Asset Management Practice Sponsored by Transfield Services

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1 Asset Management Practice Sponsored by Transfield Services 101 Knowing when to get them out - improving flood evacuation planning through flood modelling and stakeholder involvement Presenter and author: Troy Anderson - Australia Co-authors: Kieran McAndrew, Michael Stubbs Floods are not new to Grafton, nor to the Clarence River. But the approach to planning and responding to floods has changed significantly in recent years. This paper discusses these changes, particularly how these changes have already and will continue to result in improved flood management and security for the City of Grafton. Specific reference will be made to the different approach taken in the 2013 flood compared to other recent flood events like in 2001 and In 2012 Council completed a levee overtopping assessment for Grafton. The objectives of the assessment were to identify the locations where the levee is likely to initially overtop, evaluate the flood risk within Grafton following overtopping, provide detailed emergency response information for levee overtopping events, and assess potential measures which may reduce the flood risks within Grafton. On the 29th of January 2013, the Bureau of Meteorology (BOM) forecast flood levels at the Prince St gauge in Grafton would reach 8.1m, the highest recording since installation of the river gauge. The recently completed flood modelling suggested that a flood of that level would result in minor overtopping of parts of the Grafton levee, and levels over this reach had the potential to inundate up to 1/3 of Grafton, being over 900 properties. This BOM prediction proved quite accurate, with the flood level in the Clarence River reaching 8.08m. But in a rare good news story coming out of the January 2013 floods, the planning foresight by Clarence Valley Council, accurate flood prediction by the Bureau of Meteorology, accurate flood modelling, and careful flood evacuation planning by the SES all combined to avert this disaster from occurring. This event demonstrated the benefits of flood modelling and stakeholder involvement in flood planning and implementation. Troy is the Director (Works & Civil) at Clarence Valley Council. Whilst yet to experience flooding of the Clarence, Troy is involved in the floodplain management and planning for the valley. Troy played key roles in the flood clean-up and reconstruction of Ipswich following the 2011 & 2013 flooding events. 102 Rotorua city, life in a geothermal system Presenter and author: Brad Scott - New Zealand Rotorua city has been commercially developed over an active geothermal system. This has produced a unique mix of New Zealand culture utilizing the geothermal nature of the area. The residents, developers and managers of the commercial activities act as custodians of the intrinsic values inherent in the geothermal system. The area has one of the most diverse collections of geothermal surface features in New Zealand, especially large chloride fed pools and springs. The Whakarewarewa-Te Puia area hosts New Zealand s sole remaining large and frequently active geysers. The values of these are recognised and appreciated in a management plan that is in place to preserve the surface geothermal features. This presentation provides an overview of the geology and topography of the Rotorua area, the geothermal resource of the Rotorua Geothermal Field and the surface geothermal features of this area. It discusses the geothermal hazard issues, the impact of human activities, land use, mitigation and response criteria. Data from the monitoring programmes provided by the Bay of Plenty Regional Council and other research are also presented to create a more complete overview.

2 In summary the key strategic assets are the geothermal nature of the area with warm ground, hot springs, mud pots, hot pools and geysers, the broad diversity of these and the associated botanical and ecological values, all mixed in with the ethnic New Zealand culture, both commercially and domestically. This is all within a major city. Brad is a volcanologist with 40 years' experience in monitoring and assessing active volcanoes, geothermal systems and earthquake activity. He started work with the NZ Geological Survey DSIR in Rotorua, then worked for DSIR Geology and Geophysics, and has been with the Institute of Geological & Nuclear Sciences (GNS) since He has been involved in a wide range of geological and geophysical investigations related to active volcanoes, geothermal systems and earthquakes, mostly involving monitoring, hazard assessment and rapid event response. Since 1992 he has taken the lead role in coordination of volcano surveillance in New Zealand. His current positon with GNS is as a specialist in volcano surveillance, hazard and risk assessment and communications. 103 It has merit! The development of a system dynamic tool for modelling the economic effects of infrastructure outages Presenter and author: Rob Buxton - New Zealand Co-authors: Garry McDonald, Nicola Smith, Erica Seville, Tony Fenwick, Michele Daly, Natalia Deligne, Levente Timar, Emily Grace, Simon Worthington A new integrated and dynamic economic modelling tool is being developed to assess the economic consequences of infrastructure failure due to damaging natural hazard events such as earthquakes and volcanic eruptions. The development of the tool, MERIT (Measuring the Economics of Resilient Infrastructure Tool), is currently half way through a 4 year government funded research program. The overall goal is for the tool to be used by central and local government, and infrastructure providers to increase resilience to infrastructure outages including through natural hazards. MERIT is an integrated spatial decision support system comprised of complementary modules, each handling a different part of the