DilRoom. Improving, accelerating and simplifying the sharing of sensitive information.

Transcription

1 Improving, accelerating and simplifying the sharing of sensitive information.

2 Securing, accelerating and simplifying the sharing and viewing of sensitive or confidential documents. WHEN DO YOU NEED DILROOM? Property transactions Exchanges of sensitive information Fundraising DilRoom Collective proceedings Strategic partnerships Asset sales and acquisitions

3 Securing, accelerating and simplifying the sharing and viewing of sensitive or confidential documents. THE BASICS OF DILROOM DilRoom is a virtual data room solution accessible in SaaS mode (Software As A Service) which secures, accelerates and simplifies the sharing and distribution of sensitive or confidential information. Assisted implementation The creation wizard makes the process of setting up the data room extremely simple (importing a folder structure with automatic indexing, importing contacts via an Excel file, selecting notification options and configuring the Q&A feature). Managing permissions by user group and folder To control access to documents as precisely as possible, DilRoom allows you to define rights to carry out specific actions for specific groups of users and specific folders. Read-only previewing To guarantee permanent control over the files distributed, DilRoom includes an online previewing tool so that files can be shared with read-only access. File DRM This module provides dynamic remote control over which actions can be carried out on downloaded PDF files (opening the file, preventing printing and preventing screen capture). Notification management A notification system configurable at user level to provide smooth access to shared files. Temporary suspension of access Access to the whole data room can be suspended temporarily with a single click. All your contacts will automatically be informed whenever the data room closes and reopens. File protection When PDF documents are previewed online, a watermark is automatically superimposed over each page of the document indicating the date and user name. SUPPORT & ASSISTANCE 24/7 telephone support Dedicated telephone training Training webinar On-site support

4 Securing, accelerating and simplifying the sharing and viewing of sensitive or confidential documents. THE Q&A MODULE Management of access rights to the Q&A module Q&A module with or without moderation Automatic notifications Option of adding attachments to answers Limits on the number of questions each contact can ask Intuitive and simple management The manager can moderate the questions: blocking questions, answering them himself or passing them on to an expert. The questions are not visible to other contacts until an answer is given. The person who answers can choose whether to publish the reply to the whole data room, a particular group or only the enquirer. CONFIGURABLE REPORTING WITH DASHBOARDS This module is dedicated to the manager. Reports are generated on buyers' activities (the most viewed documents, the most downloaded files, the keywords most searched for etc.) and can be exported in Excel or PDF format. The manager can filter the report by group (to compare groups) and date (with one week by default) and send the report to the persons concerned automatically. Tailored reporting: - The most active groups - The most viewed documents - The most downloaded documents - Q&A activity - The keywords most searched for Intuitive management Choice of display type Creation of dashboards

5 EASE OF USE Intuitive No need for user training Proven user-friendliness optimised over nearly 13 years of use by over 2,500 companies Customer Care : 24/7 User Help Desk in five languages(de/fr/en/es/ne) Platform available in 11 languages Compatible with most operating systems and Web browsers (PC, MAC, Android, Blackberry & ios) APPLICATION SECURITY Access security: Password encryption with choice of signature & password control via the supervision control panel Secure transfers: TLS encryption on all file transfers Secure file storage: Store files securely with data compression and encryption using passphrases chosen by the client Secure encryption keys: Implementation of an HSM box to store data encryption keys ISAE 3402 certified: Oodrive solutions and services ISAE 3402 certified and hosting ISO certified Strong authentication by certificate or SMS SAAS MODEL Very high availability and faster transfer speeds: Hosting in the country of choice: France, Belgium, Switzerland, Germany and Brazil. High service availability (99.99% availability rate during the past 12 months*) Data replicated in different ISO certified data centers Accelerated flow for improved performance: File transfer time optimized in over 70 countries thanks to AKAMAI technology Interfacing with the company directory and other existing business applications ON PREMISES MODEL Bespoke integration, meeting your requirements and constraints: Interfacing with the LDAP protocol company directories (Active Directory, Open LDAP) Compatible with SAML V2 protocol Interfacing with other existing business applications (through API) * Measured by an independent external organization

6 ID CARD Sharing Storage & Archiving Created in 2000 More than 15 years experience in secure online file management 280 employees 14,500 professional clients More than 1 million users Solutions published in 14 languages and used in more than 90 countries 7 international offices: France, Belgium, Germany, Spain, Switzerland, Brazil and China More than 1,000 reseller partners and 10 strategic partners Renewal rate over 95% CERTIFICATIONS e-trust Smart Browser Oodrive solutions and services are ISAE 3402 Type I certified Our hosting is ISO certified Cloud Confidence : Data protection policy standards OUR AWARDS Copyright Oodrive /RCS Paris / OUR REFERENCES Oodrive has over 14,500 customer companies (70% of the CAC 40), of which more than 2,500 use one of its file sharing solutions.