Vacancy for the post of Security Officer (Contract Agent FG III) in the European Asylum Support Office (EASO) REF.: EASO/2011/026

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1 EUROPEAN ASYLUM SUPPORT OFFICE Vacancy for the post of Security Officer (Contract Agent FG III) in the European Asylum Support Office (EASO) REF.: EASO/2011/026 Publication Title of function Parent Directorate-General / Service Agency's Contract Staff Security Officer (EASO) DG HOME (BXL) 1. WE ARE The European Asylum Support Office (hereinafter referred to as "the Support Office"), established by Regulation 439/2010 1, strengthens European Union (EU) Member States practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure. Specifically, the Support Office focuses on three main tasks: 1. developing practical cooperation among Member States on asylum by facilitating exchange of information on countries of origin, by providing Member States with support for translation and interpretation, training of asylum officials and assisting in the relocation of beneficiaries of international protection; 2. supporting Member States under particular pressure, in particular through the establishment of an early warning system, coordinating teams of experts to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities; 3. contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU and adopting technical documents, such as guidelines and operating manuals, on the implementation of the EU asylum instruments. The organisation chart of the Support Office can be consulted at: The headquarters of the Support Office are located in Valletta Harbour (Malta). 1 Regulation (EU) No 439/2010 of the European Parliament and of the Council of 19 May 2010 (OJ L 132, , p.11). 1

2 2. WE PROPOSE. The Security Officer will be minly responsible for: Developing and implementing internal security-related standards, policies, procedures and guidelines for the Support Office; Maintaining all security-related systems of the Support Office in optimal working condition; Conducting frequent security inspections to ensure full compliance with standards, policies, procedures and guidelines of the Support Office; Coordinating with the security services contractor of the Support Office to ensure that access to the premises is carried out in accordance with approved policies and procedures; Liaising with the Central Security Service of the complex in charge of the security of the perimeter for monitoring of CCTV, communications, access control, fire prevention/alarm system and surveillance system; Taking ad hoc safety and/or security measures to prevent harm or damages to staff, premises and information of the Support Office; Acting as first responder during a security incident or a crisis situation and acting as focal point for all security related matters; Monitoring the security situation and liaising with local security forces; Liaising with other EU institutions security services; Identifying and assessing ICT and telecommunications security risks/exposure to new and existing infrastructure; Investigating and recommending appropriate corrective actions for security incidents, including those related to ICT and telecommunications; Developing solutions for the ICT security network together with the IT Officer; Discovering vulnerabilities in information systems and proposing adequate solutions. 3. WE LOOK FOR A) Eligibility criteria Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the deadline for applications: 2

3 1. Have a post-secondary education attested by a diploma, or a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years; (Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration) 2. By the closing date for applications candidates must have, over and above the qualifications mentioned in Section 3.A.1, at least three years of professional experience with tasks closely related to those described in Section 2 2 ; 3. Be citizens of a Member State of the European Union; 4. Be entitled to their full rights as citizens; 5. Have fulfilled any obligations imposed by the applicable laws concerning military service; 6. Have a thorough knowledge of one of the official EU languages and a satisfactory knowledge of a second of these languages to the extent necessary to perform his/her duties; 7. Be physically fit to perform the duties linked to the post 3. B) Selection criteria Essential 1. Sound knowledge and proven professional experience in the areas mentioned in Section 2; 2. Proven experience in the security department of an EU Institution, Agency, Body, International Organisation or private company; 3. Excellent written and oral command of English; 4. Formal ICT security certification or equivalent; 5. Knowledge of BS7799 or ISO 17799; 6. Ability to prioritise work and deliver under pressure; 2 Professional experience is counted only from the time the candidate obtained the diploma required for being eligible. At a later stage, the candidate will be asked to provide supporting documents confirming the length and the level of his/her professional experience. 3 Before the appointment, a successful candidate shall be medically examined by one of the institutions' medical officers in order that the Support Office may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities. 3

