PROGRAMMA DI INTERVENTO

Transcription

1 PROGRAMMA DI INTERVENTO Presentato dagli Associati al Segretariato entro 4 settimane dal lancio dell appello Riferimenti Manuale Operativo: artt , 3.2.4, Emergenza Associato Titolo del programma Ciclon Sidr Emergency Bangladesh ActionAid International Cyclone Sidr Recovery Programme Indicare un titolo il più specifico possibile [max 120 caratteri]. Sommario Fornire riassunto giornalistico del programma: localizzazione, obiettivi, strategia, beneficiari, risultati attesi. [max 10 righe] The global ActionAid Bangladesh recovery programme seeks to provide recovery support to some of the most marginalised and vulnerable communities (almost family unit, approximately a persons) affected by cyclone Sidr in selected villages in the districts of Khulna, Patuakhali, Pirojpur, Bagerhat e Barguna. The programme concentrates on 3 types of activities: first relief, recovery and rehabilitation long term post emergency programme and a continuation of the disaster risk reduction and prevention programme in order to raise responsibility of the population and reduce the impact caused by a national disaster or a conflict. The programme is supported by different official donors such as DEC, ECHO, Austaid and Agire. The operation funded by AGIRE will be carried out in Bagherhat district. The area of activities will be Food security and nutrition support and construction of secured permanent shelter with latrine for the families belonging to the most vulnerable and excluded groups. 1. ANALISI DEI BISOGNI / NEEDS ASSESSMENT 1.1 Periodo di assessment / Date(s) of assessment 15th to 21st November, Metodologia di analisi / Methodology and sources of information used A number of assessments have been carried out in the SIDR devastated areas. Within 12 hours of the cyclone Action Aid country programme and International Emergency Team in the emergency preparation phase: contacts with the district and government authorities in order to prevent the impact of the disaster in terms of damages and costs. Contact with the local partner in order to organize alerts for the population in the districts where actionaid works. Cluster meeting with the UN representatives and organization of a communication cell in order to prepare situation reports and updates for the affiliates, donors, supporters, fundraisers. Within 24 hours Il team di monitoraggio è riuscito a realizzare i primi contatti con le popolazioni colpite grazie all efficace organizzazione di un sistema diadvocast (GSM teleconference). 1

2 Action Aid country programme and International Emergency Team on the field: thanks to the disaster risk prevention programme and a number of skilled volunteers, the registration of the population involved and evacuation started immediatelly. ActionAid s relief teams reached the areas for assessing the loss and despatched and to despatched the first round of relief(distribution of emergency kit- water, food, blankets, clothes, cooking facilities). ActionAid and its partners in the field are still carrying out in-depth assessments in the districts of Patuakhali and Bagerhat. The assessment teams are comprised of partner organisation staff, ActionAid staff and participation experts who have prepared a detailed questionnaire to understand the totality of the damage including number of deaths, injuries, loss of assets, houses, crops, and destruction of livelihoods, types of requirements, assistances received, and needs of those affected. The assessment teams are in the process of documenting the immediate, midterm and long-term needs for restoration and rehabilitation. The assessments are also aimed to identify the most affected villages in affected communities in terms of devastation and death as ActionAid s intervention plans to be holistic in nature encompassing a particular area, which will set up a model of rehabilitation and reconstruction. As part of the assessment process, ActionAid teams are talking to the affected people and local authorities. The findings are also compared with the data already available, as well as information gathered from previous ActionAid field assessments. We are active in the cluster meetings with UN representatives. ActionAid, meanwhile, has become an important partner of the UNDP-led UN assessment which is currently being carried out. The UN has undertaken a comprehensive assessment task that includes several components. Within this comprehensive assessment framework, ActionAid is closely involved in livelihoods restoration. ActionAid is also meeting on a regular basis with other international NGOs such as Oxfam and Concern in order to share learning on various operational details including partnerships at local level, how to avoid duplication of efforts in the field, etc. We are also having active discussions with professional public health and mental health experts associated with various universities and disability groups and comparing our assessments reports on the psychosocial impact amongst survivors, especially women and children. 