On behalf of the City of Pittsburgh DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES INVITATION FOR B I D.

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1 RICH FITZGERALD COUNTY EXECUTIVE WILLIAM PEDUTO MAYOR On behalf of the City of Pittsburgh DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES INVITATION FOR B I D for INSURANCE COVERAGES SPECIFICATION NO This Invitation for Bid contains requirements for bidders to assist the County in meeting its Minority, Women, Disadvantaged Business Entity goals and our Veteran owned small business goals. Therefore, bidders must document their plan or good faith efforts to meet those goals. Please see the Requirements contained within, complete the Participation Statement and submit electronically with your bid. DUE DATE: BID SUBMITTAL: Wednesday, April 16, 2014, 11:30 A.M. All bids must be submitted electronically. No bids shall be accepted in person, by U.S. Mail, by private courier service, via oral or communication, telephone or fax transmission. PERIOD OF CONTRACT: May 1, 2014 through April 30, Frank Alessio III, C.P.P.B. Deputy Chief Purchasing Officer FAlessio@AlleghenyCounty.us

2 DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES RICH FITZGERALD COUNTY EXECUTIVE 206 COURTHOUSE 436 GRANT STREET PITTSBURGH, PA PHONE (412) FAX (412) JERRY TYSKIEWICZ DIRECTOR JOHN DEIGHAN, CPCP CHIEF PURCHASING OFFICER This Invitation for Bid is issued by the County of Allegheny on a cooperative basis with the City of Pittsburgh. You are advised that both public organizations may be ordering from the resultant contract throughout its term.

3 DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES RICH FITZGERALD COUNTY EXECUTIVE 206 COURTHOUSE 436 GRANT STREET PITTSBURGH, PA PHONE (412) FAX (412) JERRY TYSKIEWICZ DIRECTOR JOHN DEIGHAN, CPCP CHIEF PURCHASING OFFICER Dear Bidder: Enclosed is Allegheny County and the City of Pittsburgh s Invitation for Bid (IFB) for INSURANCE COVERAGES. I ask that you please read the entire document and decide if you would like to submit a bid for the County and City s requirements. Allegheny County, with a population of approximately 1.3 million, is the second largest county in the State, and effective January 1, 2000 is a Home Rule county with an elected Chief Executive, an appointed County Manager and a 15-member County Council. The Allegheny County Division of Purchasing and Supplies has taken a leadership role in public purchasing with a competent, professional and experienced staff who is committed to fair and open competition. We appreciate your interest in this solicitation and look forward to your participation. There are three sections to this IFB: 1) your Bid, 2) the Specifications and 3) the Instructions to Bidders. All three sections will be incorporated into any resultant contract. There are several things that will assist the County in processing and evaluating your bid, therefore it is important that all bidders: Submit a bid electronically. Hardcopy, or facsimile submittals will not be accepted. If your company is not currently registered to submit bids electronically please visit and select supplier registration or call Complete and submit all attachments electronically with your bid. ie. MWDBE Plan or Waiver, Vendor Creation Form, W9 Form, all other documents relevant to the solicitation. Be sure that you submit your bid before the opening date and time as stated on the cover page. Provide points of contact. If a bid bond is required, make sure it is in the correct amount and properly signed. Be sure you have affixed the corporate seal. Be sure the bid has pricing submitted with decimal points. Indicate whether other government agencies are permitted to purchase under this Contract. Sincerely, John Deighan, CPCP Chief Purchasing Officer Revised 12/30/2010

4 NO BID SHEET SPECIFICATION 7253 INSURANCE COVERAGES If your firm has chosen not to submit a bid for this IFB, please complete this form and fax or mail to: County of Allegheny Division of Purchasing and Supplies Room 206 Courthouse 436 Grant Street Pittsburgh, PA (412) Fax Please check all items that apply: [ ] Do not sell the item(s) required. [ ] Cannot be competitive. [ ] Cannot meet the Specifications highlighted in the attached Bid. [ ] Cannot provide the Insurance required. [ ] Cannot provide Performance Bond required. [ ] Cannot comply with County Instructions to Bidders. [ ] Job is too large. [ ] Job is too small. [ ] Cannot hold pricing for entire contract period. [ ] Past problems with the County of Allegheny/City of Pittsburgh. Please Explain: [ ] County / City payment process is too slow. Please circle one or both. [ ] Do not wish to do business with the County / City. Please circle one or both. [ ] Other reason. Please Explain: COMPANY NAME: CONTACT: PHONE #

