Cloud economics and flexibility with local choice and control

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1 Cloud economics and flexibility with local choice and control

2 Schools are expected to operate in a hybrid IT environment for the foreseeable future, part on-premise and part cloud service. Schools require a secure IT infrastructure that provides appropriate safeguarding to enable to engage the public Internet and facilitate local school administration applications. Insight UK Cloud Connect for Education makes it possible for schools to embed Cloud services within their school IT strategy by providing a complete and efficient managed service delivered by their trusted local IT partners. This award winning solution will appeal to schools that wish to retain some aspect of their IT capability locally, like local files or Capita SIMS, but also want to benefit from access to cost effective and flexible Software-as-a-Service solutions like Microsoft Office 365. The School IT Challenge IT infrastructure increasingly sits at the heart of a school. It has to work for the staff and, but in doing so, not consume the Head s entire attention or school capital expenditure budget. Insight UK s own survey of the key IT challenges facing School Heads are summarised in the diagram below. The Insight UK Cloud Connect for Education addresses these challenges in an innovative, cost effective and pragmatic manner. Introducing the Cloud Connect for Education from Insight UK Insight UK s Cloud Connect for Education is designed for schools that that want a flexible method of refreshing existing IT servers, retaining control over systems and data, at a predictable and affordable cost without going all in to the Cloud. The Cloud Connect for Education can be selected as a single server or a highly resilient local server cluster. It can be used to efficiently run a wide range of local school applications whilst integrating with the Public Cloud services for access to cloud hosted applications. Local Applications can include Capita SIM s, a Virtual learning Environment (VLE) like Espresso, or other school specific applications, such as Protex for School Specific content and web filtering. The Cloud Connect for Education utilises Microsoft Active Directory Federation Services to provide easy to use, Single-sign-on (SSO) to Cloud applications like Microsoft Office 365. Top 12 School IT Challenges 1. No central or offsite back-up capability 2. No disaster recovery capability. 3. Multiple servers from different providers. 4. Poor server/systems performance 5. No remote access to Keeping software current & secure. 7. Remediation time to identify/fix problems. 8. No skilled IT resources on-site. 9. Lack of CapEx to upgrade PC s & servers. 10. Inability to support student s own devices. 11. Need for local Wi-Fi/LAN upgrades 12. Increased website & parent communication demands. 1

3 Cloud Connect for Education - Key Features at a Glance Cloud Connect for Education Benefits The Cloud Connect for Education provides a central platform for managing a school s IT, ranging from user credentials including Single-sign-on through local print and file management to the local running of key school applications. In addition, the Cloud Connect for Education automatically creates data storage snapshots of the locally held files, providing complete reassurance that all school data remains accessible and under direct control. Locally stored files and managed applications can be optionally backed up to Microsoft Azure for further peace of mind to provide a full Disaster Recovery capability in the event of a loss of school buildings or stolen equipment. Whilst the Cloud Connect for Education is a physical server appliance built upon HP s ProLiant server range, it is delivered through your trusted IT partner as a managed service, in a highly automated, efficient and secure service package for a monthly fee without an up-front capital cost. 2

4 Security & Networking Backup & Admin Access File & Print Server Hardware Standard Features and Functionality Insight UK s cloud managed Cloud Connect for Education offers all the standard Insight UK functionality within a specially discounted bundle. The Cloud Connect for Education is configurable, adaptable and able to evolve with the changing needs of the school in a modular and incremental manner. The appliance is delivered as a managed service including break/fix services for hardware, operating system (OS) and application software patching (for managed applications, such as Protex) with automated backup services to ensure systems and data are protected at all times. Configuration options range from a single resilient appliance through to a local high-availability cluster based on shared-nothing principles that ensure all the key school operations continue even in the event of a hardware fault. The added option of a low-cost full cloud backup and disaster recovery service running on Microsoft Azure provides complete peace of mind for the school and its governors. Cloud Connect for Education Standard Features HP Gen8 Rack or Tower appliance An Appliance product range supporting between 0 to 600 Pupils in a single campus deployment Grows with your business add additional appliances as required Microsoft Windows File Server Support for Windows 8.x, 7 & Vista clients Support for Apple MacOS and ios clients Standard user & departmental file shares (with secure local file sharing) Dedicated Windows Print Server Dedicated Active Directory Domain Controller Single Sign-On for local applications Automated and monitored local backup File history with self-service restore Automated maintenance patch and security updates for the core Zynstra components Local web based end user administration tool Standard network configuration (IPv4, DNS & DHCP) Faster Internet browsing (web cache) Internet gateway security including firewall Anti-malware for storage, anti-spam for 3

