New Zealand Tennis Umpires Official Handbook 2011/12. Produced with the support of

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1 New Zealand Tennis Umpires Official Handbook 2011/12 Produced with the support of

2 Foreword by Tennis New Zealand Tennis NZ is committed to working with NZTUA in the areas of Providing experiences and opportunities for tennis officials at all levels, both within New Zealand and overseas. The recruitment and retention of quality tennis officials for line umpiring, assisting as referee, chair umpiring and refereeing. The provision of all levels of courses for officials. The profiling and promotion of tennis officials, and in particular the officials that reach new heights and do well. Having quality officials is very important for tennis. If tournaments and events are to be conducted at the appropriate levels, quality officiating is required. Young people are much more likely to be attracted to the sport if they are entering a safe, fair and fun environment where competition can flourish. We thank all current officials for the work that they do in this area, and welcome those that are contemplating becoming involved at the officiating level. As well as quality officiating being important for the welfare of tennis, becoming a tennis official, and in particular joining the Tennis NZ Referee s register can be a rewarding and enjoyable experience. Whether a hobby, a part-time job or an extension to a person s current tennis involvement, taking this next step can be a great thing. On behalf of Tennis NZ I would like to once again recognize and thank all current tennis officials and warmly welcome all new recruits. Kind regards Steve Steve Johns CEO Tennis New Zealand Phone +64 (9) Mobile (021) The voice for the 300,000 Kiwis who love playing tennis NEW ZEALAND TENNIS UMPIRES ASSOCIATION OFFICIALS HANDBOOK 2011/12 2

3 Contents Foreword... 2 Contents. 3 General Information for Referees.. 4 General Qualities... 4 Preparation. 4 Guidelines and things to watch.. 4 Tennis New Zealand Self Umpiring Code. 5 On court rules for matches played without chair umpires. 5 Tennis New Zealand Guidelines for Referees... 6 Line call and score disputes for matches without chair umpires. 6 Duties of Tournament Officials. 8 Duties of the Referee. 8 Duties of the Tournament Committee 8 Role of Court Supervisors (Assistant Referees) 9 Tennis New Zealand Chair Umpiring Adjudication Tennis New Zealand Player Code of Conduct General Principles.. 11 Applicability.. 11 Entry Regulations...11 On Court Behaviour, including toilet / attire breaks Off Court Behaviour.. 13 Dress Code. 13 On Court Behaviour Offences and Penalties. 15 Suspension Points.. 18 Notification of Code Violations. 19 Appeals.. 19 Implementation of this Code.. 19 Tennis NZ Code Violation Report Form Tennis NZ Tournament Referee s Report.. 21 Draws, Seeds and Byes.. 22 Guidelines for making a draw 22 Number and placing of seeds. 22 Allocation of Byes. 23 The draw and results terminology.. 23 Feed in Consolation Scheduling. 25 Scheduling Considerations 25 Advanced Tournament Scheduling Master Planning worksheets and Tournament Schedule Daily Match Schedules.. 26 Next match on system 27 Followed by system Scheduling tips Acknowledgments..29 Appendices. 1 Tennis New Zealand Tournament Regulations 2011/ Blank draws and daily match schedules. 3 International Tennis Federation Rules of Tennis NEW ZEALAND TENNIS UMPIRES ASSOCIATION OFFICIALS HANDBOOK 2011/12 3

4 General Information For Referees General Qualities Preparation Utilisation of commonsense in dealing with a range of situations and decisions. Ability to communicate to a range of different people. Analytical ability e.g. what people say is not always what they mean. Even tempered, patient and in control. Positive and effective body language is important e.g. do not look down on players. Exercise consistency in decisions and rulings. Be approachable and not feared. Strong interpersonal skills are very important. Communicate with all players in a calm, adult fashion. Communicate regularly with tournament director/committee and other officials. Identify and anticipate any potential problems with the event, venue, officials etc. If possible inspect venue, courts and equipment. Attend/conduct the draw and ensure procedures are correct. Review tournament regulations and entry form. Guidelines and things to watch On issues that concern players deal with them and not the parents. Be seen regularly around the courts, especially where there are no umpires. At junior events in particular the presence of a Referee will reduce problems. If there is more than one venue make regular visits to secondary ones. Announce the name of the Referee at the start of the tournament and wear identification. Officially appoint a deputy when leaving the courts. Have a clear understanding with tournament managers with regard to procedure for defaults, walkovers and code violations. Always be available. Let people know where you are. Receive and consider information from others but always make your own decisions. Look out for outside interference from (i) spectators (ii) parents (iii) coaches. When there are no umpires players must accept their opponent s line calls. If an argument develops you can be called to the court for (i) disputed decision on the rules (ii) score disagreement (iii) foot faulting. Check clothing and shoes in accordance with equipment regulations. Check draw and schedule for the next day. Make sure that finishing times of matches are recorded. Never over-rule a chair umpire or a qualified adjudicator on a question of fact. Before going on court wait to be called by the umpire or a player. Discuss a problem or a ruling with the chair umpire before discussing it with the players. If matches are unfinished ensure all courts have noted the score, ends and server, and keep the balls for each court separate. When postponing a match be fair to both players. Ensure that games are even. Be at courtside for possible trouble matches and finals. Use commonsense in all decisions. NEW ZEALAND TENNIS UMPIRES ASSOCIATION OFFICIALS HANDBOOK 2011/12 4

