Rules and Regulations Governing the Doctoral Program at the Maastricht School of Management

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1 Rules and Regulations Governing the Doctoral Program at the Maastricht School of Management 2014, Maastricht School of Management Version 5.0, July 2014

2 Table of Contents 1 General Description of the Program Introduction Duration of the Doctoral Program DBA Dissertation by Route of Journal Publications Organization of the Doctoral Program Director Research Research Board Supervisor(s) Appointment of the Supervisor(s) Tasks of the Supervisor Co-Supervisor Internal Reader External Examiners Appointment of External Examiners Tasks of the External Examiner Admission to the Program Admission Requirements Admission Procedure to the Coursework Phase of the Doctoral Program Coursework Phase Coursework Coursework Assessment Notification of Results Evaluation of Lecturers Absenteeism Research proposal Research Proposal Seminar Research Proposal Seminar Committee Research Proposal Seminar Assessment of the Research Proposal Field Work Requirements DBA Dissertation Procedure to the Public Defense DBA Dissertation Defense Committee Public Defense Assessment of the DBA Dissertation Ceremony of Awarding the Doctoral Degree General Regulations Changing Supervisors Settlement of Disputes Facilities and Services Financial Conditions Validity

3 0 Preambles Rules and Regulations Governing the Doctoral program at the Maastricht School of Management The rules and regulations contained herein aim to ensure the quality of the program and to provide for its sound management. The rules and regulations contained herein will be adopted by any partner institution of the Maastricht School of Management (MSM) where the MSM doctoral program is offered, so as to ensure that the MSM doctoral program is of the same quality throughout. Where partner institution practices or policies may deviate, these rules and regulations will prevail. 1 General Description of the Program 1.1 Introduction a. MSM offers a program that leads to the degree of Doctor of Business Administration (DBA). MSM is responsible for all issues related to its DBA program. b. The DBA program s coursework can be offered by MSM at its Maastricht campus or by MSM in collaboration with a local partner institution (Counterpart Organization) in any other location. c. MSM cooperates with a number of recognized universities in order to offer students the opportunity to pursue a degree of Doctor of Philosophy (PhD). These universities have their own rules and regulations (known as promotiereglementen ). The rules and regulations of these institutions will prevail in the case of PhD programs. d. The official language of the program is English, unless otherwise agreed with the Counterpart Organization. e. The doctoral program consists of four overlapping phases: (1) The research proposal writing phase which includes the coursework and the research proposal seminar, (2) a phase of field research, (3) a phase of data analysis and (4) a phase of drafting and defending the DBA dissertation. f. A doctoral program is deemed to commence on the first day a Candidate starts with the doctoral coursework, or any other date as approved and confirmed by the Research Board. 1.2 Duration of the Doctoral Program a. The doctoral program normally takes a period of four years, starting from the day mentioned in Article 1.1f. b. An extended program may not exceed seven years starting from the day mentioned in Article 1.1f. c. The research proposal writing phase should be completed within two years after the day mentioned in Article 1.1f. The Candidate is obliged to submit the research proposal within eighteen months after the day mentioned in Article 1.1f. d. The following procedure will be followed in the case of extension: 1. All requests for extension of the registration period in the doctoral program will be submitted to the Research Board and should be accompanied by a detailed study plan that is agreed upon by the Supervisor, and by a written recommendation by the Supervisor. 2. A request for such an extension shall be submitted at least three months before the extension is proposed to begin. 3

