REPORT NO. 14. Present: Councillor Chair P.G. Allnatt. Councillors: D.B. Allen, T.R. Sturgis, R.L. Tonge and S.R. Walls

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1 Notes/Action List of the Finance & Performance Monitoring Sub-Committee held on 6 th February 2006 (The meeting was held in Committee Rooms A & B, Monkton Park, Chippenham starting at 3.00pm and concluding at 5.50pm) Present: Councillor Chair P.G. Allnatt Councillors: D.B. Allen, T.R. Sturgis, R.L. Tonge and S.R. Walls Officers Present: D. Hodges (Finance Team Leader), P. Tovey (Chief Accountant), B. Matthews (Performance Management Officer), S. Pangbourne (Strategic Manager Corporate Services), J. Whittleton (Policy and Democratic Services Assistant), J. Moody (Partnership Development Officer), D. Burbidge (Chief Executive), L. Bell (Strategic Manager Community & Environment), P. Southway (Recovery Team Leader) and R. Granger (Audit Manager) Also Present: G. Bouton (Ten Software Limited) Ref. No. Agenda Item/Subject Area PMSC62 Agenda Item 1 Apologies for Absence PMSC63 Agenda Item 2 Membership of the Finance & Performance Monitoring Sub- Committee PMSC64 Agenda Item 3 Public Question Time/Receipt of Petitions PMSC65 Agenda Item 4 Chairman s Announcements Issues Discussed Agreement or Recommendation (if any) Action Required Action by Whom None received. There were no changes of membership. There were no public questions nor petitions received. The Chairman, Councillor P.G. Allnatt, announced that he proposed the following changes to the Agenda running order: Item 8 (Performance

2 Management Software) would be taken ahead of item 5 (Notes/Action List). Item 10 (Sundry Debtors, Council Tax and NNDR Collection Rates) would be heard after item 7 (Partnership Working). PMSC66 Agenda Item 5 Notes/Action List PMSC67 Agenda Item 6 Performance Monitoring The Chairman introduced Mr G. Bouton of Ten Software Limited who was present to give a presentation on Performance Management Software. Resolved that the Notes/Action List of the Meeting of the Finance & Performance Monitoring Sub- Committee held on 5 th December 2005 be confirmed as a correct record. This item was withdrawn. PMSC68 Agenda Item 7 Partnership Working The possibility of applying the toolkit appended to Report No.7 to the Pound Arts Centre; That the Audit Commission s work on the project would be contained within its annual fee; That the Council contributes approximately 1million to partner (1) The Sub Committee recommends that only organisations which receive sizeable funding should be audited. The cost of auditing could destroy the benefit of funding to small organisations. (2) That Areas for development outlined in page 28 of the Agenda be examined in Inform the Executive of the Sub Committees Prepare Report and relevant documents. J. Moody. J. Moody.

3 PMSC69 Agenda Item 8 Performance Management Software PMSC70 Agenda Item 9 Performance Indicator Update organisations; The need to consider which partnerships the toolkit should be applied to; and The need to ensure that the Council does not contribute to organisations who in turn use the funding to build up reserves. A presentation was received from Mr G. Bouton of Ten Software Limited on Performance Management Software available from the company. That 18 Performance Indicators showed an improvement from the previous year and that 5 showed reduced performance; The BFI Action Plan; and That there are 11 PI s for which targets are not set. greater detail at the April meeting of the Sub Committee. REPORT NO. 14 (1) The Sub Committee recommends to the Executive that further funding to improve the Benefits System is linked to clear Performance Indicators; (2) That the BFI Action Plan be produced with the next Performance Indicator Report along with a graph showing PI trends; and Inform Executive of the Sub Committees Append BFI Action Plan and include graph with next PI Report. H. Braid. G. Wilkie. (3) The Sub Committee encourages the Customer Focus Working Group to recommend to the Lead Member an appropriate PI(s) to monitor e-enabled services take-up. Inform the Customer Focus Working Group of the Sub Committees L. May.

4 PMSC71 Agenda Item 10 Sundry Debtors, Council Tax & NNDR Collection Rates PMSC72 Agenda Item 11 Revenue Monitoring Report PMSC73 Agenda Item 12 Exclusion of Press and Public Bad debts within Environmental Health & Planning; The cost of invoices, reminders and the chasing of debts; That Council Tax collection is down on this time last year; It is predicted that 97% of Council Tax will be collected by the end of the financial year and a further 2% next year; That 60-66% of NNDR is paid by direct debit; and The budget bid for extra resources for the Recovery Team. That work may not be done if recruitment is held back by 3%; Variances in Refuse Disposal Costs and Grounds Maintenance; and That reserves are over and above 3.5% and are sufficient to cover the risk. (1) That a Report be brought to the next meeting of the Sub Committee detailing how bad debts have been incurred, particularly in Planning and in Environmental Health. (1) That further information be sought from the Operations Co- Ordinator on the Variances in Refuse Disposal Costs. That under Section 100A(4) of The Local Government Act, 1972, the public be excluded from the remainder of the meeting on the grounds that the following item of business involves the likely disclosure of exempt information as defined below. Prepare Report. Seek further information. P. Southway. P. Tovey.

5 PMSC74 Agenda Item 13 Capital Monitoring Report The Pound Arts Centre; The grant from Wiltshire County Council for the Decriminalisation of Parking Enforcement; and Risks. Agenda Item 13 Capital Monitoring Report Paragraph 7. \\serv01350\corp admin and support\jscott\word\action Lists\Action list for Finance & Performance 5th Dec 05.doc

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