5 Tennis New Zealand Self-Umpiring Code POLICY Tennis New Zealand has adopted the following policy for self-umpiring of national events: Matches shall not be umpired (except as otherwise stated in the event regulations) and players shall call their own lines. Every player has the right to appeal to the referee who will observe play and may appoint an umpire if necessary. Singles finals and other feature matches should have an umpire who (unless the person is a qualified umpire), will call the score and adjudicate on disputes but the players will continue to call all lines. ON-COURT RULES FOR MATCHES PLAYED WITHOUT UMPIRES All calls on your side of the net are your responsibility (i.e. you cannot ask an opponent for a let because you do not agree with their call). If you have any doubt as to whether a ball is out or good, you must give your opponent the benefit of the doubt and play the ball as good. You should not play a let. Any out call must be made instantaneously (i.e. made before either an opponent has hit the return or the return has gone out of play); otherwise, the ball continues in play. The call should be made both verbally and by using a hand signal. Do not enlist the aid of spectators, including parents, in making calls. If a player incorrectly calls a ball out and then realises that ball was good, the player who called the ball out loses the point, unless it was the first incorrect out call made by the player in the match and it was not a point winning shot. In this circumstance, the point should be replayed. To avoid controversy over the score, the Server should announce the set score (e.g. 5-4) before starting a game and the game score (e.g. thirty-forty) prior to serving each point. Game scores must also be recorded on each end change and at the end of each set. If players cannot agree on the score the referee is to be called. The referee will discuss the relevant points or games to find out the points or games that the players agree on. All points or games which the players agree on stand and only those in dispute will be replayed. Foot faults are not allowed. If an opponent persists in foot faulting after being warned not to do so, the referee should be informed. The Referee may call foot faults from the side of the court. Be courteous to your opponent, do not stall, sulk, complain or practice gamesmanship. If a dispute cannot be settled then the player should get a spectator to go and get the referee or tournament manager. One of two things will happen 1) The official will stay and observe, and if satisfied there is no problem, the game is to continue self-umpired; or 2) The official will stay and observe and if necessary, after warning an offending player, an adjudicator or chair umpire will be appointed. The above principles and guidelines shall apply in any match conducted without on court officials. NEW ZEALAND TENNIS UMPIRES ASSOCIATION OFFICIALS HANDBOOK 2011/12 5

6 Tennis New Zealand Guidelines for Referees MATCHES PLAYED WITHOUT A CHAIR UMPIRE A number of problems can occur in these matches so it is very important that the Referee (and assistants) walk around the courts as much as possible. The players appreciate having easy access to an official in case of any problems. Referees (or assistants) should use the following guidelines when handling different situations. Line Call Disputes (for matches not played on clay courts) If the referee (or assistant) is called to the court over a disputed line call and he/she is not watching the match, he/she should ask the player who made the call (on his/her own side of the net) if he/she is sure of the call. If the player confirms the call, the point stands with this call. If it appears that it would be beneficial to have the match officiated, try and find a chair umpire who will assume all the duties and call all the lines from the chair. If this is not possible (e.g. no experienced chair umpire available, no umpire s chair), another option is for the Referee (or assistant) to stay on-court to watch the rest of the match. He/she should then tell the players that he/she will correct any clearly incorrect line calls made by the players. If the Referee (or assistant) is off-court and happens to be watching a match when a player makes a clearly incorrect call, he/she can go on-court and tell the player that the incorrect call was an unintentional hindrance to his/her opponent and the point will be replayed. The Referee (or assistant) must also tell the player that any further clearly incorrect calls may be considered as a deliberate hindrance and the player will lose the point. In addition a Code Violation for Unsportsmanlike Conduct can be given if the Referee (or assistant) is sure that the player is blatantly calling incorrectly. Referees (and assistants) must take care not to become too involved in matches when it is not required or necessary, or to use the Hindrance Rule for close calls that are incorrectly called. As a matter of practice, before using the Hindrance Rule, the Referee (or assistant) must be very sure that a very bad call has been made. Score Disputes If the Referee (or assistant) is called to court to resolve a score dispute, he/she should discuss the relevant points or games with the players to find out the points or games that the players agree on. All points or games which the players agree on stand and only those in dispute should be replayed. For example, a player claims the score is and his opponent claims the score is You discuss the points with the players and discover that they disagree only on who won the first point in the game. The correct decision is to continue the game from 30-30, since both players agree that each of them has won two points in that game. When a game is in dispute, the same principle applies. For example, Player A claims that he is leading 6-5, but Player B disagrees, claiming instead that he is leading 6-5. After discussing the games you discover that both players claim they won the first game. The correct decision is to replay the game the players cannot agree on (the first game) and then resume the set from 5-5 plus the game that has been replayed. The player who served in the disputed game shall serve in the game to be replayed. The original service order shall then be resumed. In the above example NEW ZEALAND TENNIS UMPIRES ASSOCIATION OFFICIALS HANDBOOK 2011/12 6

7 Player A, who served in the first game, would serve for the game to be replayed from the end he served from in the first game. Player B would then serve in the twelfth game (5-5 plus the replayed game) as per the original service order, Player B having served all the even games (second, fourth, sixth etc) during that set. The first game after the replayed game should be served from the end it would have been served from as per the original order of end changes for that set. Neither the service order nor the order of end changes should be altered by replaying the disputed game. After resolving any score dispute, it is important for the Referee (or assistant) to emphasise the procedure that the server should call the score before each 1 st serve, loudly enough for his/her opponent to hear. Other Issues There are a number of other issues that are difficult to handle when there is no chair umpire. When there is a dispute regarding lets, not-ups and foul shots, the Referee (or assistant) should try to find out from the players what happened and either confirm the call that was made or replay the point, as he/she deems appropriate. Foot Faults can only be called by a Referee (or assistant) and not by a receiver. However, to call foot faults the official must be standing on-court for the match. Officials standing off-court are not allowed to make foot fault calls. Coaching, as well as other Code and Time Violations can only be handled by the Referee (or assistant), so it is extremely important that there are officials observing the conduct of the players and coaches. When issuing a Code or Time Violation, the Referee (or assistant) should go onto court as soon as possible after the violation and briefly inform the players that a Code or Time Violation has been issued. Players who do not fairly follow these procedures can be subject to the Unsportsmanlike Conduct provision of the Code of Conduct, but this should only be used in clear situations. Updated A4 versions of these can be downloaded from the NZTUA website TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 7