5 FA/3/14 DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES ROOM 206 COURTHOUSE B I D FOR INSURANCE COVERAGES Spec. #7253 In accordance with the attached Specifications, Instructions to Bidders, and drawings, we (or I) propose to furnish and DELIVER F.O.B. Point of Delivery, INSURANCE COVERAGES to the City of Pittsburgh and the County of Allegheny at the prices referenced on the electronic bid submitted by our/my organization. WORKSHEET FOR REFERENCE PURPOSES ONLY PRICING MUST BE SUBMITTED ONLINE OR BID WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES Line Item # Description #1 Real and Personal Property w/ $100,000 Deductable: Annual Premium (May 1, 2014 through April 30, 2015) #2 Real and Personal Property w/ $100,000 Deductable: Net Rate (May 1, 2014 through April 30, 2015) #3 Real and Personal Property w/ $200,000 Deductable: Annual Premium (May 1, 2014 through April 30, 2015) #4 Real and Personal Property w/ $200,000 Deductable: Net Rate (May 1, 2014 through April 30, 2015) #5 Business Interruption: Annual Premium (May 1, 2014 through April 30, 2015) #6 Business Interruption: Net Rate (May 1, 2014 through April 30, 2015) #7 Valuable Papers: Annual Premium (May 1, 2014 through April 30, 2015) #8 Valuable Papers: Net Rate (May 1, 2014 through April 30, 2015) #9 Crime: Annual Premium (May 1, 2014 through April 30, 2015) #10 Crime: Net Rate (May 1, 2014 through April 30, 2015) #11 Boiler and Machinery: Annual Premium (May 1, 2014 through April 30, 2015) #12 Boiler and Machinery: Net Rate (May 1, 2014 through April 30, 2015) #13 Business Automobile (Refuse Trucks): Annual Premium (May 1, 2014 through April 30, 2015) #14 Business Automobile (Refuse Trucks): Net Rate (May 1, 2014 through April 30, 2015) PERIOD OF CONTRACT: May 1, 2014 through April 30, The use of the name of a manufacturer or of any special brand or make in describing an item does not restrict bidders to that manufacturer. The means or the method used is simply to indicate the character or quality of the articles desired; however, the articles on which bids are submitted must be of such character or quality that they will serve the purpose for which they are to be used equally as well as that specified. If bidding on other than the make, model or brand specified the manufacturer's name and catalogue reference must be given. IF THESE SPECIFICATIONS ARE NOT CLEAR, OR YOU FEEL THEY ELIMINATE COMPETITIVE BIDDING IN AN UNFAIR AND UNNECESSARY MANNER, YOU MAY OBTAIN A BID PROTEST FORM BY CALLING , or ON THE COUNTY S WEB SITE THE BID PROTEST FORM MUST BE COMPLETED AND RETURNED TO THE PURCHASING DIVISION, ROOM 206 COURTHOUSE, PITTSBURGH, PA OR FAX , BY 12:00 P.M. ON THE MONDAY BEFORE THE BIDS ARE TO BE OPENED.

6 FA/3/14 DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING AND SUPPLIES ROOM 206 COURTHOUSE S P E C I F I C A T I O N S FOR INSURANCE COVERAGES GENERAL INSTRUCTIONS TO SUPPLIERS Spec Purpose of Invitation for Bid Separate and sealed Bids will be received electronically until 11:30 A.M., prevailing time, Wednesday, April 16, 2014, and will be publicly opened at 11:30 A.M., prevailing time, Wednesday, April 16, 2014 in the presence of the Chief Purchasing Officer of the Division of Purchasing and Supplies, or his designee, in Conference Room #1, first Floor of the Allegheny County Courthouse, Pittsburgh, PA for INSURANCE COVERAGES. INSURANCE SPECIFICATIONS: VARIOUS COVERAGES FOR THE CITY OF PITTSBURGH TABLE OF CONTENTS INSTRUCTIONS TO BIDDERS 2-4 GENERAL INFORMATION.4-8 COVERAGE SPECIFICATIONS PERSONNEL CENSUS.11 EXCESS FAITHFUL PERFORMANCE COVERAGE...12 SCHEDULE OF CITY OFFICIALS FOR FAITHFUL PERFORMANCE COVERAGE COMPEHENSIVE GENERAL LIABILITY FOR COMMUNITY CENTERS 13 SCHEDULE OF LOCATIONS BUSINESS AUTOMOBILE COVERAGE 15 PREMIUM SHEETS ADDITIONAL YEARS PREMIUM SHEETS.19

7 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 2 of 20 INSTRUCTIONS TO BIDDERS The City of Pittsburgh is requesting invitation for bids for a one (1) year period, May 1, 2013 through April 30, 2014, for various insurance coverage s as stipulated in the attached Specifications. Interested vendors must please review all terms and conditions that follow: 1. The invitations for bid are to include the following material at the time of the Bid Opening or may be subject to rejection. A. Specimen contracts or policies for all coverages quoted. B. The most recent Best Report on all underwriting companies. (All companies must have a Best rating of A or A+ or a policyholder surplus in excess of $50,000,000.) C. A description of the loss control and claim services that you and the company will provide. D. Details of any loss control recommendations that will be mandatory if the coverage is written. E. The premiums are to be indicated on the premium display pages that are included. Please complete them in this entirety. F. A certificate of insurance evidencing your errors and omissions insurance. The minimum limits acceptable for the errors and omissions coverage are $1,000,000 per occurrence. No automobile liability or general liability insurance or workers compensation insurance is required in regard to this proposal. G. A Bid Bond, in the amount of 10% of the amount bid as premium, is required with your proposal if the amount bid is over $200, A performance Bond is required in the amount of 10% of the total amount awarded if that amount is greater than $100, H. Insurance as required in the Articles of Agreement section of this proposal is not required. I. Final copy of all policies in relation to this proposal will be due no later than July 31, 2011 or 90 days from award date, whichever is later, to the Department of Finance, Bureau of Procurement. Any deficiencies in final policy coverage s must be corrected within 30 days of notification. If policies are not delivered by said date, vendor will be considered in arrears of contract. J. Vendors/agents are required to list specifically any exceptions to the specifications listed herein as per the various types of insurance coverage s that are requested. However, please note that any exceptions taken may be cause for rejection of your bid. K. This proposal may be awarded on a low total bid basis or coverage by coverage basis, whichever may serve the best interest of the City of Pittsburgh. L. All bidders are required to hold a Property and Casualty Insurance license. M. All rates bid must remain firm for the duration of the contract period of the bid. N. Please note: Combination of Bids reasonable grounds for supposing that any bidder is interested in more than one proposal for the same item will be considered sufficient cause for rejection of all proposals in which he or she is interested. 2. All policies are to contain the following endorsements: A. Errors and omissions endorsement (for all property coverages).

