Oakland County Department of Information Technology Project Scope and Approach
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1 Oakland County Department of Information Technology Project Scope and Approach Project Name: Secure Server Project ID: TBD Leadership Group: Finance/Admin Department: Health & Human Services Division: Health Division Project Sponsor: Kathy Forzley Date Requested: 4/1/212 PM Customer No. 162 Request Type: New Development Enhancement Customer Support Planned System Maintenance or Upgrade IT Team Name: : Land Implementation Services IT Team No: 9 Project Manager/Leader: Beth Moss Account Number: 842 Account Description: E-Health Project Customer Name: Health Grant Funded? Yes No Mandate? Yes No Mandate Source: Project Goal To establish an encrypted solution so that the Health Division is able to securely send vital information pertaining to clients health records to other Health Care providers. Business Objective 1: Through a secure environment, create and send messages containing patient health information to other Health Care providers. Major Deliverables Detailed Project Plan Application and/or System Requirements Technical Design Document Application Code Implementation Plan User Acceptance Test Plan Approach Develop Detailed Project Plan Document System Requirements Develop Implementation Plan Develop System Changes Develop User Acceptance Test Plan Test Changes Acquire User Acceptance Sign Off Form Rev. 9/1/26 Page 1 Project Rev.4/17/12
2 Oakland County Department of Information Technology Project Scope and Approach Project Name: Secure Server Project ID: TBD Conduct Change Control Release Changes into Production Benefits Impact Number of Users 25 internal users Divisions Oakland County Health Division Leadership Groups Finance/Admin Risk Business Environment High Project requires some changes to existing business process. Technical Environment Medium - Previously implemented technologies with new aspects and/or new requirements. Assumptions Staffing IT Staffing: Resources will be available for the hours indicated per the project plan. Facilities Facilities will be available for Staff. Technical. Funding IT Funded Other N/A Form Rev. 9/1/26 Page 2 Project Rev.4/17/12
3 Oakland County Department of Information Technology Project Scope and Approach Project Name: Secure Server Project ID: TBD Priority TBD Constraints Exclusions Form Rev. 9/1/26 Page 3 Project Rev.4/17/12
4 Oakland County Department of Information Technology Project Scope and Approach Project Name: Secure Server Project ID: TBD PROJECT PHASE AUTHORIZATION Phase(s): All Total Estimated Application Services Hours: Cost: Total Estimated Technical Systems Hours: Cost: Total Estimated egovernment Services Hours: Cost: Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT egovernment Services Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: Cost: Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: Cost: Form Rev. 9/1/26 Page 4 Project Rev.4/17/12
5 Oakland County Department of Information Technology Project Scope and Approach Project Name: Secure Server Project ID: TBD Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 9/1/26 Page 5 Project Rev.4/17/12
6 Project Summary As Of: 4/1/212 Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: Cost Avoidance Subtotal: Costs: Development Services Subtotal: Hardware Subtotal: Software Subtotal: Subtotal Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings Annual Total Costs Annual Return on Investment Annual Costs/Savings Ratio.%.%.%.%.%.% Project Cumulative Statistics: Cumulative Total Savings Cumulative Total Costs Cumulative Return on Investment Cumulative Cost/Savings Ratio.%.%.%.%.%.%.% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager Secure Server ROI.xls/Project Summary Date Printed: 4/17/212 Page 1 REV: June 27, 211
7 Savings Detail As Of: 4/1/212 Benefit/Savings Description Project Savings Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Savings Enable Health Division to securely send vital information pertaining to clients health records to other Health Care providers Intangible Benefit Annual Multiplier Secure Server ROI.xls/Savings Detail Date Printed: 4/17/212 Page 2 REV: June 27, 211
8 Savings Detail As Of: 4/1/212 Project Savings Benefit/Savings Description Category Enable Health Division to securely send vital information pertaining to clients health records to other Health Care providers Intangible Benefit Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 x x x x x x Secure Server ROI.xls/Savings Detail Date Printed: 4/17/212 Page 3 REV: June 27, 211