8 Duties of Tournament Officials The Tournament Committee appoints the Referee, whose name shall appear on the prospectus issued by the Committee. The Referee shall be ex-officio, a member of the Committee. He or she must know and apply the Rules of Tennis, Tournament Regulations and the Code of Conduct; be able to make quick decisions and take responsibility for his actions. The Referee shall; a) If required by the regulations of the tournament, make the draw for the qualifying and main competitions in accordance with the rules and regulations. Draw up a daily order of play, and ensure this is located in a prominent place. b) Appoint a competent replacement to act in his or her absence. The Referee or the deputy must be in attendance at the tournament at all times. c) Not umpire matches unless a substitute referee is appointed. d) Be responsible for liaison and effective communication with the chair and line umpires and decide on the competence of these officials. The Referee has the power to appoint, rotate or remove umpires and foot fault judges. e) Consider thoroughly a competitor s request for the removal of an umpire or linesperson, in fairness to both, before making a decision. f) Have the power to assign courts, start matches, move matches and excuse a competitor from playing for a prescribed period. g) Have the power to default a competitor who has not been excused and is not ready to play when called upon to do so. h) At any time, according to the Rules of Tennis, postpone play on account of darkness or on the conditions of the ground or weather. i) Have overall responsibility for the behaviour and conduct of the players, umpires, coaches etc, during the event, and specific responsibility during matches without a chair umpire. j) Approve an umpire s decision to stop a match or order the match to resume immediately. k) Not bet on any match. l) On grass courts use his or her discretion to permit the use of spikes not exceeding threeeights on an inch in length. m) Decide on any point of tennis law that an umpire may profess to be unable to decide, or which may be referred to the Referee on appeal from the decision of an umpire. n) During the playing of an important match, and certainly the final, sit by the side of the court. The Referee will thus be in close touch with everything that happens during the match and consequently, be in a position to base his decisions, if appealed to by a player, on positive facts. Referees do not, however, have the power to correct any umpire on a question of fact. o) Be responsible for ensuring consistency amongst court supervisors. The Tournament Committee shall; a) Keep order on the grounds. b) Decide on any question arising out of the competition, except a point of law, if summoned for that purpose by the Referee or by any two of their number, and have the power, when so convened, if the misconduct of the competitor be reported to them by the member of the Committee, or by an umpire, to disqualify the offender after a hearing. c) Ensure the provision of necessary on-court facilities and equipment for players, umpires, spectators etc. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 8

9 Role of Court Supervisors (Assistant Referees) The Court Supervisor reports to, and supports the Tournament Referee in his or her efforts to provide a fair and enjoyable event for all players. The Court Supervisor, under the direction and control of the Referee will be responsible for a number of courts and have the following duties, which are broadly similar to Tournament Referees courtside duties when they are a sole official. Resolution of on court disputes utilising the rules of tennis, tournament regulations, code of conduct, rules for non-umpired matches, and dress regulations, while maintaining a common sense approach. A difficult or unusual situation should be dealt with by the Tournament Referee if possible. Application of code of conduct and other effective player control techniques. Final decisions on default situations can only be made by the Tournament Referee. Assist the players with the resolution of score disputes as per the guide for non-umpired matches and ensure line calling problems are resolved effectively and if necessary with an on court presence, such as observing the court and appointing an adjudicator. The role of Adjudicators - Conducting the toss. - Calling and maintaining the score. - Calling all lets and foot faults (after first warning the player) - Adjudicating on questions of fact when asked by the players. - Players may only query their opponents call to the Adjudicator, not their own. - If a player is overruled by the Adjudicator that player loses the point. - If the Adjudicator is unsighted the original call stands. - An unqualified Adjudicator can be overruled on a question of fact by the Referee. Providing an education role to players, especially in the areas of rules knowledge, foot fault problems, and behaviour modification. Foot Faults - The Court Supervisor should talk to the player at a change of ends regarding foot faults and request that they make an effort to improve during the match. - Foot faults cannot be called by the receiver and may only be called by officials on the court. - Should the player make no effort to improve either an official can be put onto the court to adjudicate or a code violation may be issued to the player for unsportsmanlike conduct. During matches ensure courts, equipment and surrounds are suitable for play. Ensure off court disturbances are kept to a minimum by controlling player and coach behaviour utilising a rational and calm approach and if necessary the Code of Conduct. Refer serious matters to the Tournament Referee. Have basic responsibility for the monitoring of medical time outs and notify the Tournament Referee of any injury problems or medical time outs. Ensure players are dressed in accordance with the relevant regulations maintaining a common sense approach. Do not interfere with smooth flowing matches, as Court Supervisors are there to assist and not be a hindrance. Any matters regarding the draw, seeding, court allocation, scheduling etc, should be refereed to the Tournament Referee or Tournament Director. Always be approachable, calm, consistent and fair. Remember to be a team person. Court supervision is not a police role. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 9

10 Tennis New Zealand Chair Umpiring - Adjudication Procedure when another player in the tournament is adjudicating: THE CHAIR UMPIRE (ADJUDICATOR) IS RESPONSIBLE FOR: Conducting the toss. Calling and maintaining the score. Calling all lets. Adjudicating on all questions of fact when asked by a player. Calling foot faults (a warning to be given the first time). EACH PLAYER IS RESPONSIBLE FOR: Calling the ball on their side of the net Making their call (a) Instantaneously (either verbally or non-verbally) (b) In a way that stops play and is obvious to the chair umpire and the opposing player Correcting themselves if they make a mistake in which case the point is awarded to their opponent If a player is unsure of his/her call, the ball is to be called good. No call also means that the ball has been called good. QUERYING CALLS The chair umpire (adjudicator) only gets involved when there is a disputed call. If they see an erroneous call during play (i.e. a player does not a call a ball that may have been out) they are to do nothing, and allow play to continue unless one player stops and questions the call. A player can only question a line call on the opposite side of the net (i.e. cannot look to the adjudicator to confirm his/her own calls). This is to be done instantaneously to the adjudicator. ADJUDICATOR DECISIONS When asked, the adjudicator will immediately make a decision either confirming the call or overruling it. If overruled, the point is awarded against the player who made the call. If the adjudicator is unsure or unsighted (blocked from viewing) the original call stands. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 10

11 Tennis New Zealand Player Code of Conduct 2010/11 Please note: Amendments from the 2008 Code of Conduct have a vertical line on the left hand side 1 GENERAL PRINCIPLES The Tennis New Zealand Code of Conduct is based on the principle that the best tennis is a product of concentration, discipline and enjoyment. The public is entitled to see the game of tennis played according to uniform rules and to a high standard and players are entitled to respect from opponents and protection from irresponsible behaviour. This code is designed to provide information for players, parents and coaches on the standards of conduct expected at the tournaments. 2 APPLICABILITY This Code applies to all tournaments and competitions sanctioned by Tennis New Zealand, (except where specifically covered by all the codes for events under the control of ATP/WTA/ITF). Any variations to the Code at local level must be specified in the rules of the particular event. All players entered in all competitions shall, at all times, be subject to this Code. 3 ENTRY REGULATIONS (a) (b) (c) (d) (e) (f) Entry - Players shall enter tournaments in writing by the due date and the appropriate fee shall accompany the entry. Tournaments are under no obligation to accept late entries. Payment - All players shall settle their financial obligations to the tournament before the commencement of their first match. Withdrawal - Withdrawals shall be made in writing. Players who withdraw more than six (6) days before the tournament commences shall have their entry fee refunded. Late Withdrawal - Players who withdraw six (6) days or less before the tournament commences shall forfeit their entry fee, except where withdrawal is for medical reasons (medical certificate must be supplied) or bereavement. No Show - Players who fail to show for their first match will forfeit their entry fee, be defaulted and be reported to the appropriate controlling authority. Playing another tournament no player who has entered and been accepted into a Tennis NZ National tournament shall play in any other tennis event during the period of the tournament unless prior authorisation has been obtained from Tennis NZ. 4 ON-COURT BEHAVIOR Players shall at all times conduct themselves in a sportsmanlike manner, abide by the rules of tennis and give due regard to the authority of officials and the rights of opponents and spectators. (a) Commencement of play / reporting times Matches shall follow the scheduled order of play, which may be changed only by the referee or tournament director. Players not ready to commence within fifteen (15) minutes after their TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 11

