Your Employee Benefits at Asciano

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1 Your Employee Benefits at Asciano Toolkit for Salaried Employees Your complete guide on how to access a great range of benefits

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3 Contents PAGE 2 Message from Alex Badenoch 3 How to use this resource 4 Financial benefits 5 Pay and incentives 7 Leave entitlements/options 9 Salary packaging 11 Discounts and other programs 13 Non financial benefits 14 Health and wellness 16 Reward and recognition 17 Learning and development Your Employee Benefits at Asciano Salaried Employee Toolkit November

4 Message from Alex Badenoch I am very pleased to be able to introduce you to our first edition of the Asciano Employee Benefits Booklet. This booklet highlights a range of offerings, including career, financial, lifestyle and family benefits that are available to you exclusively as part of the Asciano team. Importantly, this booklet also provides you with quick tips on how and where to find more information about our current benefit offerings. At Asciano, we recognise that our people are vital to our growth and success. For this reason we are passionate about building a culture that attracts and encourages people to achieve their best. Our aim is to offer a range of employee benefits that engage and reward our people for their individual and collective contribution to our success and for demonstrating our core values of Safety, Customer, People & Teamwork, and Performance. While we re constantly reviewing what we are able to offer, I hope you will find value in the many exciting benefits available to you as an Asciano employee. Wishing you every success during your time at Asciano. Alex Badenoch Director HR, Corporate Affairs and Customer 2 Safety Customer People & Teamwork Performance

5 How to use this resource What are employee benefits? There are a suite of financial and non financial benefits for people working within the Asciano Group which includes Pacific National and Patrick s ports, stevedoring and logistics. 1. FINANCIAL BENEFITS attract a direct financial discount or gain of some description. 2. NON-FINANCIAL BENEFITS may not attract a direct financial gain, but are benefits which add definite value to your employment at Asciano and outside work. Where can I find out more? While we have tried our best to include as much information as possible in this booklet, other good sources of information regarding employee benefits include your Manager, HR Representative, regular newsletters, the new Connect Magazine, e-link updates and our intranet site, the Junction. Who can enjoy these benefits? A range of employee benefits apply to all Asciano employees. The benefits outlined in this booklet apply to our salaried employees. You should however always refer to the relevant policy or terms and conditions of employment to confirm that the benefits are available to you. ISSUE 1 SPRING 2014 INSIDE OUR BUSINESS PROUD OF OUR PAST, EXCITED BY OUR FUTURE ADAPT. IMPROVE. GROW. PATRICK BULK AND AUTOMOTIVE PORT SERVICES EDITION TERMINALS AND LOGISTICS HAS A NEW VISION: TO GROW GLOBAL INTEGRATED PORTS AND LOGISTICS SOLUTIONS SEE PAGE 3 FOR THE FULL STORY New T&L strategy ISSUE 1 SPRING 2014 Focus on safety Listening to customers Patrick pride PATRICK TERMINALS & LOGISTICS EDITION Some benefits are offered directly through Asciano, whilst others have been negotiated directly with suppliers or vendors. We recommend that you consider all options and what is right for your personal circumstances before committing yourself to any specific arrangement. Autocare Pay it forward Port Kembla wins Port of the Year 9 C3 goes digital Pride of Patrick Win an ipad 14 Your Employee Benefits at Asciano Salaried Employee Toolkit November

6 Financial benefits This section covers benefits that attract a direct financial discount or gain. 4 Safety Customer People & Teamwork Performance

7 Pay and incentives Pay and incentives are important to our lifestyle and purchasing choices. This section explains how your pay and incentives are calculated and where you can find out more information. Remember, it is important to refer to other sources of information about these topics including your own employment contract, your Manager or HR Representative along with the Asciano intranet site, the Junction. Your pay the basics Employees who are engaged on a Common Law Contract (CLC) at Asciano are paid on a monthly basis on the 15th of each month. If you are new to Asciano your manager will confirm for you when your first payment date will occur. FAR ranges apply to each job classification. At Asciano, our practise is to test FAR ranges against external market data annually to ensure our approach to remuneration is competitive and in line with contemporary market practice. FAR for each employee is reviewed annually as part of the annual performance and salary review and any changes to FAR take effect 1 October each year. Your employment contract will specify your Fixed Annual Remuneration (FAR). FAR is made up of base salary and any salary sacrifice benefits including any fringe benefit tax and superannuation. Your Employee Benefits at Asciano Salaried Employee Toolkit November

