1 District Council Loxton Waikerie Community Wastewater Management System INFRASTRUCTURE AND ASSET MANAGEMENT PLAN Version 2015
2 Document Control Document ID: cwms infrastucture and asset management plan.doc Rev No Date Revision Details Author Reviewer Approver 1 May 2008 First attempt at Plan DP Committee CEO 2 Aug 2008 Second Draft with Data Output JSH DP Committee 3 Sept 2008 Third Draft with amended pipe lives and new asset expenditure JSH DP DP 4 Sept 2008 Finalisation with completed wording after Data input DP Committee CEO Asset Plan Update DP Committee CEO Asset Plan Update DP Committee CEO Copyright 2007 All rights reserved. This Infrastructure and Asset Management Plan template was prepared for the Local Government Association of South Australia by the Institute of Public Works Engineering Australia, (IPWEA), Jeff Roorda & Associates (JRA) and Skilmar Systems for the use of South Australian councils only under the LGA s Sustainable Asset Management in SA Program. INFRASTRUCTURE AND ASSET MANAGEMENT PLAN COMMUNITY AND WASTWATER MANAGEMENT SYSTEM
3 TABLE OF CONTENTS ABBREVIATIONS... i GLOSSARY... ii 1. EXECUTIVE SUMMARY... 1 What Council Provides... 1 What does it Cost?... 1 Council s average maintenance and capital renewal expenditure per annum for the infrastructure and asset management plan is $733,000 giving a 10 year sustainability index of Plans for the Future... 1 Measuring our Performance... 1 Community Consultation INTRODUCTION Background Goals and Objectives of Asset Management Plan Framework Core and Advanced Asset Management LEVELS OF SERVICE... 6 Loxton Waikerie Council Legislative Requirements Current Levels of Service Desired Levels of Service FUTURE DEMAND Demand Forecast Changes in Technology Demand Management Plan New Assets from Growth LIFECYCLE MANAGEMENT PLAN Background Data Physical parameters Asset capacity and performance Asset condition Asset valuations Risk Management Plan Routine Maintenance Plan Maintenance plan Standards and specifications Summary of future maintenance expenditures Renewal/Replacement Plan Renewal plan Renewal standards Summary of future renewal expenditure Creation/Acquisition/Upgrade Plan Selection criteria Standards and specifications Summary of future upgrade/new assets expenditure Disposal Plan FINANCIAL SUMMARY Financial Statements and Projections Sustainability of service delivery Funding Strategy Valuation Forecasts Key Assumptions made in Financial Forecasts ASSET MANAGEMENT PRACTICES Accounting/Financial Systems Asset Management Systems INFRASTRUCTURE AND ASSET MANAGEMENT PLAN COMMUNITY AND WASTWATER MANAGEMENT SYSTEM
4 7.3 Information Flow Requirements and Processes PLAN IMPROVEMENT AND MONITORING Performance Measures Improvement Plan Monitoring and Review Procedures REFERENCES APPENDICES Appendix A 9_07_ LGA Planned_Exp_Template V12 Spreadsheet INFRASTRUCTURE AND ASSET MANAGEMENT PLAN COMMUNITY AND WASTWATER MANAGEMENT SYSTEM
5 - i - ABBREVIATIONS AAAC ARI BOD CRC CWMS DA DoH EF IAMP IRMP MMS PCI RV SS vph Average annual asset consumption Average recurrence interval Biochemical (biological) oxygen demand Current replacement cost Community wastewater management systems Depreciable amount Department of Health Earthworks/formation Infrastructure and asset management plan Infrastructure risk management plan Maintenance management system Pavement condition index Residual value Suspended solids Vehicles per hour
6 - ii - GLOSSARY Annual service cost (ASC) An estimate of the cost that would be tendered, per annum, if tenders were called for the supply of a service to a performance specification for a fixed term. The Annual Service Cost includes operating, maintenance, depreciation, finance/ opportunity and disposal costs, less revenue. Asset class Grouping of assets of a similar nature and use in an entity's operations (AASB ). Asset condition assessment The process of continuous or periodic inspection, assessment, measurement and interpretation of the resultant data to indicate the condition of a specific asset so as to determine the need for some preventative or remedial action. Asset management The combination of management, financial, economic, engineering and other practices applied to physical assets with the objective of providing the required level of service in the most cost effective manner. Assets Future economic benefits controlled by the entity as a result of past transactions or other past events (AAS27.12). Property, plant and equipment including infrastructure and other assets (such as furniture and fittings) with benefits expected to last more than 12 month. Average annual asset consumption (AAAC)* The amount of a local government s asset base consumed during a year. This may be calculated by dividing the Depreciable Amount (DA) by the Useful Life and totalled for each and every asset OR by dividing the Fair Value (Depreciated Replacement Cost) by the Remaining Life and totalled for each and every asset in an asset category or class. Brownfield asset values** Asset (re)valuation values based on the cost to replace the asset including demolition and restoration costs. Capital expansion expenditure Expenditure that extends an existing asset, at the same standard as is currently enjoyed by residents, to a new group of users. It is discretional expenditure, which increases future operating, and maintenance costs, because it increases council s asset base, but may be associated with additional revenue from the new user group, eg. extending a drainage or road network, the provision of an oval or park in a new suburb for new residents. Capital expenditure Relatively large (material) expenditure, which has benefits, expected to last for more than 12 months. Capital expenditure includes renewal, expansion and upgrade. Where capital projects involve a combination of renewal, expansion and/or upgrade expenditures, the total project cost needs to be allocated accordingly. Capital funding Funding to pay for capital expenditure. Capital grants Monies received generally tied to the specific projects for which they are granted, which are often upgrade and/or