1.3 Definizione dei problemi /Problem statement Cyclone destroyed all assets and means of livelihood. Survivors don t have anything to eat and for clothing. Their houses also have been totally destroyed making them exposed to cold winds. Electricity is yet to be restored in several places and absence of lighting makes the plight of women and girls more insecure during night. There are reports of sexual abuse of women and girls. Fishing nets and boats have been destroyed or damaged making the plight of fisher folk more miserable. Cyclone has amplified the every day difficulties of poor and marginal communities. Disabled people lost their appliances and mobility support systems like tricycles. Since the people have lost everything in cyclone Sidr including their shelter, assets and work tools, they are in a very vulnerable situation. Efforts would be made by this project to provide emergency humanitarian support that includes food, clothes and warm clothes, water, dry food and other essential materials. In addition to this, support to construct temporary and permanent shelter (especially for those who are poor and left out by the government) would give protection from wind, sun and cold weather. Food packets will ensure food security and livelihood support is expected to kick start economic activities at the household level and ensure long term food security. Mobile medical camps will reach out to the most vulnerable and those who are in remote and isolated villages and thus address injury and wounds. Public health and hygiene activities are to address the threat of infectious diseases outbreak. Shock and trauma, especially amongst children and pregnant women will be addressed through psychosocial care and support programme. Emergency relief operations are carried out by government agencies and other international and local organizations in varying scales. ActionAid is currently at the frontline in responding to this crisis: working through local partner organizations and financial support from different agencies and own resources, we are currently amplifying our relief efforts. Information is collected, collated and shared on a regular basis. We are updating ourselves constantly by discussing with other actors and through participation in different meetings organised by the government and NGOs. AAB does not intend to duplicate these efforts and its strategy is to reach the un-reached areas and communities and meet the relief gaps. The focus would be on reaching out to the most vulnerable families in the identified areas (viz. women headed households, homes with the aged, the persons with disabilities, children, and marginalized communities) and left out families so that relief and rehabilitation interventions reach them. This operation may have same local NGOs working with other INGOs, in these cases, the local partner will decide on the areas discussing with implementing INGOs. ActionAid Bangladesh is in close contact with other NGO s and relevant government departments to ensure that no duplication happens. 2

3 2. STRATEGIA GENERALE DELL ASSOCIATO / GENERAL STRATEGY 2.1 Strategia paese / Strategy in the country ActionAid is already working in the proposed project intervention areas: the organization has been working in Bangladesh since ActionAid Bangladesh (AAB) works through partnership with government, NGOs, networks, alliances, activists and volunteers. ActionAid is going to implement its cyclone response through its partner organisations working in the cyclone affected areas in the country. ActionAid s first project was successfully implemented in the highly disaster prone coastal belt of Bangladesh, where cyclones are regular occurrence. Since than the organization has expanded rapidly in 39 districts throughout the country into the areas where: a) poor and marginalised groups have greatest concentration, b) physical and political isolation is high and, c) risk from natural disasters is very high. Now the country programme has 30 long-term development area partners in different geographical locations of Bangladesh. Currently, ActionAid has partnership with around 100 small and medium size NGOs, benefiting about 366,000 people. ActionAid exists in order to help building a confident and responsible nation, free from poverty and indignity, in which each citizen can lead an active life of freedom and livelihood security. ActionAid International s current 5 year strategy, Rights to End Poverty, focuses the work of the organization around six key themes, of which one is the Right to Human Security in Conflict and Emergencies. We seek to achieve our aims by addressing