HQ Division of Environmental Analysis District 43 Stormwater and Water Quality Services Contract Outreach

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1 Question 1: Will the new (enhanced) contracting process be applied to other upcoming contracts both from HQ and the districts? Answer 1: Dependent on the outcome of these first three contracts, our goal is to utilize the Enhanced process on all future solicitations.

2 Question 2: Will we be allowed to use flip charts & whiteboards for technical Q&A? Answer 2: Blank flip charts & whiteboards for answering technical questions will be allowed in the interview room only.

3 Questions 3: Ques 3a. Will staff augmentation be part of the District Assistance scope? Ques 3b. Are there any plans to use an invoicing program such as SAP or Oracle? Ques 3c. Will Caltrans (staff be able to) provide references for use in the SOQ, section F? Ques 3d. What is the weighting of the SOQ and the interview in the scoring process? Ques 3e. Will negotiations see any process change? Ques 3f. During the minute period to the interview (while interview team is reviewing the questions) will consultants have access to their computer to prepare slides in response? Answers 3: Ans 3a. No, staff augmentation will not be included of these three solicitations. Ans 3b. Caltrans does not have specific software requirement for invoicing. Ans 3c. Caltrans staff will be able to provide references for use in the SOQ, section F, however with specific restrictions to be outlined in the RFQ instructions. Ans 3d. The weight of the SOQ score for the final interview will be detailed in the RFQ. Ans 3e. The negotiation process will not change with the Enhanced process. Ans 3f. No electronics, including but not limited to cell phones, ipads, laptops, tablets etc will be allowed during the review period.

4 Question 4: Ques 4a: Who are the Caltrans Contract Managers for the 3 contracts? Ques 4b: How are the different partial scores weighted? (i.e., SOQ, presentation, Questions Q&A, closing, take home question) Ques 4c: When are the interviews? Ques 4d: When will RFQ s be released? Answer 4: Ans 4a: Caltrans Contract Managers names will not be disclosed Ans 4b: The weight of the SOQ score for the final interview will be detailed in the RFQ. Ans 4c: Interviews for these three solicitations are currently planned for late September Ans 4d: Advertisement of these three solicitations is currently planned for late August 2015.

5 Question 5: Ques: 5a: Can the project references be from any client (State, Federal, private sector, municipal), any preferences? Ques: 5b: Are you able to confirm when the RFQs will hit the street? Answer 5: Ans 5a: Yes, references may be obtained from other clients, besides Caltrans. Ans 5b: Advertisement of these three solicitations is currently planned for late August 2015.

6 Question 6: How will the (you) control interview personnel of consultants from participating on multiple teams, as they may be in earlier interviews and have more time to think and dwell on answers for later interviews? Answer 6: Consultants participating on two teams will be scheduled in back to back interviews and must not leave the interview room until the rest of the team arrives. Dependent on solicitations, DPAC may request a substitute team members for multiple interviews.

7 Question 7: Ques 7a: How many days will you allow for SOQ submittal after advertisement? Ques 7b: How many days between SOQ submittal and shortlisting notification and then interview date? Answer 7: Ans 7a: The Enhanced schedule has not been approved, but will not be less than the current 20 working days. Ans 7b: The Enhanced schedule has not been approved.

8 HQ Division of Enviornmental Analysis District 43 Stormwater and Water Quality Question 8: Ques 8a: Can a laptop be used during preparations to Q&A during the review period to examine documents? Ques 8b: If No to the above, then can hard copy documents be brought? Ques 8c: Will there be a limitation to number of people consultant can bring to interview? Answer 8: Ans 8a: No electronics, including but not limited to cell phones, ipads, laptops, tablets etc will be allowed during the review period. Ans 8b: The preparation time for question review period is not open book. Ans 8c: There is no limitation to the number of people participating for the consultant.

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