12 match is called shall be defaulted. At the discretion of the referee or tournament director the player may also be withdrawn from all other events and accumulate suspension points as per the suspension point schedule. (b) Warm up period Players shall commence play after the prescribed warm-up period (which shall not exceed five (5) minutes) has been completed. The toss shall be made before the warm-up commences. (c) Pace of the Match A maximum of twenty (20) seconds shall elapse from the moment the ball goes out of play until the server tosses the ball for the first serve of the next point. The receiver shall play to the reasonable pace of the server. In matches played without ball persons, players shall be given reasonable time to retrieve balls for the next point. Any deliberate act of hitting a ball further away than reasonably expected, even within the confines of a court area could be assessed as a deliberate wasting of time and penalised in accordance with the code of conduct schedule. (d) End change rest period There is no rest period at the end change after the first game of each set or after each six points in a tiebreak. At all other changes players shall take no longer than ninety (90) seconds from the moment the ball goes out of play at the end of the game until the server tosses the ball in the act of serving the first serve of the next game. (e) Set break At the end of each set players are permitted a rest period not exceeding two (2) minutes. Players should remain on court. After the break players return to the same end unless the set was made up of an odd number of games or was a tie-break (f) Toilet / Attire Breaks A player is permitted to request and receive a suspension of play and permission to leave the court for a reasonable time for a toilet or change of attire break. Toilet breaks should be taken at the end of a set, if taken at another time they must be taken prior to that player/teams serve and can be used for no other purpose. Change of attire breaks are only allowed for female players and must be taken on a set break. Male singles players are entitled to one (1) toilet break per match. Female singles players are entitled to two (2) breaks per match. Doubles teams are entitled to two (2) breaks per match, if partners leave the court together it counts as one (1) of the team s authorised breaks. Any break taken after the warm up has started is considered one of the authorised breaks. Additional breaks will be authorised, but will be penalised in accordance with the point penalty schedule if the player is not ready to play within the allotted time. No player is to receive coaching during a break. (g) Medical Time Outs In the event that a player sustains a medical condition during the match or warm-up or believes that medical diagnosis and treatment are required for a medical condition, the player may request a medical time out from the chair umpire or referee. The Sports Medicine Trainer, or in the absence of such a person, the referee, may authorise a one-time three (3) minute medical time-out for that condition to be treated. The player may make this request at any time during a match or warm up. A player will be allowed only one medical time-out per match for any and all cramping conditions. Heat related physical conditions may only be treated at the discretion of the Sports Medicine Trainer or referee. Players may not receive any treatment during the match for: (i) any illness or condition that cannot be appropriately treated or will not be improved by medical treatment; (ii) any preexisting condition not aggravated during play or; (iii) general player fatigue or; (iv) any TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 12

13 medical treatment requiring intravenous injections (except diabetic insulin shots that the player normally takes). If the medical time out is taken at a changeover or set-break, then the allotted time for the time-out remains three (3) minutes but this is only taken once the changeover or set break is completed. The treatment times shall not include the time it takes for the medical trainer to assess the treatment required. Once treatment is complete reasonable time is allowed to put on shoes, socks or clothing that has been removed for treatment. Play should be underway within 30 seconds of the player having completed their attire. Players not ready to play within this time should be subject to the Code of conduct for delay of game in accordance with the Code of conduct schedule. As a guideline, further medical treatment following a medical time out should not exceed two changeovers. (h) Withdrawals and Retirements If a player withdraws or retires from a match due to illness or injury then, notwithstanding the respective rules or conditions of individual tournaments, in order for the player to play in a different event in the same tournament a medical certificate must be provided that, to the satisfaction of the Referee, states the player was unable to play the match from which he or she withdrew or retired but is fit to play in the subsequent event. The cost of obtaining such a medical certificate is the responsibility of the player. (i) Umpiring In matches that have a qualified chair umpire, the chair umpire shall be the final authority for matters of fact. In matches that are self umpired the Tennis NZ Self Umpiring Code shall apply. (j) Coaching Except where special provision is made for an event, players shall not receive coaching or advice from any person while a match is in progress. (k) Withdrawal from a National Tournament Compass Draw Players must not withdrawal from a match in a compass draw without the permission of the Referee. 5 OFF-COURT BEHAVIOUR When in the tournament complex or environment players shall at all times conduct themselves in a sportsmanlike manner and give due regard to the authority of officials and the rights of other players, spectators and the public. Inappropriate behaviour may in the first instance be liable to an official warning by the referee or tournament management and subsequent violations may lead to default from all events in the tournament and reporting to the appropriate controlling authority. Damage to property or equipment or, physical or verbal abuse of persons in the tournament environs, may lead to immediate default from all events in the tournament. Such default will be decided by the tournament management and referee together, whose decision shall be final. 6 DRESS CODE All Tennis New Zealand sanctioned events shall follow the dress code set down in rule 6. However, for Group 2 and 3 open events and 1 and 2 star junior events rule 6 (b) Commercial Identification does not apply except when the tournament organisers specify that it does. It is the responsibility of the tournament organisers to inform players if this is required. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 13