9 Savings Summary As Of: 4/1/212 Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Tangible Benefits Subtotal: Cost Avoidance: Cost Avoidance Subtotal: Intangible Benefit: Enable Health Division to securely send vital information pertaining to clients health records to other Health Care providers Savings Total: Secure Server ROI.xls/Savings Summary Date Printed: 4/17/212 Page 4 REV: June 27, 211
10 As Of: 4/1/212 Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost Annual Multiplier Affects Project RO Y1 Y2 Y3 Y4 Y5 IT Hours - New Development Development Svcs ANN x IT Hours - System Maintenance Development Svcs 122 x x x x IT Hours - Customer Support Development Svcs 122 IT Hours - Planned Maintenance Development Svcs 122 User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition Hardware 814 PC System - Maintenance Hardware 2,34 Notebook - Acquisition Hardware 1,223 Notebook - Maintenance Hardware 2,372 Tablet Notebook - Acquisition Hardware 2,12 Tablet Notebook - Maintenance Hardware Laserprinter - Acquisition Hardware 1,432 Laserprinter - Maintenance Hardware 1,14 Image Workstations - Acquisition Hardware Image Workstations - Maintenance Hardware 3,496 PC Maintenance User Owned Hardware 2,34 Printer Maintenance User Owned Hardware 1,72 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade 8, Server - Maintenance 36 Server Sftwre - Acquisition/Upgrade 335 Server Sftwre - Maintenance Server Rack Mount 4 Oracle Enterprise Per Processor - Includes Year 1 Maintenance 21,372 Oracle Enterprise Per Processor - Year 2 and Beyond 3,432 Secure Server ROI.xls/Cost Detail Date Printed: 4/17/212 Page 5 REV: June 27, 211
11 Cost Detail As Of: 4/1/212 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost MS SQL Server Standard Per Processor - Includes Year 1 Maintenance 4,725 MS SQL Server Standard Per Processor - Year 2 and Beyond 946 MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance 19,693 MS SQL Server Enterprise Per Processor - Year 2 and Beyond 3,939 Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance 3,56 Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond 71 Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance 13,18 Annual Multiplier Affects Project RO Y1 Y2 Y3 Y4 Y5 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond 2,635 SSL Certificate 845 TBD TBD TBD TBD Internet Access 18 Project Staff Training Training User Training Training Secure Server ROI.xls/Cost Detail Date Printed: 4/17/212 Page 6 REV: June 27, 211
12 Cost Detail As Of: 4/1/212 Project Cost Cost Description Category IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs IT Hours - Customer Support Development Svcs IT Hours - Planned Maintenance Development Svcs User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition Hardware PC System - Maintenance Hardware Notebook - Acquisition Hardware Notebook - Maintenance Hardware Tablet Notebook - Acquisition Hardware Tablet Notebook - Maintenance Hardware Laserprinter - Acquisition Hardware Laserprinter - Maintenance Hardware Image Workstations - Acquisition Hardware Image Workstations - Maintenance Hardware PC Maintenance User Owned Hardware Printer Maintenance User Owned Hardware Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Server Rack Mount Oracle Enterprise Per Processor - Includes Year 1 Maintenance Oracle Enterprise Per Processor - Year 2 and Beyond OI? Potential Cost Extensions Y6 Y1 Y2 Y3 Y4 Y5 Y6. x..... Secure Server ROI.xls/Cost Detail Date Printed: 4/17/212 Page 7 REV: June 27, 211
13 Cost Detail As Of: 4/1/212 Cost Description MS SQL Server Standard Per Processor - Includes Year 1 Maintenance MS SQL Server Standard Per Processor - Year 2 and Beyond MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance MS SQL Server Enterprise Per Processor - Year 2 and Beyond Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond SSL Certificate TBD TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Training Training OI? Potential Cost Extensions Y6 Y1 Y2 Y3 Y4 Y5 Y6 Secure Server ROI.xls/Cost Detail Date Printed: 4/17/212 Page 8 REV: June 27, 211
14 Cost Summary As Of: 4/1/212 Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development IT Hours - System Maintenance IT Hours - Customer Support IT Hours - Planned Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services Development Services Subtotal: Hardware: Hardware Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: Secure Server ROI.xls/Cost Summary Date Printed: 4/17/212 Page 9 REV: June 27, 211
15 Date Assumptions Assumption Description As Of: 4/1/212 Secure Server ROI.xls/Assumptions Date Printed: 4/17/212 Page 1 REV: June 27, 211
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