4 7. Good analytical capabilities and problem-solving skills; 8. Ability to work in a multicultural environment and in a team; 9. Confidentiality, tact and discretion when dealing with people. Advantageous 1. Knowledge of other official languages of the European Union; 2. Ability to formulate creative ideas, set objectives, inspire colleagues, encourage staff and to give constructive feedback; 3. Excellent planning and organisational skills. 4. SELECTION AND APPOINTMENT The Regulation which provides the legal basis for the Support Office was adopted in May 2010 (Official Journal of the European Union L 132 of ). The present publication is organised under the responsibility of the European Commission (Directorate General for Home Affairs). A Selection Committee will evaluate the applications and select those candidates meeting the eligibility criteria and matching best the selection criteria. The Selection Committee may invite to interviews those candidates who have already successfully passed an EPSO selection test for the relevant function group (with valid status in the EPSO data base) and whose profile corresponds to the requirements of the vacant post. When NO suitable candidates are available in the EPSO database, the Selection Committee can organise testing in order to create its own reserve list. In these cases, candidates will be invited for interview from the list according to the requirements of the vacant position. The interview/test will consist of the following components: - General aptitude and language abilities to the extent necessary for the performance of their duties in accordance with Article 12.2(e) of the Conditions of Employment of other Servants of the European Communities (CEOS); - General knowledge of European integration, the institutions and in particular of the role of the EU agencies; - Specific competences with reference to the applicants' profiles in line with the selection criteria of the present Vacancy Notice. Candidates invited to an interview will be required to bring with them originals and copies or officially certified copies of the documents listed below: A document proving their citizenship (e.g. passport); 4

5 Certificates attesting their educational and professional qualifications, in particular those giving access to the post in question, including an extract from their police file; Documentary evidence of their professional experience after the date on which the candidate obtained the qualification giving access to the post in question, clearly indicating the starting and finishing dates, whether full or part time, and the nature of the duties carried out. The Selection Committee will propose a short list of successful candidates to the Appointing Authority. Candidates will be informed of the outcome of the interview. 5. EQUAL OPPORTUNITIES The Support Office applies an equal opportunities policy and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation. 6. CONDITIONS OF EMPLOYMENT The successful candidate will be appointed by the Executive Director of the Support Office as contract agent placed in group FG III pursuant to Article 3(a) of the CEOS for a period of three years which may be renewed. Successful candidates who are recruited undergo an initial probation period of nine months. The pay consists of a basic salary in EURO weighted by the correction coefficient (for Malta currently 82.2%) supplemented with various allowances, including family allowances. The salaries of staff members are subject to a Community tax deducted at source. Staff members are exempt from national tax on salary and are members of the Community social security and pension schemes. For further information on working conditions of contract staff please refer to CEOS: The place of employment is Valletta Harbour (Malta). 7. APPLICATION PROCEDURE For applications to be valid, candidates must submit: a detailed curriculum vitae in Europass CV format in English; a letter of motivation (1 page maximum). Applications, preferably in English, should be sent solely by to HOME- quoting the reference number of the vacancy notice. 5

6 Incomplete applications will be disqualified and treated as non-eligible. Candidates who use the same application to apply for more than one post will also be disqualified. Please note that the selection process may take several months. Supporting documents (e.g. certified copies of degrees/diplomas, references, proof of experience, etc.) should not be sent at this stage but must be submitted at a later stage of the procedure when requested. In order to facilitate the selection process, all correspondence to candidates concerning this vacancy will be in English. Under no circumstances should candidates approach the Selection Committee, directly or indirectly, concerning this recruitment. The authority in charge of concluding contracts reserves the right to disqualify any candidate who disregards this instruction. Closing date: The closing date for submission of the applications is 18 May 2011 at 13:00 (Local time). The Support Office will disregard any application received after that date. If at any stage in the procedure it is established that any of the information provided by a candidate is incorrect, the candidate in question will be disqualified. 8. DATA PROTECTION The purpose of processing of the data you submit is to manage your application(s) in view of a possible pre-selection and recruitment at the Support Office. The Support Office does not make public the names of successful candidates on reserve lists. However, it is possible that, for the purposes of recruitment and related planning purposes, members of the Support Office management team may have access to reserve lists and, in specific cases, to the application form of a candidate (without supporting documents, which are kept in confidence by the personnel department). Application files are kept for five years from the establishment date of the reserve list after which time they are destroyed. The personal information we request from you will be processed in line with Regulation (EC) N 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. 9. APPEAL PROCEDURES If a candidate considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and the CEOS, at the following address: The Executive Director European Asylum Support Office c/o European Commission 6

7 DG Home Affairs M / Brussels Belgium The complaint must be lodged within three months. The time limit for initiating this type of procedure starts to run from the time the candidate is notified of the act adversely affecting him/her. 7

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