4 3. Extensions of registration in the doctoral program may be granted for a maximum of one year at any one time, while the cumulative maximum shall not exceed two years. e. For each (part of a) year of extension of the registration, an additional fee is charged. f. Throughout the program every Candidate is required to submit progress reports, using the format prescribed by the Research Department. Progress reports must be submitted once a year. The deadline for submission will be communicated. Failure to submit progress reports may lead to a Candidate s registration in the program being discontinued. 1.3 DBA Dissertation by Route of Journal Publications It is possible to prepare a DBA dissertation following the route of journal articles, instead of a single manuscript. For this, a minimum of three journal articles on a related topic is required. The Candidate should obtain approval from his or her Supervisor and the Director Research as to the particular journals that are acceptable. The Candidate has to be the first author of at least two of these papers. At the time of the public defense of the DBA dissertation the Candidate needs to provide evidence of the publication or acceptance for publication of at least two articles, while the third article must be under review. 2 Organization of the Doctoral Program 2.1 Director Research a. The Director Research is finally responsible to the Dean Director for all aspects relating to the doctoral program. b. The Director Research provides leadership to the Research Department in terms of research focus, as in terms of publications, seminars and consultancy. c. It is the responsibility of the Director Research to approve or reject applications to the Doctoral program, to accept or reject examiner reports, and to determine the content and quality standards of doctoral coursework. d. The Director Research obtains advice from the other members of the Research Board on the general policies and frameworks for the doctoral program, quality of research and coursework and in the case of disputes. The Director Research serves as chairperson of the Research Board. 2.2 Research Board a. The Research Board serves as an advisory board for the doctoral program of MSM. b. The Research Board is composed of a Chairperson (Director Research), a Vice- Chairperson, a Secretary (Manager Research Operations), and further members appointed on the recommendation of Research Board members or of the Dean Director. Upon request of the Director Research, the Vice-Chairperson can replace the Director Research with respect to his/her duties. c. The Vice-Chairperson and the Secretary together have the mandate to decide on the enforcement of the Rules and Regulations. 2.3 Supervisor(s) Appointment of the Supervisor(s) a. Supervisors are appointed by the Director Research. b. A supervisor has a DBA/PhD degree. c. Supervisors will act in accordance with the standards as described in the Manual for Doctoral Supervisors. 4

5 d. Each Candidate in the program shall have at least one Supervisor. e. A Candidate shall if necessary also be appointed a secondary Supervisor (the co- Supervisor) Tasks of the Supervisor a. To advise the Candidate on the formulation of the problem statement, the literature review, elaboration of the research design and the research proposal/dba dissertation outline, keeping high standards of research ethics, and on the preparation of the final version of the DBA dissertation. b. To participate in the research proposal seminar and the public defense, given by the Candidate. c. To indicate to the Director Research his or her approval of the research proposal and the DBA dissertation manuscript in its final (unedited) form, using MSM s Evaluation Form for Research Proposal/DBA thesis. d. To function as a member of the DBA dissertation defense committee that will assess the final version of the DBA dissertation. e. To submit progress reports annually, using the format prescribed by the Research Department. The deadline for submission will be communicated. f. Unless explicitly exempted by the Director Research, all MSM Supervisors are expected to attend at least one Supervisory capacity building and refreshment seminar/course as approved or organized by the Research Department during the duration of their supervision (four year period). g. To maintain the highest moral and ethical standards in research and scientific practice, and set a laudable example to doctoral Candidates under his or her supervision Co-Supervisor a. If deemed necessary, the Director Research will assign a co-supervisor to a Candidate. b. The co-supervisor has a DBA/PhD degree. c. The main tasks of the co-supervisor are to ensure continuity of supervision, to act as a soundboard for Candidates, and to provide additional subject-specific or methodological support if and when needed. The co-supervisor s role is not to supplant that of the Supervisor, and the co- Supervisor is expected to coordinate all communication and assistance to the Candidate with the Supervisor. A cordial and mutually respectful relationship between the members of the entire Supervisory team should have a high priority, wherein the interest of the Candidate comes first. d. The co-supervisor may also fulfil the function of an Internal Reader that is, to advise the Director Research upon request and in writing whether the research proposal/dba dissertation is of sufficient quality to be submitted for external examination, using MSM s Evaluation Form for Research Proposal/DBA thesis. e. To participate in the research proposal seminar and public defense of the dissertation given by the Candidate. 2.4 Internal Reader a. Internal Readers are appointed by the Director Research. b. An Internal Reader has a DBA/PhD degree. b. The Internal Reader s task is to advise the Director Research upon request and in writing whether the research proposal / DBA dissertation is of sufficient quality to be submitted for external examination, using MSM s Evaluation Form for Research Proposal/DBA thesis. c. The Internal Reader s task is to participate in the research proposal seminar and public defense of the DBA dissertation given by the Candidate. 5