expansion or new investment proposals. Capital investment expenditure See capital expenditure definition Capital new expenditure Expenditure which creates a new asset providing a new service to the community that did not exist beforehand. As it increases service potential it may impact revenue and will increase future operating and maintenance expenditure. Capital renewal expenditure Expenditure on an existing asset, which returns the service potential or the life of the asset up to that which it had originally. It is periodically required expenditure, relatively large (material) in value compared with the value of the components or sub-components of the asset being renewed. As it reinstates existing service potential, it has no impact on revenue, but may reduce future operating and maintenance expenditure if completed at the optimum time, eg. resurfacing or resheeting a material part of a road network, replacing a material section of a drainage network with pipes of the same capacity, resurfacing an oval. Where capital projects involve a combination of renewal, expansion and/or upgrade expenditures, the total project cost needs to be allocated accordingly. Capital upgrade expenditure Expenditure, which enhances an existing asset to provide a higher level of service or expenditure that will increase the life of the asset beyond that which it had originally. Upgrade expenditure is discretional and often does not result in additional revenue unless direct user charges apply. It will increase operating and maintenance expenditure in the future because of the increase in the council s asset base, eg. widening the sealed area of an existing road, replacing drainage pipes with pipes of a greater capacity, enlarging a grandstand at a sporting facility. Where capital projects involve a combination of renewal, expansion and/or upgrade
7 - ii - expenditures, the total project cost needs to be allocated accordingly. Carrying amount The amount at which an asset is recognised after deducting any accumulated depreciation / amortisation and accumulated impairment losses thereon. Class of assets See asset class definition Component An individual part of an asset which contributes to the composition of the whole and can be separated from or attached to an asset or a system. Depreciation / amortisation The systematic allocation of the depreciable amount (service potential) of an asset over its useful life. Economic life See useful life definition. Expenditure The spending of money on goods and services. Expenditure includes recurrent and capital. Fair value The amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties, in an arms length transaction. Cost of an asset The amount of cash or cash equivalents paid or the fair value of the consideration given to acquire an asset at the time of its acquisition or construction, plus any costs necessary to place the asset into service. This includes one-off design and project management costs. Current replacement cost (CRC) The cost the entity would incur to acquire the asset on the reporting date. The cost is measured by reference to the lowest cost at which the gross future economic benefits could be obtained in the normal course of business or the minimum it would cost, to replace the existing asset with a technologically modern equivalent new asset (not a second hand one) with the same economic benefits (gross service potential) allowing for any differences in the quantity and quality of output and in operating costs. Current replacement cost As New (CRC) The current cost of replacing the original service potential of an existing asset, with a similar modern equivalent asset, i.e. the total cost of replacing an existing asset with an as NEW or similar asset expressed in current dollar values. Cyclic Maintenance** Replacement of higher value components/subcomponents of assets that is undertaken on a regular cycle including repainting, building roof replacement, cycle, replacement of air conditioning equipment, etc. This work generally falls below the capital/ maintenance threshold and needs to be identified in a specific maintenance budget allocation. Depreciable amount The cost of an asset, or other amount substituted for its cost, less its residual value (AASB 116.6) Depreciated replacement cost (DRC) The current replacement cost (CRC) of an asset less, where applicable, accumulated depreciation calculated on the basis of such cost to reflect the already consumed or expired future economic benefits of the asset Greenfield asset values ** Asset (re)valuation values based on the cost to initially acquire the asset. Heritage asset An asset with historic, artistic, scientific, technological, geographical or environmental qualities that is held and maintained principally for its contribution to knowledge and culture and this purpose is central to the objectives of the entity holding it. Impairment Loss The amount by which the carrying amount of an asset exceeds its recoverable amount. Infrastructure assets Physical assets of the entity or of another entity that contribute to meeting the public's need for access to major economic and social facilities and services, e.g. roads, drainage, footpaths and cycle ways. These are typically large, interconnected networks or portfolios of composite assets The components of these assets may be separately maintained, renewed or replaced individually so that the required level and standard of service from the network of assets is continuously sustained. Generally the components and hence the assets have long lives. They are fixed in place and are often have no market value. Investment property Property held to earn rentals or for capital appreciation or both, rather than for: (a) use in the production or supply of goods or services or for administrative purposes; or (b) sale in the ordinary course of business (AASB 140.5) Level of service The defined service quality for a particular service against which service performance may be measured. Service levels usually relate to quality, quantity, reliability, responsiveness, environmental, acceptability and cost).