8 Pay and incentives Short Term Incentive Plans (STI Plan) The Asciano Group s remuneration strategy is one which seeks to attract, retain and reward the best talent while building a performance oriented culture. To support this strategy, in addition to FAR, eligible employee s remuneration may include participation in the STI Plan for the Financial Year. The STI Plan is designed to reward employees for achieving business unit and/or Group Business Measures over the 12 month Annual Performance Review Period (July 1 to June 30). As a general guide, eligible employees in job classifications A to D may participate in an STI Plan. Some classification E employees may also participate where this is specifically included as a component of their employment terms and conditions. Your employment contract will detail your eligibility to participate in the Company s STI Plan and further information can be accessed via the Junction > People & Learning > Employee Toolbox > Remuneration and Benefits. Employee Self Service (ESS) for payroll and other information You can take a look at all your monthly salary payments and superannuation information by signing into ESS in the Peoplesoft system which can be accessed through the Junction home page. You can use the Employee Self Service to review your leave balances, apply for leave, update your bank and personal details and access your performance documents. If you have any questions regarding your pay, superannuation or payroll deductions you can direct these queries to your HR representative and/or Asciano Payroll Services on or at payroll@asciano.com.au If you do not have IT access please contact your Manager who can request access for you by filling out a IT System Access Form. For any other IT related queries the IT Service Desk can be contacted on or at servicedesk@asciano.com.au 6 Safety Customer People & Teamwork Performance

9 Leave entitlements/ options There are a range of leave entitlements in addition to your pay. Your employment contract will set out many of your leave entitlements including annual, personal/carers and compassionate leave. Paid Parental Leave One aspect worth highlighting is Asciano s offering of Paid Parental Leave. Our Company offers eligible employees 12 weeks of paid parental leave which is in addition to any support provided by the federal government through the Australian Government Paid Parental Leave Scheme. Asciano also offers 1 week paid leave and 2 weeks unpaid leave for a Secondary Care Giver upon the birth or adoption of a child. Community Service Leave Other paid leave offerings for eligible Asciano employees include Community Service Leave which incorporates Emergency Services Volunteer Leave, Defence Force Leave and Jury Service. You can find further information on all of Asciano s leave options and policies via the Junction > People & Learning > Employee Toolbox > Policies. Study Leave There is also an opportunity to apply for a limited period of Study Leave which is outlined under the Tertiary Education Assistance Policy. Your Employee Benefits at Asciano Salaried Employee Toolkit November

10 Salary packaging Superannuation Superannuation is the easiest way to salary package and to reduce your taxable income. For details on how to do this, check out the Superannuation section under the Employee Toolbox > Remuneration and Benefits section of the Junction. Keep an eye out for onsite Superannuation Information Briefings held by Superannuation Providers. These briefings provide you with the ideal opportunity to ask any super related questions and are a great way to keep you up-to-date on what s happening in superannuation. Salary continuance insurance Independent of any coverage provided via superannuation funds, Asciano provides to eligible employees the option to become a member of our salary continuance insurance plan. Salary continuance insurance provides you with income protection in the event of being unable to work because of medical circumstances. The Asciano salary continuance insurance plan is open to all salaried monthly paid employees upon commencement of employment. The default cover provides a benefit equal to 75% of an employee s FAR through to age 65 after a ninety day waiting period. The premium for the tier providing the first two year s cover is paid by the Company and the premium for the second tier (to age 65) is paid by the employee out of their pre-tax income. To ensure you do not have multiple salary continuance insurance plans, we recommend that you contact your superannuation fund to check if this insurance is not already provided under your current superannuation fund. Novated leasing Eligible employees are able to enter into novated leasing arrangements to purchase and run leased vehicles through their salary packages. For Asciano two providers are currently in place, SG Fleet and Remunerator. Vehicles are packaged on a novated finance lease basis only. The administration of the vehicle is fully managed by the novated lease provider. Vehicle type, lease terms from 2 to 5 years and residual values (subject to ATO guidelines) are at the choice of the employee. Further details on Superannuation, Salary Continuance Insurance & Novated Leasing are available on the Junction under People & Learning > Employee Toolbox > Remuneration & Benefits 8 Safety Customer People & Teamwork Performance