immediate distress of identified groups of poor people, especially girls and women; and work with them to reclaim their rights and also root causes of injustice and inequity. ActionAid manages integrated programmes by forming partnerships with; and offering financial support and technical assistance to the local NGOs. At the international level, ActionAid has a highly effective multidisciplinary International Emergencies and Conflicts Team (IECT), spread across the globe. IECT provides support for ActionAid emergencies and Human Security work globally. Emergencies and Human Security Advisors are the pillars of this team and they are located in different continents. Emergencies and Human Security Advisor for Asia is located in India and support various emergency response and disaster preparedness work, including AGIRE funded programmes. Currently, he is deployed in Bangladesh to provide expatriate support for the emergency response. At the international level, ActionAid is currently on the board of the Sphere Project (on humanitarian standards) and IASC task force that developed the IASC guidelines on mental health and psychosocial support in emergencies. 2.2 Esperienze precedenti / Previous operations Indicare esperienze nell implementazione di programmi simili a quello presentato. Indicare quali lezioni sono state apprese da esse e come hanno influenzato la progettazione dell intervento proposto. [max ½ pagina]. In 1995, 1996 and 1997 ActionAid undertook emergency interventions in our affected development areas in partnership with local NGOs. In 1998 ActionAid worked in 10 districts in partnership with 17 different NGOs. During the first phase of the cyclone intervention in 1998 a minimum of 28,000 families directly benefited through the project while in the second phase 11,400 families alone benefited through the intervention for agricultural inputs. In addition, to cyclone response, ActionAid Bangladesh also responded to other emergency situations like tornado in 1996 and 2004, cyclone in 1991, fire incidence in urban slums in 2001, 2002, 2003 and 2004 diarrhoea outbreak in Jamalpur It also provided rescue device and emergency support Government during collapse of Spectra garments and building collapsed in Tejgaon in 2005 and medical treatment and rehabilitation during cyclone in Barguna and Netrokona districts in During the mudslide in Chittagong in June 11, 2007, ActionAid has played a very significant role in rescue and relief operations. Our partner organizations in Chittagong and trained DIPECHO volunteers had actively taken part in the search and rescue operations along with govt, Red Crescent, Fire Services and Civil Defence office. ActionAid has provided emergency food to 1800 people and first aid and rescue support to the injured. We also distributed relief materials through its partners in Chittagong. Apart from emergency response, ActionAid Bangladesh received support to run DIPECHO projects. DIPECHO funding has similarly been accessed by ActionAid for disaster preparedness initiatives in Vietnam, and Nepal and most recently in Cambodia. Other IECT members have supported DIPECHO projects in the past. We are active in the debate about accountability and humanitarian standards - currently ActionAid is on the board of SPHERE project. ActionAid has successfully implemented several emergency programmes. In many such instances, partial support came from ECHO and Disaster s Emergencies Committee, UK. One of the most recent instances 3

4 includes responses to Kashmir earthquake, where ActionAid has successfully implemented several emergency programmes. Much support has come from ECHO and the multi-agency Disaster s Emergencies Committee, UK. Some of the recent instances include: response to the Kashmir earthquake (2006), earth slides in Chittagong (2007), emergency operation in the flood 2007 in the northern district of Bangladesh. Sl No Programme Title and Country of intervention EC budget-line, EDF, or other source Amount obtained (EURO/ ) Year Cyclone Sidr Recovery Programme DEC GBP 243, Emergency response for the ECHO 319, cyclone affected people in Barguna and Pirojpur districts, 2007 Emergency response for the flood Contract reference: 379, affected people in Gaibandha and ECHO /-SA/BUD/2007/02004 Lalmonirhat districts, 2007 Reducing Risk of Vulnerable Communities to Cyclone and Earthquake Emergency Response for the cyclone affected people in Kurigram and Jamalpur districts 2004, Bangladesh DIPECHO Contract reference: ECHO /DIP/BUD/2005/04007 ECHO Contract reference: ECHO /-SA/BUD/2004/02002 DIPECHO contribution: 303,455 Total Budget: 357,008 ECHO contribution: 1,034,216 Total Budget: 1,034, Establishing Partnership for Disaster Preparedness (PPDP) against the risk of cycloning and earthquake in Bangladesh 2004 Intensive Community Disaster Preparedness