8 - iii - Loans / borrowings Loans result in funds being received which are then repaid over a period of time with interest (an additional cost). Their primary benefit is in spreading the burden of capital expenditure over time. Although loans enable works to be completed sooner, they are only ultimately cost effective where the capital works funded (generally renewals) result in operating and maintenance cost savings, which are greater than the cost of the loan (interest and charges). Maintenance and renewal gap Difference between estimated budgets and projected expenditures for maintenance and renewal of assets, totalled over a defined time (e.g. 5, 10 and 15 years). Maintenance and renewal sustainability index Ratio of estimated budget to projected expenditure for maintenance and renewal of assets over a defined time (eg 5, 10 and 15 years). Maintenance expenditure Recurrent expenditure, which is periodically or regularly required as part of the anticipated schedule of works required to ensure that the asset achieves its useful life and provides the required level of service. It is expenditure, which was anticipated in determining the asset s useful life. Materiality An item is material is its omission or misstatement could influence the economic decisions of users taken on the basis of the financial report. Materiality depends on the size and nature of the omission or misstatement judged in the surrounding circumstances. Modern equivalent asset. A structure similar to an existing structure and having the equivalent productive capacity, which could be built using modern materials, techniques and design. Replacement cost is the basis used to estimate the cost of constructing a modern equivalent asset. Non-revenue generating investments Investments for the provision of goods and services to sustain or improve services to the community that are not expected to generate any savings or revenue to the Council, eg. parks and playgrounds, footpaths, roads and bridges, libraries, etc. Operating expenditure Recurrent expenditure, which is continuously required excluding maintenance and depreciation, eg power, fuel, staff, plant equipment, on-costs and overheads. Pavement management system A systematic process for measuring and predicting the condition of road pavements and wearing surfaces over time and recommending corrective actions. Planned Maintenance** Repair work that is identified and managed through a maintenance management system (MMS). MMS activities include inspection, assessing the condition against failure/breakdown criteria/experience, prioritising scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance. PMS Score A measure of condition of a road segment determined from a Pavement Management System. Rate of annual asset consumption* A measure of average annual consumption of assets (AAAC) expressed as a percentage of the depreciable amount (AAAC/DA). Depreciation may be used for AAAC. Rate of annual asset renewal* A measure of the rate at which assets are being renewed per annum expressed as a percentage of depreciable amount (capital renewal expenditure/da). Rate of annual asset upgrade* A measure of the rate at which assets are being upgraded and expanded per annum expressed as a percentage of depreciable amount (capital upgrade/expansion expenditure/da). Reactive maintenance Unplanned repair work that carried out in response to service requests and management/supervisory directions. Recoverable amount The higher of an asset's fair value less costs to sell and its value in use. Recurrent expenditure Relatively small (immaterial) expenditure or that which has benefits expected to last less than 12 months. Recurrent expenditure includes operating and maintenance expenditure. Recurrent funding Funding to pay for recurrent expenditure. Rehabilitation See capital renewal expenditure definition above. Remaining life The time remaining until an asset ceases to provide the required service level or economic usefulness. Age plus remaining life is economic life. Renewal See capital renewal expenditure definition above.
9 - iv - Residual value The net amount which an entity expects to obtain for an asset at the end of its useful life after deducting the expected costs of disposal. Revenue generating investments Investments for the provision of goods and services to sustain or improve services to the community that are expected to generate some savings or revenue to offset operating costs, e.g. public halls and theatres, childcare centres, sporting and recreation facilities, tourist information centres, etc. Risk management The application of a formal process to the range of possible values relating to key factors associated with a risk in order to determine the resultant ranges of outcomes and their probability of occurrence. Value in Use The present value of estimated future cash flows expected to arise from the continuing use of an asset and from its disposal at the end of its useful life. It is deemed to be depreciated replacement cost (DRC) for those assets whose future economic benefits are not primarily dependent on the asset's ability to generate new cash flows, where if deprived of the asset its future economic benefits would be replaced. Source: DVC 2006, Glossary Note: Items shown * modified to use DA instead of CRC Additional glossary items shown ** Section or segment A self-contained part or piece of an infrastructure asset. Service potential The capacity to provide goods and services in accordance with the entity's objectives, whether those objectives are the generation of net cash inflows or the provision of goods and services of a particular volume and quantity to the beneficiaries thereof. Service potential remaining* A measure of the remaining life of assets expressed as a percentage of economic life. It is also a measure of the percentage of the asset s potential to provide services that is still available for use in providing services (DRC/DA). Strategic Management Plan (SA)** Documents Council objectives for a specified period (3-5 yrs), the principle activities to achieve the objectives, the means by which that will be carried out, estimated income and expenditure, measures to assess performance and how rating policy relates to the Council s objectives and activities. Sub-component Smaller individual parts that make up a component part. Useful life Either: (a) the period over which an asset is expected to be available for use by an entity, or (b) the number of production or similar units expected to be obtained from the asset by the entity. It is estimated or expected time between placing the asset into service and removing it from service, or the estimated period of time over which the future economic benefits embodied in a depreciable asset, are expected to be consumed by the council. It is the same as the economic life.
