MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION PROSPECT HEIGHTS SCHOOL DISTRICT 23 FEBRUARY 11, 2015 GRODSKY ADMINISTRATION CENTER

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1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION PROSPECT HEIGHTS SCHOOL DISTRICT 23 FEBRUARY 11, 2015 GRODSKY ADMINISTRATION CENTER Mari-Lynn Peters, Board President, called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE PRESENT: ABSENT: ALSO PRESENT: Dr. Deb Wilson, Superintendent; Dr. Don Angelaccio, Assistant Superintendent for Instruction; Ms. Luann Kolstad, Business Manager RECOGNITION OF VISITORS AND VISITOR PARTICIPATION No one addressed the Board. COMMUNICATIONS I.A.S.B. SPRING DINNER PROGRAM Dr. Wilson shared information on the Scariano, Himes & Petrarca School Law Seminar on March 7 and the IASB North Cook Division Spring dinner on March 18. If you wish to attend either or both events, please notify the Superintendent s office to get registered. OTHER COMMUNICATIONS Dr. Wilson received a parent regarding early entrance to kindergarten. Dr. Wilson responded to the parent, but hasn t heard anything further. Dr. Wilson also pointed out the new student artwork in the boardroom and the hall. 1

2 CONSENT AGENDA APPROVAL OF REGULAR MEETING MINUTES Mrs. Botwinski moved and Mr. Bowes seconded the motion to approve the Regular Minutes of January 14, 2015 as presented. ABSTAIN: Mrs. Botwinski, Mr. Bowes, Mr. Hess, Mrs. Peters, Mrs. Olsen APPROVAL OF EXECUTIVE SESSION MEETING MINUTES Mrs. Botwinski moved and Mr. Bowes seconded the motion to approve the Executive Session Minutes of January 14, 2015 as presented. ABSTAIN: Mrs. Botwinski, Mr. Bowes, Mr. Hess, Mrs. Peters, Mrs. Olsen PERSONNEL REPORT Mrs. Olsen moved and Mrs. Botwinski seconded the motion to approve the Personnel Report as presented, a copy of which is included with these minutes. RESOLUTION AUTHORIZING DISPOSAL OF PERSONAL PROPERTY OF PROSPECT HEIGHTS SCHOOL DISTRICT 23 Mrs. Olsen moved and Mrs. Botwinski seconded the motion to approve the Resolution Authorizing Disposal of Personal Property of Prospect Heights School District 23 as presented. 2

3 RESOLUTION AUTHORIZING INTERVENTION IN PROPERTY TAX ASSESSMENT PROCEEDINGS Mrs. Olsen moved and Mrs. Botwinski seconded the motion to approve the Resolution Authorizing Intervention in Property Tax Assessment Proceedings on behalf of Prospect Heights School District 23 as presented. FINANCIAL REPORT Mrs. Olsen moved and Mrs. Botwinski seconded the motion to approve the Financial Report as presented of bills in the amount of $753, and the payroll for February in the amount of $1,038, COMMITTEE REPORTS Buildings and Sites: No report. The committee is scheduled to meet next week. IASB/ED-RED: ED-RED Legislative Dinner was held on Monday, January 26. Mrs. Zimmerman commented that the event was well attended and that First Lady Mrs. Rauner was an interesting speaker. Mrs. Zimmerman informed the Board that she was asked and agreed to serve on the panel to review presentations at the Triple I Conference in November Policy: No report. 3

4 School/Community Relations: Mr. Bowes reported on the Winter newsletter, which should be out by end of next week. NSSEO: Mrs. Botwinski reported that the NSSEO Governing Board meeting was held last night. She commented that the NSSEO stars presentation given by three special education teachers was very compelling. Dr. Hackett gave an update on the district goals. Finance: Mrs. Zimmerman reported on the committee meeting held on February 4. All agenda items discussed at the meeting will be presented as part of the Superintendent s Report. Negotiations: No report. Training for negotiations will begin in March, once the specific dates have been agreed upon by the PHEA and Administration. SUPERINTENDENT S REPORT FOREIGN LANGUAGE CURRICULUM UPDATE Dr. Angelaccio began with an overview of the new Spanish curriculum Descubre, which aligns with the High School District 214 curriculum. With its on-line access and sources available for both students and teachers, it is utilized daily. MacArthur Spanish teachers Mrs. Kalaras and Mr. Behun were in attendance with several Spanish students, who demonstrated through PowerPoint and student videos, how students are using Descubre, which focuses on communication and Spanish culture. APPROVAL OF EVANS, MARSHALL, & PEASE AS DISTRICT AUDITOR Ms. Kolstad, Business Manager, provided a report to the Board recommending that the district continue contracting with the auditing firm of Evans, Marshall, & Pease, P.C. for the next three years. The increase in fees is negligible. Mrs. Zimmerman moved and Mrs. Olsen seconded the motion to approve Evans, Marshall, & Pease, P.C. as the District s Auditors for 2015, 2016, and