Programme for Bangladesh DIPECHO Contract reference: ECHO /TPS/219/2003/03002 DIPECHO Contract reference: ECHO /TPS/219/1998/01007 DIPECHO contribution: 236,998 Total Budget: 263,332 DIPECHO contribution: 70, Disaster Preparedness and Management and Integrated Rural Development on the Offshore Chars of Bhola District European Commission Cofinancing Scheme Contract reference: ONG/PVD/1997/209/UK Total Budget: 70,000 EC contribution: 445,134 AA contribution: 445, Total Budget: 890, QUADRO OPERATIVO / OPERATIONAL FRAMEWORK 3.1 Localizzazione / Exact location of the operation Specificare esattamente dove viene realizzato il programma. The programme part developed thanks to AGIRE s funds will be implemented in the district of Bargerhat in Bangladesh. 4

5 3.2 Periodo di implementazione / Implementation period Indicare data di avvio delle operazioni e durata del programma in mesi. L eleggibilità della spesa può anche essere retroattiva: in tal caso occorrerà specificare le azioni già realizzate nel successivo riquadro delle attività. 15th December 2007 duration: 11 months 3.3 Beneficiari / Beneficiaries On 15 th November 2007, cyclone SIDR with strong winds over 200 km (155 miles) per hour devastated 30 districts of Bangladesh. It left a long trail of death and destruction mostly in the coastal districts of Khulna, Barisal, Barguna, Patuakhali, Bagerhat, Pirojpur and Madaripur. The cyclone crossed from the northern Bay of Bengal and triggered a 15-feet (5-metre) high tidal surge. The Bangladesh Government (GoB) estimates that over 3,275 people died, 39,773 people have been injured and 871 were missing (Till December 01,2007: source; Disaster Management Information Centre, Disaster Management Bureau, GoB). However, unofficial estimates put the numbers of those dead at a much higher level at between 3500 to 4000 dead and over 2000 missing. Many children have been left orphaned, many women widowed, and many left with disabilities. The Centre for Policy Dialogue (CPD), a Bangladesh think tank, said that property worth over 60 billion Taka (1 Euro= 95 taka) had been destroyed. 5.5 million people affected and half a million homes destroyed. According to official reports, crops planted on 1.61 million hectares of agricultural land have been damaged, with crops on at least 0.2 million hectares completely destroyed. On the basis of data available from the Ministry of Food and Disaster Management up to November 21, the Centre for Policy Dialogue (CPD) calculated the loss of roads and bridges at GBP 77.8 million, houses at GBP 53 million, and trees at GBP 35.3 million. According to some prominent economists the loss in Sundarbans will take at least 40 years to recover. The psychological trauma and the cost of treating injuries should also be included in the calculation of the losses. Nearly 8,235 educational institutions have been affected, with around 1,355 requiring full renovation, according to government figures. Students have lost their educational materials as well. Large numbers of cattle, buffalo, goats and poultry have been killed. The GoB estimates that nearly 382,000 head of livestock were killed. Many animal carcasses have been found floating in the rivers or washed up on the river banks. Details Female /girls Male /Boys Total Total Number of deaths 696 Total Acres of crop destroyed NA NA More than 10,000 acres Number of primary schools destroyed NA NA More than 300 Number of persons Disabled due to the cyclone Not available Number of children out of school Not available Number of Children orphaned Not available Number of People who have lost their houses and NA NA More than 52,000 dwelling unit Number of single Women who have lost their houses Not available NA Not available Number of Disabled survivors needing appliances Not available Number of women orphaned NA Not available Number of women pregnant women needing special More than 1,500 care Number of children who have lost their study materials On page 10 of this document, you are saying that you will provide for 1000 children. Do you want to give this figure there? Number of sex workers affected NA 175 All children who lost their school Working through a number of partner organisations, ActionAid has been active in the response to the cyclone and working in the affected areas since 16 th November ActionAid teams have gone to the field in the worst affected area hit by cyclone. Along with the immediate emergency response ActionAid has also carried out an assessment to determine where to intervene in future, what are the needs and for whom. The affected people have been from across the population, but people living in the mud houses are hit worst. There are areas in the coastal line where the fisher-folks have lost most of their assets. The teams have had intensive field visits and talked to the people, local administration, and NGOs. They assessed the loss by measuring the crop damage, homestead damage, loss of lives, shelter and food. Following the preliminary assessment, the area was identified on the basis of the extent of devastation and the size of the population 5

