How to prepare and submit a proposal

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1 ERASMUS + PROSPECTIVE INITIATIVES Call for proposals EACEA 10/2014 How to prepare and submit a proposal 7 April 2014

2 Outline General information & timetable Selection process (pre-proposals, full proposals) Eligibility, Selection, Exclusion and Award criteria Submission of applications Application package

3 General information Call for proposals published in Official Journal No C 51/08 on 22/02/2014 Two stage selection/evaluation (pre-proposals and full proposals) Application form on paper Between 2 and 3 years duration Maximum grant: 2 M - 75% co-funding Real-costs based Grant Agreements

4 Timetable Pre-proposal stage Full proposal stage Deadline 20 May 2014 (as per postmark) 2 October 2014 (as per postmark) Selection results Grant agreement July 2014 November 2014 N/A December 2014

5 Selection process Pre-proposal stage Eligibility criteria Award Criterion Relevance Full proposal stage Confirmation of eligibility criteria Selection criteria (operational and financial capacity) Exclusion criteria Award Criteria: - Quality of the project design and implementation - Partnership and the cooperation arrangements - Impact, dissemination, and sustainability

6 Eligibility Pre-proposal stage Eligible countries the 28 Member States of the European Union, the EFTA/EEA countries: Iceland, Liechtenstein, Norway, EU candidate countries: Turkey, the former Yugoslav Republic of Macedonia the Swiss Confederation is not eligible in 2014

7 Eligibility Pre-proposal stage Eligible applicants Public authorities (Ministry or equivalent) responsible for education, training or youth Public or private organisations or institutions active in the fields of education, training or youth (education and training institutions, learning providers, youth associations, etc.) Public or private organisations or institutions carrying out activities linked to education, training and/or youth in other socio-economic sectors (recognition centres chambers of commerce, trade organisations, evaluation entities, etc.)

8 Eligibility Pre-proposal stage Minimum partnership 4 entities from 3 eligible countries: At least 1 public authority from 3 different eligible countries = 3 public authorities At least 1 public or private entity with expertise in the evaluation of policy impact Proposals must include at least 1 public authority from a Member State Public authorities can delegate to be represented by other public or private organisations, or legally established networks or associations of public authorities

9 Eligibility Pre-proposal stage Eligible Coordination A public authority A legally established network or association of public authorities A public or private entity delegated by public authorities Delegation = an endorsement in writing with explicit reference to the proposal being submitted Natural persons may not apply for a grant

10 Eligibility Pre-proposal stage Eligible Activities Activities must start between 1 December 2014 and 1 March 2015 Activities shall include as a minimum: Development of field trials Parallel implementation of the field trials Analysis and evaluation Awareness-raising, dissemination and exploitation

11 Award criterion Pre-proposal stage Relevance: - European and country-specific policies, work under the Open Method of coordination - Consistency of tested measures with European and country-specific objectives - Clear identification of target groups and benefits - Transnational cooperation - Relevance of experimentation method to the objectives of the measure and to target groups - Adequate involvement of relevant public authorities - Relevance of envisaged outcomes to the objectives of the call

12 Selection process From Pre-proposal to Full proposal stage Minimum threshold of 60 % on the score for the criterion "Relevance" Unsuccessful pre-proposals informed of results + evaluation report Pre-proposals with min. threshold of 60% on the criterion Relevance invited to submit a full application package

13 Selection process Full proposal stage Confirmation of the Eligibility criteria Selection and Exclusion criteria 3 Award criteria

14 Selection criteria Full proposal stage Operational capacity Professional competencies and qualifications required to complete the proposed proposal Financial capacity Stable and sufficient sources of funding to maintain their activity throughout the period during the project and to participate in its funding (not applicable to public bodies, or to international organisations)

15 Exclusion criteria Full proposal stage - based on declaration on honour Not bankrupt or being wound up Not guilty of grave professional misconduct In compliance with the obligations relating to the payment of social security contributions or the payment of taxes Not a subject of a judgment for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity

16 Award criteria Full proposal stage 1. Quality of the project design and implementation 2. Quality of the partnership and cooperation arrangements 3. Impact, dissemination and sustainability

17 Scoring mechanism Full proposal stage Award criteria Score Relevance (pre-proposals) 0-20 Quality of the project design and implementation 0-30 Quality of the partnership and cooperation arrangements 0-20 Impact, dissemination and sustainability 0-30 TOTAL 0-100

18 Application package Pre-proposals Full proposals Pre-proposal application form Annexes: None Full proposal application form Annexes: - Detailed budget table - Declaration on honour - Mandate letter model - Delegation letter - Financial identification form

19 How to submit the application: Registration in the Participants' portal (PIC) Use official application package Use one of the official languages of the EU Send your application as a package by express courier to EACEA Send a scanned version of the signed application by to:

20 CONTACT Web page of the call "Policy experimentations"

21 Thank you for your attention

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