14 For the National Teams Events, Group A and 1 events and National Junior Events (3 star) all conditions in rule 6 apply. Variations to these regulations may apply to certain ITF, ATP and WTA events. Note: Tennis NZ now enforces the Adidas 3 stripes as a manufacturer s identification and all referees will be required to ensure that the 3 stripes are within the size limitation outlined. Dress Code All players shall dress and present themselves in an appropriate manner for tennis. Clean and customarily acceptable tennis attire shall be worn including during the warm-up. a) Unacceptable attire Unacceptable attire includes gym, beach or rugby shorts, sweatshirts, skivvies or T-shirts and any other attire deemed inappropriate by the referee or tournament management in consultation with the referee. Players footwear must have a sole designed for tennis and be of a type permitted on the court surface being used. Tennis NZ gear is allowed to be worn at any Tennis NZ sanctioned tournament. This overrides the following Commercial Identification rules. b) Commercial Identification 1) Clothing bearing the name of a particular tennis event or a team in that event may only be worn during that event and applies to teams events only. 2) Shirt, Sweater or Jacket (i) (iii) (iv) Sleeves: One (1) commercial (non manufacturer's) identification for each sleeve, neither of which exceeds three (3) square inches (19.5 sq.cm) plus one (1) manufacturer's standard logo on each sleeve, neither of which exceeds eight (8) square inches (52 sq.cm) area on either side or both sleeves, such written identifications may not exceed four (4) square inches (26 sq. cm) per sleeve. Sleeveless (Female & Male): Two (2) commercial (non manufacturer's) identification, neither of which shall exceed three (3) square inches (19.5 sq.cm) on the front of the garment. The manufacturer s standard logos permitted on the sleeves above may not be placed on a sleeveless shirt. Front, Back and Collar: Total of two (2) standard logos of the manufacturer, neither of which exceeds two (2) square inches (13 sq.cm), or one (1) standard logo of the manufacturer not to exceed four (4) square inches (26 sq. cm) in any of the locations. 3) Shorts/skirts Two (2) standard logos of the manufacturer, neither of which exceeds two (2) square inches (13 sq. cm) or one (1) standard logo of the manufacturer not to TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 14

15 exceed four (4) square inches (26 sq.cm). On compression shorts, one (1) manufacturer s standard logo not to exceed two (2) square inches (13 sq.cm) and which shall be in addition to the two (2) authorised logos on shorts. 4) Dresses For the purposes of allowed identification, a dress shall be treated as a combination of a shirt and a skirt (dividing the dress at the waist). 5) Socks/Shoes Standard logos of the manufacturer on each sock and on each shoe. The logos on the sock(s) on each foot shall be limited to a maximum of two (2) square inches (13 sq.cm). 6) Racquet No inappropriate signage on racquet or strings 7) Hats & Caps The hat or cap is to be of a type specially designed for sport, be of a regular colour/design and may have on it the logo or name of a recognised tennis clothing manufacturer (front and back), or the name/logo of the event (or event sponsor) in which the player is taking part. Hat/caps with other wording or logos are not permitted. 8) Headbands and Wristbands One (1) standard logo of manufacturer not to exceed two (2) square inches (13 sq. cm). c) Warm-up clothing Warm-up clothing (including tracksuits) may be worn during warm-up but not during a match unless the referee gives permission. Removal of warm-up clothing is to take place during the prescribed warm-up time to the match. Warm-up clothing must comply with all provisions of Rule 6 (b). 7 ON COURT BEHAVIOUR OFFENCES AND PENALTIES a) Offences There are TEN code violation offences punishable by the full point penalty schedule: (1) Physical abuse (6) Abuse of racquets/equipment (2) Verbal abuse (7) Unreasonable delay (3) Audible obscenity (8) Coaching (4) Visible obscenity (9) Not putting forth best effort (5) Abuse of balls (10) Unsportsmanlike conduct and THREE offences by particular parts of the schedule: (11) Time Violations (12) Dress Code (13) Leaving the court TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 15

16 b) Definitions of Offences Below are the definitions of the TEN code violation offences punishable by the full point penalty schedule (see below): 1) Physical Abuse Physical abuse is the unauthorised touching of an official, opponent, and spectator or other person. 2) Verbal Abuse Verbal abuse is a statement directed at an official, opponent, spectator or other person that implies dishonesty or is derogatory, insulting or otherwise abusive. 3) Audible Obscenity Audible obscenity is the use of words commonly known and understood to be profane and uttered clearly and loudly enough to be heard by the chair umpire, spectators, lines persons or ball persons. 4) Visible Obscenity Visible obscenity is the making of signs by a player with his/her hands and/or racquet or obscene gestures that commonly have an obscene meaning or import to reasonable people. 5) Abuse of Balls Abuse of balls is intentionally hitting a ball out of the enclosure of the court, hitting a ball dangerously or recklessly within the court or hitting a ball with negligent disregard of the consequences. 6) Abuse of Racquets and Equipment Players shall not violently or with anger hit, kick or throw a racquet or other equipment within the precincts of the tournament site. For the purposes of this rule, abuse of racquets or equipment is intentionally and violently destroying or damaging racquets, equipment or intentionally and violently hitting the net, court, umpire s chair or other fixtures during a match out of anger or frustration. 7) Unreasonable Delay Play shall be continuous and a player shall not unreasonably delay the match for any cause. If a delay in excess of the times outlined in rule 4 (b) to (g) is the result of a medical condition or refusal to play after being ordered by the chair umpire or referee, a penalty shall be assessed in accordance with the point penalty schedule. 8) Coaching Coaching is instruction or advice given verbally or visually by any person who is not a player in the match in question. The penalty for coaching is given against the player who is the recipient of the instruction or advice. 9) Not putting forth best efforts A player shall always use best efforts to win a match. The referee will be the sole judge of penalties for not putting forth best efforts. 10) Unsportsmanlike Conduct Players shall at all times act in a sportsmanlike manner and respect officials, spectators and others. Unsportsmanlike conduct is defined as misconduct that is clearly detrimental to the game but that may not fall specifically within any of the offences listed above. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 16