11 Purchasing additional annual leave The ability to purchase additional annual leave via a salary sacrifice arrangement is a benefit offered to all Asciano salaried employees. Salaried employees can purchase up to an additional four weeks leave by reducing their monthly salary. In order to apply for this additional leave you must have an accrued annual leave balance of less than 5 weeks and an accrued long service leave balance of less than 3 months as at 31 October in the year of your application. Don t miss out The annual window to purchase additional annual leave is from 1 October through to 31 October each year. Once approved the total value of the leave you purchase (including superannuation payable when taken) will be treated as a deduction and spread across a period of 12 months in equal instalments aligned with the pay cycles. All your salary and leave payments across the year are then paid at the reduced rate in order for you to fund the leave purchase. Where you purchase additional annual leave and you do not utilise this leave prior to 31 October the following year, it will not carry over to the next period. Your salary sacrifice will be paid back to you in the next available pay period with any tax and superannuation deducted in accordance with Asciano s legal obligations. Your Employee Benefits at Asciano Salaried Employee Toolkit November

12 Discounts and other programs Car hire The Asciano Thrifty Car Hire Agreement allows for all employees to access corporate rates when booking for leisure by way of becoming a Blue Chip Member. For all leisure bookings, contact Thrifty on and quote CDP number For further information please see the Rental Vehicles page on the Asciano Travel Intranet site with located on the Junction > Legal, Finance & Governance > Procurement > Travel. Hotels Asciano has secured discounted corporate rates for 2014 through to 2016 across a range of hotels within Australia. Asciano employees can access these rates when travelling for business or leisure. Visit the Hotels page on the Junction > Legal, Finance & Governance > Procurement > Travel for the list of preferred hotels. BUPA health insurance Asciano has a health benefits plan available to all employees the Asciano Bupa Corporate Health Plan. While the Plan is entirely employee-funded (by direct bank account deduction), features include competitive corporate premiums and access to higher benefit levels. Details are available via this link: Username: asciano Password: healthplan Virgin Australia Our partnership airline, Virgin Australia offers several benefits for Asciano employees including status matching with Qantas Frequent Flyer memberships, discounted corporate lounge memberships for eligible employees and periodic discount offers on Virgin Holiday Packages and leisure Fares. For further information visit the Airlines page on the Junction > Legal, Finance & Governance > Procurement > Travel. Plus keep an eye out for new offers in the Group and Corporate News. 10 Safety Customer People & Teamwork Performance

13 Asciano Advantage The Asciano Advantage Program is an on-line facility which gives all our employees and their family members access to discounted buying opportunities with over 500 retailers and 3 million products. Employees can simply register their details, activate their account and then shop online through the portal to receive cashback on purchases made. The discounts accrue as bonus rewards which can then be redeemed as cash or you can select to donate part or all of your rewards to a non-profit charity, school or sports group of your choice. To register for an account you can simply log onto and enter your details. For Asciano employees the access code is asciano. Take Microsoft Office Home All Asciano employees can take advantage of Microsoft s Software Assurance Home Use Program (HUP), which is offering a licensed copy of Microsoft Office 2013 to use on your home computer (either PC or Mac) for just $15 (retail around $120)! The offer includes a copy of many popular desktop PC applications, such as Word, Excel, PowerPoint, Outlook, Access, OneNote and Publisher. Go to microsofthup.com/hupau/ faq.aspx?culture=en-au or call , enter your address and insert the following program code: 25387D7EFE OPSM OPSM, as providers to Asciano for prescription safety eyewear, are currently offering a 20% discount on eyewear to Asciano employees. While this particular offer will expire on 30 January 2015, OPSM regularly extend promotional offers to Asciano employees. Please visit our intranet site the Junction > People & Learning > Employee Toolbox > Remuneration & Benefits for details on new discount offers. Your Employee Benefits at Asciano Salaried Employee Toolkit November

14 Non financial benefits This section covers benefits that may not attract a direct financial benefit. 12 Safety Customer People & Teamwork Performance

15 Health and wellness Employee assistance program and dietician services We use the services of Davidson Trahaire Corpsych to provide an employee assistance program for all employees. Through the assistance program the services of qualified professionals are available to all employees and their families to support them in times of personal need. The core program provides online resources and confidential counselling services for employees via a well publicised 1300 number ( ). Coaching and support services are also available for our People Managers. In addition, on a per usage basis, trauma intervention and drug and alcohol assessment services are available via manager referral. Recently a new dietician service was also launched through the current employee assistance program. This service which gives access to accredited dieticians who are available at no cost to all of our employees. The first consultation is conducted by phone and appointments can be made via the regular contact number As is the case when accessing regular counselling services with the assistance program, employees will need to provide their OU/BU details when registering for the dietician service. If you are unsure of your OU/ BU details these can be obtained from your local administrator or HR representative. Services are also available on-line via the following link: Registration is required using the following login details: Company name: Asciano Token: asciano Password: usrkey Better Health is just a phone call away. To make an appointment, call Your Employee Benefits at Asciano Salaried Employee Toolkit November