6 affected. Households affected most in terms of death and asset loss: which implies families which have lost all means of livelihood and have become destitute. The assessments brought out information of disaggregate beneficiaries by gender and ability, however ActionAid does not have the information of disaggregate beneficiaries by age. Care will be taken while selecting the beneficiaries. Information from field reports states that it is now clear that the rehabilitation needs are huge and the rehabilitation process will be a long one. There are many places where ActionAid reached with relief and conducted assessments of loss and need before any other organizations did. Assessments from the field indicate that children under 5 and women, especially pregnant women and lactating mothers, people with disabilities and elderly people are most affected. Of the total lives lost, over 40% are children. Children as well as adults are in a state of shock from the overwhelming physical destruction. Food, clean water and shelter are the basic requirements at this time as well as medical supplies including diarrhea treatment, but within the next month, there will be a need for health services, education, livelihood support and restoration, agriculture and livestock replenishment, and trauma management. Women headed households, houses with elderly people and PWD: such as women headed families, the elderly living without support, persons with disability, lactating mothers, etc. Thus, if we come across families not belonging to our primary social groups, also then, these vulnerable groups will access these benefits from the project. A triangulation of both the primary and secondary assessment reports indicates various types of vulnerabilities caused due to the SIDR. Given that more than 3000 people have died, many women have been widowed and children orphaned, creating new groups of vulnerable people in addition to already exiting vulnerable groups. While the project would work in a targeted way with about 235 families spread across the Bagherhat district, there is a possibility of some of the non- priority families receiving some indirect support from the project. Activities like health awareness camps would cover a cluster of villages thus this would also benefit non-target families. The direct coverage through all suggested activities will directly benefit approximately 30,000 families as the health care support is expected to go beyond the targeted families. 3.4 Settori di attività / Sectors of activity Food security Non Food Items Water & Sanitation Rehabilitation/continuum Health Disaster preparedness & mitigation Nutrition Special mandates Shelter Specific actions Demining and awareness 3.5 Obiettivi generali / Principal objectives The programme participants are involved in all the stages of the project. They had been discussed when the most vulnerable areas were identified as ActionAid and its partner teams visited the areas. While they identified the people, they also talked about the needs of the people: immediate needs, midterm needs and long term needs. The beneficiaries were consulted during the need assessment and they themselves have identified their immediate needs. Most activities related to the relief have emerged in course of consultations/discussions held with the communities during the assessments and the immediate interventions carried out by ActionAid and its volunteers. The principal objectives are: To provide support to vulnerable and destitute households in the areas of food and shelter. Protect lives and livelihoods of the cyclone affected families. 3.6 Obiettivo specifico / Specific objective To provide food for 135 vulnerable family units. To provide permanent shelter with latrine kits to 100 family units. To protect lives to 1375 people directly and to support almost 30,000 people indirectly Sectors Bagerhat 6