17 Penalties If a player commits any of the offences numbered 1 to 10 above, the offending player receives the following point penalties. Number of offences per match Description First Offence Warning Second Offence Loss of point Third Offence Loss of a game Below Fourth are and the four Subsequent code violation Offences offences punishable Loss by of particular a game parts or default of the as schedule: determined by the Referee 11) Time Violations Time violations on court during a match (violations of rule 4 (b) to (g)) shall be subject to a warning on the first offence and a point penalty on the second and subsequent offences. Players cannot, however, receive two time violations back to back. If a player receives a time violation and is still not ready to play within another twenty (20) seconds an unreasonable delay offence shall be assessed. Number of offences per match First Offence Second Offence & Subsequent Offences Description Warning Loss of point 12) Dress Code Players who wear attire that does not comply with the dress code will first be subject to a warning by the referee and a request to change into appropriate attire. If a player is unable to change the referee may issue a code violation that will be considered the player s first offence for the match. The referee may default a player for flagrant breaches of the dress code or, after a first offence, for subsequent offences either in that match or following matches during the tournament or competition. The referee's decision on acceptable tennis attire shall be final and cannot be appealed. Failure to comply with the dress code First Offence Subsequent Offences Description Warning Default 13) Leaving the Court A player may not leave the court area during a match without the permission of the chair umpire or referee. A player who violates this section may be defaulted by the referee. c) Defaults The referee may declare a default for a single flagrant violation of this Code or continuous violations after the first offence. In all cases of default, the decision of the referee shall be final and cannot be appealed. In addition, any player who is defaulted as herein provided may be defaulted from all other events, if any, in that tournament, except when the offending incident involves only a violation of the Punctuality, Dress and Equipment, loss of physical condition or injury provisions set out in this Code. The chair umpire will not declare a default without consultation with the referee. d) Disciplinary Committees Any player that commits an offence outlined in the Code of Conduct may be subject to further penalty as decided by a disciplinary committee appointed by the controlling TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 17

18 association (Tennis New Zealand in the case of national events). Disciplinary committees may penalise players for gross breaches of the Code of Conduct regardless of whether or not a formal code violation was issued in respect of that offence. 8 SUSPENSION POINTS Players who are penalised under the Code of Conduct at an event/tournament on the Tennis NZ Calendar will be subject to the following suspension point system. Breach of Code Suspension points First Offence (Warning) 1 Second Offence (Loss of point) 3 Third Offence (Loss of a game) 3 Fourth and Subsequent Offences (Loss of a game) 3 Fourth and Subsequent Offences (Default from match by the Referee) 3 Default from the tournament by the Referee for a single serious violation of the Tennis NZ Code of Conduct 10 Default by a player from any main draw round, except for reasons of health or bereavement. 3 Withdrawal from a tournament without notification after the withdrawal deadline 5 Default due to late arrival for match 3 If a player fails to show when scheduled to adjudicate 1 Any official warning given to parents for communicating with any player on court during a match (points given to the child) 3 Withdraw from a compass draw consolation match without the permission of the referee. 1 Accumulation of Points Suspension points will be accumulated over a 12-month period and removed twelve (12) months after they are imposed. If a player accumulates twelve (12) or more points during a twelve (12) month period, at the conclusion of the tournament at which the player accumulated his or her twelfth suspension point the following suspensions will be imposed. 1. A three (3) month suspension from all events on the Tennis NZ Tournament Calendar or suspension up to and including the next National event for which the player would have been eligible to play, whichever is the lesser time. 2. A three (3) month suspension from all National Teams. 3. A three (3) month suspension from Tennis NZ sanction into ITF World Junior circuit tournaments. When a player resumes playing after a suspension, twelve (12) points will be removed from the player s total. Doubles Events In doubles matches code violation penalties are assessed against the team but suspension points shall be applied to the offending player(s). Team Events In teams competitions played over successive days suspension points will be accumulated from each match and added to existing accumulated points. In addition to a possible suspension as outlined above, any player whose points total ten (10) or more from matches played in one teams competition will not be permitted to play in any subsequent matches in that teams competition. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 18

19 9 NOTIFICATION OF CODE VIOLATION On Court Code Violation If a player commits an offence the referee is to approach the player as soon as practicable (at the end of a point or game) and notify the player of the code violation. Report The referee shall then complete a Code Violation Report to the appropriate committee for every offence resulting in a default or imposition of suspension points. Where required in the rules of Tennis New Zealand a report shall be forwarded to Tennis NZ within seven (7) days of the last day of the event. Notification of Suspension Points The tournament referee may post a list of players with suspension points on the tournament notice board and keep this up to date at all times. The tournament organisers are responsible for notifying the Regional and/or National Association of any code violations incurred by players. Tennis New Zealand shall keep a current file of all suspension points. 10 APPEALS Any player issued with a code violation for an on-site offence may appeal to the Controlling Association (Regional body that the tournament falls under). For National Events the Controlling Association is Tennis NZ. In the Notice of Appeal shall be filed in writing within ten (10) days of being notified of the code violation. Attached to and included with the Notice of Appeal shall be a statement by the player as to the facts and circumstances of such incident along with any other evidence that the player desires to submit Upon receipt of such an Appeal, the controlling association shall conduct a reasonable investigation of the facts and circumstances surrounding the incident, and shall affirm or reverse in whole or in part the determination of the referee. The controlling association is to notify Tennis NZ when an appeal has been received. The player can only appeal to Tennis NZ after the appeal has been completed by the Region. In the event of a whole or partial reversal Tennis NZ shall remove the penalty from the player s record in accordance with the disposition of the Appeal. 11 IMPLEMENTATION OF THIS CODE All tournaments will have an appointed Tennis New Zealand Registered Referee and may have a panel of roving referees to ensure proper conduct and smooth management of the tournament. Any member of the panel has the power to implement the Code of Conduct. When there is a panel of roving referees, only the Tennis New Zealand Registered Referee has the power to decide on a default. In tournaments where qualified or official umpires are officiating, the umpires will have the power to implement the Code of Conduct. Disclaimer: Tennis New Zealand reserves the right to alter the Tennis New Zealand Code of Conduct TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 19

20 Tennis New Zealand Code Violation Report Form Player: Tournament: Event: Round: Date: Match: vs: Referee: Chair Umpire (if any): OFFENCE (as in code): Tick as appropriate Physical abuse Verbal abuse Audible obscenity Visible obscenity Abuse of balls Penalty Warning Loss of Point Loss of Game Unreasonable Delay Coaching Not putting forth best effort Unsportsmanlike conduct Abuse of rackets/equipment Explanation (if required) TIME VIOLATIONS Penalty Warning Point Point Explanation (if required) DRESS CODE Penalty Warning Default Explanation (if required) Signature of Chair Umpire/Referee Signature of Witness if required.. Please note: If a competitor is the chair umpire, this form is to be completed by the referee. To be handed to the Tournament Manager, Tennis NZ Liaison Officer or returned to Tennis NZ within 7 days of completion of the event. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 20

21 TOURNAMENT INFORMATION Name: Tennis New Zealand Tournament Referee s Report Dates: Venue(s): Tournament Manager: TOURNAMENT REFEREE Name: Qualification: ASSISTANT REFEREES Name: Name: Qualification: Qualification: CODE VIOLATION SUMMARY Date Player Offence Suspension Points Please attach a summary of any unusual events or rulings that occurred during the event. Referees Signature: Date: OR FAX TO TENNIS NZ WITHIN SEVEN DAYS AFTER THE TOURNAMENT TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 21