6 2.5 External Examiners Appointment of External Examiners a. After the Candidate has submitted the final version of the DBA dissertation, the Director Research will assign two External Examiners on recommendation of the Supervisor(s). b. External Examiners are not members of the academic Faculty of MSM. c. External Examiners should be appropriately qualified in terms of subject matter and knowledge of research methods to be able to adjudicate a particular DBA dissertation Tasks of the External Examiner a. To advise the Director Research on the quality of the DBA dissertation. This assessment is meant to check whether the work done by the Candidate meets the academic standards as is required for doctoral level work. The outcomes of this assessment shall be given to the Director Research in writing. b. To participate in the public defense of the DBA dissertation given by the Candidate. 3 Admission to the Program 3.1 Admission Requirements Requirements for admission to the Proposal Writing Phase (MPhil) of the doctoral program: a. Candidates must hold at least a Master s Degree or its academic equivalent from a recognized university. The Director Research will decide about the equivalence of degrees. b. Candidates whose education has been in a language other than English must submit evidence of proficiency in the English language. A score of at least 600 on the paper based TOEFL or an equivalent score on an approved alternative test is considered adequate. Exceptions are where a prior contractual agreement regarding the language requirement exists between MSM and Counterpart Organization. Candidates should submit a preliminary research proposal (in digital form) to the Director Research, using the Template Expression of Interest in Doctoral Program as found on the MSM website. c. An academic who is willing to provide supervision can be found. 3.2 Admission Procedure to the Coursework Phase of the Doctoral Program a. The Doctoral Admissions Unit will examine the requirements described in Article 3.1 and make a recommendation whether to admit a Candidate or not to the Director Research. If the Director Research is not fully convinced regarding this advice, s/he may arrange an examination or an interview, or may use any other means s/he deems necessary to reach a conclusion concerning the applicant's qualifications for conditional admission or denial of admission to the doctoral program. b. As soon as the Director Research has decided on the Candidate's suitability for participation, the Candidate will be informed of the decision by Doctoral Admissions Unit. c. Admission to the coursework phase of the doctoral program remains valid any time in the twelve months following the selection. d. In case of an application to a doctoral program conducted in collaboration with a Counterpart Organization, the Director Research has the responsibility and authority over the admission of the Candidates. Any subsequent administrative 6

7 arrangement related to the program (including supervision, field research, defense and promotion) shall be initiated and taken care of through and by the Research Department. 4 Coursework Phase 4.1 Coursework a. The common coursework for every doctoral Candidate shall be in the fields of Research Methodology and Skills and additional coursework as is deemed necessary by the Director Research. The coursework can be followed as a fulltime program or through a modular set-up. The number of optional modules may vary in different locations where coursework is offered. b. The Director Research may require individual coursework in addition to the common coursework of the doctoral program. Such individual coursework, for example, may be necessary where the entering Candidate lacks the general business knowledge such as provided in MBA programs. In the case of individual coursework, the Director Research shall decide upon the nature of the required coursework in consultation with the principal Supervisor. c. The Research Board will advise on the curriculum of all coursework within the doctoral program and subsequent research activities. 4.2 Coursework Assessment a. Each module of the coursework is completed by an assignment. b. Each Candidate must fulfil the requirements for subjects taken. The deadline for submitting the work assigned in each written assignment is three months after the completion of the coursework module. If a Candidate does not submit in time, the examiners may deem him or her to have failed the subject on those grounds alone, unless an exception was granted in writing by the Research Director. c. Work turned in late without justification will receive a mark of zero, and the module has to be taken again. In this case an additional payment of 25% of the tuition fee due for the first year of the doctoral program will be charged. d. Written assignments have to be submitted to the lecturer and the coursework administrator of MSM or the administrator of MSM s Counterpart Organization where the coursework has been offered). e. Written assignments have to be submitted in digital form. f. Circumstances that justify failure to submit written assignments on time may include absence through illness, accidents or serious domestic emergencies, which should be reported in writing to the Director Research within one week. It is in the Candidate s own interest to ensure that relevant information is recorded promptly. g. Individual course lecturers or other Faculty of MSM do not have the authority to relax deadlines, vary or waive the requirements for individual Candidates. Only the Director Research has authority to do so. Candidates are advised to consult the Director Research directly, and inform the lecturer. h. The Director Research may indicate one of the following: 1. That the written assignment may be submitted after the deadline. 2. That an alternative written assignment be submitted after the deadline. i. Doctoral coursework shall be assessed on pass/fail/resubmit basis. j. A Candidate shall be given a maximum of two more opportunities after the initial submission (within the period of twelve months after completion of the course) to resubmit failed assignments. Thereafter he or she will be unable to proceed with the program. 7