8 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 3 of 20 B. Broadened name insured definition: The City of Pittsburgh and employees of the City of Pittsburgh, and/or subsidiaries, affiliated or companies as they may not exist or hereafter be constituted, any other company under the Named Insured s control of which it assumes active management, and any past or future partnership or joint venture, but only as respects to the liability of the City of Pittsburgh. The terms subsidiary, affiliated or related companies or corporations shall mean those companies or corporations or other legal entities in which the Names Insured has 50% or more ownership interest. C. Notice of Cancellation/Non-Renewal/Reduction in Coverage: It is agreed that in the event of cancellation, non-renewal, or reduction in coverage of limits by the company, ninety (90) days written notice thereof will be given to the Named Insured as designated in the Declarations except in the event of non-payment of premium, in which case thirty (30) days written notice will be given. D. Unintentional Non-Disclosure of Hazards: Unintentional failure of the Named Insured to disclose all hazards existing on the effective date of this policy shall not prejudice any Insured with respect to the insurance afforded by the policy. E. Notice of Occurrence: Upon the happening of an occurrence or personal injury likely to involve the company hereunder, notice shall be given by or on behalf of the insured to the company or any of its authorized agents as soon as practicable after the occurrence or injury is known to the Procurement Services Coordinator. Such notice shall contain particulars sufficient to identify the insured and also reasonably obtain information with respect to the time, place and circumstances of the accident, the names and addresses of the insured and of available witnesses. F. Knowledge of Occurrence: It is hereby agreed that knowledge of an occurrence by the agent, servant, or employee of the insured shall not in itself constitute knowledge by the insured, unless the Procurement Services Coordinator shall have received such notice from its agent, servant, employee or student. 3. Your invitation for bid will be evaluated based on the following criteria: A. Financial stability of the underwriting company. B. Coverage provided and ability to provide the various enhancements requested. C. Services provided by the agent/broker and company. D. Premiums. E. Payment Terms and Conditions. Please discuss the insurance companies installment offerings within your proposal. 4. The City self-insures all other liability exposures. 5. Depending on the insurance market conditions, the City reserves the right to self-insure any parts of their insurance program. Thus, the City reserves the right at its sole option to cancel all or part of this invitation for bid

9 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 4 of 20 with thirty (30) days notice to the vendor. 6. Loss Control Visits: Please contact Mr. Patrick Rodgers, Purchasing Agent at (412) to arrange any Loss Control visits. 7. We realize that some of the coverage s, limits and options may not be available in the current insurance market. However, we are open to any suggestions or options you might recommend. 8. Please forward copies of any declination letters. 9. Any inquiries should be directed to Mr. Patrick Rodgers, Purchasing Agent, Bureau of Procurement, Room 502 City-County Building, Pittsburgh, PA All invitations for bid will be considered in their final forms, once the proposal is submitted to the City of Pittsburgh. GENERAL INFORMATION (Including current policy information) Name: The City of Pittsburgh Department of Finance Mailing Address: City-County Building, Room 502 Pittsburgh, PA Contact: Patrick Rodgers Telephone: (412) Insurance Carriers: Affiliated FM (Real and Personal Property) Affiliated FM (Valuable Papers) National Union (Crime/Public Employee Bonds) Affiliated FM (Boiler and Machinery) Affiliated FM (Business Automobile) Each coverage as listed above shall be billed separately and invoiced directly to the responsible paying Department as may be determined by the City. Current Expiration: April 30, 2014 INVOICING The successful will be required to split invoices to the appropriate parties, ie: the invoice for the City- County Building will be split on a pro-rata basis between the City of Pittsburgh & Allegheny County. Invoices for the appropriate amounts must be made out to each. Also some invoices for various City departmental coverages (ie: Refuse Truck or Crime coverages) must be invoiced separately.

10 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 5 of 20 CITY DEPARTMENTS The City of Pittsburgh had a total budget for the 2013 calendar year of approximately $470,210, In order to manage the activities and affairs of the City of Pittsburgh operation, there are the following departments: City Council Mayor s Office Commission of Human Relations City Information Systems// Innovation & Performance Department Department of Finance Department of Law Department of Personnel and Civil Service, Department of City Planning Department of Public Safety Department of Public Works Department of Parks and Recreation City Controller s Office A. City Council The City Council consists of nine (9) members which are elected for a term of four years. The Council is the legislative body for the City of Pittsburgh. The Council has committees that oversee nine areas: Finance & Law, Public Works, Human Resources, General & Government Services, Land Use & Economic Development, Intergovernmental Affairs, Urban Recreation, Public Safety, Hearing Committees. The City Council holds regular meetings twice a week. It is within the Council s governing powers to make laws for the City of Pittsburgh, appropriate money for the operation of the City, approve mayoral appointments, review proposed operation, capital improvement and salary budgets submitted by the Mayor s Office. B. Mayor s Office The Mayor s Office is responsible for the elected and ceremonial functions of the Office of Mayor, and the administrative functions of governing the City of Pittsburgh. There are two offices within the Mayor s Office. First, the Office of Management and Budget monitors the operating and capital budgets, and provided staff services to the Mayor for the annual preparation of the City of Pittsburgh s operating budget. Second, the City s Information System Office provides computer system service to all city departments. The Mayor s Office also administers the Federal Weed & Seed grant program. C. City Information Systems// Innovation & Performance Department The mission of the City Information Systems (CIS) is to plan, acquire, install and support the City s proprietary and open computing environments including mainframe, mini, micro and mobile computers. The Bureau of Cable Communications, which regulates the cable franchise program of the City of Pittsburgh is now under the aegis of CIS. D. Commission on Human Relations The Commission on Human Relations administers the City of Pittsburgh s Fair Practice and Provision of the City Code which makes it unlawful to discriminate on the basis of race, color, religion, ancestry, national origin or place of birth, sex, non-related handicaps or disabilities, employment, housing and public accommodations. Formal complaints are investigated by the staff of the Commission, and reported to the Commissioners for their decisions. The Commission is also required to study and investigate conditions having an adverse effect on the inter-group relations in the City of Pittsburgh. By executive order of the Mayor, the Commission on Human Relations coordinates activities to assure minority business s participation in construction contracts bid by the City of Pittsburgh. Commission members and staff participate in speaking engagements and similar public information and technical assistant activities to promote the goals of the Human Relations Ordinance. As part of its work in the Fair Practices Complaints, the Commission operates with the federal agencies that have the jurisdiction responsibility (e.g., Equal Opportunity Commission and the Department of Housing and Urban Development).