10 EXECUTIVE SUMMARY What Council Provides Council provides a Community Wastewater Management System network to enable a sustainable method of safe collection, treatment and disposal of wastewater optimally including reuse, from septic tanks in the townships of Loxton, Waikerie, Kingston-on-Murray, and Moorook to an appropriate / authorised disposal site. What does it Cost? The life cycle cost to provide the Community Wastewater Management System is estimated at $946,000 per annum. Council s average planned life cycle expenditure per annum for the infrastructure and asset management plan is $733,000 which gives a life cycle sustainability index of Although this is less than 1.0, it need not be a concern because of the long lives and relatively young asset stock, which results in cash flow not matching depreciation at present in the analysis horizon. The total maintenance and capital renewal expenditure required to provide the CWMS service in the next 10 years is estimated at $7,850,000. This is an average of $785,000 per annum. Council s average maintenance and capital renewal expenditure per annum for the infrastructure and asset management plan is $733,000 giving a 10 year sustainability index of 0.93 Plans for the Future Council plans to operate and maintain the Community Wastewater Management System network to achieve the following strategic objectives. 1. Ensure the Community Wastewater Management System network is maintained at a safe and functional standard as set out in this infrastructure and asset management plan 2. Expansion of the networks primarily based upon demand, environmental and public risk assessment.. Measuring our Performance Quality Community Wastewater Management System assets will be maintained in a reasonably usable condition. Defects found or reported that are outside our service standard will be repaired. See our maintenance response service levels for details of defect prioritisation and response time. Our intent is that an appropriate Community Wastewater Management System network is maintained in partnership with other levels of government and stakeholders to enable sustainable and safe collection, treatment and disposal of wastewater including reuse from septic tanks within the networks. Community Wastewater Management Systems will be maintained at a safe level as needed to ensure public safety. We need to ensure key functional objectives are met: The Disposal of Wastewater 24 hours a day, 7 days a week The Safe operation of a community wastewater management system A sustainable delivery of wastewater to an appropriate facility Investigate and implement options for the treatment and reuse of wastewater. The main functional consequence of the Community Wastewater Management System is the safe collection, treatment and disposal of wastewater. Public Risk We inspect all Community Wastewater Management System regularly and prioritise and repair defects in accordance with our inspection schedule to ensure they are safe. Environmental Ensure the protection of the environment through compliance with legislative requirements, and options for environmental reuse. Community Consultation This Community Wastewater Management System asset management plan needs a community consultation process to explain the proposed service levels, costing and impact on all people that use the. Community Wastewater Management System network The proposed consultation process is to: 1. Prepare a discussion paper that outlines Council s Community Wastewater Management System asset management plan (IAMP) setting out the impact of infrastructure and asset management plan on different users. 2. Issue the draft IAMP for comment. 3. Consider community comment and finalise IAMP. Function
11 INTRODUCTION 2.1 Background This Community Wastewater Management System asset management plan is to demonstrate responsive management of assets (and services provided from assets), compliance with regulatory requirements, and to communicate funding required to provide the required levels of service. The Community Wastewater Management System asset management plan is to be read with the following associated planning documents: District Council Loxton Waikerie Strategic Plan This Community Wastewater Management System asset management plan covers the following Community Wastewater Management infrastructure assets: Table 2.1. Assets covered by this Plan Key stakeholders in the preparation and implementation of this Community Wastewater Management System asset management plan are: Council Works department Senior Management Elected Members Preparation of the Plan Review and comment Review and Comment and Approval 2.2 Goals and Objectives of Asset Management The Council exists to provide services to its community. Some of these services are provided by infrastructure assets. Council has acquired infrastructure assets by purchase, by contract, construction by council staff and by donation of assets constructed by developers and others to meet increased levels of service. Council s goal in managing infrastructure assets is to meet the required level of service in the most cost effective manner for present and future consumers. The key elements of infrastructure asset management are:
12 - 3 - Taking a life cycle approach, Developing cost-effective management strategies for the long term, Providing a defined level of service and monitoring performance, Understanding and meeting the demands of growth through demand management and infrastructure investment, Managing risks associated with asset failures, Sustainable use of physical resources, Continuous improvement in asset management practices. 1 This infrastructure and asset management plan is prepared under the direction of Council s vision, mission, goals and objectives. Council s vision is: Influencing Today, Shaping Tomorrow Council s mission is: To provide and maintain community infrastructure that is responsive to the changing needs of the community and its visitors Objectives 1 Provide systems of management for the collection, disposal or recycling of domestic and industrial waste in a manner that promotes sustainability of the environment. 2 In conjunction with State agencies and the community, identify and pursue opportunities for the development or upgrading of sustainable methods of effluent management and disposal, based primarily upon identified potential risk to the environment. 3 Be recognised as a leader in the community through the promotion and incorporation of examples of the environmentally conscious use of natural resources in Council operations, in a manner that is affordable by the community. 4 Incorporation of mechanisms to encourage the community compliance with legislation and bylaws under the responsibility of Council. 2.3 Plan Framework Key elements of the plan are Levels of service specifies the services and levels of service to be provided by council. Future demand how this will impact on future service delivery and how this is to be met. Life cycle management how Council will manage its existing and future assets to provide the required services Financial summary what funds are required to provide the required services. Asset management practices Monitoring how the plan will be monitored to ensure it is meeting Council s objectives. Asset management improvement plan A road map for preparing an infrastructure and asset management plan is shown below. 1 IIMM 2006 Sec 1.1.3, p 1.3