modelling process. A behavioural module handles the business response to infrastructure outages, a spatial module enables the city-wide impacts of the failure to be identified, and an economic module uses the principles of Computable General Equilibrium (CGE) to bring together supply and demand in key markets. In this paper we focus on the model, the unique features of the approach and its development process. As part of the development outage scenarios have been used for model calibration and these are briefly mentioned as they form the basis of another presentation. Biography of lead presenter: Rob has been with GNS Science for about 6 years and originally comes from the UK. He works in the hazards division mainly in computer modelling. His PhD is in Artificial Intelligence with a focus on pattern recognition. Rob has worked for GNS for about 6 years and he is originally from the UK. He works in the hazards division mainly involved in computer modelling work. His PhD is in Artificial Intelligence and concentrated on pattern recognition and decision support systems. 104 Asset management: status of practice in the U.S. Presenter and author: Heather Himmelberger - USA Asset Management practice in the U.S. is at a cross roads. Some states are beginning to mandate asset management outright or as a condition of funding while others are seriously contemplating this action. The federal government is mandating AM as a condition of the Clean Water Act revolving fund. In many ways, this is a welcome development. The problems arise when the government mandates are written by people who don t understand asset management and what it is about. Additional problems occur when engineering firms or other consultants/assistance providers attempt to help water and wastewater systems with their asset management planning activities with little understanding of what it is all about. This paper will discuss the current state of asset management practice in the US including: status of mandates at the state and federal level, the results of a survey on asset management practice that is being done by the American Water

3 Works Association of utilities across the country (the author is on this committee and developed the survey), successes with asset management at the federal, state, and local (i.e., water and wastewater system) levels, and continuing challenges faced in trying to implement asset management widely across the U.S. Heather is a registered professional engineer with 27 years of experience. She has a BS in Environmental Engineering from Penn State University, an MS in Environmental Engineering from Johns Hopkins University and is pursuing a PhD in Civil Engineering at the University of New Mexico. She has been the Director of the Southwest Environmental Finance Center (formerly the New Mexico EFC) since Heather has been providing asset management training and assistance for the past 10 years and has delivered over 100 trainings of this type throughout the U.S.. She has assisted utilities with the implementation of asset management 105 Back up and running as soon as possible Presenter and author: Alexander Edmonds - New Zealand Co-author: Richard Sharpe The many significant aftershocks following the 2010/201 Christchurch earthquakes have highlighted the advantages of rapid structural inspections to allay the natural fears of building operators, occupiers, owners and visitors so that business interruption is minimised. Previously, our clients used a scatter-gun approach to request inspections, and it became clear that a much more efficient system could be put in place. One which would ensure an inspection would be automatically scheduled as soon as possible after a particular event if certain criteria were met. The proximity of the earthquake and its Magnitude are obviously the starting point for this, but it is as important to consider the known seismic resilience of the structure, any existing damage, and its structural form. This paper describes an exciting bringing together of our knowledge of seismic hazard, spatial databases of client s building portfolios, and many seismic assessments to provide a 24/7 service, triggered automatically by a public feed taken from New Zealand s earthquake monitoring system GeoNet. The system automatically alerts both us and the client that there are structures (on the basis of agreed criteria) which should be inspected as soon as possible, and includes location maps noting priorities. Building-specific information can be downloaded from a central database to the responding engineer s digital device, and reviewed and updated while inspecting the building. The client can interrogate the system to monitor progress and see the assessment as soon as it has been completed. Alex is a structural engineer with over nine years experience in the design and assessment of commercial buildings. For the last three years Alex has been involved in the assessment and risk review of a number of large building portfolios. 106 Spatially enabling Bankstown Presenter and author: Nicola Daaboul (nee Grant) - Australia One of the hardest things about asset management is knowing what information to capture. A Council can only make sustainable asset lifecycle choices if it has the right information. Over the last 5yrs Bankstown has been spatially collecting information about its infrastructure assets using Trimble data loggers and other mobile devices. As a result, we have spatially collected over 130,000 assets with a replacement value of over 2 billion dollars. To make this information available to Council s asset managers, planners and maintainers we have undertaken the Spatially Enabling Bankstown Project. Through the Spatially Enabling Bankstown Project we have successfully utilised the MapInfo spatial environment and our MyData Asset Register to create a central repository and common user interface for all staff.

