Draft Preliminary Agenda 2015 IFTA Attorneys' Meeting Holiday Inn San Antonio Riverwalk

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1 October 6 7, 2015

2 Draft Preliminary Agenda 2015 IFTA Attorneys' Meeting Holiday Inn San Antonio Riverwalk October 6, :00 8:30 a.m. Breakfast (Provided) 8:00 8:30 a.m. Check-in and Registration 8:30 10:30 8:30 8:45 8:45 9:30 9:30 10:30 Welcome and Introductions Ed Beaudette (MT), Chair Refresher on the IFTA Principles Clark Snelson (UT) IFTA / IRP Enforcement Regulation Sukanya Mukherjee (MD) a.m. Morning Break (Provided) 10:45 11:30 Taxpayer Services Industry Perspective - TBD 11:30 a.m. 1:00 p.m. Lunch (Provided) 1:00 3:00 p.m. Fuel Taxation - Panel Discussion - Jack Frehafer (PA), Sukanya Mukherjee (MD) & Gary Bennion, Con-way Inc. Point of Taxation Alternative tax structures Alternative Fuels Province Perspective Industry Perspective 3:00 p.m. Afternoon Break (Provided) Page 2

3 Draft Preliminary Agenda 2015 IFTA Attorneys' Meeting Holiday Inn San Antonio Riverwalk 3:30 5:00 p.m. 3:30 4:30 4:30 5:30 IFTA Ballot Discussion Mr. Beaudette & Debora K. Meise, IFTA, Inc. Ballot Process/Procedures 2015 Ballot Review Dispute Resolution Process Review Mr. Frehafer October 7, :00 8:30 a.m. Breakfast (Provided) 8:30 10:00 a.m. 8:30 9:00 9:00 9:30 9:30 10:00 Making / Presenting your Case Effectively Mr. Snelson & Mr. Beaudette IFTA (The Compact Clause) Mr. Snelson Ethics: Confidentiality of IFTA Data - TBD 10:00 a.m. Morning Break (Provided) 10:15 a.m. 12:00 p.m. 10:15 11:00 11:00 a.m. 12:00 p.m. Audit Presentation - TBD Round Table Jurisdictions Only 12:00 p.m. Meeting Adjournment to attend the afternoon of the IFTA/IRP Managers and Law Enforcement meeting Lunch (On Your Own) Page 3

4 IFTA ATTORNEYS SECTION STEERING COMMITTEE Ed Beaudette (MT), Chair Sukanya Mukherjee (MD), Vice Chair Members: John Baylor (NE) James Clark (IN) James Cook (TX) Jack Frehafer (PA) Paul Nilsen (WI) Mark Osbaldeston (ON) David Poore (BC) John Shultz (KS) Kevin Smith (CA) Holiday Inn San Antonio Riverwalk Hotel Clark Snelson (UT) France Vandenberg (ON) Board Liaisons: Stuart Zion (CO), Lead Chuck Ulm (MD) Page 4

5 217 N. St. Mary s San Antonio, TX (210) On site Check In October 6 8:00 a.m. Registration Fees: Jurisdiction Members $ Industry and General Public Late Fee (if not paid in full by 10/7/15) Hotel Fees: Reservations Deadline Room Rate September 4 (Friday) $ (Government per diem) Tax 16.75% Transportation $19 one way or $34 round trip Go Airport Shuttle has departures every 15 minutes from 7:00 a.m. to 1:30 a.m. daily. Access is outside baggage claim from San Antonio International Airport (SAT). Visit https://citytoursinc.com/reservations or purchase tickets outside Baggage Claim Attendees can pay their registration fees by PayPal with a credit card or by check. Cash is no longer accepted onsite. Jurisdictions may also pay registration fees by ACH. (Please contact Amanda Koeller at to make an electronic payment for this event.) Page 5

6 Registration Form REGISTRATION DEADLINE September 4, 2015 REGISTRATION FEES (Listed in US Funds) Check One: Jurisdiction Member $ Industry and General Public $ Credit Cards are only accepted through PayPal Attendees can pay their registration fees by check Jurisdictions may also pay registration fees by ACH LAST NAME: FIRST NAME: TITLE: COMPANY/ ORGANIZATION: MAILING ADDRESS: CITY: STATE / PROVINCE: ZIP/POSTAL CODE: TELEPHONE: FAX: E MAIL ADDRESS: Page 6

7 Registration Information Penalty: A $25.00 (USD) penalty will be added to all registraon fees not paid, or not received by IFTA, Inc. on or before October 7, Liability: Persons that pre register and fail to attend, without paying the fee or canceling prior to September 4, will be liable for the full cost of their registration fees. Cancellation: Cancellation of attendance must be provided to IFTA, Inc. no later than September 4. On site cancellations or lack of cancellation notice will result in a full registration fee being assessed. Refunds: Refunds are only for those persons having paid the registration fees in advance and have provided written notice of their cancellation by September 4. Credit Cards and cash are no longer accepted as forms of registration payment. Attendees can pay their registration fees by PayPal, check, money order or ACH. Contact Amanda Koeller regarding all ACH payments at Payment: IFTA, Inc. FEIN: MAKE CHECKS OR MONEY ORDERS PAYABLE TO IFTA, INC. (in US Funds) Mail to: 912 W. Chandler Blvd., B 7 Chandler, AZ REGISTRATION QUESTIONS AND ASSISTANCE Questions: Contact IFTA, Inc. Tammy Trinker Phone: (480) ext. #1 Page 7

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