8 k. MSM considers plagiarism to be an act of serious academic misconduct. Candidates found guilty of such an offense may face exclusion from the doctoral program. If the discovery of plagiarism is made after the awarding of the degree, the award will be deleted from the School's records and all relevant persons will be duly informed. Course lecturers can report cases of plagiarism to the Research Board. 4.3 Notification of Results a. The Research Department will notify each Candidate of his or her results. This information is treated confidentially. b. Lecturers will provide comments on written assignments through the Research Department. c. A Candidate may appeal his or her result. However, Candidates should first discuss any concerns with their lecturer. If this does not lead to a satisfactory resolution within reasonable time, Candidates may appeal in writing to the Research Board 4.4 Evaluation of Lecturers a. At the conclusion of each subject module, Candidates will be required to complete a confidential evaluation sheet that will be provided by the Research Department. b. The Director Research will communicate evaluations to the Dean for his or her consideration and performance management system. 4.5 Absenteeism a. The assessment of an individual Candidate s performance in the doctoral program requires full class attendance, and participation in all class activities. b. Any absence from the class requires permission granted by the Director Research or his or her delegate for this purpose. c. A Candidate is not allowed to submit written assignments if he or she did not attend at least 80 percent of lectures. d. Unannounced and regular class absence will generally be considered negligent and irresponsible behavior and may be reported in final confidential reports about the Candidate s performance to the interested parties, including the sponsor or employer. 4.6 Research proposal a. The research proposal shall be written under the guidance of the Supervisor(s). b. The research proposal should be in accordance with the standards laid down in the manual Contents of a good Research Proposal (MPhil Dissertation) as found on MSM s website. c. On the reverse page of the front page the following should be mentioned: 1. The Supervisor; 2. The co-supervisor(s); 3. Organizations that have contributed financially or in kind to the realization of the research proposal Research Proposal Seminar a. The research proposal seminar takes place in public at the Maastricht campus or via videoconferencing connection between the Counterpart Organization and MSM. b. The Candidate can only continue with the defense of the research proposal after successful completion of the Doctoral Coursework. 8