4 As a result, our wealth of asset information is now used daily to inform decision making and create value though applying and sharing knowledge. We plan to make this information available through the public viewer (the web) soon. This paper aims to walk the reader through the steps undertaken to spatially enable Bankstown. It details what we did; the preparation of spatial data sets and asset register; how we got the computer systems to talk; and the lessons learned. Nicola has a Bachelor of Science, Major in Archaeology and a Masters in Infrastructure Engineering and Management. She has worked in QLD and NSW local Government organisations, specialising in Asset Management for the past 6 years. She has a strong background in infrastructure asset management and systems development. As Team Leader Asset Systems, Nicola is responsible for the development and ongoing management of Council asset management systems and oversight of the SAM Program. 107 Virtualising BIM to asset management Presenter and author: Malcolm Archbold - New Zealand Co-author: Brett Naylor Building Information Modelling (BIM) is fast becoming the normal method of delivery on building and infrastructure projects. Many public and private sector organisations are now expecting specific levels of BIM delivery on centrally procured projects in order to reduce cost and waste at both the capital and operation stages of an asset. The authors will present the technologies and processes for a successful BIM executed project outcome. This will start with reality capture to generate the most accurate picture of existing assets that will bring a greater certainty to project teams and reduced risk. They will explore some of the technologies and processes used to rapidly generate solutions and to take model data through the design and construction stages. They will also present new technologies that will help with virtualisation of existing assets and quick optioneering to generate the most effective concept solutions for buildings and infrastructure projects plus Field BIM applications that are used in the commissioning and information handover process. This results in the accurate asset information transfer to the asset owner, leading to more efficient asset operational lifecycle activities, reduced cost and waste and improved health and safety. Malcolm is a Technical Director for Beca's GIS and Survey businesses providing advice for projects and key clients. He is a Registered Professional Surveyor with specialist knowledge of the land information and infrastructure industry including measurement, data collection, analysis and presentation of information. He also participates in academic training as a guest lecturer for both NZ and South Pacific universities. 108 Optimising the gravel utilisation for unsealed roads: a case study Presenter and author: Theuns Henning - New Zealand Co-authors: Seosamh Costello, William Rodenburg, Viviene Jone & Julie Muir Despite over 38% of New Zealand s local roads being unsealed, asset management of this portion of the network is typically poor. The high variability and complex nature of pavement failure makes it difficult to ensure condition data is up-to-date. A literature review shows that for an asset management system to be effective it must use readily available software, and not require significant technical data inputs nor add considerably to staff workload. The alternative methodology presented in this paper relies on only the fundamental geological properties of the aggregate and historical maintenance records, with no reliance on condition data for the decision making process. The study found that the influence of horizontal geometry, average daily traffic and age of the pavement on the rate of failure differed depending on the geological properties. Knowledge of these three factors allows the user to undertake a trade-off analysis, projecting the life cycle

5 maintenance costs associated with the use of alternate aggregates. This framework has been tested on the Unsealed Roads of Central Otago District Council. It showed that significant savings can be made through more effective material selection and maintenance planning, ultimately leading to better sustainable outcomes for the region. Theuns is the Director of the Transport Research Centre and senior lecturer at the University of Auckland, specialising in the areas of Infrastructure Asset Management. Theuns received his ME (Transportation) from the University of Pretoria, South Africa his PhD at the University of Auckland as the holder of the Foundation for Research Science and Technology Bright Future Scholarship. His research includes condition deterioration modelling, asset management systems and optimisation of infrastructure renewal and replacement programmes including road pavements, water pipes and bridges. 109a Resilience of road transportation lifelines for Porirua district Presenter and author: Dougal Mason - New Zealand Co-author: Brabhaharan Pathmanathan Road networks provide a vital lifelines function to society, and their availability is critical for emergency response and recovery after major hazard events. The resilience of the primary road network in the Porirua district to a large magnitude earthquake has been assessed and mapped onto a GIS platform. Slip volumes that could be potentially generated were also assessed, to help response planning. The study highlighted the vulnerability of the network, where the road network could be cut off by major landslides on road through rugged terrain, as well as liquefaction and lateral spreading at low lying areas. The assessment enables the Council to manage the risks to the road network so that the levels of service expected by the community can be met, and the Council s social and statutory responsibilities are met. Together with the needs from future growth in population, industry and traffic and safety improvement needs, the assessment will enable the Council to effectively manage future capital and asset maintenance expenditure for the road network. The study also enables asset managers and emergency management staff to consider the whole inter-connected network, and underpins local and regional emergency response planning, as well as initiatives to enhance resilience. Doug is an Engineering Geologist at Opus in Wellington, and leads a team specialising in natural hazards and resilience. He completed bachelor degrees in geology and history and an MSc (Hons) in geology at Victoria University, and worked for GNS prior to joining Opus in Since then he has worked in NZ and the UK on a variety of geotechnical and geoenvironmental projects including infrastructure seismic resilience, natural hazard risk studies and development of risk management strategies. 109b Future proofing Auckland Transport s wharf and ferry facilities assets Presenter and author: John Tetteroo - New Zealand Co-author: Arnaud Deutsch Auckland Transport currently owns and manages 23 Wharf and Ferry Facility structures within the Auckland Isthmus, having a current estimated total value of $93 million. A network cost estimate of $114 million is projected for capital, renewals and operational and maintenance works up until the year Auckland Transport and GHD have taken a proactive approach to developing a robust condition inspection regime, detailed forward works programme and 20 year lifecycle analysis for both timber and concrete wharf structures and associated buildings. This includes analysis of the deteriorating mechanisms and remaining life assessments of marine structures. From the wharf and building assessments it has been established that for many of the structures durability of design, future serviceability and functionality have not been considered. Examples of this are incorrect grades of timber, inappropriate bolt types, insufficient parking and the need to improve facilities usage.

