PowerPoint Step-by-Step

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1 Sections: Getting Started Creating a Title Page Creating a Picture Page Creating a Bulleted Page Creating a Mixed Media Page Other General Notes Getting Started PowerPoint Step-by-Step Open PowerPoint: WINDOWS: Start menu > All Programs > Microsoft Office > PowerPoint MAC: 9 and older: Apple menu > Microsoft Office > PowerPoint 10: Applications folder > Microsoft Office > PowerPoint Choose Standard Layout or Normal View by clicking on the button in the bottom left hand corner of the screen. This should be the view that PowerPoint defaults to upon opening. Creating a Title Page On the menu bar at the top select Format > Slide Layout on the menu that pops up select the Title Slide layout by clicking on the appropriate picture. This slide consists of a title line with large text and a byline. Click on the words Click to add subtitle and begin typing out your subtitle. You may also choose to add your name here rather than a subtitle.

2 2 of 7 Creating a Picture Page If this is the first slide you are creating use the menu bar at the top. Select Format > Slide Layout on the menu that pops up select the slide layout that has an image of a large picture on it. It may be called Large Picture, Title and Content, Content, or Picture. If this is not your first slide and you have just finished with a slide, you need to insert a new slide. On the menu at the top select Insert > New Slide. This will create a new slide as well as bringing up a menu on which you can choose what kind of slide you would like to create. Choose the slide layout that has an image of a large picture on it. It may be called Large Picture, Title and Content, Content, or Picture. Next double click on the words Double Click to Add Picture or the words Click Icon to Add Content. This will open a file menu and all that you have to do is maneuver the file browser to the picture you would like to add. Select the picture and click on insert/ok. The size of the picture can be edited by clicking on it. Eight boxes will appear at the four corners and along the sides. To move the image, click and hold in the middle of the picture, while holding you may drag the image anywhere on the slide you would like. To resize the image, click and hold on one of the four corners. While holding, you may drag the picture as large or as small as you would like. Creating a Bulleted Page If this is the first slide you are creating use the menu bar at the top. Select Format > Slide Layout on the menu that pops up, select the image of a bulleted list, which may be called, Bulleted List. Click on the words Click to Add Title and begin typing out your title. Next click on the words Click to Add Text and begin typing out your bulleted points. Every time you hit enter you will begin another bullet point.

3 3 of 7 Creating a Mixed Media Page If this is the first slide you are creating use the menu bar at the top. Select Format > Slide Layout on the menu that pops up select any of the slides consisting of text and an image. These slides may be titled, Text and Clip Art, Clip Art and Text, Text and Picture, Text and Content, or Picture and Text. If this is not your first slide and you have just finished with a slide, you need to insert a new slide. On the menu at the top, select Insert > New Slide. This will create a new slide as well as bring up a menu on which you can choose what kind of slide you would like to create. Choose the Text and Clip Art, Clip Art and Text, Text and Picture, or Picture and Text layout or any slide with text and an image. Other General Notes When using a template, if you do not add anything to a text box or image box and it still says, Click to Add, it will show up when you display the slide show. You can change the order of your PowerPoint slides very easily. In the outline on the left side of the screen, click and hold on the slide you wish to move. Now drag the slide where you want it. Remember the Undo Button. Recent mistakes can be undone in the order they were preformed, by selecting Edit > Undo. Your proficiency level will continue to go up the more you use PowerPoint, so PLAY!!

4 4 of 7 Exploring the PowerPoint Screen Getting to Know the Program At the top of the screen you will see the file menus. These contain all the options for creating, editing, and publishing a PowerPoint presentation. Directly below that is the shortcut bar. The shortcut bar contains shortcuts to commonly performed tasks. The look of the rest of the screen will depend on the view selected. The views menu is located in the bottom left corner of the program screen Normal View 2. Outline View 3. Slide View 4. Slide Sorter View 5. Slide Show

5 5 of 7 1. Normal View This is the view that PowerPoint will usually open with. It consists of the Outline Pane, Slide Pane, and the Notes Pane. This view lets you see all aspects of your presentation at once. Outline Pane This pane shows the outline for each slide as well as for the entire presentation. Content can be entered and edited. Slide Pane This pane displays slides. Anything can be added and edited in this pane. Notes Pane This pane will display notes created for each slide. They don t appear when the slide show is presented. But they do show up in printouts (if your printer is configured correctly). 2. Outline View This view displays the outline as the most prominent. It is effective for developing the content of your presentation. On the outline you can rearrange bullet points, paragraphs, and slides. 3. Slide View This view simply displays what the slide will look like. All objects and their positions can be set in this mode. 4. Slide Sorter View This view displays multiple slides at one time. It is very useful to make sure your presentation carries the same look and theme throughout. 5. Slide Show This plays your slide show. Adding Text There are three ways to add text. Template If you are using a template you will see a box that will say, Click to Add and then whatever the box is designed for, such as title, bullets, or text.

6 6 of 7 Tool Bar File Menu Editing Text In the tool bar, you will see a black. When you click on the A, the curser will change and you will be able to draw a text box anywhere you choose. To draw the text box, click and hold with the mouse and then slide the mouse to create the box. On the file menu at the top, click on Insert > Text Box. Then follow the directions above to draw a text box. Depending on what is on your tool bar, you may be able to find some of these editing tools, but, for beginners, the easiest way to edit text is through the File Menu. All of these features and more are found under the Format menu. Font This Feature allows you to edit the font, size, style, and color. Font: This will show you all of the fonts that your computer has. Size: Allows you to change the size. Style: Generally there are four basic styles that accompany each font. These include: regular, bold, italic, and bold italic. Color: This simply allows you to change the color of text. Alignment This feature allows you to change the alignment of the text from left, center, right, and justified. Bullets and Numbering This feature will allow you to change or add bullets and numbers. There are a number of different styles to choose from. Pick whatever fits you and your presentation best.

7 7 of 7 Line Spacing This feature controls how spaced out vertically the lines of text are. Adding Graphics This feature can also be located on your tool bar, but can more simply be found under the Insert menu. Insert > Picture > and either Clip Art or From File Clip Art: This will access Microsoft s clip art gallery. From File: This feature will allow you to add in.jpg,.gif, and a few other graphic files. Adding Notes Notes are a useful tool that will aid in presenting and practicing your accompanying presentation. Notes will not be displayed when you run the slide show, but can be set up to print. The best way to edit notes is under the Normal View in the Notes Pane. Presenting Your Slide Show Now that you have a slide show, you need to display it. There are two basic ways to do this: Open the Slide Show menu and click on View Show Look at the bottom left hand of the screen, in the views menu and click on the image.

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