11 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 6 of 20 E. Office of the City Controller The City Controller is an elected official who serves a four year term. The Controller s duties include: Conduct fiscal and perform audits of City Council and other units of government. Prepare monthly and quarterly reports of revenue and expenditures. Submit an annual report detailing revenues, receipts, debt and expenditures. Verify that no appropriation is overdrawn, or that no appropriation for one item is used for other purposes. Verify that sufficient funds are actually on hand before proceeding with a payable. Countersign all contracts, agreements, and vouchers. Perform a preliminary audit of all campaign contributions and expenses. The City Controller is also the Controller for the Pittsburgh Board of Education and the Director for each of the City s three Pension Funds. F. Department of Finance The Department of Finance is comprised of Seven divisions: Financial Control, Tax Collection and Real Estate Divisions, Three Taxing Bodies, The Mayor s 311 Action Line, The Office of Management & Budget, and the Bureau of Procurement, Fleet and Asset Services. The Financial Control section invests all the City s funds to maximize interest earnings on available cash. The Tax Collection Division is responsible for collecting all self-assessed taxes due the City and School District. The Real Estate and Three Taxing Bodies Divisions are responsible for the collection of real estate taxes due to the City and School District, as well as the sale of delinquent and seized City properties. There is also an Internal Audit section that assists the Director of Finance in reviewing the internal operation of the finance department. The 311 Action Line Section handles complaints, questions and services requested by the general public. The Office of Management & Budget oversees and manages the budget appropriation needs for all City Departments. The Bureau of Procurement, Fleet & Asset Services is responsible for all Purchasing related functions, including specification writing, the bid process, and advertising for all goods and services required, administering construction contracts, and the sale of surplus materials; the purchase of, and all maintenance and repair functions related to the fleet of over 1300 vehicles (including fuel & towing operations); as well as fixed asset tracking, control and oversight. This includes Building and infrastructure oversight. This Bureau also contains the Print Shop, which oversees in-house & outsourced printing, duplicating, binding and graphic services, as well as overseeing the copier services for all of City government The Department of Finance also oversees the in-house and out-sourced mailing requirements for all City Departments. G. Department of Law The Law Department represents the City in court actions involving damage claims against the City, defense of Ordinances, allegations of unconstitutionality, civil rights actions, collection of taxes, and enforcement of zoning, buildings and traffic codes. The Department of law will also prosecute damages against persons who have damaged City property or equipment, eminent domain in cases dealing with the taking of property for public purposes. The Department of Law participates in Workers Compensation litigation, civil service cases, and police and file trail boards. Through its claim division, the Law processes claims and recommends payment or settlement in proper cases. The Law Department is responsible for filing liens and for drafting the approval of approved ordinances, resolutions, deed, leases, contracts and other legal briefs.

12 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 7 of 20 H. Department of Personnel and Civil Service This department consists of five divisions. First, the Division of Employment Development includes the Civil Service Commission. This Commission is responsible for recruitment, equal opportunity reporting, Affirmative Action plans, investigation, record maintenance, physical examinations, test preparation and administration, and job analysis. Second, the Division of Organization, Planning and Research is responsible for research, design, and implementation of personnel programs (such as paid and classification), the Employee Assistance Program (EAP), the employee handbook, employee orientation, performance evaluation and the administration of preferred compensation and unemployment compensation programs. Third, the Division of Employment and Training Grant Administration (Pittsburgh Partnership) is responsible for providing training and employment for unemployed residents of the City of Pittsburgh. This program is funded be Federal, state or private sector funding sources. These activities include the planning, development, and the administration on programs, on-the-job training, placement and job development. Fourth, the Payroll section is responsible for all City paychecks being distributed on a timely basis. Fifth, the Employee Benefits Division is responsible for the administration of the City s fringe benefits (Health and Life Insurance Vision, Dental, etc.) and the administration of Worker s Compensation claims. I. Department of City Planning The Department of City Planning functions under a nine member City Planning Commission. The members are appointed by the Mayor. The principal function of the Department of Planning is to make recommendations to the Mayor and City Council on the allocation of resources to promote urban development for the City of Pittsburgh. The Commission is required by law to prepare and adopt a master plan. Current policies and programs for implementing this master plan include a recommended six year capital program for specific projects along with a six year development programs. These two programs are updated on an annual basis. To fulfill its comprehensive planning duties, the department undertakes planning studies in various functional areas such as: Housing, Environment, Transportation, Recreation and Economic development. The Department of City Planning is also responsible for developing, administering, monitoring and evaluating the community development Block Grant program. The Department of City Planning is also responsible for administering the zoning ordinance and subdivision regulation. The Department assigns a professional planner on a full time basis to a number of the larger residential districts within the City of Pittsburgh. This Planner serves as the principal liaison between the local community and the City Planning Department; and as a technical assistant to local neighborhood groups for the purpose of coordinating and expediting public activity within the community involving planning. Finally, the Department of City Planning assumes the operational responsibility for the City s residential permit parking program. J. Department of Public Safety The Department of Public Safety consists of five bureaus: 1.) The Administration and Support Services Bureau consists of three divisions: Education and Training Division (Public Safety Academy) Support Services Division (Record section, department information, warrant office, etc Planning Research and Development Division (Responsible for designing and implementing operation and management systems) 2.) The Police Bureau is responsible for traffic law and crime prevention. 3.) The Bureau of Building Inspection is responsible for regulating all construction, demolition and occupancy. This Bureau issues all permits required for building repair, alterations, etc. 4.) The Emergency Medical Services Bureau is responsible for providing emergency medical and rescue services. 5.) The Fire Bureau is responsible for providing emergency fire service to the City. 6.) The Animal Control Division is responsible for the enforcement of ordinances governing the City s animal population.