6 To work towards excellence in asset management, Auckland Transport is using its learnings to future proof these facilities including durable designs, minimising deterioration and maintenance costs, seismic assessments at priority wharfs, seismic screening of all remaining wharf structures, bolt studies, undertaking impact assessments for increased vessel size and a region wide wharf strategic study. John is a Principal Engineer in Infrastructure Asset Management with GHD Limited. He has 30 years experience in civil, construction and local government engineering. John has extensive experience in capital works projects including design, stormwater quality, project management, and team leadership. He has been involved in a number of large infrastructure projects in stormwater and Asset Management over the past 16 years in Auckland and Councils throughout New Zealand.Johns focus is on the asset management of Wharfs and Ferry facilities and Structures contracts for Auckland Transport which includes condition assessments, forward works planning, innovation, design and technical support. 110 Single infrastructure failures: capturing outage information for merit: modelling the economics of resilient infrastructure tool Presenters & authors: Michele Daly & Rob Buxton - New Zealand Co-authors: K. Wright, L. Timar, G. McDonald, N. Smith, D. Mieler, T. Fenwick The Economics of Resilient Infrastructure (ERI) research programme is a four year project funded by the New Zealand Government. The aims of the programme are to study and quantify the impacts of infrastructure outages including through natural hazards and to model the economic consequences of these impacts. To this end a new software tool called MERIT (Modelling the Economics of Resilient Infrastructure Tool) is being developed. MERIT will be able to be used to support investment decisions for asset owners. To help test and develop the model, single outage scenarios have been developed involving a single piece of critical infrastructure which if fails may have significant impacts for the community. The study area chosen was Auckland and the infrastructure sectors selected were electricity and water supply. Scenarios were chosen such that the service level outage could be mapped spatially and temporally (i.e. were of extended duration). Spatial service outage data relating to the scenarios was collected through the use of workshops, meetings and network modelling. This paper outlines the outage scenarios and describes the process used to generate the data in a form suitable as an input to MERIT. An assessment of the suitability of the approaches in the context of MERIT is given as well as some preliminary economic results. Michele leads the Risk and Society Department at GNS Science, a NZ Crown Research Institute. She has a background in local government, natural hazards management and disaster risk management. She leads the NZ Government funded Economics of Resilient Infrastructure research programme. Rob has been with GNS Science for about 6 years and originally comes from the UK. He works in the hazards division mainly in computer modeling. His PhD is in Artificial Intelligence with a focus on pattern recognition. 111 Asset management: how does Australasia stack-up? Presenter and author: Tony Urquhart - New Zealand Its 20 years since the formation of the NAMS group and work started on the predecessors International Infrastructure Management Manual. At that time there was a global perception that Australasia was leading the world in infrastructure asset management. As one of the many pioneers in municipal and utility asset management in Australia and New Zealand, and having spent most of the last 15 years of his career working in Asset Management in the US, Europe and Middle East, Tony will present an analysis of the state and progress of public works asset management industry globally, with a specific focus on the progress made in Australia and New Zealand, and whether we are really providing better value to the customers and communities that we serve.