7 Families Persons Food Security Shelter with Latrine Total Risultati e indicatori / Results and indicators Indicators Improved food security and nutritional status for 135 vulnerable (pregnant & lactating mothers, families headed by single women and destitute) Shelter with Latrine kits improving the overall living conditions for 100 vulnerable families. Sources of Verification (s) Master roll for food distribution. List of the beneficiary families. Monitoring reports. RESULTS Food and non food needs of 5000 most vulnerable families met. Shelter and hygiene needs of 300 most vulnerable families met. INDICATORS 135 vulnerable families receiving food support within the first 2 months of the project period (two times in total one months supply). 100 families received disaster resistant houses with latrines within 9 months of the project. 3.8 Attività / Activities FOOD SECURITY: (Total number of Families to be benefited: 135) Though the government is providing food to the affected families, the amount, frequency and quality of food items being distributed is uneven and there are several isolated locations where relief materials are yet to reach. Most marginalized people such as sex workers, fisher folk, orphans, widows, single parents, pregnant and lactating mothers and the elderly are struggling for survival in such places. Through the food kits, we will be reaching out to a total of about 500 families. This support is mostly focused on single women, orphaned children and the elderly and the support will last for about 2 months. During this time ActionAid will also make efforts for their rehabilitation at the community level. Though the government provided food to the affected families, the frequency and quality of food items being distributed is uneven and there are several locations where relief materials are yet to reach and insufficient.. Most marginalized communities such as fisher folk, the orphans, widows and elderly people are struggling for their survival in such places. NON-FOOD ITEM/SHELTER: Disaster Resistant Shelter (Total number of Families to be benefited: 100) The group of people who suffered the most during the present cyclone were those people who did not have strong houses. Given that all other shelters, except the ones with RCC pillars, were affected, ActionAid is planning to build approximately 100 one-room-houses with a 15 X 12 dimensions in the selected villages. These will follow the traditional designs of the area, but replacing the roof with concrete instead of the normal Compressed Galvanised Iron Sheets. In order to protect the family from flood waters, the plinth level of the houses will also be raised. Unhygienic latrines are one of the major sources for water borne diseases. The shelter support will also contain a latrine There will be a total of 100 pit latrines, covering approx. 1,500+ people who are in need of safe sanitation. Female headed households, the disabled and elderly will be given preferences while selecting the households for such support. 7

8 Sectors Core Activities Planned Outputs No. of Beneficiary Households Food security Food support Livelihoods Cash for work 135 HH has received food, non-food and livelihoods support Shelter Construction of houses with latrines 100 HH received improved shelter ActionAid will follow SPHERE humanitarian standard as closely as possible to implement this work in order to protect the rights of the people in emergencies and conflict. 3.9 Monitoraggio e valutazione / Monitoring and Evaluation Monitoring ActionAid will be responsible for overall coordination and supervision of the project. There will be continuous monitoring at all the phases of operations. Monitoring officers will be monitoring during purchase of goods, packaging, distribution and post distribution stages. The monitoring officer in consultation with the partners team will ensure that the most vulnerable cyclone affected people are identified. Intense monitoring will be done so that accurate weight and quality is maintained during the packaging process and ensured that the packages are delivered to the identified beneficiaries. The overall project will be managed by a Project Manager, who will be hired and well experienced in large relief programme management. Three project co-ordinators located in three districts (one each in Bagerhat, Pirojpur and Barguna) will be responsible for the implementation of the project in their respective areas. One finance officer and three accounts officers will be appointed for the entire project areas. The over all monitoring of the project will be done by ActionAid Impact Assessment and Shared Learning team according to ActionAid evaluation process. At field level there will be two project managers from partner organisations. Monthly reports will be prepared by the project co-ordinators External Audit Is an audit foreseen during the operation? No [however, there will be an internal audit programme through the operation period] Yes No Is an audit foreseen after the operation? Yes Yes No 4. RISCHI E CONDIZIONI / RISKS AND ASSUMPTIONS 4.1 Pre-condizioni / Pre-conditions The food items are local specific and chosen by the community in line with their dietary preferences. Government measures are put in place to ensure supply is effective. Livelihood options are chosen on the basis of need and availability of support materials in consultation with the affected communities. Work opportunities are created by the government to complement project efforts (ActionAid and partners will engage with the government to this end). Project partners are ActionAid s long-term development partners working in the affected districts. ActionAid and the project partners have an experienced profile, leadership and contacts in the disaster management sector. Political situation doesn t deteriorate and interfere with access to the operational areas. 8

