Project Scope and Approach

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1 Oakland County Department of Information Technology Project Scope and Approach Project Name: Oracle Consolidation Project ID: T3186OC Leadership Group: IT Steering Committee Department: Information Technology Division: Technical Systems and Networking Project Sponsor: Phil Bertolini Date Requested: 11/24/1 PM Customer No. 186 Request Type: New Development IT Team Name: Database Administration IT Team No: 3 Project Manager/Leader: Mahesh Parab Account Number: 173 Account Description: Technical Systems and Networking Customer Name: Information Technology Grant Funded? No Mandate? No Mandate Source: Project Goal To consolidate Oracle database servers so that Oracle license costs are reduced. Business Objective To Consolidate Oracle 9i and 1G Databases in current IT environment. Major Deliverables Consolidated Oracle Databases. Standards for creation and maintenance of databases in Consolidated Environment. Approach Database Administration team will install database, create instances for the Databases. Database Administration team will consolidate the databases associated with various applications in scope in the new database environment. Application Services teams will verify the consolidation to new environment by appropriate testing. Benefits See Return on Investment (ROI) Analysis Document Intangible Form Rev. 8/29/28 Page 1 Project Rev. 11/3/1

2 Oakland County Department of Information Technology Project Scope and Approach Project Name: Oracle Consolidation Project ID: T3186OC Improved Service Product/Service Accuracy Product/Service Productivity. Impact Number of Users All Divisions All Leadership Groups All Risk Business Environment Medium project will require some changes to existing business processes. Technical Environment Medium previously implemented technologies with new aspects and/or new requirements. Assumptions Staffing IT staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor Phil Bertolini As needed. Facilities None identified. Funding Form Rev. 8/29/28 Page 2 Project Rev. 11/3/1

3 Oakland County Department of Information Technology Project Scope and Approach Project Name: Oracle Consolidation Project ID: T3186OC Information Technology Technical 36 Oracle databases for following releases are in scope of consolidation Oracle 9i (9.2..1, ) and Oracle 1g ( thru ). Estimates for certification/testing of applications after databases are consolidated are based on actual effort for similar tasks in Database consolidation projects. Exclusions Other Priority Constraints Oracle support contract renewal is due 4/6/1. Exclusions Form Rev. 8/29/28 Page 3 Project Rev. 11/3/1

4 Oakland County Department of Information Technology Project Scope and Approach Project Name: Oracle Consolidation Project ID: T3186OC PROJECT PHASE AUTHORIZATION Phase(s): Project Management, Database Consolidation Total Estimated Application Services Hours: 114 Cost: $13,98 Total Estimated Technical Systems Hours: 738 Cost: $86,132 Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: 852 Cost: $1,4 Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: 852 Cost: $1,4 Form Rev. 8/29/28 Page 4 Project Rev. 11/3/1

5 Oakland County Department of Information Technology Project Scope and Approach Project Name: Oracle Consolidation Project ID: T3186OC Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 8/29/28 Page 5 Project Rev. 11/3/1

6 Information Technology Strategic Plan Alignment T3186OC - Oracle Consolidation Provide an Enhanced Application Service Offering Increase application integration through web services Research and develop a Constituent Relationship Management (CRM) strategy Promote mobility and location integration in business applications Utilize ecommerce platform to offset costs and expand product offerings to customers Improve the quality, reliability and availability of all applications Increase the agility and responsiveness of business units by expanding customer analytics Leverage the County's Internet presence and portal as a branded consolidated point of access to all County information and services through a web browser Centralize identity and access management for all applications and content X Enhance ability to provide effective and timely customer (County departments and CVTs) service Implement a centralized service center strategy to provide a single point of contact for service delivery Implement the IT Library (ITIL) best practice framework for IT Service Management Define a service and support strategy that clearly identifies the IT service provided Provide a high-quality training program to empower employees through technology Develop a formalized customer communication plan Build IT Staff expertise through professional development Expand capacity through ongoing organizational review and selective outsourcing Implement a Standardized Strategy Deliver services using a shared technology infrastructure wherever possible Implement a Microsoft infrastructure strategy Implement a consolidated security strategy Establish a standard personal computing hardware and software product suite, SLA, and replacement schedule for all County personal computers X Establish support cost model and SLA for all offerings outside Improve service availability through network design and management strategies Establish enhanced capacity planning and recovery management strategies Run Date 11/29/21 Page 1 of 1