9 c. The Candidate shall submit a digital copy of the final version of the research proposal to the Research Department by the deadline as mentioned in Article 1.2c Research Proposal Seminar Committee a. The Research Proposal Seminar Committee shall consist of: the Director Research (or his or her delegate), the Supervisor and the co-supervisor (if applicable). b. The Director Research can decide to appoint additional reviewers to the committee. c. In case of a research proposal submission without approval of the Supervisor (if the deadline as mentioned in Article 1.2c. is due), the Director Research can decide to appoint an external examiner with sufficient experience to assess the overall quality and feasibility of the research proposal, using MSM s Evaluation Form for Research Proposal/DBA thesis. d. The Director Research (or his or her delegate) will chair the seminar. e. Together with the formal approval of the research proposal, the Supervisor has to inform the Director Research that a Candidate might be considered for an award of an MPhil with distinction. The co-supervisor and Internal Reader will be informed thereof and his/her comments will indicate whether s/he supports the distinction. 4.7 Research Proposal Seminar a. The research proposal seminar shall include the presentation of the proposed DBA research project (including problem statement, theoretical orientation and proposed methodology). b. The Candidate is allowed not more than 15 minutes to introduce the research proposal, after which the Candidate answers questions from the committee and (if time permits) from other invited guests. c. The Chairperson is responsible for arranging the sequence of questioning in such a way that the Candidate will have the opportunity to answer each question. d. The seminar will have the duration of maximal one hour. e. After the questions have been answered, the convocation is adjourned. 4.8 Assessment of the Research Proposal a. The final assessment of the Candidate's research proposal presentation shall take place during the research proposal seminar, following which the result will be publically announced by the Chairperson. b. If a Candidate fails to defend the research proposal successfully within the first two years of the program, the Candidate will be discontinued from the program. The procedure for extensions is described in Article 1.2d. c. If a member of the Research Proposal Seminar Committee or any other person should discover before or after the defense an instance of plagiarism in the research proposal, this will immediately be communicated to the Director Research in written form together with the pertinent evidence. Thereafter, provided the evidence is duly verified, the Candidate will be immediately expelled from the program. If the discovery of plagiarism is made after the awarding ceremony, the award will be struck from the School's records and all relevant persons will be duly informed. 5 Field Work Requirements a. The extent of fieldwork /empirical research will differ from study to study and should be approved by the Supervisor before being undertaken. b. During his/her fieldwork period, the Candidate is expected to provide regular progress reports to his or her Supervisor(s) and to the Research Department. 9

10 c. Raw data such as interview transcripts and filled out survey questionnaires will be stored electronically and physically and should be retrievable for inspection by the Supervisor and possibly the Internal Reader and External Examiners if requested. 6 DBA Dissertation A DBA dissertation should be original work that results from individual study and research. The subject has to be treated thoroughly and objectively. The DBA dissertation should be in accordance with the standards laid down in the manual Contents of a good DBA dissertation as found on the MSM website. The study may consist of papers as stipulated in Article 1.3. If any of these papers are joint work, the Supervisory team is responsible to ensure that the particular contribution of a Candidate is sufficiently substantial to merit recognition for the purposes of the doctoral degree. a. The research on which the DBA dissertation is based, should meet the following requirements: 1. The Candidate can clearly demonstrate his or her ability to perform research independently; 2. Research is conducted in accordance with the professional research principles, including high ethical standards. 3. Makes a clear and demonstrable contribution to professional practice and scientific knowledge within the field of study. b. The DBA dissertation will be printed as a book, also in the case where the dissertation has followed the article route. Guidelines for submission and printing of the DBA dissertation can be obtained from the Research Department. It is obligatory to follow the MSM style guidelines for doctoral dissertations. c. In case of doubt, Candidates should contact the Research Department for assistance and clarity regarding these guidelines, for obtaining the ISBN number, and related issues. d. The costs related to producing the booklet are to be carried by the Candidate. MSM will support the Candidate by means of providing clear formatting guidelines, editorial and grammatical oversight, and will take care of obtaining the ISBN number for the booklet. 7.1 Procedure to the Public Defense a. The public defense takes place at the Maastricht campus. b. The principal Supervisor will give permission to the Candidate to start the procedure that leads to the public defense after the final version of the DBA dissertation manuscript has been assessed and approved. c. The Candidate shall submit an electronic copy of the approved final version of the DBA dissertation to the Research Department. d. Within eight weeks of receiving the approved final version of the DBA dissertation, the co-supervisor(s) or Internal Reader will inform the Director Research in writing concerning the assessment of the approved final version of the DBA dissertation. e. If satisfied, the Director Research will send the final version of the DBA dissertation to the two external examiners. If not, the Candidate may be given the opportunity to improve the DBA dissertation to the satisfaction of the Supervisor, Internal Reader and Director Research, following which the DBA dissertation will be externally examined. f. Within eight weeks of receiving the final version of the DBA dissertation the external examiners will provide the Director Research with a written assessment. 10