13 - 4 - Road Map for preparing an Asset Management Plan Source: IIMM Fig 1.5.1, p 1.11
14 Core and Advanced Asset Management This Community Wastewater Management System asset management plan is prepared as a core asset management plan in accordance with the International Infrastructure Management Manual. It is prepared to meet minimum legislative and organisational requirements for sustainable service delivery and long term financial planning and reporting. Core asset management is a top down approach where analysis is applied at the system or network level. Future revisions of this infrastructure and asset management plan will move towards advanced asset management using a bottom up approach for gathering asset information for individual assets to support the optimisation of activities and programs to meet agreed service levels.
15 LEVELS OF SERVICE Council participates in the Local Government Association of South Australia Comparative Performance Measures in Local Government Customer Satisfaction survey. This telephone survey polls a sample of residents on their level of satisfaction with Council s services. The most recent customer satisfaction survey reported satisfaction levels for the following services Table 3.1. Community Satisfaction Survey Levels Loxton Waikerie Council Community satisfaction with services and facilities provided by Council. A score of 100 represents a 'satisfactory' rating of 7 out of 10. Data source - community survey (voluntary- not all Councils participate).
16 - 7 - Council uses this information in developing the Strategic Management Plan and in allocation of resources in the budget. 3.2 Legislative Requirements Council has to meet many legislative requirements including Australian and State legislation and State regulations. These include: Table 3.2. Legislative Requirements Local Government Act Legislation SA Public Health (Waste Water) Regulation 2013 Requirement Sets out role, purpose, responsibilities and powers of local governments including the preparation of a long term financial plan supported by infrastructure and asset management plans for sustainable service delivery. Public health is dedicated to preserving, protecting and promoting good health and preventing illness and injury Environmental Protection Act 1991 The Environment Protection Authority is South Australia's primary environmental regulator, responsible for the protection of air and water quality, and the control of pollution, waste, noise and radiation 3.3 Current Levels of Service Council has defined service levels in two terms. Community Levels of Service relate to how the community receives the service in terms of safety, quality, quantity, reliability, responsiveness, cost/efficiency and legislative compliance. Supporting the community service levels are operational or technical measures of performance developed to ensure that the minimum community levels of service are met. These technical measures relate to service criteria such as: Service Criteria Technical measures may relate to Quantity A Community Wastewater Management System connection point to each allotment within a network Availability The Disposal of Wastewater 24 hours a day, 7 days a week Public Risk / Environmental Number of incidents Council s current service levels are detailed in Table 3.3.
17 - 8 - Table 3.3. Current Service Levels Key Performance Measure Current Level of Service Performance Measure process / indicators Current performance Target Performance Quantity Access to a Community Wastewater Management System to each allotment connection within a defined service network area Availability of a connection point to the network system. Sustainable treatment and disposal options Connection provided Waikerie treatment and reuse. Loxton Moorook Kingston-on- Murray Lagoons Maintain operability of network Expand current network to meet future demand. Maintain current levels of treatment and reuse Upgrade Loxton treatment and disposal processes to a more financially and environmentally method. Capture and reuse trade wastewater Availability The Disposal of Wastewater 24 hours a day, 7 days a week Maintain availability of networks The desludging of all septic tanks within the networks at least once every 5 years Maintain availability of networks At least once every 5 years Maintain availability of networks At least once every 5 years Public Risk / Environmental Provide safe collection, treatment and disposal in accordance to relevant legislative requirements Numbers of incidents reported through customer / works action requests Provision of approved and well maintained CWMS Provision of approved and well maintained CWMS Approve and inspect new property connections Review reports of desludging contractor regarding condition of septic tanks Respond to reports / complaints involving the disposal of wastewater All properties connected meeting required standards The desludging of all septic tanks within the networks at least once every 5 years All properties connected meeting required standards The desludging of all septic tanks within the networks at least once every 5 years Act upon review of contractors reports All properties connected meeting required standards The desludging of all septic tanks within the networks at least once every 5 years Act upon review of contractors reports Upgrade disposal systems to provide an increased environmental benefit 3.4 Desired Levels of Service At present, indications of desired levels of service are obtained from various sources including the LGASA Customer Satisfaction survey, residents feedback to Councillors and staff, service requests and correspondence. Council has yet to quantify desired levels of service. This will be done in future revisions of this Community Wastewater Management System asset management plan. 4. FUTURE DEMAND 4.1 Demand Forecast Factors affecting demand include population change, changes in demographics, seasonal factors, vehicle ownership, consumer preferences and expectations, economic factors, agricultural practices, environmental awareness, etc. Demand factor trends and impacts on service delivery are summarised in Table 4.1.