7 T3186OC Project Summary As Of: 11/3/21 Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: 24,37 275, , , ,44 361,6 1,788,418 Cost Avoidance Subtotal: Costs: Development Services Subtotal: 89,712 13,884 13,884 13,884 13,884 13, ,132 Hardware Subtotal: Software Subtotal: Subtotal 8, ,519 Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings 24,37 275, , , ,44 361,6 1,788,418 Annual Total Costs 98,47 14,244 14,244 14,372 14,372 14, ,651 Annual Return on Investment 16, ,27 28,489 3, ,68 346,688 1,618,767 Annual Costs/Savings Ratio 47.98% 5.17% 4.83% 4.56% 4.26% 3.98% Project Cumulative Statistics: Cumulative Total Savings 24,37 479, ,554 1,89,918 1,427,357 1,788,418 1,788,418 Cumulative Total Costs 98,47 112, ,535 14,97 155, , ,651 Cumulative Return on Investment 16, ,53 648,19 949,11 1,272,78 1,618,767 1,618,767 Cumulative Cost/Savings Ratio 47.98% 23.4% 16.34% 12.93% 1.88% 9.49% 9.49% Year Positive Payback Achieved Year 1 Year 1 State or Federal Mandate? Signatures: Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager T3186OC ROI.xls/Project Summary Date Printed: 11/3/21 Page 1 REV: February 17, 29

8 T3186OC Savings Detail As Of: 11/3/21 Benefit/Savings Description Project Savings Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Savings Annual Multiplier Oracle Licensing savings Year 1 Tangible Benefit IT - Information Technology / 173 ANN 1 24,37 24, Oracle Licensing savings Year ,61 53, Affects Project ROI? T3186OC ROI.xls/Savings Detail Date Printed: 11/3/21 Page 2 REV: February 17, 29

9 T3186OC Savings Detail As Of: 11/3/21 Benefit/Savings Description Oracle Licensing savings Year 1 Oracle Licensing savings Year 2 Project Savings Category Tangible Benefit Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 x x x x x x 24, , , , , ,639.5 x x x x x 56, , ,2.1 69, ,42.8 T3186OC ROI.xls/Savings Detail Date Printed: 11/3/21 Page 3 REV: February 17, 29

10 T3186OC Savings Summary As Of: 11/3/21 Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Oracle Licensing savings Year 1 24,37 218, ,983 25, , ,639 1,461,918 Oracle Licensing savings Year 2 56,775 6,75 65,2 69,552 74, ,5 Tangible Benefits Subtotal: 24,37 275, , , ,44 361,6 1,788,418 Cost Avoidance: Cost Avoidance Subtotal: Intangible Benefit: Savings Total: 24,37 275, , , ,44 361,6 1,788,418 T3186OC ROI.xls/Savings Summary Date Printed: 11/3/21 Page 4 REV: February 17, 29

11 T3186OC Cost Detail As Of: 11/3/21 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 IT Hours - New Development Development Svcs IT - Information Technology / 173 HR ,828 X IT Hours - System Maintenance Development Svcs IT - Information Technology / 173 HR ,628 x x x x x x IT Hours - Customer Support Development Svcs IT - Information Technology / 173 HR ,628 x x x x x x IT Hours - Planned Maintenance Development Svcs IT - Information Technology / 173 HR ,628 x x x x x x Application server - Acquisition/Upgrade (Virtual Server) IT - Information Technology / 173 EA 1,35 X x x x x x Database server - Acquisition/Upgrade (Consolidated Server with dedicated instance) IT - Information Technology / 173 EA 1,9 x x x x x x Oracle Enterprise Per Processor - Includes Year 1 Maintenance IT - Information Technology / 173 ANN 1 21,372 21,372 X Oracle Enterprise Per Processor - Year 2 and Beyond IT - Information Technology / 173 ANN 1 3,432 3,432 X X X X X Tablet Notebook - Acquisition Hardware 2,12 Tablet Notebook - Maintenance Hardware Laserprinter - Acquisition Hardware 1,432 Laserprinter - Maintenance Hardware 1,14 Image Workstations - Acquisition Hardware Image Workstations - Maintenance Hardware 3,496 PC Maintenance User Owned Hardware 2,34 Printer Maintenance User Owned Hardware 1,72 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade 1 8, 8, x Server - Maintenance x x x x x Server Sftwre - Acquisition/Upgrade x Server Sftwre - Maintenance x x x Server Rack Mount 4 Oracle Enterprise Per Processor - Includes Year 1 Maintenance 21,372 Oracle Enterprise Per Processor - Year 2 and Beyond 3,432 T3186OC ROI.xls/Cost Detail Date Printed: 11/3/21 Page 5 REV: February 17, 29