11 Based on this assessment the Director Research will decide whether or not to invite the Candidate to publically defend his or her DBA dissertation, and/or to require the Candidate to address shortcomings pointed out by external examiners. g. If invited to the public defense, the Candidate should deliver 30 copies of the printed dissertation (the final booklet) to the Research Department, after which the public defense shall be announced. 7.2 DBA Dissertation Defense Committee a. The Director Research shall appoint a DBA Dissertation Defense Committee for each Candidate, as soon as the Candidate receives formal approval of the DBA dissertation manuscript from his or her Supervisors and submits this final version of the DBA dissertation. This Committee will assess the performance of the Candidate. b. The DBA Dissertation Defense Committee shall consist of: the Director Research (chair), the Supervisor, the co-supervisor or Internal Reader and two External Examiners. Together with the formal approval of the DBA dissertation, the Supervisor has to inform the Director Research that a Candidate might be considered for the DBA award with distinction. The examination committee members will be informed thereof and their comments will indicate whether they support the distinction. 7.3 Public Defense a. The Director Research (or his or her delegate) will chair the public defense. Also the other members of the DBA Dissertation Defense Committee will be present at the public defense. b. The Candidate is allowed 15 minutes to introduce the research topic of the DBA dissertation and to make clear the theoretical and practical contributions of his or her study. c. All members of the DBA Dissertation Defense Committee are entitled to comment on the DBA dissertation and pose questions to the Candidate. d. The Chairperson is responsible for arranging the sequence of questioning in such a way that the Candidate will have the opportunity to answer each question. e. The defense lasts not more than one hour. f. After the questions have been answered, the convocation is adjourned. 7.4 Assessment of the DBA Dissertation a. The final assessment of the DBA dissertation work shall take place after the public defense. b. Based on the quality of the DBA dissertation and the public defense, the committee formulates its decision on granting the doctorate. c. After the final assessment the Chairperson of the DBA Dissertation Defense Committee reopens the convocation and communicates the decision of the committee. The Chairperson of the DBA Dissertation Defense Committee gives a summary report of the committee s findings regarding the DBA dissertation. The Director Research (or his or her delegate) will confer the degree to the successful Candidate by first reading the text of the degree award and by handing over the degree certificate. d. After handing over the certificate, the principle Supervisor presents a short judgment with respect to the DBA dissertation and might add some personal remarks (the "laudatio"). e. A successful public defense is concluded with a reception in honor of the young doctor, to which all present at the public defense are invited. The cost of this reception is included in the tuition fee, if held at MSM. 11

12 f. If the Candidate fails to defend the DBA dissertation successfully within seven years from the beginning of the program, the Candidate may be discontinued from the program. g. If a member of the DBA Dissertation Defense Committee or any other person should discover before or after the public defense an instance of plagiarism in the dissertation, this will immediately be communicated to the Director Research in written form together with the pertinent evidence. Thereafter, provided the evidence is duly verified, the Candidate will be immediately expelled from the program. If the discovery of plagiarism is made after the awarding ceremony, the award will be struck from the School's records and all relevant persons will be duly informed. 7.5 Ceremony of Awarding the Doctoral Degree a. A successful completion of the public defense shall confirm the Candidate as a doctor and qualifies him or her for the award of the Doctor of Business Administration (DBA) degree. This implies that for a Candidate to qualify for this award of the DBA, he or she has to have met all other requirements of the program. b. MSM holds one graduation ceremony per year. c. The DBA degree is awarded to the Candidate who has satisfied the requirements listed in these Rules and Regulations and is not in possession of the School s property, such as Information Center books, journals, CD s, keys, etcetera. d. Candidates must submit the exact spelling of their name and their place and date of birth as indicated in their passports to the Research Department. 8 General Regulations 8.1 Changing Supervisors a. If the Supervisor and/or the Candidate consider that their cooperation is unsatisfactory, they have the right to ask the Director Research for a change of Supervisor. The Director Research shall examine the case and communicate his findings within one month. b. If the employment of a Supervisor ceases during an ongoing supervision, he or she retains the right to continue the ongoing supervision provided that: 1. The Supervisor expresses his or her willingness to continue supervision; 2. In the case of termination, the employment was honorably terminated; 3. The agreement to supervise was entered into before the date of termination of the employment; 4. The exercise of effective supervision remains logistically possible; c. The Director Research has the sole authority to determine whether the condition stated in the foregoing article 8.1b has been met. d. In the case that any of the conditions in the foregoing Article 8.1b has not been met, the right to supervision of the Candidate by the departing Supervisor shall be reconsidered, and the Research Department shall advise the Director Research about the assignment of another Supervisor to continue to supervise the Candidate's work. 8.2 Settlement of Disputes a. Cases must be submitted to the Secretary to the Research Board. b. The Secretary will file the case and all relevant documentation together with his/her advice to the Research Board. c. Filed cases can be referring but are not limited to: 12