7 Tony has been closely involved in assisting the utility and municipal industry with the development of strategic asset management plans, asset management and operational audits, asset valuations, utility business plans and risk management strategies, and is recognised as a global thought leader in the area of utility and municipal asset management. He has been the leader of numerous award winning asset and utility management projects for public and private sector infrastructure owners, utilities, city & state governments, and industry regulators. He is a widely published author on the subject of best practice utility management, investment planning and business transformation having had presented at conferences and published papers in industry journals in Australia, New Zealand, Europe and the United States. 112 Strengthening decision-making and asset management with good cost data Presenter and author: Colin Gerrard - New Zealand Robust, reliable asset valuations should play a significant role in the management and administration of asset owning organisations. Increasing numbers of organisations are recognising this and the consequent need for good cost data to improve the quality and reliability of their asset valuations. They also recognise the need for sound and reliable cost information to support other important management aspects such as optimised decision making and preparation of business cases. To meet these needs a growing number of asset owners are recognising the benefits of investing in the development of unit rates databases that consistently and reliably capture costs from their new asset, asset improvement and asset renewal programmes (capital investments). This paper presents: The issues that arise from use of poor cost data and the consequences for organisations Key lessons learnt from AECOM s work developing unit rates databases with a number of Value provided to organisations by good unit rates databases Demonstrations of benefits and improvements through the use of reliable cost data, including examples demonstrating how good cost data has improved institutional decision making. Colin is a Principal Consultant within AECOM's Strategic Asset Management team in Wellington, NZ. He has over 16 years professional experience in the NZ & UK including Operational and Asset Management roles working for both water utility and consultancy companies. Colin works with public and private sector organisations in New Zealand and internationally. He has experience in asset management including strategic asset management planning and development of asset management frameworks, asset valuations, risk frameworks and reviews, condition and performance assessment, asset renewal planning, analysis and reporting for development of asset management plans 113 New tools for computing maintenance backlog Presenter and author: Janne Rantanen - Finland Rapal and approximately 20 municipalities have taken part in a mutual project to develop maintenance backlog computation for streets and green areas. The goal of the project was to define a mutual computation model and terminology for maintenance backlog determination. Second goal was to utilize the developed theories in practice. The theoretical models developed during the project enable the cost-efficient calculation of maintenance backlog. Maintenance backlog was defined as a function of time based on the technical current value of the property and its starting value. The final maintenance backlog was defined by comparing the technical current value of each point in time with the property s optimal technical maintenance level. Computational models were produced for three different street types and different green areas. Excel was chosen as the computational tool for its cost-effectiveness. Computational models were based on information gathered in hundreds of measurements conducted in Finland. Developed models correlated with measurements at 90 percent accuracy.

8 Maintenance backlog calculator has been tested around Finland with good results. The calculator can be used to quickly define the estimated maintenance backlog, which allows the better planning and timing of street and hydrological network maintenance, resulting in 50 percent savings in maintenance costs. Finnish citizen, born in Master's degree in real estate economics. Senior consultant at Rapal Oy, main responsibilities include managing various consulting services and development products mainly focusing in infrastructure sector: o Maintenance cost comparison for municipalities o Business cycle monitoring o Construction market analysis o Life-cycle tool and guidance development project o Maintenance backlog theory and tool development project o Other various projects like cost engineering Interests in business and strategy, politics, economics and sports. Currently vice chairman of Rapal Ltd personnel fund and deputy member of city council of Espoo 114 Can an asset management system change asset culture? The FAMIS story Presenter and author: Julia Osmolovskaya - Australia The Frankston Asset Management Information System (FAMIS) implementation project is a multiyear project that aims to deliver a unified solution for end to end process support for asset management. Once fully implemented, the system will support the recently adopted Asset Management Policy and Asset Management Strategy and soon to be adopted Road Management Plan. In June 2013 the Council introduced new business processes and work practices across the Asset Division. It highlighted a need to ensure that the system had the capacity to support compliant delivery of the maintenance and inspection service levels documented in the Road Management Plan, in order for Council to have a policy defence against public liability claims under the Road Management Act. In July 2014 the first phase of the project, that focused on supporting a risk based prioritisation of maintenance work in response to customer requests, was delivered to the organisation. The system includes a core system (IPS, formerly known as Hansen 8), a mobile computing component (Kern Mobile), and integration with the existing Customer Services and GIS systems. The system has brought many operational efficiencies, better risk management as well as improved customer response and better decision making. As