12 T3186OC Cost Detail As Of: 11/3/21 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost MS SQL Server Standard Per Processor - Includes Year 1 Maintenance 4,725 MS SQL Server Standard Per Processor - Year 2 and Beyond 946 MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance 19,693 MS SQL Server Enterprise Per Processor - Year 2 and Beyond 3,939 Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance 3,56 Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond 71 Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance 13,18 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond 2,635 SSL Certificate 845 TBD TBD TBD TBD Internet Access 18 Project Staff Training Training User Training Training Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 T3186OC ROI.xls/Cost Detail Date Printed: 11/3/21 Page 6 REV: February 17, 29

13 T3186OC Cost Detail As Of: 11/3/21 Potential Cost Extensions Cost Description Project Cost Category IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs IT Hours - Customer Support Development Svcs IT Hours - Planned Maintenance Development Svcs Application server - Acquisition/Upgrade (Virtual Server) Database server - Acquisition/Upgrade (Consolidated Server with dedicated instance) Oracle Enterprise Per Processor - Includes Year 1 Maintenance Oracle Enterprise Per Processor - Year 2 and Beyond Tablet Notebook - Acquisition Hardware Tablet Notebook - Maintenance Hardware Laserprinter - Acquisition Hardware Laserprinter - Maintenance Hardware Image Workstations - Acquisition Hardware Image Workstations - Maintenance Hardware PC Maintenance User Owned Hardware Printer Maintenance User Owned Hardware Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Server Rack Mount Oracle Enterprise Per Processor - Includes Year 1 Maintenance Oracle Enterprise Per Processor - Year 2 and Beyond Y1 Y2 Y3 Y4 Y5 Y6 75,828. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4,628. 4, , , ,432. 3,432. 3,432. 3,432. 3, T3186OC ROI.xls/Cost Detail Date Printed: 11/3/21 Page 7 REV: February 17, 29

14 T3186OC Cost Detail As Of: 11/3/21 Potential Cost Extensions Cost Description IT MS Hours SQL Server - New Development Standard Per Processor - Includes Year 1 Maintenance MS SQL Server Standard Per Processor - Year 2 and Beyond MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance MS SQL Server Enterprise Per Processor - Year 2 and Beyond Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond SSL Certificate TBD TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Development Svcs Training Training Y1 Y2 Y3 Y4 Y5 Y6 T3186OC ROI.xls/Cost Detail Date Printed: 11/3/21 Page 8 REV: February 17, 29

15 T3186OC As Of: 11/3/21 Cost Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development 75,828 75,828 IT Hours - System Maintenance 4,628 4,628 4,628 4,628 4,628 4,628 27,768 IT Hours - Customer Support 4,628 4,628 4,628 4,628 4,628 4,628 27,768 IT Hours - Planned Maintenance 4,628 4,628 4,628 4,628 4,628 4,628 27,768 Application server - Acquisition/Upgrade (Virtual Server) Database server - Acquisition/Upgrade (Consolidated Server with dedicated instance) Server Sftwre - Acquisition/Upgrade Development Services Subtotal: 89,712 13,884 13,884 13,884 13,884 13, ,132 Hardware: Hardware Subtotal: Software: Software Subtotal: : Server - Acquisition/Upgrade 8, 8, Server - Maintenance ,8 Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Subtotal 8, ,519 Training: Training Subtotal: Other: Other Subtotal: Costs Total: 98,47 14,244 14,244 14,372 14,372 14, ,651 T3186OC ROI.xls/Cost Summary Date Printed: 11/3/21 Page 9 REV: February 17, 29

16 T3186OC Assumptions As Of: 11/3/21 Date Assumption Description Cost Detail - Line hours from the Workbench WBS includes Scope, Contingency and PM, and blended rate of $89 for TSN and IT 29-Nov-1 resources. Cost Detail - Line 4,5, hours from the Workbench WBS is based on assumption one hour per week towards system maintenance, 29-Nov-1 customer support and planned maintenance each. Estimates for certification/testing of applications after databases are consolidated are based on actual effort for similar tasks in Database 29-Nov-1 consolidation projects. T3186OC ROI.xls/Assumptions Date Printed: 11/3/21 Page 1 REV: February 17, 29

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