22 Guidelines for making a Draw Draws, Seeds and Byes The method of determining and placing seeded players and the draw for ITF, ATP Tour, WTA, and other International Tournaments and competitions shall be in accordance with their rules and regulations. A guideline for all other tournaments is as follows. Number of Seeds 16 competitors - 4 seeds 24 competitors - 8 seeds 32 competitors - 8 seeds 48 competitors - 8 seeds or 16 seeds 64 competitors - 16 seeds 128 competitors - 16 seeds Placing of Seeds Place Seed 1 on line 1 (top line) of the draw and Seed 2 on the bottom line and draw by lot and place the remaining seeds according to the following table: 16 Draw Line No. 32 Draw Line No. 64 Draw Line No. 128 Draw Line No. Seed Seed Seeds 3 and 4 1st drawn nd drawn Seeds 5, 6, 7, and 8 1st drawn nd drawn rd drawn th drawn Seeds 9, 10, 11, 12, 13, 14, 15 and 16 1st drawn nd drawn rd drawn th drawn th drawn th drawn th drawn th drawn Seedings are not official until the final draw is made. Unless any specific rules for the event apply, a vacancy created by the withdrawal of a seed shall be filled by the next highest ranked player in the main draw eligible to be seeded. If a seed withdraws after the order of play for the first day has been released a lucky loser will take the place of the seed. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 22

23 Allocation of Byes The Draw If there are 16, 32, 64 or 128 competitors no byes will be required. If there are an equal number of byes, or fewer, than the number of seeds, allocate byes to seeds in the order of seeding i.e. first bye to seed 1, second to seed 2 etc. If there are more byes than seeds then distribute the remaining byes as evenly as possible throughout the sections of the draw. If the draw is large enough divide it into sections of four and allocate the excess byes to sections where there are no seeds. 1) Place or draw seeds as shown above. 2) Allocate byes as shown above. 3) Draw the remaining players, including the qualifiers, and place them into the vacant spaces (those not occupied by seeds or byes) beginning at the top of the draw. Draw Results Terminology The Referee should record match results using, where appropriate, the following definitions: Default - losing player defaulted under provisions of the Code of Conduct after the match had begun. Retired - losing player retired because of illness or injury after the match had begun. Weather - match had begun but was not completed because of inclement weather. There is no winner or loser. It is anticipated that the match will be resumed and completed. Incomplete - match had begun but was not completed for any reason other than weather, default, or retirement. There is no winner or loser. It is anticipated the match will be resumed and completed. Abandoned - match begun but was not completed for any reason other than default or retirement. There is no winner or loser. The match is not to be completed. No Show/Walkover - match did not begin because (a) losing player was ill or injured or (b) losing player was subjected to penalties of the Code of Conduct before the first serve of the match was struck or otherwise not permitted by the tournament official to play. Unplayed - match did not begin for any reason other than (a) illness or injury on the part of one player or (b) one player was subjected to penalties of the Code of Conduct before the first serve of the match was struck or otherwise not permitted by tournament official to play. There is no winner or loser and the match will not be played. The Feed-In Consolation The Feed in Consolation (FIC) is a tournament that takes in losers from the main tournament from the first round through to the quarterfinals or losers of the first three rounds. It is designed for players in major tournaments, but is equally valuable for club use. The advantages of the FIC are that it compensates for the hazards of an imperfect draw and provides more match play for contestants, which creates more data for ranking purposes. The FIC is conducted as follows: 1) Each player retains his number from the main tournament draw sheet. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 23

24 2) First round losers from the main tournament are entered on the FIC draw sheet as shown in the diagram below i.e. loser 1 or 2 versus loser 3 or 4 and so on. 3) The losers of the second round matches in the main tournament are fed into the second round of the FIC in reverse order i.e. the loser of in the first feed in line, the loser of in the second feed in line and so on. 4) The winners of the FIC second round play quarter final qualifying matches to determine who will meet the quarter final losers from the main tournament. 5) Losing quarterfinalists are fed into the FIC so that they cannot meet a player who was in the losing quarterfinalists quarter of the main tournament i.e. the loser of lines 9-16 will be placed on the top feed in line, the loser of lines 1-8 will be placed on the second feed in line, the loser of lines on the third feed in line, and the loser of lines on the final feed in line. 6) If there are fewer than 32 players the byes are fed in to the FIC draw as if the byes were players. 7) If the FIC is a 64 draw then there will be a qualifying round to determine who will meet the Round of 16 losers from the main tournament and a qualifying round to determine who will meet the losers from the quarterfinals if four rounds are fed in. 8) Never schedule more than two singles matches per day and allocate new balls to FIC matches so they are played under the same conditions as the main tournament. Example 32 Feed in Consolation WINNER = Loser of lines 1-2 TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 24

25 Scheduling Once the entries have closed and the size of each event is determined the tournament matches are able to be scheduled. The following guidelines will assist in the conduct of smoothly run tournaments and avoid the problems associated with poorly scheduled tournaments. Scheduling Considerations Starting time - Light conditions - Weather conditions - Number of Courts - Spectators - Evening Session Progress of Event - Finish one round before starting the next round - Finish qualifying before the main draw - Play in brackets - Same sequence of matches Each player - Singles before doubles - Avoid free days - Avoid more than 3 singles - Rest day for qualifiers - Rest between matches - Schedule doubles for same court Each court - Followed by matches - Not before times - Approximate time per match - Feature match of day Advance Tournament Scheduling The tournament schedule will depend on: - The number of matches to be played per day - Approximate length of matches - Available playing hours, either in daylight or with artificial lights Match Time Allocation The length of time required for matches will depend on many factors. A general rule is to allocate an hour or an hour and a half till the quarter finals then one and a half hours for all matches thereafter. Tournaments can normally allocate seven matches per court in winter and nine matches per court in summer from an 8.00am start: 8.00am 10.30am 1.00pm 3.30pm 6.00pm 9.00am 11.30am 2.00pm 4.30pm Master Planning Worksheets Master Planning Worksheets provide the complete schedule for the tournament. The Master Planning Worksheet will show: - The total number of matches and rounds to be played in each main draw singles, feed in championship and doubles event. - The number of matches to be played each day in each event - The number of match and practice courts in available or in use each day - The number of matches to be played per court per day TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 25