the result of the implementation, information that had been previously unavailable is now recorded real time in the field. The system collects maintenance data against the affected asset and reports are now used to monitory compliance levels and guide workflow improvements. The system eliminated double entry of data and improved data collection and management. The Customer Services officers are now able to give customers an accurate account on the progress of their request as the information is updated real time. This presentation will discuss the journey undertaken in developing the system so that it provides operational benefits, the lessons learnt and the results achieved. Julia is a system implementation specialist with more than 10 years of experience in both local government and private industries. Over the past two years, Julia has been focusing on delivering one of the Council s key strategic projects an asset management system. Julia has a Graduate Diploma in Information Systems (Monash) and a Diploma of Project Management. Julia is a member of the Project Management Institute. When not project managing, Julia enjoys hiking, skiingand boogieboardingwith her two children

9 115 Developing an E Learning Toolkit to help embed an asset management culture to local highway authorise Presenter and author: Matthew Lugg United Kingdom Developing an e-learning toolkit to help embed an asset management culture to local highway authorities Presenter and author: Matthew Lugg A key attribute that the UK s Highway Maintenance Efficiency Programme (HMEP) has identified to help deliver a more efficient and effective highway service is a comprehensive approach to highway asset management (HAM). The current take up of HAM across all 150 English local highway authorities (LHA s) is mixed. To help address this HMEP have developed and published a number of new guidance documents notably the Guidance on Highway Infrastructure Asset Management (HIAM). However it is recognised that developing guidance on its own won t necessarily guarantee the desired take up and embedment of good practice. HMEP as a consequence have commissioned a project to develop an E learning toolkit specifically for the LHA s. The toolkit will consist of a number of modules that relate to the key themes in the new HIAM guidance. Each of the modules will take the practitioner through a number of screens that will describe the various AM processes and then at the end the practitioner will be tested on what they have learnt. The toolkit will be freely available to all 150 LHA s via a web site. As a consequence of this initiative there will be a far greater embedment of an AM culture across LHA s which will improve the capability of these organisations to deliver an improved highway service for their customers. Matthew C Eng, B Eng, MICE, MCIHT, DMS, OBE. Director of Public Services for Mouchel Infrastructure Services and currently Seconded to the Department for Transport for HMEP Programme. He is also Director & Trustee of the CIHT, Director of the LEAN Construction Institute UK, Former President of ADEPT, Former Chair of the UKRB, Former Chair of the MHA with 34 years experience in the public sector working for 5 different Local Highway Authorities. Matthew has presented numerous papers internationally on topics such as AM, Highway Maintenance, and Transportation and winner of numerous awards for outstanding achievement:- ICE Municipal Engineer of the Year NT Award for outstanding contribution in Local Transport OBE for services to Local Government ICE EM Award for outstanding contribution to Civil Engineering 116 Environmental management, health and safety - National War Memorial Park and Tunnel Presenter and author: Ed Breese - New Zealand Pukeahu National War Memorial Park is being constructed as the Government s major project to commemorate the First World War. To make the park happen, Buckle Street (State Highway 1) had to be put underground in a cut and cover tunnel. The project has a short timeframe and strict deadline. Following the Government s announcement of the project on 7 August 2012, the Memorial Park Alliance began planning and first broke ground on site on 3 October The tunnel was opened on the night of Sunday 28 September 2014 and the park will be completed by 31 March 2015 (only 966 days after the announcement) to enable preparations for Anzac Day, 25 April The project is being delivered by the Memorial Park Alliance, comprising NZ Transport Agency, Downer, HEB, Tonkin and Taylor and URS. Key threads to be covered; Managing water run-off in a confined and busy site Treating contaminated water on site

10 Managing health and safety through a fully engaged approach to staff and management responsibility Optimising induction to build a culture of safety and responsibility Ed is Environmental and Compliance Manager at the Memorial Park Alliance. 117 Application of the National Asset Management Assessment Framework (NAMAF) to improve asset management in Dubbo, NSW Presenters and authors: Stewart McLeod & Mark Loaney - Australia Dubbo City Council s implementation of the NAMAF is described with 83% compliance achieved and improvements continuing. Dubbo City Council, a major regional City in central NSW with a population of 41,000 people, has long been focused on responsibly managing its asset base. In 2009/10 it sought to improve the management of infrastructure by engaging Review Today to undertake a financial sustainability review of the whole Council. This review included an assessment of the state of Council Infrastructure together with estimated costs to address funding gaps. An important outcome was the creation of a Superior Asset Management project to undertake a full review of Council s asset management practices and process to ensure accurate and up to date information is available. The consultancy Core Business facilitated a self-assessment (July 2012) using the 11 elements of the National Asset Management and Financial Planning Assessment Framework (NAMAF). This assessment indicated that Council had 43% compliance with significant opportunities for improvement. The NAMAF allowed Council to develop a detailed improvement plan that resulted in Council achieving 83% compliance in October This paper details the activities and improvements achieved over