18 - 9 - Table 4.1. Demand Factors, Projections and Impact on Services Demand factor Present position Projection Impact on services Population by 2021 Minimal Impact Demographics Children (0-14) 19% Elderly (65+) 10% Working Age (15 64) 62% Male 50.1% Female 49.9% Industry Workforce Population 37.7% Full Time Workers 60.2% Part Time Workers 34.7% Children (0-14) 15.8% by 2021 Elderly (65+) 23.6% by 2021 Working Age (15 64) 60% by 2021 Male 50% by 2021 Female 50% by 2021 Increased Heavy Freight Movements Potential Change in location of irrigated horticulture Increase demand for accessibility for mobility impaired Continual review of Road Hierarchy Access Network Coverage To Maintain existing Networks for the townships of Loxton Waikerie Kingston-on-Murray and Moorook, including a $1000 per allotment fee for new connections Need to extend current systems of collection. Need to upgrade treatment and disposal for Loxton township Minimal impact Significant Impact Disposal Sites The provision of adequate disposal sites in the form of treatment plants and evaporation ponds Need to upgrade treatment and disposal for Loxton township Significant Impact Environmental Increased focus on environmental impacts, particularly in relation to the riverine environment Need to extend current systems of collection. Moderate Impact 4.2 Changes in Technology Technology changes are forecast to affect the delivery of services covered by this Community Wastewater Management System plan in the following areas. Table 4.2. Changes in Technology and Forecast effect on Service Delivery Technology Change New Technology in Pumping Systems Alarm Systems Changes in Pipe Technology The Treatment of Wastewater Increased usage of aerobic systems on individual properties Individual onsite wastewater treatment and disposal systems negating a need for communal collection system Effect on Service Delivery Will have an effect on Callouts and Power Consumption More effective ways of alarming on call staff through mobile phone technology such as sms text or automated voice alarms and including remote monitoring The ever changing materials of pipes will have an effect in lengthening lifetimes of pipes A dramatic effect on the reuse and disposal options available Reduced water requiring disposal Less reliance on increase headwork infrastructure
19 Demand Management Plan Demand for new services will be managed through a combination of managing existing assets, upgrading of existing assets and providing new assets to meet demand and demand management. Demand management practices include non-asset solutions, insuring against risks and managing failures. Opportunities identified to date for demand management are shown in Table 4.3. Further opportunities will be developed in future revisions of this Community Wastewater Management System asset management plan. Table 4.3. Demand Management Plan Summary Service Activity Loxton CWMS and Treatment Plant Upgrade all other existing Networks Demand Management Plan Reuse of Treatment Plant recycled waste water for reuse and to increase the service capacity and have less impact on the need for river water To allow for growth of Townships, new technology, and on going maintenance. 4.4 New Assets from Growth The new assets required to meet growth will be acquired from land developments and constructed by Council. The new asset values are summarised in Fig 1. It is anticipated that any new developments will be undertaken by the private sector. As part of the land division and construction phase, the residential to allotment Community Wastewater Management System infrastructure and connection costs will be met by the developer. From an indication of the areas of land earmarked for development, cost estimation has been made of the likely extent of Community Wastewater Management System infrastructure to be constructed over a 20 year period and an estimate of the number of allotments created. This total was divided by 20 to provide the cost estimate for year 1.
20 Fig 1. New Assets from Growth Acquiring these new assets will commit council to fund ongoing operations and maintenance costs for the period that the service provided from the assets is required. These future costs are identified and considered in developing forecasts of future operating and maintenance costs. 5. LIFECYCLE MANAGEMENT PLAN The lifecycle management plan details how Council plans to manage and operate the assets at the agreed levels of service (defined in section 3) while optimising life cycle costs. 5.1 Background Data Physical parameters The assets covered by this Community Wastewater Management System asset management plan are shown below. Pipes Gravity Mains 58,844 m Rising Mains 19,270 m Connections 11,756 m Nodes Maintenance Holes 168 No. Flushing Points / Inspection Openings 854 No. Valves 15 No. Pumps Pumps 46 No. Chambers 30 No.