13 1. Any dispute between the Supervisors or between a Supervisor and the Candidate, arising during preparation of a research proposal or a DBA dissertation. 2. Any dispute concerning approval of the DBA dissertation arising between the Supervisors or between the Supervisor and the Candidate. 3. Any dispute resulting from the refusal of the DBA dissertation defense committee to admit the defense of the dissertation. d. The Research Board may reject or accept the appeal for settlement of the dispute and will duly inform the parties involved with regard to this decision, within two weeks after the case was discussed at the Research Board meeting. e. In case the appeal is found to be eligible for settlement, the Research Board can take advice e.g. from an External Examiner. In this case the official time for the External Examiner to review the research proposal or the DBA dissertation is eight weeks. f. Within six weeks after the Research Board s acceptance of the appeal, or twelve weeks in case advice from an External Examiner was requested, the Dean Director will receive a written advice of the Research Board. The decision of the Dean Director will be submitted immediately to all parties involved. If his/her decision differs from the advice of the Research Board, the decision and argumentation will be presented to all parties involved as well as to the Research Board. g. Decisions taken by the Dean Director are final and cannot be appealed. 8.3 Facilities and Services a. During registration, the Candidate has a right to supervision and to the use of the facilities of MSM. Each Candidate upon arrival in the Netherlands, on his or her specific request, can be allocated a desk usually with a computer in one of the doctoral study rooms. Each Candidate may use the internet facilities of MSM. b. Each Candidate can make use of the Information Center with all its facilities. c. Each Candidate can make use of the IT infrastructure at MSM, with an assigned address. 8.4 Financial Conditions All invoices must be paid within 30 days of issuance. The application fee and first invoice need to be paid one month before the start of the program. The Manager Research Operations must approve payment in instalments. Interest will be added to the amount due. Any Candidate who is delinquent in payment will be discontinued from the program until the payment has been settled. However, the maximum allowed time for completion of the doctoral program (seven years after the enrolment date as stipulated in Article 1.1f.) will not be expanded. Further, in such case a Candidate cannot be admitted to the MPhil defense, the fieldwork phase, the data analysis phase, the period of DBA dissertation writing, or the public defense of the DBA dissertation. 9 Validity a. These Rules and Regulations supersede any preceding Rules and Regulations or arrangements between parties with regards to the doctoral program at MSM. b. These Rules and Regulations apply to all Candidates to the doctoral program at MSM. c. These Rules and Regulations are published on the website of MSM ( and thus publicly accessible. d. Cases of failure to comply with the above Rules and Regulations, and on all questions of interpretation of these Rules and Regulations, the decision of the Dean Director shall be final. 13

14 e. Any matters concerning the doctoral program, study assessment, or admission of Candidates, that are not regulated in these Rules and Regulations, shall be provided for by the Research Board and where relevant in consultation with the Chairperson(s) of the relevant decision-making bodies of the Counterpart Organizations. f. These Rules and Regulations have been acknowledged and approved by the Research Board. 14

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