the past two years by creating and updating responsibilities, processes, data management, asset condition and renewal modelling. Details on the infrastructure backlog and funding gaps across all the major asset groups have been quantified and used to develop the Council s latest Asset Management Strategy. Stewart has worked in public works engineering since 1974, initially with the NSW Department of Public Works and then in Local Government from Stewart has held Director Technical Services positions at both Orange and Dubbo City Councils over the last 21 years, and received a Public Service Medal in the 2011 round of Australian Honours for services to public works engineering in regional NSW. He was an early adopter of asset management principles and practices in NSW Local Government and as early as 1999 presented a paper on asset management at Dubbo City Council to the APWA Conference in Denver, Colorado. Mark has over 25 years experience in Local Government, commencing at Dubbo City Council then continuing at Brisbane, Mudgee and Orange City Councils until Mark held senior management positions for nearly 20 years at each Council. In 2011 he commenced his full time consulting practice assisting Dubbo, Orange and Parkes Council's with implementation of Asset Systems and Strategies. At Dubbo and Orange he led two teams to implement systems and deliver a total of 12 Asset Management Plans and 2 Asset Management Strategies, identify responsibilities and implement training programs together with development of process improvements. 118a Risk assessment in the cloud Presenter and author: Sam Clive - New Zealand Co-authors: Thomas Joseph & Steve Appeldoorn Auckland Council operates a risk based condition assessment strategy for their assets, which involves the collection, management and assessment of data and information on multiple asset classes. This includes a regional CCTV inspection program, providing up to 200km of proactive inspections annually. Information from these inspections improves the quality and completeness of asset data, and helps to determine risk levels, enabling these risks to be proactively managed

11 within acceptable limits. Part of Auckland Councils Condition Strategy, is the efficient collection and analysis of data, which ensures that the greatest possible benefit is gained from each dollar spent and ensures that the condition assessment undertaken is fit for purpose. The challenge is to ensure that the large amount of data collected can be efficiently managed, accessed and utilised, in a timely manner, by everyone that needs to access it. Over the past 12 months, Auckland Council have implemented a cloud based data management platform that, at its core, provides a real time solution for the planning, capture, collation, interrogation, analysis and dissemination of water related information. This tailored web platform is a first for NZ, enabling a seamless interaction with external service providers and Auckland Council staff and ensures a common working set of data. This provides time savings and improves transparency, ensuring planned work is undertaken efficiently, enabling efficient renewal planning. This paper describes the benefits to Auckland Council of this type of platform and sets out how this unique engineering solution has been implemented. Sam is Senior Stormwater Specialist / Asset Information and Environmental Services at Auckland Council 119 Asset management of buildings the holistic planning of community facilities Presenters and authors: Jonathon Merrett & Damian Karaitiana - Australia Integrated / holistic planning for local government buildings & facilities. Involving service managers and user groups in the planning and scoping phase. The City of Greater Dandenong has undertaken a collaborative approach towards the renewal programming, project management and maintenance of its building asset stock. This approach has won the support of its internal service providers, councillors, and the project delivery team. The Building Asset Management Plan provided a foundation for this exercise and since then has developed into a regular process of developing detailed renewal/maintenance works programs in line with both community and engineering requirements. Jonathon is the Facilities & Buildings Asset Planner for the City of Greater Dandenong in Melbourne Australia. Jonathon holds a Graduate Certificate in Asset Management and has 10 years experience in developing Building Asset Management across Local Government. He has been able to increase renewal funding for buildings in both rural and metropolitan councils with tremendous results. At the Glenelg Shire Council he was able to increase funding from $100,000 p.a to $1.5M p.a, and at the City of Greater Dandenong, the Council has increased its funding support from $900,000 p.a to $5.4M. This success included the development of collaborative relationships between the Engineering team, the internal service managers and the end users of the building. As a result of his input, the concept of asset management renewal is well respected throughout the organisation. Damian is the Building Maintenance Team Leader for the City of Greater Dandenong in Melbourne Australia. Damian holds a Graduate Certificate in Management, a Carpentry Trade Qualification and has 24 years experience in delivering Building Maintenance services to Local Government. He has a comprehensive knowledge of all building maintenance services including management of internal teams and contract management of small and large service contracts. At the City of Greater Dandenong he currently delivers annual programmed maintenance, renewal & capital works programs and recently assisted in the commissioning & operation of the recently completed Dandenong Civic Centre Facility valued at $62 million. His strong customer commitment and collaborative relationships with internal service teams and end users of buildings ensured success with managing annual maintenance programs. 120 Maintenance of public buildings Presenter and author: Torbjørn Vinje Norway Co-author Jonas Havord Norwegian Association of Municipal Engineers has developed a software application ( to uncover the state of public buildings from a health, safety and environmental perspective to meet regulatory demands and legal obligations.

