Time & Attendance. Al-Amthal For Consultancy & Software

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1 Time & Attendance Al-Amthal For Consultancy & Software

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3 OPTIMUM Time & Attendance Management system is the most widely used system of its kind in the region. This Microsoft certified product has been designed to manage the manifold and complex processing of employees time and attendance data of any organization, irrespective of its size. The system efficiently records, controls, and processes employees attendance data with little effort as well as generates required reports with ease - all in the language of their choice; Arabic and/or English. The OPTIMUM Time & Attendance Management is a fully-fledged system that enables the users to set up their own shifts for groups of employees and map the company s policies into the system. Approvals for attendance-related actions can be given in a paperless environment through predefined workflows. The system finally sends the processed results to the payroll for further action. Core Time and Attendance Management Functionalities Access Control and Monitoring Scheduling Management Late in Monitoring Early Out Monitoring Break Monitoring (Absence during Working Hours) Absence Monitoring Overtime Monitoring Reports and Inquiries Optimum Solutions ǀ E-ERP ǀ 1

4 Main features of OPTIMUM Time & Attendance The OPTIMUM Time and Attendance system offers many beneficial features to it s users. It works with any data capturing machines. The entire setup is so user-friendly that the users can customize the system with ease and accuracy, to suit their own requirements. The main features of the OPTIMUM Time and Attendance system are: Employee Personnel records Multi-Shift designation Auto Shift Rotation Check-In / Check-Out policy Overtime / Break time policy Easy user-definable report generation Bilingual Arabic - English Powerful and user-friendly data search RDBMS technology for highest level of data integration & safety Multi-Company, Multi-Branch, and Multi-Consolidations Audit trail Multi-level access & central security control Option of total integrated solution or installation of separate module The Time & Attendance Management module may be linked to the OPTIMUM Personnel Administration and Payroll modules or any other similar systems, to work as an integrated system. 2 ǀ E-ERP ǀ Optimum Solutions

5 i Clock 500 The Optimum Time Card & Attendance System uses the Optimum I Clock 500 Multimedia Fingerprint T&A Terminal for its data capture and processing. Optimum I Clock 500 uses 3.5 ubcg TFT, 65,000 Vivid Colors and high resolutions which enables the users to enjoy high visual images. Optimum I Clock 500 is suitable for regulating and monitoring entry and exits for producion reports at the end of the day. The machine has a capacity of 6000 templates and 50,000 transaction records can be kept in the machine at any given time. Technical Specifications Display Finger Print Capacity Record Capacity Network Interface Operation Mode Dimension Standard Optional TFT Color Display 6000 FP Templates 50,000 Records TCP/IP, RS232, RS485, USB ID card, PIN, FP 187(L) x 135(W) x 35(D) Schedular Bell, USB host, USB Client, Short massage, Work code, T9 input ID/HID/Mifare card, WIFI, Printer, Photo ID The Machine supports TCP/IP, USB port or RS485/RS232 communication. It can work either as a standalone unit or connected with a PC. The optional fuctions such as HID card, MIFARE card and make multi-application more convenitent. Optimum Solutions ǀ E-ERP ǀ 3

6 i Clock 680 The OPTIMUM iclock 680 machines are one of the most sophisticated Access Control and Time and Attendance system that can work either as a standalone unit, as a main work station, or work as a part of a full-fledged network of door access systems, card readers and alarms. The iclock 680 machines have professional access control function such as: 50 time zones, 5 groups, 10 open door combinations, multi users entry, embedded relay contacts alarm, bell, lock etc. The Wiegand input&output enables anti-pass back.(see the drawing). The OPTIMUM iclock 660/680 machines offer many advanced features such as: 3.5 TFT Screen and integrated camera User-friendly photo ID function enabling users photo display Rugged scratch-resistant optical sensor Multi authentications: FP, PIN, FP+PIN 8 User-defined function keys Embedded web server, support via browser Built-in USB port Multi Language: English/Arabic Optional integrated proximity or smart card reader for multiple requirements Optional integrated Wi-Fi or GPRS module available for wireless communication SDK available for OEM customers and software developers 4 ǀ E-ERP ǀ Optimum Solutions

