Kingdom Of Bahrain Ministry of Works. Enterprise Asset Management System A Geocentric Approach. Presented By Hisham Y.

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1 Kingdom Of Bahrain Ministry of Works Enterprise Asset Management System A Geocentric Approach Presented By Hisham Y. Sater April 2012

2 Ministry Of Works Bahrain MOW The construction arm of the Kingdom of Bahrain Provides infrastructure in to The whole country Oversees the following areas: Infrastructure Development consisting of the strategic Planning Design Plan, design, construct and maintain drainage systems 2700 Km of Sanitary Network Planning, designing, constructing and maintaining Road Network at the kingdom 3000 Km of Road Assets Design, Construction, Project Management and Maintenance of Public Buildings. Hundreds of Government Buildings Significant achievements has been the Treated Sewerage Effluent (TSE) Project

3 Challenge Effective Methods & Tools To maintain & manage public infrastructure assets. Asset Life & Performance Optimize Expenditures Capital & Recurrent Proactive, not Reactive modes of maintenance Funding Forecast Realistic predictions on capital & recurrent funding needs for construction & maintenance. Prompt Information Access Delays in information access, leading to a slow business cycle.

4 Challenge Effort to Verify Information Accuracy Non-availability of accurate information in a consolidated view, resulting in significant communication and longer project cycles. Lacking Reports & Performance Statistics results in great challenges in management tracking for accountability and determining audit trails which impedes securing funds for Public-Private-Partnership (PPP). Duplication and Redundancy and existence of disparate non-standard systems for capturing, storing and maintaining information. Tracking Manual business processes, leading to challenges in tracking the progress of activities through asset life cycle.

5 The Vision Move away from the manual processes for managing Infrastructure Assets Advanced Asset Life Cycle Management Preventive / Predictive Management Cost Optimization Reduce Duplication Centralized Reports and Statistics Geography Centric Data Integration between all the MOW Core Systems

6 Integration The Key to any successful system is Integration Asset Register Geographic Information System (GIS) Document Management System Project Management Information System (PMIS) Accident Information System Pavement Condition System eservices Portal Contract Information System

7 Solution Envisioned.. Enterprise Asset Management System Integrated Asset Data Repository GIS Data Asset Data

8 Public Private Partnerships Enterprise Asset Management System SLRB MOH Ministry of Housing EWA Electricity and Water Authority CIO Central Information Office CPO Central Planning Office National GIS Survey & Land Registration Bureau National GIS Committee Integrated Asset Data Repository GIS Data Asset Data

9 Asset Lifecycle Management Integrations with MOW Applications Documents Projects Visualization and Analysis Complaints Location Accidents Under ground Road Ducts Road Condition Contracts and Projects

10 The Solution Integration Example Within This combined MOW s EAMS, strength there relies are on four making key data sure repositories; respective the Asset IDs Each are Register, in offers sync the between its Document own muscle, the systems. Repository, the but Project the This real Management would strength traditionally is in Information having be all done four System, manually. work and together. GIS.

11 The Solution Integration Example Asset ID Type Valve Pump Y-Fitting Cross Reference Asset Doc PMIS ID ID Doc PMIS Feature ID ID ID Doc ID Date May 3, May 13, May 15, 2011 PMIS ID Start Date June 29, July 22, Sept 03, 2011 Feature ID Type Pump Manhole Y-Fitting If The the The individual CAD Manual file It For file would is example, would fitting for entry a also pending would be of be a cross entered CAD added be project, reference file entered into comes the and the into GIS, tables in. Document the the assets Asset are not yet Repository, Register, capitalized, On and that becomes get and CAD and the assigned get file get document assigned a there huge a Feature task. is an goes a a fitting Asset DOC ID. into ID. the PMIS. (among many other assets).

12 The Solution Integration CAD IMPORT One Users or Geographic A If continue user more All this of Assets searches, CAD this using features file, files means are or selects, CAD added This are series that are added is files where to added the maps, of with the to multiple CAD Asset the to filters, our Import the Document existing Register, CAD GIS process reports database, files system, Repository, on ensures along without assets an CAD and interruption ID, within and Import are related attributes, assigned Doc for this IDs capability a table system to project, are a current and Feature IDs assigned. assets comes are though workflow. properly ID. within in. is managed assets (e.g. they throughout just A pump are one added integrated within this to a the framework. pump system. PMIS. station).

13 The Solution Importing As-built CAD data Even though as-built drawings are delivered in digital format as CAD files, we still need to... extract the assets, generate new asset IDs append each asset to the correct GIS layer, apply all the correct attributes, append related tabular data to the correct tables, Register the drawing with the document management server, Update the status in the Capital Work In Progress (CWIP) system etc.