26 How to use the Master planning worksheet: 1) List the number of entries for each event in entries column 1 2) List the number of rounds in the rounds column 2 3) List the number of matches per event in the match column 3 and print calculate totals. 4) Detail the number of matches per round in detailed round columns. 5) Determine the maximum number of matches that can be played each day by multiplying the number of available courts by the number of approximate matches that can be played per court during each day. An estimate would be seven in winter and nine in summer. Calculate a total for the entire tournament and enter number of courts available. 6) Start filling in the number of matches to be played per day in each event. Start from the right with the finals day and work backwards to the first day of the tournament. Schedule all large events and do them one at a time. Work in smaller events around the larger ones. Always make sure that the daily total of matches on the scheduled matches line does not exceed the maximum number of matches per day that can be played. 7) Complete the detailed daily time plan for each day, scheduling each event to the available time slots. Again start with biggest draws and work smaller draws around them. 8) After the detailed daily time plan has been completed the match times can be transferred to the daily match schedule so each individual match has a scheduled time. 9) A good scheduling job will ensure a successful tournament. Example Master Planning Tournament Worksheet Event Detailed Entries Rounds Matches Rounds Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 14 BS BFIC BD GS GFIC GD BS BFIC BD GS GFIC GD BS BD GS GD Total Courts Available 24 courts x 9 time slots Daily Match Schedules Once the tournament commences it is necessary to have a court schedule at each venue for each day to maintain control over the tournament. The first day s schedule should be posted before the tournament commences. The schedule for the next day s play should be posted before the current day matches are completed. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 26

27 The daily schedule can be done in one of two ways: Next match on system This system of scheduling transfers the information on which rounds to play each day onto a court scheduling master sheet for use in the tournament office. It does not allocate matches to a specific court; instead it provides an order in which matches should go on the next available courts. The first match in round two, for example, will go on the first available court from round one and all the matches from round two must be on court before starting round three. By including a not before time every third or fourth round competitors will be able to better judge the time they have between matches if they need to leave the venue, arrange for medical treatment etc. The next match on scheduling method is particularly useful in tournaments with a large number of events and several rounds of matches to play each day as it better accommodates long matches without delaying other competitors. It is the typical method used for junior tournaments in New Zealand. Example next match on schedule Round 1 12BS 1 12BS 2 12BS 3 12BS 4 12BS 5 12BS 6 12BS 7 12BS 8 not before 8.00am Round 2 12GS 1 12GS 2 12GS 3 12GS 4 12GS 5 12GS 6 12GS 7 12GS 8 Round 3 18BS 1 18BS 2 18BS 3 18BS 4 18GS 1 18GS 2 18GS 3 18GS 4 Round 4 12BD 1 12BD 2 12BD 3 12BD 4 12GD 1 12GD 2 12GD 3 12GD 4 not before 11.30am Codes BS = Boys Singles GS = Girls Singles 12/18 = Age group BC = Boys Consolation GC = Girls Consolation BD = Boys Doubles GD = Girls Doubles Followed by system This system transfers the information from the master planning worksheet but also allocates matches to specific, numbered courts. The first match on each court is given a starting time and all other matches on the court for that day are listed as followed by. This information should be available the day before matches are played. The followed by system is used at ITF/ATP/WTA and other international events, or tournaments with high profile matches that need to be allocated to show courts for spectators. Similar to the next match on system, the use of not before times will enable players to better judge the likely times for their matches. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 27

28 Example followed by schedule Court 1 Court 2 Court 3 Court 4 Court 5 Starting at 11am Starting at 10am Starting at 10am Starting at 10am Starting at 10am 1st Match O Parun (NZL) R O Gara (IRE) D Connor (USA) S Warne (AUS) M Mouse (USA) vs. vs. vs. vs. vs. C Lewis (NZL) D Carter (NZL) R Coutts (SUI) S Fleming (NZL) D Duck (USA) Followed by Followed by Followed by Followed by Followed by 2nd Match H Clark (LAB) P Cash (AUS) S Williams (USA) D Craig (ENG) R Nadal (ESP) vs. vs. vs. vs. vs. J Key (NAT) P Rafter (AUS) V Williams (USA) P Brosnan (ENG) R Federer (SUI) Not Before 4pm Not Before 4pm Followed by Followed by Followed by 3rd Match J Aniston (USA) J Connolly (AUS) S Man (MTRPLS) A Agassi (USA) G W Bush (USA) vs. Vs. vs. Vs. vs. A Jolie (USA) G Henry (NZL) B Man (G CITY) P Sampras (USA) S Hussein (IRQ) Scheduling tips Schedule largest draws first. Always schedule singles before doubles. Always attempt, when possible, to schedule no more than two singles matches and one doubles match per player per day. At Tennis NZ events the recommended number of shortened format matches is four, of which not more than three should be singles matches. Consider limiting the number of events a player may enter to one singles and one doubles event. This is particularly necessary if conducting the event over a short period of time or if conducting feed-in championships. Scheduling should ensure that all players are treated equally e.g. try to avoid scheduling the players competing in the final round of one day for the first round of the next day. Scheduling should ensure that all players receive adequate rest between matches. Individual match times for each event should be posted at least one round ahead of play. This will avoid players needing to ask the time of their next match. Try to avoid, where possible, players having the first and last match on any day. Tournament Planning Software (TP) At Tennis New Zealand sanctioned junior tournaments it is now a requirement to use the Tournament Planner Software (TP) computer programme that electronically produces draws and schedules according to the procedures outlined above. A basic introduction to TP should be obtained by request with your license from Tennis New Zealand. TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 28

29 Acknowledgements International Tennis Federation, Forms for ITF Junior Circuit Events International Tennis Federation, Junior Circuit Regulations 2011 International Tennis Federation, Rules of Tennis 2011 New Zealand Tennis Incorporated, Slazenger New Zealand Tennis Manual 1990 New Zealand Tennis Umpires Association Incorporated, Referees Manual Tennis Australia, Level 1 Referee Course Manual Tennis New Zealand, Tournament Regulations 2011 You may not win every time, but always; FAIR PLAY SUMMARY Enjoy yourself, Play within the rules Work at achieving your personal best Respect the referee, umpires and officials Respect your opponents and their supporters Be a gracious winner or dignified loser Play hard but play fair Published in 2011 by: New Zealand Tennis Umpires Association Incorporated PO Box , Sockburn, Christchurch, NEW ZEALAND Tel: admin@nztua.com Web: TENNIS NEW ZEALAND REGISTERED REFEREES MANUAL 29

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