7 i Clock 680 The OPTIMUM iclock 680 machines can store 3000 templates and up to 100,000 transactions at any given time; optional from ,000 templates. It has more helpful functions like word code, T9 input method, short messages, bell scheduling, daylight saving, self-service inquiry etc as standard. Technical Specifications User Capacity 3,000 Transaction Capacity 100,000 Platform ZEM510 CPU 32 bit ZK6001 Microprocessor Memory 256 M Flash, 64M Ram Image Area 18mm x 22mm Allowable Finger Rotation ±180 Identification 1:1 or 1:N Verification speed 3000 match in 1 second Display 3.5 inch TFT, 320 x 240 I/O Interface RS 232, RS 485, TCP/IP, USB Client, USB Host Standard Function Options Size Access Control Photo-ID, webserver, workcode, SMS, Schedule Bell, Daylight saving T9 input, Function keys WIFI, GPRS, ID Card, Mifare Card, HID Card, HID iclass Card, 12V UPS 205mm(L) x 150mm(W) x 42mm(H) Wiegand 26 I/O, TTL I/O Optimum Solutions ǀ E-ERP ǀ 5

8 SC 402 SC 402 Proximity Card T&A Terminal is a stable and reliable Proximity access control system widely used in the region. The system has a capacity of 1500 cards and 30,000 transaction records can be kept in the machine at any given time. The records can be downloaded by USB Flash disk. Technical Specifications CPU Display Register Capacity Log Capacity Read Range 64 Bit ZK6001 Microprocessor LCD with 4 line, 16 character each Line 10,000 cards 30,000 records 10 cm approx Network Interface TCP/IP or RS232 or RS 485 Housing Material Ethernet Operation Mode Access Control Standard Optional ABS 10 / 100 Mbs ID Card, PIN Available ID Card, Wire doorbell, Wiegand OUT HID/Mifare card, webserver, Wiegand IN, Short message, Workcode, Printer, Antipass-back The machine supports TCP/IP communication. It can work either as a standalone unit or connected with a PC. SC402 can work together with access control software and T&A software whereby the user can derive the benefits of both systems. 6 ǀ E-ERP ǀ Optimum Solutions

9 Access Control and Monitoring OPTIMUM Time and Attendance system uses the state-of-the-art technology to provide a reliable and accurate access control and monitoring system to its users. The employees time and attendance may be tracked by any type of data capturing machine, such as swipe cards and/or finger prints that can also be linked to door access/ main gates. The system provides accurate and up-to-date attendance data based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers, which can be viewed, edited and processed individually, or on the basis of a date range or department. The management can take appropriate decisions on them on a case by case basis, if necessary. Daily closing and processing Daily attendance reports Facility to edit swipes for late-in, breaks, early-out etc. Facility to sort out irregularities and wrong data Facility to undo the processing and reprocess, if necessary Automatic clock-in and clock-out for entering data in bulk Approval for actions through predefined workflows Upload the data to the payroll system, if attached. Optimum Solutions ǀ E-ERP ǀ 7

10 Scheduling Management The OPTIMUM Time and Attendance system has been designed to automate the attendance scheduling. The system provides comprehensive but user-friendly procedures for defining shift rotations and assigning schedules for each employee. The different shift timings as laid out by the company requirements can be defined by the user. The combinations of shifts that make up one day are defined by the company procedures and requirements, and different types of shift combinations per day can be created. The system user may assign different shift types for an employee on a rotation basis. The Rotation Group concept allows to assign a number of employees to a specific group that works on the same shift rather than having to enter the shift details for each individual employee. Shift set up based on the Company s requirements Shift assignment in groups Shift rotations set up Manage Shift rotations Swapping of shifts between employees Rescheduling of shifts Cancellation of Shifts Facility to view shifts through internet/ Intranet 8 ǀ E-ERP ǀ Optimum Solutions

11 Late-in monitoring The OPTIMUM Time and Attendance Management system is your reliable tool to monitor late-coming data pertaining to your employees. The system provides accurate and up-to-date reports of the late comers, based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers. The management can take appropriate decisions on them on a case by case basis. Daily Late-in reports Daily Late-in processing Management decisions on late-in cases such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc. Approval through the workflow system Facility to add notes on individual basis System-generated s to the employees with details of actions Optimum Solutions ǀ E-ERP ǀ 9