13 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 8 of 20 K. Department of Public Works The Department of Public Works is responsible for the improvement and maintenance of streets, parks, sewers, bridges including: buildings, swimming pools, ball fields, and tennis courts, which must be maintained on a daily basis. The Bureau of Transportation and Engineering is responsible for implementing the City s Capital Improvement Program, and for the design of all capital improvement projects relating to parks, bridges, structures, streets, and traffic, as well as for the administration of all capital improvement construction contracts. Note that this former Department was transferred to the Department of Public Works as a Bureau effective January 1, The Construction Bureau coordinates all street resurfacing activities, a variety of maintenance and construction projects; The Bureau of Facilities Maintenance maintains and repairs all buildings and structures owned by the City. The Heavy Equipment Repair Division repairs all specialty equipment used by the Department of Public Works. Traffic Control Bureau maintains the City s traffic control system, line & crosswalk painting, and signs. Environmental Services Division This division has two operating sub-divisions: Residential Solid Waste Management Recycling The Residential Solid Waste management division collects and disposes of household solid waste on a weekly basis. The Recycling division is responsible for coordinating all recycling efforts throughout the City, including education, as well as collection and disposal. L. Department of Parks and Recreation This department is responsible for the neighborhood recreation centers, senior community centers, and swimming pools. Additionally, the Department offers after-school programs and arts programs at selected public schools and community locations. COVERAGE SPECIFICATIONS A. REAL AND PERSONAL PROPERTY COVERAGES 1. Limits and Coverage s: A. Blanket Limit: $200,000, B. (Refer to Attachment A: Insurance Property Schedule) C. Agreed Amount NO COINSURANCE D. All Risk E. Replacement Cost Basis 2. Deductible Options: A. $200,000 per loss 3. Extensions and Coverage s TO BE INCLUDED: A. Flood (including sewer and drain backup) Limit: $5,000,000 Deductible: $200,000 B. Acts of Terrorism coverage pursuant to Terrorism Risk Insurance Act of 2002 As defined in Section 102(1) of the Terrorism Risk Insurance Act of 2002, a certified act of terrorism means any act that is certified by the Secretary of the Treasury, in concurrence with the Secretary of State and the Attorney General of the United States, to be an act of terrorism. To be certified, the

14 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 9 of 20 act of terrorism must be: 1) a violent act or an act that is dangerous to human life, property, or infrastructure; 2) have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel, or the premises of a United States mission; and 3) have been committed by an individual or individuals acting on behalf of any foreign person or foreign interest, as part of any effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. C. Earthquake Limit: $5,000,000 Deductible: $100,000 D. Building Ordinances Coverage Limit: $1,000,000 E. Off Premises Power Limit: $1,000,000 Delete electrical injury exclusion F. Errors and Omissions Limit: $500,000 G. Right to Build Elsewhere H. Endorsement for Landscaping Underground and Capitalized Costs Policy coverage includes coverage for interests architect s, engineering and legal fees incurred in cost of construction or renovation; fences, glass, signs attached or detached, retaining walls, pavements, radio and TV Equipment attached or detached, landscaping, trees, shrubs, etc., foundation below the ground including underground piping, underground piers, flues and drains attached or detached including swimming pools, if any. All claims are subject to the policy deductible. I. The City may conduct an appraisal of all properties. Once the appraisal is completed, it will be forwarded to the successful agent/broker. The successful bidder will be required to revise the blanket limit and adjust the premium based on the applicable vendor rate bid. B. BUSINESS INTERRUPTION COVERAGES (for Property Coverage Only) 1. Business Interruption Limit: $9,450,000 90% coinsurance (includes ordinary payroll) 2. Extra Expense Limit Options: $5,000,000 No Monthly Limitations C. VALUABLE PAPERS 1. Limit: $500, Deductible: $5,000

15 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 10 of 20 D. CRIME COVERAGE 1. Coverage a) Blanket employee Dishonesty Bond Coverage Limit: $10,000 b) Faithful Performance Blanket bond Limit: $10,000 c) Faithful Performance Blanket Position Bond Limit: $10,000 d) Money and Securities (1) Inside Premises Limit: $100,000 (2) Outside Premises Limit: $100,000 e) Robbery and Vault Burglary Limit (Inside Premises): $500,000 f) Depositors Forgery Limit: $500,000 g) Computer Fraud Limit: $500, Deductible: $5,000 ONLY 3. Endorsement or Extensions a) Volunteers and part-time employees included in employee definition. b) Personnel Census PERSONNEL CENSUS DEPARTMENT OF FINANCE ONLY Department of Finance Only Director of Finance 1 Deputy Director, City/School Treasurer 1 Deputy Director, Bureau of Procurement, Fleet,Assets 1 Assistant Director 3 Assistant City/School Treasurer 1 Cashiers 3 Investigators and Auditors 24 Clerical 86 All Other Employees 4 GRAND TOTAL 124 c) Peak season endorsement for money and securities for the month of January and February: Limit of liability $500,000. Coverage inside and outside the premises (Peak Season Endorsement). d) There are approximately 3347 employees. This figure should be used to calculate the premium for the Blanket Employee dishonesty and Faithful Performance Blanket Bond coverage.

