMPANY? YES.. NO IF YES, GIVE DETAILS ON A SEPARATE PAPER 13

14 DECLARATION I/We the undersigned state that the above information is correct and that I/We give the Kenya Electricity Generating Company Limited authority to seek any other references concerning my/our company from whatever sources deemed relevant e.g. Company Registrar's office, Bankers etc Signed For and on behalf of M/s... In the capacity of... Dated this day of Suppliers/Company's rubber Stamp.. 14

15 In the table below, please indicate as appropriate the Region(s)/Sub-region(s) where you wish to be considered for supply of goods/services. REGION/SUB- REGION Central Office Nairobi Area Seven Forks Masinga Power Station Kamburu Power Station Gitaru Power Station Kindaruma Power Stion Kiambere Power Station LOCATION OF REGIONAL OFFICE Stima Plaza- Nairobi Gitaru Central Office Seven Fork Stations CLOSEST LOCATION OF SERVICE/SUPPLY CENTRE Nairobi Embu TICK AREA OF INTEREST AS APPROPRIATE Upper Tana Mesco Power Station Ndula Power Station Wanjii Power Station Tana Power Station Wanjii Station Power Muranga and Thika Kipevu Power Station Kipevu Power Mombasa Area Station Lamu Lamu Power Station Turkwel Turkwel power Turkwel Power Station Station Sosian Power Station Olkaria Olkaria Power Station Sondu Miriu Sondu Miriu Power Project Offices Gogo Gogo Power Station Garisaa Garissa Power Station Mombasa Lamu/Malindi/Momb asa Kitale/Eldoret Naivasha/Nakuru/Nair obi Kisumu Migori/Kisii/Kericho/ Kisumu Garissa 15

16 APPENDIX A SAMPLE LIST OF SOME OF THE ITEMS/PRODUCTS Item No. Item Description 1COMPACT DISC READ ONLY (CD-R) 2COMPACT DISC RE WRITABLE (CD-RW) 3FLASH DISK 512MB 4FLASH DISK 1GB 5FLASH DISK 2GB 6INK CARTRIDGE - CL1-8MMAGENTA 7INK CARTRIDGE - CL1-8CCYAN 8INK CARTRIDGE - CL1-87YELLOW 9INK CARTRIDGE - PG1-5BK BLACK 10INK CARTRIDGE - CL1-8BK BLACK 11FLASH DISK 312MB 12FLASH DISK 256MB 13PRINT HEADS C PRINT HEADS C PRINT HEADS C HP INKJET PRINT CARTRIDGE BLACK C TONER, CART. BLACK-NASHUATEC DSM TONER, CART. BLACK-NASHUATEC DSM TONER, CART. BLACK-NASHUATEC DSM TONER, CARTRIDGE HP LASERJET BLACK Q75 21TONER, CARTRIDGE P.COPIER TOSHIBA T-35 22TONER CARTRIGDE BLACK Q6000A 23TONER CARTRIGDE CYAN Q6001A 24TONER CARTRIGDE YELLOW Q6002A 25TONER CARTRIGDE MAGENTAQ6003A 26TONER, KYOCERA MITA 5035 COPIER 27HP INK CARTRIDGE C4844ABLACK 28HP INK CARTRIDGE C4910ABLACK 29HP INK CARTRIDGE C4911ACYAN 30HP INK CARTRIDGE C4912AMAGENTA 31HP INK CARTRIDGE C4913AYELLOW 32TONER, CARTRIDGE 1500 C9703 A MAGENTA 33TONER, CARTRIDGE 1500 C9704 A GREEN 34HP 1100DTN DESKJET CARTS. c4836/7/8/4 35HP 1100DTN DESKJET CARTS. c4810/1/2/3 36TONER CARTRIDGE MITA DC4060 Tick On Your Area of Competence 16

17 37INK CARTRIDGE-HP C4844A-69ml - BLACK 38INK CARTRIDGE - HP C4911A-69ml - CYAN 39TONER, CARTRIDGE 1320 Q5949A BLACK 40TONER, CARTRIDGE TRI-COLOUR 134 C9363H 41TONER BLACK CARTRIGDE Q5942A 42TONER BLACK CARTRIGDE Q5949A 43TONER, LASER JET CARTRIDGE BLACK C TONER, HP LASERJET CARTRIDGE NO.1100BL 45CARTRIDGE, HP TRI-COLOURPRINTER TONER, PHOTOCOPIER NO.6R TONER, CARTRIDGE c8728aehp 3420 COLOU 48TONER, CARTRIDGE c8727aehp 3420 BLACK 49TONER, CARTRIDGE 1500 C9700A BLACK 50TONER, CARTRIDGE 1500 C9701A CYAN 51TONER, CARTRIDGE 1500 C9702 A YELLOW 52TONER, LASER JET CARTRIDGE 5000N - C41 53TONER, CARTRIDGE HP 51641A TRI-COLOUR 54TONER, CARTRIGDE No 8R7638-FAX MACHINE 55TONER, CARTRIDGE HP C1823D TRI-COLOUR 56TONER, HP LASERJET 4 PLUS 57 TONER, CARTRIDGE HP P2015dn BLACK 58 HP C4092A TONER CARTRIDGE (HP1100) 17