5 Apps Cloud Connect for Education Standard Features 24x7 health monitoring with 8am-6pm vendor technical support VPN server for remote access Zynstra Intrusion Detection System Choose from a range of applications that run locally on the Cloud Connect for Education Microsoft Office 365 integration: Single sign-on & backup from Office 365 to appliance Virtual Machine (VM) container based IaaS for your local applications Commercial Considerations The Cloud Connect for Education is charged for on a monthly fee, based upon the special school bundle selected (from the range highlighted in the diagram below), amount of data storage required and the Insight UK or 3 rd Party managed applications to be deployed on the Appliance. Insight UK s Authorised Partner will conduct a simple site survey to determine the precise scope and specification of the Cloud Connect for Education and its associate costs and internet bandwidth requirements, to best meet the schools current and planned growth. Higher Pupil numbers can be supported by using a combination of the Appliances to best meet the specific School requirements. Virtual Machines (VMs) can run almost any popular Windows or Linux based applications. Choose between Insight UK Managed Applications, the standard set of Microsoft applications, Line of Business (LoB) applications or even custom workloads. Please consult with your IT specialist who can advise you as to the best Appliance to match your workload and the VM s to be supported. SPLA Licensing and/or Microsoft s Office 365 solution are licensed separately unless specifically stated in the proposal from your IT supplier. Microsoft Windows Active Directory, File Server and 4

6 Print Server Licences are included in the Insight UK fees for all platforms and priced using the special Microsoft Education not for profit qualifying discounts. It is also possible to license and install applications within VMs independently of Insight UK under standard license terms (Microsoft SPLA, Volume Licensing or equivalent from other third parties). Applications licensed independently of Insight UK are not managed by the Insight UK appliance and are not covered by Insight UK DR capability. Insight UK can provide recommendations on the upload & download bandwidth required to achieve specific data recovery points, backup of Office 365 data from Cloud to the Appliance & optional features e.g. IaaS VMs. Cloud Connect for Education Range The table below provides further details of the Cloud Connect for Education range and the capability of each of the special Education bundles available: Model Model Name Model Name Model Name Model Name Model Name Model Name Description School size (Pupil numbers) Schools size (Staff numbers) End user file storage Max number of Windows (or Linux) VMs in bundle Largest VM Possible (see separate table for examples) License for content and Web filtering included Example optional application capacity O365Connect Reverse Back Up Storage Appliance Form factor Entry level system capable of supporting small primary & junior schools up to 100 Small system capable of supporting AD, file & print server and 2 medium business applications Mid-level system capable of supporting moderate AD, file & print server with 2 medium & 2 small business applications Mid-level system capable of supporting moderate AD, file & print server and 2 large, 2 medium & 2 small business applications Performance system capable of supporting AD, file & print server for large user base plus 5 or more varied workloads Performance system capable of supporting AD, file & print server for large user base plus 9 or more workloads of various sizes GB 750GB 750GB 1,000GB 1,200GB 1,250GB Small Large Large X Large X Large XX Large Up to small app or VLE Up to 200 Capita SIMS & VLE & 1 small app Up to 300 Capita SIMS, VLE & 1 small app Up to 400 Capita SIMS, VLE & 2 or more app Up to 500 Capita SIMS, VLE & 3 or more app Up to 600 Capita SIMS, VLE & 4 or more app 250GB 250GB 250GB 400GB 400GB 500GB Tower Tower or rack Tower or rack Tower or rack Rack Rack Optional Feature Additions Available The Cloud Connect for Education enables a range of technical options and services to be implemented and operated as follows. All of the below are extra cost options. 5