16 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 11 of Underwriting Information a) Schedule of additional excess Blanket Employee Dishonesty Bond Coverage Positions Office of Position City Controller $10,000 Director of City Information Systems $10,000 Director of City Planning $10,000 Director of Human Relations $10,000 Director of Law/City Solicitor $10,000 Director of Parks and Recreation $10,000 Director of Public Works $10,000 Director of Finance/City Sales Agent $10,000 Director of Personnel and Civil Services $10,000 Deputy City Solicitor $10,000 Procurement Coordinator $20,000 Director of Public Safety $10,000 Chief of Building Inspection (BBI) $5,000 Facilities Maintenance Supervisor (Public Works) $5,000 Custodial Working Supervisor (Finance) $5,000 Superintendent of Inspection Division $5,000 Deputy Director, Public Works $5,000 Assistant Director of Streets Maintenance (PW) $5,000 Assistant Director of Traffic & Engineering (PW) $5,000 Assistant Director of Environmental Services (PW) $5,000 Assistant Director of Operations (PW) $5,000 Fleet Contract Manager (Finance) $5,000 Fleet Contract Administrator (Finance) $5,000 Payroll Clerks (Personnel) $5,000 Store Clerk (Public Works) $5,000 Store Clerk (Parks and Recreation) $5,000 Department of Public Safety, Tow Pound $10,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk-Typist, Department of Public Safety, Tow Pound $5,000 b) Schedule of Excess City Officials for Faithful Performance Blanket Bond Name Bond Requirements Office of Position Limit Mayor Bill Peduto $10, $10, Deputy Mayor Kevin Acklin (each) Director of Finance vacant $200, Deputy Director - City Treasurer Margaret L. Lanier $200, City of Pittsburgh School Treasurer Margaret L. Lanier $250, City of Pittsburgh Assistant School Treasurer Ruth Pompey $250, NOTE: Individual Name Bonds must be issued sixty (60) days after award and invoiced separately for each position listed above. This is a legal requirement, stipulated by the Pittsburgh Code. Limit c) Schedule of Excess Employees for Faithful Performance Coverage Indemnity Position Schedule of Employees designated positions.

17 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 12 of 20 Total Number Of LOCATION Coverage Employees In Each Position Investment Officer, Pittsburgh, PA C 1 $50,000 Supervisor Cashier, Pittsburgh, PA c 1 $50,000 Clerk/Cashier I,II, Pittsburgh, PA C 3 $50,000 Internal Auditor, Pittsburgh, PA c 1 $50,000 Supv.Payroll/Paymaster Pittsburgh, PA (P & CS) Director, Personnel & Civil Service Commission, Pittsburgh, PA Asst. Dir., Personnel & Civil Service Commission, Pittsburgh, PA Employment & Training Grant Administration Fiscal Officer, Personnel & Civil Service Commission, Pittsburgh, PA Federal Weed & Seed Project Director, Pittsburgh, PA d) Payroll and accounting procedures C 1 $50,000 c 1 $500,000 C 1 $500,000 c 1 $500,000 c 1 $500,000 Amount Of Additional Indemnity Of Each Employee (1) The amount of checks issued from the Treasurer s Office, and Personnel & Civil Service varies daily. Check amount may be into the millions. Daily cash receipts do not exceed $500,000. (2) The is a vault with a Diebolt door and a Stanley Security System that has an alarm system monitored by Stanley Convergent Security Solutions (3) In regard to deposits, messengers are accompanied by a police officer. Individual daily deposits normally do not exceed $50,000, but at peak tax season may total as much as $150,000 cash & $2,867,000 in checks. e) There have been no losses over the last five years. f) Audits (1) Are books and records audited by a Certified Public Accountant? yes no (2) How often? annually (3) Is audit complete and unqualified? yes no (4) Is someone responsible for auditing the books on a daily basis? yes no (5) Are all premises audited? yes no (6) Are all incoming checks recorded or duplicated upon receipt so that they may be

18 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 13 of 20 identified? yes no (7) Are all incoming checks stamped For Deposit Only immediately upon receipt? yes no (8) Are bank accounts reconciled by someone not authorized to deposit or withdraw there from? yes no (9) Are all securities kept in bank safe depositories? yes no (10) Are securities subject to joint control by two or more responsible employees? yes no (11) Are all checks issued by the City Countersigned? yes no (12) Are there any precious metals or stones (such as gold, silver, diamonds) stored at any City located? yes no E. BOILER AND MACHINERY COVERAGE 1. Limits and Coverages: $5,000,000 per accident 2. Additional Coverages a) Repair and/or replacement basis b) Comprehensive basis c) Hazardous cleanup expenses $25,000 d) Extra Expense $1,000,000 e) Business Interruption $9,450,000 f) Off-premises power $1,000,000 g) Ammonia contamination $25,000 h) Expediting expenses $25,000 i) Water damage $25, Schedule of Insurable Objects (refer to Attachment B: Boiler and Machinery Supplement) 4. Carrier must provide boiler and pressure vessel inspections to the City at no additional cost to the City pursuant to State regulations. F. BUSINESS AUTOMOBILE COVERAGE 1. Coverages a) Fire, theft, combined

19 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 14 of 20 Additional Coverage (CAC), Excluding Collision Limit: ACTUAL CASH VALUE 2. Deductible: $100, Scheduled Vehicles a) Refuse Packer/Recycling Trucks (87 vehicles) (1) Value $13,050, (2) Garaged: 29 ½ St. and A.V.R.R., Pittsburgh, PA (3) Average value per each: $150, each truck (The Environmental Services Vehicles list is attached.) PREMIUM SHEETS A. REAL AND PERSONAL PROPERTY 1a. 1b. 1c a Insurance Carrier: Blanket Limit: $200,000, Per Schedule provided Deductible Limit: $100,000 Alternate Deductible Limit: $200,000 Agreed Amount: All Risk Replacement Cost Flood Limit: $5,000,000 ($100,000 deductible) Earthquake Limit: $5,000,000 ($100,000 deductible) Building Ordinances: $1,000,000 Off Premises Power: $1,000,000 Errors and Omissions: $500,000 Right To Build Elsewhere Endorsement for Landscaping Underground and Capitalized Costs 12. Terrorism Acts coverage * For May 1, 2014 to April 30, **Rates MUST be given for each of the various coverages listed so that the City will be able to add or delete coverages during the duration of the contract period. ] NOTE THAT SUCH INDIVIDUAL RATES MAY ALSO BE NECESSARY FOR AWARD CONSIDERATION, PARTICULARLY IN THE TYPICAL SPLIT AWARD SCENARIO.