21 Asset capacity and performance Council s services are generally provided to meet design standards where these are available. Locations where deficiencies in service performance are known are detailed in Table Table Known Service Performance Deficiencies Location Service Deficiency Ramco Loxton Waikerie Community Wastewater Management System not available. Required consideration within the next 5 years Ageing infrastructure throughout town to be considered for in depth condition rating to determine replacement stages. Ageing infrastructure throughout town to be considered for in depth condition rating to determine replacement stages Asset condition The condition profile of Council s assets is shown below. Fig 3. Asset Condition Profile Type Average Score Measurement Total Pipes Gravity Mains ,844m Rising Mains ,270m Connections ,756m Total Km Maintenance Holes and Inspection Openings Maintenance Holes No Flushing Points & Inspection Openings No Valves No Total 1,038 No Pumps and Pump Chambers Pumps 2 46 No Chambers 2 30 No Total 76 No Condition is measured using a 1 5 rating system. 2 Rating Description of Condition 1 Excellent condition: Only planned maintenance required. 2 Very good: Minor maintenance required plus planned maintenance. 3 Good: Significant maintenance required. 4 Average: Significant renewal/upgrade required. 5 Poor: Unserviceable.
22 Asset valuations The value of assets as at 2008 covered by this Community Wastewater Management System asset management plan is summarised below. Assets were last revalued at August Assets are valued at Brownfield rates Value $0 Current Replacement Cost $20,057 Depreciable Amount $20,057 Depreciated Replacement Cost $11,966 Annual Depreciation Expense $412 Rate of Annual Asset Consumption 2.10% Rate of Annual Asset Renewal 0% Rate of Annual Asset Upgrade 0% Rate of Asset Upgrade (Including Contributed Assets) 0% Asset renewals as percentage of consumption 0% Percentage Increase in asset stock 0% Council s sustainability reporting reports the rate of annual asset consumption and compares this to asset renewal and asset upgrade and expansion. Asset Consumption = Annual Depreciation / Depreciable Amount. 100% Asset renewal = Asset Renewal Expenditure / Depreciable Amount. 100% Annual Upgrade/Expansion = Asset Upgrade, Expansion Expenditure / Depreciable Amount. 100%
23 Risk Management Plan An assessment of risks 3 associated with service delivery from Community Wastewater Management System assets has identified critical risks to Council. The risk assessment process identifies credible risks, the likelihood of the risk event occurring, the consequences should the event occur, develops a risk rating, evaluates the risk and develops a risk treatment plan for nonacceptable risks. Critical risks, being those assessed as Very High - requiring immediate corrective action and High requiring prioritised corrective action identified in the infrastructure risk management plan are summarised in Table Councils Infrastructure Risk Management Plan
24 - 1 - What can happen When can it occur Table 5.2. Critical Risks and Treatment Plans Cause Existing control Likelihood Consequence Risk Rating Action Pump Failure anytime Power / mechanical failure After hours callout / council notified possible major H Electrical Contractor called out Mechanical Staff to replace with standby pump Pipe Blockage / sump damage anytime Tree roots / Foreign Objects After hours callout / council notified possible major H Contractor called out Pipe Breakage / sump damage anytime Heavy vehicles / contractor error After hours callout / council notified possible major H Contractor called out Overtopping of Effluent Ponds anytime Inclement weather none possible catastrophic H Staff temporarily repair damage / dispose of excess wastewater to an appropriate facility. Intrusion of Stormwater into network anytime Inclement weather none likely moderate M Smoke test of properties to eliminate intrusion of stormwater Lack of Maintenance of network anytime Program not implemented / followed Contractor / staff programmed maintenance possible moderate M Regular review of maintenance program
25 Routine Maintenance Plan Routine maintenance is the regular on-going work that is necessary to keep assets operating, including instances where portions of the asset fail and need immediate repair to make the asset operational again Maintenance plan Maintenance includes reactive, planned and cyclic maintenance work activities. Reactive maintenance is unplanned repair work carried out in response to service requests and management/supervisory directions. Planned maintenance is repair work that is identified and managed through a maintenance management system (MMS). MMS activities include inspection, assessing the condition against failure/breakdown experience, prioritising, scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance. Cyclic maintenance is replacement of higher value components/sub-components of assets that is undertaken on a regular cycle including repainting, building roof replacement, etc. This work generally falls below the capital/maintenance threshold. Maintenance expenditure trends are shown in Table Table Maintenance Expenditure Trends Year Actual Budgeted 2014/15 $510,000 $510, /16 $537,000 $537, /17 $537,000 $537,000 Planned maintenance work is 100% of total maintenance expenditure. Maintenance expenditure levels are considered to be adequate OR inadequate to meet required service levels. Future revision of this Community Wastewater Management System asset management plan will include linking required maintenance expenditures with required service levels. Assessment and prioritisation of reactive maintenance is undertaken by Council staff using experience and judgement.