7 Option Resilient SSO High Availability Cloud Backup Multi-Site Configuration Managed Applications Advanced Web Filter Cloud Connect for Education Optional Features Redundant Active Directory in a Virtual Private Cloud (Azure based), with integration to Microsoft Active Directory Federation Services (AD FS). The latter enables SSO integration with a wide range of SaaS applications. Upgrade of Standard Appliance to a High Availability Cluster, providing a second mirrored Appliance with higher levels of Service Availability, storage capacity and resilience. Includes Resilient SSO Encrypted cloud backup, storage & Disaster Recovery (DR) options using Azure (including 10 day Azure based operation in event of loss of server/site). Multi-site configuration with combined Active Directory across sites and Microsoft Distributed File System (DFS) based global name space across all Insight UK provided and connected Windows File & Print servers. Choose between IPsec or OpenVPN based VPN or alternatively use an MPLS based VPN from a service provider. A range of applications can be delivered under SPLA licensing and kept current to a Gold image as a managed service. See separate table for details on following page. Advanced Internet filtering from E2BN Protex. This utilises at least 1 Extra Small VM. The scale of the VM is dependent on the number of users. (Note that this application cannot be provided in a DR scenario.) Insight UK Local Managed Applications Insight UK offers a number of applications that can be delivered, maintained and monitored as a Gold Build on the appliance to ensure that they are kept available and current with respect to patches, security updates and performance. Insight UK also provides Disaster Recovery (DR) of these applications (Azure based) in the event of the loss of a server or site. Option Cloud Connect for Education Managed Applications (All charged per user per month or in packs) Remote Desktop Service (RDS) RDS Windows Desktop access. This utilises at least 1 Small VM. The scale of the VM is dependent on the number of users. Microsoft Exchange Microsoft Exchange Standard. This utilises at least 1 Medium VM. The scale of the VM is dependent on the number of users. Microsoft SharePoint Microsoft SharePoint Foundation. This utilises at least 1 Small VM. The scale of the VM is dependent on the number of users. Microsoft ADFS simplifies the process of connecting securely to a SaaS application with a Single-sign-on (SSO) experience by providing the most popular SaaS applications. Insight UK Appliances are delivered under a set of public commitments to transparency and service which are publicly available on the Insight UK website. To view Insight UK service commitments please visit Notes About E2BN Protex. E2BN Protex is a registered product and trademark from E2BN Limited. E2BN Protex was developed by E2BN with Teachers and schools from the East of England. It has successfully provided reliable, flexible and fast internet filtering giving schools and Local Authorities the ability to offer differentiated access to the internet appropriate to age and setting. Over 600,000 users have been using the product for 7 years and the service provides the fastest, most flexible solution designed specifically to meet the needs of Schools and Libraries Capita SIMS is acknowledged as a registered trademark of Capita Business Services Limited. Espresso is acknowledged as a registered trademark of Espresso Education Limited About Zynstra Zynstra is a software company, formed by experienced technology and business entrepreneurs. We have a track record in 6

8 creating enterprise grade software, and delivering it into successful operations inside some of the most complex and rigorous IT organisations in the world. Our experience has shown us how to delight our customers, with a single-minded focus on how software can help them grow and save them money. We are proud to have been awarded Most Innovative SMB Cloud Solution at the 2014 UK Cloud Awards. For more information about our appliances visit Please note this document may be subject to periodic revision. Anyone using it should check that there is no later version available. Please note this document may be subject to periodic revision. Anyone using it should check that there is no later version available. 7

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