20 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 15 of 20 B. BUSINESS INTERRUPTION Insurance Carrier: Business Income. Limit: $9,450,000 (including payroll) Extra Expenses: Limit: $5,000,000 C. VALUABLE PAPERS Insurance Carrier: 1. Limit: $500,000 Deductible: $5,000 D. CRIME Insurance Carrier: 1a. 1b. Blanket Employee Dishonesty Bond Coverage Limit: $10,000 Faithful Performance Blanket Bond Limit: $10,000 1c. Money and Securities Limit Inside Premises: $100,000 1d. Limit Outside Premises: $100,000 1e. Robbery and Safe Burglary Limit Inside Premises: $500,000 1f. Depositors Forgery Limit: $500,000 Computer Fraud 1g. Limit: $500,000 3a. Volunteers and part-time Employees Included Peak Season Endorsement for Money 3b. and Securities Limit (January to February): $500,000 4a. Excess coverage designated positions 4b. Excess coverage designated positions (Name Bonds) 4c. Excess coverage designated positions (Additional Position Bonds)

21 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 16 of 20 E. BOILER AND MACHINERY Insurance Carrier: Limit: $5,000,000 per accident Repair and Replacement Comprehensive Basis Hazardous Clean Up Expenses $25,000 MIM. Extra Expense - $1,000,000 6a. Business Interruptions Limit: $9,450,000 6b. 24 hour Deductible Off Premises Power - $1,000,000 Ammonia Contamination - $25,000 MIM. Expediting Expenses - $25,000 MIM. Water Damages - $25,000 MIM. 10. F. Water Damages - $25,000 MIM. BUSINESS AUTOMOBILE (REFUSE TRUCKS ONLY) Insurance Carrier: Fire, Theft, CAC (Combined Additional Coverage), Excluding Collision $100,000 Deductible G. GENERAL ENDORSEMENTS Insurance Carrier: Errors & Omissions Broadened Named Insured Ninety Day Cancellation Notice Unintentional Non-Disclosure Notice of occurrence

22 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 17 of 20 VI. PREMIUM SUMMARY SHEET MAY 1, 2014 THROUGH APRIL 30, 2015 A1. Real and Personal Property w/ $100,000 Deductable A2. Real and Personal Property w/ $200,000 Deductable B. Business Interruption C. Valuable Papers D. Crime E. Boiler & Machinery F Business Automobile (Refuse Trucks) G. General Endorsements All other coverage costs, as stipulated in Section V will be provided at the listed rates for the succeeding contract terms as may be awarded by the City. *The rates provided will be used when additions or deletions are necessary to the schedules incorporated in the coverage s provided. The Premiums bid must be firm bids for the coverage s provided for that contract period. All other rates as listed, unless stipulated herein, shall remain firm for the duration of the contract award. Addenda and Modifications Any changes, additions, deletions, or clarifications to the IFB are made by Bulletins (addenda). Any supplier in doubt as to the true meaning of any part of the IFB may request any interpretation thereof from the Issuing Office. At the request of the supplier, or in the event the Issuing Office deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Issuing Office. Such addendum issued by the Issuing Office will be sent to all suppliers receiving the original IFB and will become part of the IFB having the same binding effect as provisions of the original IFB. No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the Issuing Office no later than seven (7) days prior to the IFB due date. All addenda, bulletins, and interpretations of this solicitation shall be in writing. Any amendment or interpretation that is not in writing shall not legally bind the County. Only information supplied by the Issuing Office in writing or in this IFB should be used in preparing bids. All contact that a supplier may have had before or after receipt of this IFB with any individuals, employees, or representatives of the County and any information that may have been read in any news media or seen or heard in any communications facility regarding this IFB should be disregarded in preparing responses. The County does not assume responsibility for the receipt of any addendum sent to suppliers. A copy of all addenda issued must be signed and submitted with your electronic bid. Clarification of Requirements It is the intent and purpose of the County that this IFB encourage competitive bids. It shall be the supplier s responsibility to advise the Issuing Office if any language, requirements, or any combination thereof, inadvertently restricts or limits the requirements stated in this IFB to a single source. Such notifications must be submitted in writing and must be received by the Issuing Office no later than seven (7) days prior to the due date. A review of such notification will be made. Conflict of Interest The supplier shall not accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the County. By submitting their bid, the supplier certifies and represents to the County that the supplier has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantaged, information, recipient s decision, opinion, recommendation, vote or any other exercise of discretion concerning this IFB.