5 CLASS SIZE AND STAFFING PROJECTIONS STUDENT FEES FOR SCHOOL YEAR FINANCIAL PROJECTIONS The three agenda items are so intertwined, that Dr. Wilson and the Board discussed them together. Dr. Wilson reviewed the drafts of the staffing plan, student fees and financial projections that were provided to the Board with their meeting materials. Administration has considered staffing, curriculum needs, and district initiatives such as the Tech 2.0 plan for the school year. There are two staffing options being presented, with administration recommending the second option, which keeps class sizes more towards the middle of the guidelines, and accounts for additional staff to support the technology plan. Student fees would be raised also, to accommodate the technology needs. Various Board members expressed concern about what the district finances can support. Student fees were discussed, with different options for the fee structure and worries about the impact on low-income families if the fees, especially the technology fees, are raised. There was also concern about adding staff and technology, when it looks like the district revenues will be substantially decreasing within the next three years. The Board and administration discussed other possible staffing options, and how fee waivers can be used to assist low-income families, although the insurance fee to cover the technology devices would be paid by every family, as they will be available to students to bring home. For the March Regular Board Meeting, Dr. Wilson will bring back more refinement in the budget, and show some different fee options. Administration will also look at other options for launching the technology plan, to be certain that district finances can support it. RESOLUTION AUTHORIZING PAYMENT OF BOARD BILLS A sample resolution was provided to the Board that would allow administration to pay regularly recurring bills, such as utilities, when they come due without prior approval of the Board at its monthly meeting. The resolution included dollar amount limits on bills that could be paid this way. The Board member in charge of bills for the month would have the responsibility of reviewing all bills presented for payment, and could pull any bill in question. Any bills paid under this resolution would still be presented as part of the regular accounts payable report approved at each Board meeting. 5

6 After some discussion and questions from the Board, it was determined that the resolution, with some revisions, will be brought to the March Board Meeting for approval. FREEDOM OF INFORMATION ACT (FOIA) REQUEST Dr. Wilson reported that Administration received a Freedom of Information Act Request (FOIA) regarding language in the collective bargaining agreement. The request was responded to with the requested information. RECOGNITION OF VISITORS AND VISITOR PARTICIPATION No one addressed the Board. OLD BUSINESS Mrs. Zimmerman reviewed and is recommending that certain Executive Session minutes be released and no longer confidential. She also asked for a motion that would cover destruction of Executive Session audio recordings, as required by the Open Meetings Act. Mrs. Zimmerman moved and Mr. Bowes seconded the motion that the Executive Session Minutes from the following dates be made available for public inspection, as they no longer require confidential treatment: June 18, 2003 December 12, 2007 April 25, 2009 June 10, 2010 July 14, 2010 August 18, 2010 September 8, 2010 March 10,

7 Mrs. Zimmerman moved and Mr. Bowes seconded the motion that in accordance with Open Meetings Act requirements, the Executive Session Minutes audio recordings dated prior to July 13, 2013 be destroyed. NEW BUSINESS REGIONAL OFFICE OF EDUCATION COMPLIANCE VISIT Dr. Wilson shared information on the recent Regional Office of Education compliance visit. The ROE staff that conducted the visit were impressed with Principals preparation, the district policy and procedure manual, building inspections, and other components of compliance. Dr. Wilson thanked the principals for their efforts. EXECUTIVE SESSION Mr. Hess moved and Mrs. Olsen seconded the motion to adjourn to Executive Session for purposes of discussing personnel and negotiations. The Board adjourned to Executive Session at 8:39 p.m. OPEN SESSION The Board returned to open session at 9:21 p.m. PRESENT: ABSENT: 7

8 ADJOURNMENT Mr. Bowes moved and Mrs. Olsen seconded the motion to adjourn at 9:22 p.m. President Secretary 8

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