14 The Solution Importing As-built CAD data After receiving as-built drawings... CAD Import Our Select eams one will or more for loading o Validate the drawing format conforms to the MOW standard o Extract project name and drawing extents o Validate the drawing extents are within the project extents Select PRJ2009-C Drawings... PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C PRJ2009-C

15 LOAD REPORT Date: Project 1 June Road 2009 at 11:23 am Project: Related PRJ2009-C-202 Road Successfully Centerline Details Parcels Loaded Names Sheets: Edge Tables Failed Sheets: CAD Import The Solution Importing As-built CAD data Now, the import will: Split the data out into various parts (e.g. geographic features, table records, etc.) Append them to the appropriate layers and tables in the database Update all your project management records

16 4 Decision Support Performance Reports KPIs Investment Plans Simple Searches and drill down 3 Applications and Tools EAMS Routing Zoning/ Landuse Modeling Carto Maps. Thematic Mapping Dynamic Segmenta tion Tracing Others 2 Geodatabase Maintenance Sewer Roads Building Parcel Service Requests 1 Data Collection New As-Built Drawings Asset Details Cadastral Updates Customer Complaints Field Updates

17 Push Production Migration closer to GoLive Additional phase to reduce future risk EAMS User Full Manual Data Migration by team United Production Load Production DB Data Gaps corrected by MOW Data Migration Approach EAM Data Template Created by team United Converted by MOW to standard template format Pilot Data Review Pilot Data Corrections Update Pilot DB Pilot Load Pilot DB Pilot Templates Current Geospatial Data in multiple formats Data Gaps reported by team United Use for UAT Current Asset Data in multiple formats

18 CAD and GIS Interoperability Mobile Users OnPoint Users EAMS Application Server serves GIS and EAM applications EAMS Database stores Spatial Data EAMS Users Publishes OGC Map Services DGN Updates migrated to GIS database Microstation CAD Users Network File Server stores DGN CAD Files DGN File Changes received by Spatial ETL Server Spatial ETL Server automates updating of CAD data into GIS

19 The Solution Technologies Used : Technologies Integrated RoadFax Data Document Management Data RoadFax Document Management Business Data & other Application Other Geodatabase Layers GIS / Asset Geodatabase Infor We That s OnPoint Access have also uses where via have takes also our this OnPoint Asset integrates staff the data same offers our Management And organization OnPoint Asset spatial multiple provides data fits levels and in. that a Data. of Geographic powerful non-spatial could security, Along suite benefit data and can from of with from functions be other our configured EAMS related business to data, users to Asset but Geodatabase may systems utilize and not your provides be LDAP. trained web on based how to access use Infor. to those other staff. Asset Register (Asset Mgmt Database)

20 MOW EAMS Draft Logical Architecture External GIS Services CIO, SLRB BSDI EAMS Production and UAT Environment DMZ Tier Web Application Tier Database Tier SAN Infrastructure Existing Environment HW LB Shared Enterprise Reverse Proxy OnPoint Application Server + ArcGIS Server B D Spatial ETL Server SQL Server Cluster Active/ Passive Replicate E EDMS Server Infor Application Server 5 A C Infor Report Server UAT DB PROD DB Internal DMZ FW Active Directory EAMS Users (IE 8/Firefox 4) Desktop CAD Users (Microstation 8i) Desktop GIS Users (ArcEditor) OnPoint Users (IE 8/Firefox 4) WORKS Intranet HW LB Internal DMZ FW F SQL Database Server Infor Report Server Infor Application Server OnPoint Web and Application Server + IIS Spatial ETL Server A B C Infor EAM Concurrent Use 34 Licenses OnPoint Professional ArcGIS Server 10 Infor EAM Report Server D FME Server 2010 E SQL Server 2008 F Infor EAM OnPoint Professional ArcGIS Server 10 FME Server 2010 SQL Server 2008 PMIS Server Other Business Systems Shared Enterprise Reverse Proxy DMZ Tier Test Environment Combined Web Application and Database Tier SAN Infrastructure External GIS Services CIO, SLRB BSDI

21 Reporting On demand reports containing content from the Enterprise Asset Management System (EAMS) along with relevant assets/ work orders highlighted/ color-coded on embedded GIS maps Never Standing Still Solution Benefits As-built and maintenance updates The Assets from As-built drawings and maintenance updates will be loaded into GIS, EDMS and EAMS as part of a single load process to minimize errors and ensure true integration. Geo-referenced Assets Geo-referenced assets would be seamlessly available from the GIS system even though information resides across GIS and EAMS Mapping Enterprise Mapping would be available over a browser and would allow sophisticated queries across multiple business systems EAMS GIS Asset Condition Data Condition data for all asset types including linear referenced asset condition data for road assets would be accessed by the GIS system. Proposed solution would reference and display this information as dynamic segments Service Request and Work order Management Service requests and work orders will be tracked spatially as well. This will allow MOW to gain operational efficiencies and better visibility into operational activities and issues

22 Never Standing Still eams Evolution The business processes we follow today, will not necessarily be the same processes we follow tomorrow Our process flows will evolve Critical to the long term success of our solution has been its ability to be reconfigured over and over (i.e. without the need to dig into and make change to the solution s source code) We believe our insistence on having a reconfigurable solution is what will carry our current success into continued future successes

23 Thank You

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