23 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 18 of 20 Bid Submission Bidders are required to submit bids electronically via No bids shall be accepted in person, by U.S. Mail, by private courier service, via oral or e/mail communication, telephone or fax transmission. Bid Bond A Bid Bond, in the amount of 10% of the amount bid as premium, is required with your proposal if the amount bid is over $200, Performance Bond A performance Bond is required in the amount of 10% of the total amount awarded if that amount is greater than $100, PERIOD OF CONTRACT: May 1, 2014 through April 30, OPTION TO EXTEND The Division of Purchasing and Supplies, reserves the right, upon notice to the supplier, to extend the Contract or any part of the Contract for up to three (3) months, upon the same terms and conditions after the indicated expiration date as described in the Contract. This will be utilized to prevent a lapse in Contract coverage for the goods or services indicated on the Contract, and only for the time necessary to enter into a new Contract. When applicable, an extension notice will be issued defining the exact extension of the Contract; all other terms and conditions of the extended Contract will remain in full force and effect. CITY OF PITTSBURGH & COUNTY AUTHORITY USAGE Notwithstanding that, bids have been solicited and let in the name of the County of Allegheny; any of its authorities as well as the City of Pittsburgh may purchase any item of personalty under a County contract to be awarded to the bidder. The bidder agrees to deliver any materials ordered by its authorities as well as the City of Pittsburgh. The County, however, shall not be liable to the bidder by reason of such purchases since the permission granted to buy under existing contracts by the County is for convenience of the other public bodies who shall be deemed to have made contracts in their own names, using the contract procedures of the County solely to satisfy existing requirements of law relating to purchases by public bodies. Veteran Owned Small Business The City has an annual goal of not less than five (5) percent participation by veteranowned small businesses in all contracts. The participation goal shall apply to the overall dollar amount expended with respect to contracts. The City, therefore, requires that all prospective Contractors demonstrate good faith efforts to obtain the participation of veteran-owned small businesses in work to be performed under City contracts. A. Veteran-owned small business is defined by the City as a business having one hundred (100) or fewer fulltime employees and not less than fifty-one percent (51%) of which is owned by one (1) or more veterans, or in the case of any publicly owned business, not less than fifty-one percent (51%) of the stock of which is owned by one (1) or more veterans, and the management and daily business operations of which are controlled by one (1) or more veterans. Vendor MUST provide proof of veteran ownership including percentage & name and address of business. B. For contracts under one hundred thousand dollars ($100,000), veteran-owned small businesses shall be exempt from all bonding requirements. C. THE ATTACHED FORMS (VETERAN OWNED SMALL BUSINESS PARTICIPATION STATEMENT AND VETERAN OWNED SMALL BUSINESS-WAIVER REQUEST) MUST BE COMPLETED AND SUBMITTED WITH ALL BIDS AND PROPOSALS. FAILURE TO SUBMIT THESE DOCUMENTS MAY RESULT IN THE REJECTION OF YOUR BID OR PROPOSAL. D. Attach a copy of vendor s DD 214 discharge form to participation statement.

24 SPECIFICATIONS for INSURANCE COVERAGES SPEC 7253 PAGE 19 of 20 INSURANCE The supplier shall obtain and maintain during the life of the Contract, with an insurance supplier rated not less than A- by A.M. Best, authorized to do business in the Commonwealth of Pennsylvania, the following insurance requirements: Automobile Liability. Bodily injury and property damage liability covering all non-owned and hired automobiles for limits of not less than $1,000,000 bodily injury each person, each accident and $1,000,000 property damage, or $1,000,000 combined single limit - bodily injury and property damage. Bodily injury and property damage liability covering all owned automobiles for limits of not less than $300,000 bodily injury each person, each accident and $300,000 property damage, or $300,000 combined single limit bodily injury and property damage. Commercial General Liability. Bodily injury and property damage liability as shall protect the Supplier and any subcontractor performing work under the Contract, from claims of bodily injury or property damage which arise from operation of the Contract, whether such operations are performed by the supplier, any subcontractor, or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 bodily injury each occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate, or $1,000,000 bodily injury and property damage combined single limits each occurrence/aggregate. This insurance shall include coverage for products, operations, personal injury liability and contractual liability, assumed under the indemnity provision of the Contract. Professional Liability. Coverage as shall protect the Supplier and any subcontractor performing work under the Contract, from claims errors and omissions which arise from operation of the Contract, whether such operations are performed by the Supplier, any subcontractor, or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 each occurrence/aggregate and $1,000,000 excess liability, each occurrence/aggregate. Worker s Compensation and Employers Liability. The supplier shall meet the statutory requirements of the Commonwealth of Pennsylvania, $100,000 per accident limit, $500,000 disease per policy limit, $100,000 disease each employee limit. Proof of Insurance. The supplier shall not commence any work in connection with the Contract until it has obtained all of the foregoing types of insurance and proof of such insurance has been approved by County. The supplier shall not allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and approved. Deductibles. The County shall be exempt from, and in no way liable for any sums of money, which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the supplier and/or subcontractor providing such insurance. Additional Insured. Allegheny County and the City of Pittsburgh shall be named as an additional insured for operations or services rendered under the general liability coverage. The supplier s insurance shall be primary of any self-funding and/or insurance otherwise carried by the County and City for all loss or damages arising from the supplier operations under this agreement. Certificates of such insurance will be furnished to the County and City and shall contain the provision that the County and City be given thirty (30) days written notice of any intent to amend or terminate by either the insured or the insuring supplier. Documents. Should any or all of the required insurance coverage be self-funded/self-insured, a copy of the Certificate of Self-Insurance or other documentation from the County Department of Insurance shall be furnished. If any part of the work under the Contract is sublet, the subcontractor shall be required to meet all insurance requirements set forth in the Contract, provided that types and amounts of insurance to be maintained by each subcontractor shall be adjusted to an amount reasonably necessary to cover the risks associated with such subcontractor s role in the project. The parties stipulate that the supplier will maintain each type of insurance set forth above at a coverage level equal to at least half of the amount set forth above for such type of insurance. However, nothing contained herein shall relieve the supplier from meeting all insurance requirements or otherwise being responsible for the subcontractor. No program of self-insurance shall apply to any of the foregoing coverages without prior approval of the County.