26 Standards and specifications Maintenance work is carried out in accordance with the following Standards and Specifications. Plumbing Code of Australia Water Services Association of Australia; Sewerage Codes of Australia WSA , Water Services Association of Australia Pressure Sewerage Codes of Australia WSA , Water Services Association of Australia Sewerage Codes of Australia Vacuum WSA AS / NZS Sanitary Plumbing and Drainage Australian Standard AS/NZS 3500 (Sections 1, 2 and 5) SA Water; Sewerage Systems Code and Construction Documentation EPA Department of Natural Resources: South Australian Biosolids Guidelines EPA Department of Natural Resources: South Australian Reclaimed Water Guidelines 1997 Department of Health and Local Government Association; Septic Tank Effluent Drainage Scheme design Criteria Department of Health and Local Government Association; Technical Specification for Construction of Septic Tank Drainage Schemes Summary of future maintenance expenditures Future maintenance expenditure is forecast to trend in line with the value of the asset stock as shown in Fig 4. Note that all costs are shown in current 2014 dollar values.
27 - 3 - Fig 4. Projected Maintenance Expenditure. Deferred maintenance, ie works that are identified for maintenance and unable to be funded are to be included in the risk assessment process in the infrastructure risk management plan. Maintenance is funded from Council s operating budget and grants where available. This is further discussed in Section Renewal/Replacement Plan Renewal expenditure is major work which does not increase the asset s design capacity but restores, rehabilitates, replaces or renews an existing asset to its original service potential. Work over and above restoring an asset to original service potential is upgrade/expansion or new works expenditure Renewal plan Assets requiring renewal are identified from estimates of remaining life obtained from the asset register through the Renewal Model. Candidate proposals are inspected to verify accuracy of remaining life estimate and to develop a preliminary renewal estimate. Verified proposals are ranked by priority and available funds and scheduled in future works programmes. The priority ranking criteria is detailed in Table Table Renewal Priority Ranking Criteria Criteria Weighting Loxton & Waikerie Network Pumps & Lid Replacement 100% Total 100%
28 - 4 - Renewal will be undertaken using low-cost renewal methods where practical. The aim of low-cost renewals is to restore the service potential or future economic benefits of the asset by renewing the assets at a cost less than replacement cost Renewal standards Renewal work is carried out in carried out in accordance with the following Standards and Specifications. Plumbing Code of Australia Water Services Association of Australia; Sewerage Codes of Australia WSA , Water Services Association of Australia Pressure Sewerage Codes of Australia WSA , Water Services Association of Australia Sewerage Codes of Australia Vacuum WSA AS / NZS Sanitary Plumbing and Drainage Australian Standard AS/NZS 3500 (Sections 1, 2 and 5) SA Water; Sewerage Systems Code and Construction Documentation EPA Department of Natural Resources: South Australian Biosolids Guidelines EPA Department of Natural Resources: South Australian Reclaimed Water Guidelines 1997 Department of Health and Local Government Association; Septic Tank Effluent Drainage Scheme design Criteria Department of Health and Local Government Association; Technical Specification for Construction of Septic Tank Drainage Schemes.
29 Summary of future renewal expenditure Projected future renewal expenditures are forecast to increase over time as the asset stock ages. The costs are summarised in Fig 5. Note that all costs are shown in current 2014 dollar values. The projected capital renewal program is shown in Appendix B. Fig 5. Projected Capital Renewal Expenditure The projected capital renewal expenditure calculated here is dependent upon the current replacement cost of the asset, its expected life and its estimated construction date. The Community Wastewater Management System components of pipes, nodes and pump stations have discrete condition ratings raging from 1 to 5 and consistent expected lives hence the expenditure spikes in certain years. Based on varied expected lives, such as 50 years for pipes under pressure, and 70 years for gravity pipes. The above graph indicates that significant replacement of assets components constructed in 1969 and 1972 will need to occur in Accurate data records of the actual construction date of the various assets will provide a more even spread of projected expenditure. The components of the 2 major spikes consist of the Community Wastewater Management Systems of the two towns which had major works done 50 years previous. The 2022 spike consists of $571, of works done in Loxton in Deferred renewal, i.e. those assets identified for renewal and not scheduled for renewal in capital works programs are to be included in the risk assessment process in the risk management plan. Renewals are to be funded from Council s capital works program and grants where available. This is further discussed in Section 6.2.
30 Creation/Acquisition/Upgrade Plan New works are those works that create a new asset that did not previously exist, or works which upgrade or improve an existing asset beyond its existing capacity. They may result from growth, social or environmental needs. Assets may also be acquired at no cost to the Council from land development. These assets from growth are considered in Section Selection criteria New assets and upgrade/expansion of existing assets are identified from various sources such as councillor or community requests, proposals identified by strategic plans or partnerships with other organisations. Candidate proposals are inspected to verify need and to develop a preliminary renewal estimate. Verified proposals are ranked by priority and available funds and scheduled in future works programmes. The priority ranking criteria is detailed below. Table New Assets Priority Ranking Criteria Criteria Weighting Ramco CWMS 50% Loxton North 50% Standards and specifications Standards and specifications for new assets and for upgrade/expansion of existing assets are the same as those for renewal shown in Section Summary of future upgrade/new assets expenditure Projected upgrade/new asset expenditures are summarised in Fig 6. The projected upgrade/new capital works program is shown in Appendix C. All costs are shown in current 2014 dollar values.
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