16 Health and wellness Purchasing additional annual leave As outlined earlier in this booklet Asciano recently launched a new employee benefit which enables salaried employees who meet the required criteria to seek approval to purchase additional annual leave (please refer to Page 9 of the booklet for further information on criteria for applying for additional annual leave). The additional annual leave policy reflects Asciano s commitment to help employees balance their work, family/carer and lifestyle commitments. The aim is to provide employees with flexibility in accessing additional annual leave at times mutually agreed between employees and their managers. Eligible employees can apply to purchase up to an additional 4 weeks of annual leave per year between 1 November and 31 October by salary sacrificing an amount for the value of the leave from your salary package. Your manager will have discretion when approving applications for leave and will consider the following factors: Your current leave balance; Operational and business requirements; and The general leave requirements of the work function. Flexible work arrangements Asciano is committed to exploring an employee s need for flexibility in their work arrangements, subject to the reasonable needs of the business. Flexible work practices can include variations to: days of work; work location (working from home this will not normally be used as a continuing or ongoing arrangement beyond a set period); hours (varying standard working hours); and may include other variations to standard working arrangements. Job share arrangements In addition to flexible work arrangements job-sharing is another viable work solution offered within Asciano for all salaried employees. Whilst job sharing arrangements may be initiated by employees it must be approved by the relevant People Manager and a HR representative before the arrangement commences. The success of a job sharing arrangement depends upon good planning and a commitment by the employees involved. More information regarding flexible work arrangements and job sharing can be found via the Junction > People & Learning > Employee Toolbox > Policies 14 Safety Customer People & Teamwork Performance

17 Reward and recognition Our Thank You Program The Asciano Thank You initiative provides a simple way for peers and managers to recognise people who are going above and beyond their day to day activities. Through daily, monthly, quarterly and annual recognition, we want to create a culture where we are recognising those individuals and teams who consistently demonstrate our values and are pro-actively contributing to building a more collaborative organisation. Many thanks Good on ya GrazieMerci Thanks Cheers you kindly GraciesThank you Danke Thanks mate Great job Thanks a lot Dank u GraciasTa Спасибо! On ya Thank you very much Say thanks in your own words Go to to send a colleague a thank you e-card or to nominate a colleague who has gone above and beyond their normal duties in one of our values of Safety, Customer, People & Teamwork or Performance. Your Employee Benefits at Asciano Salaried Employee Toolkit November

18 Learning and development Asciano leadership development To support our strategic vision to recognise growth through integrated solutions for our customers, we must raise the bar on performance and capability. A clear lever in realising this vision is the strength of our leaders at all levels of the organisation. We are working to ensure our leaders have the right skills, tools and behaviours to lead our people, whilst ensuring we are building bench strength for the future. The Leadership Development Framework is designed to support leaders at all levels in all divisions. Our Leadership Development Framework is defined through our leadership development competencies and underpinned by our values. Underpinning Asciano s Leadership Development Framework are three core programs: Leading at the Front Line Emerging Leaders Executive Development Program To find out more about these leadership programs as well as your career development at Asciano please visit the Junction > People & Learning > Employee Toolbox > Learning & Development. Asciano s mentoring program Having a mentor can be one of the most powerful developmental relationships a person will experience. Mentoring undoubtedly taps into a basic human instinct most people share the desire to pass on their learning to help other people develop and fulfil their potential. At Asciano we facilitate a structured, company wide mentoring program which provides our people with a working environment where they can learn, grow and achieve their career goals. Through the mentoring program mentees can draw on the experience and knowledge of more experienced colleagues. It also gives mentors an opportunity to continue to develop their leadership skills, enhance their network and profile and to share their experience and success stories. Our structured mentoring program has numerous benefits; it provides avenues for our people to develop and grow; to have clarity around their career aspirations; and to engage our people in our business. It also supports our culture and values. For further information regarding program objectives, support tools and Divisional contacts please visit the Junction > People & Learning > Employee Toolbox > Mentoring. 16 Safety Customer People & Teamwork Performance

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20 Watch this space for further updates to Asciano s Employee Benefit Offerings! Let us know what you think! Please feel free to forward your feedback in regards to this booklet to benefits@asciano.com.au