12 Since the launch of the application in 2011 almost 100 out of totally 428 Norwegian municipalities uses it. The success has led to better ownership, maintenance and use of public buildings (e.g. schools, kindergartens, town halls etc.). The software provides helps municipalities getting a better understanding of legal and regulatory aspects for maintaining public buildings. It makes it easier for the real estate managers to report the state in which the buildings are in and compare them with buildings of other municipalities if in worse or better condition. Hence, the software can be of great value for supervision or inspection purposes and for reporting to members of city council. In relation to the conference theme, one of the main purposes is to improve the quality of public buildings so they can be used better and longer for generations to come. Sustainable buildings are good for the community, the environment and the economy. The software also cares for sharing knowledge and letting municipalities learn from each other. It is easy for real estate managers to share relevant information with tenants (i.e. users of public buildings) and other stakeholders. Torbjorn is CEO in the Norwegian Association of Municipal Engineering. Vinje has worked in the association since He has an overall responsibility for the association s work with public buildings and property. 121 The transformation of asset management services: from paper to digital to sustainable competitive advantage Presenter and author: Jodie Rugless Australia Over the last 18 months the City of Charles Sturt has transformed it s Asset Management Services division from being a traditional paper-based, disparate system, ad-hoc process monolith to a fully digitised, single system, streamlined process, highly performing and highly transparent unit. More than this, the introduction of new technologies and new capabilities required for this change have provided Council operations a sustainable avenue for competitive advantage that has taken on its own life and continues to grow and provide improved community outcomes every day. In her presentation Jodie will provide an overview of the project and associated change processes including a summary of traps, opportunities and most importantly, measures of digitisation success. Jodie is a multi-award winning, experienced CIO with a passion for innovation and strategy. As a seasoned business technology leader, Jodie is adept at leading IT functions, business activities and corporate governance with a proven ability to improve performance and productivity. Jodie has specialist skill in strategic planning, innovation, mobile technology, cloud computing, social media, information management, project/program management, change management, business process reengineering, organisational transformation, team building, service delivery, contract management/negotiation and vendor management. At the City of Charles Sturt, Jodie has overseen the implementation of a 200 user mobile based application supporting the streamlined management of Councils billion dollar asset portfolio. The project won an Excellence Award in Local Government in South Australia and was one of several projects that contributed to Jodie winning the Local Government Excellence Award for Management and Leadership in South Australia and the National ICT Professional of the Year Award in Pavement structure evaluation and decision Alghorithm for Mr&R action Presenter & author: Ľuboš Remek - Slovakia Co-authors: Ján Mikolaj & Ľubomír Pepucha Various systems and models generally referred to as Pavement Management Systems (PMS) are being developed to ensure effective management of road network. PMS presented in this article Road Network Management System (RNMS) is one of the systems. However, it includes a number of original solutions and algorithms, for road administrators to adopt, to make their systems more accurate. The article presents two innovative aspects for road administrators to adopt in their PMS: Residual Service Life Calculation based on application of the analytic

13 experimental design method and experimental Two-point Bending Test. The test was used for definition of local physico-mechanical pavement material properties and fatigue coefficient formulae. Secondly, new algorithm is introduced, one for selection of maintenance repair and rehabilitation (MR&R) action. These two upgrades may serve as a platform for more upgrades of current pavement management systems in optimization of maintenance repair and rehabilitation or life cycle cost analysis. Ľuboš graduated at the University of Transport and Communication. in In 1987 he finished his dissertation. From 1977 to 1983 he worked also as a building site foreman in Doprastav Construction Company. From 1983 to 1990 he was an assistant at Department on Highway Engineering. In 1990 became associated professor at Department of Highway Engineering. From 1995 to 1998 worked as a director of Slovak Road Administration. In 1999 became Professor at Department of Highway Engineering and in 2004 founded Department of Construction Management worked as the Head of Department of Construction Management. From worked as Deputy prime minister of SR, minister of education. From 2010 onward is working again as Head of Department of Construction Management.