12 Early-out Monitoring The OPTIMUM Time and Attendance Management system efficiently monitors the early departure of any employees during their stipulated duty hours. The system provides accurate and up-to-date reports of the early-out cases, based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers. The management can take appropriate decisions on them on a case by case basis. Daily Early-out reports Daily Early-out processing Management decisions on Early-Out cases such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc. Approval through the workflow system Facility to add notes on individual basis System-generated s to the employees with details of actions 10 ǀ E-ERP ǀ Optimum Solutions

13 Break Monitoring (Absence during Working Hours) The OPTIMUM Time and Attendance system records and monitors the employees absences during working hours. Once the daily closing is over, the managers and/or HR department can view the data regarding their employees absences during duty hours. The system provides accurate and up-to-date reports of the absences during working hours, based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers. The management can take appropriate decisions on them on a case by case basis. Daily Break reports Daily Break processing Management decisions on breaks such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc. Approval through the workflow system Facility to add notes on individual basis System-generated s to the employees with details of actions Optimum Solutions ǀ E-ERP ǀ 11

14 Absence Monitoring The OPTIMUM Time and Attendance system monitors and processes the absence records of all employees. Absence is recorded when the system recognizes an existing shift for a staff but no clocking is found. OPTIMUM Time and Attendance system will consider leaves and holidays upon calculating absence of an employee. The system provides accurate and up-to-date absenteeism reports, based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers. The management can take appropriate decisions on them on a case by case basis. Daily absence reports Daily absence processing Management decisions on absences such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc. Approval through the workflow system Facility to add notes on individual basis System-generated s to the employees with details of actions 12 ǀ E-ERP ǀ Optimum Solutions

15 Overtime Monitoring The OPTIMUM Time and Attendance system provides a very helpful administrative tool by monitoring the Overtime working hours of employees. Managers can decide whether that overtime is to be paid or not-paid. The system provides accurate and up-to-date overtime reports based on the shifts of each employee. These reports will be automatically sent through the workflow and by to the concerned managers. The management can take appropriate decisions on them on a case by case basis. Daily Overtime reports Daily Overtime processing Management decisions on Overtime work such as: Add to Annual Leave Add to sick leave Payment-Normal rate Payment-Enhanced rate No action, etc. Approval through the workflow system Facility to add notes on individual basis System-generated s to the employees with details of actions Optimum Solutions ǀ E-ERP ǀ 13

16 Reports and Enquiries The OPTIMUM Time and Attendance system produces a full set of formatted reports in the Report Generation menu through which every single detail of the company s employee time and attendance may be traced. Reports may be produced for the entire company or based on filtering criteria such as employee name, department, action taken authorized person etc. In all reports a date range can be specified by the user. In other words the attendance history of any employee is at the fingertip of the management. Also, reports may be generated before and after processing the data. Daily Swipes Reports Attendance Summary Reports Overtime Reports Absence (with or without leave) Reports Leave Reports Late-in or Early-out Reports Break Reports Monthly Statistics Report And many more 14 ǀ E-ERP ǀ Optimum Solutions

17 Extensive Help System The OPTIMUM Time and Attendance system provides an extensive help system wherein the users get context-sensitive help at the press of the F1 key. The users may view online or print the relevant topics for future reference. In addition we provide printed help manuals which impart step-by-step instructions to the user to tackle any task. Both the help screens and users manuals are available in English and Arabic. Manuals Online helps Subject helps We provide in-depth training to the users at their premises. In addition, the services of our fully trained technical crew are available at any time for any technical support or trouble shooting, around the clock. Optimum Solutions ǀ E-ERP ǀ 15

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20 QATAR BAHRAIN SAUDI ARABIA HEAD OFFICE BAHRAIN AL-AMTHAL GROUP, P.O. Box 2949, Manama, Kingdom of Bahrain Tel , Fax , REGIONAL OFFICE SAUDI ARABIA AL-AMTHAL AL-KHALEEJI, P.O. Box 3674, Al Khobar,Kingdom of Saudi Arabia Tel , Fax , QATAR AL-AMTHAL GROUP, P.O. Box 31122, Doha, State of Qatar Tel , Fax ,

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