9 4.2 Analisi dei rischi / Risk assessment The assumptions on the basis of which the present proposal and the outcome has been planned are as follows: There will be no adverse policy decisions by the government affecting relief and rehabilitation Market prices of essential commodities do not fluctuate beyond the 10% ban No further disaster is experienced during the project implementation period The Government remains stable during the project duration Risk Hasty programming or intervention leading to poor value for money Vulnerable groups or individuals are overlooked Engagement with partners with inadequate financial and/or governance arrangements Knowledge of local protocols/regulations is inadequate Disaster responses overlap Gaps in disaster response types of programme Sub standard inputs are used Organisational stretch at local agency or partner level resulting in poor resource management Fraud at agency level (theft, corruption, procurement) Fraud at partner level (theft, corruption, procurement) Insufficient programme inputs, e.g. materials, equipment, food Input/resources are insufficient to meet agreed standards Current Controls Apart from the long-term partners through whom we work, ActionAid staff located in the field are looking at the assessment report and holding community consultation supported by the SMT at regular intervals. Apart from the long-term partners through whom we work, ActionAid staff located in the field are looking at the assessment report and holding community consultation supported by the SMT at regular intervals. Most of the procurements are centrally done or in the presence of ActionAid members from prelisted suppliers. Since the whole programme is managed by the local team, supported by expatriates from time to time there is no danger in this regard. ActionAid is an active member in the local level coordination mechanism, reducing the likelihood of overlap. Since there is regular interaction with the field and community members, our emphasis is to meet the unmet relief needs of the people. ActionAid Procurement guidelines and manuals are very elaborate and it has pre-selected vendors to ensure a quality and timely supply. Efforts are made for centralised procurement for quality control. In order not to create a stretch at the partner level we have multiple long term partners with whom we regularly work. In the case of procurement, the ActionAid policy is followed closely. Decisions are reached by the team; there is a list of suppliers who are asked to give quotes, this is the basis for selection and then a proper contract is issued. The same is followed at the partner level; however in the partner's procurement committee there is always an ActionAid representative. Since there is a lack of resources, ActionAid is planning to concentrate work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid. Since resources are limited, ActionAid is planning to concentrate its work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid. Contingency planning This project will be flexibly implemented. In case the above assumptions are challenged, for example by market instability, price hikes, food market shortages, political instability, epidemics etc AA will work with its implementing partners and other key stakeholders to overcome these challenges. 9

10 5.1 Situazione sul terreno / Situation in the field 5. SICUREZZA /SECURITY For this operation we have used standard procedures of the organization specific security protocol. 5.2 Protocolli di sicurezza / Security protocol These procedures include the observation of a specific plan for security related and medical evacuation and the information and training of all our field staff. 6. RISORSE NECESSARIE / RESOURCES REQUIRED 6.1 Budget di programma / Total budget Total budget is euros. (see attach ) 6.2 Risorse umane / Human resources The following people and organisations have been involved in the assessment: From ActionAid: Naima Choudhury, Sector Head, Women Rights and gender equality. Mokit Billah- Programme Officer- Access to and control over natural resources Partners and other stake holders: Speed trust: Shamsul Islam Dipu, Team manager. Uttran: Fatima Halima Khatun, Co-ordinator The overall project will be managed by a Project Manager, who will be hired and well experienced in large relief programme management. Three project co-ordinators located in three districts (one each in Bagerhat, Pirojpur and Barguna) will be responsible for the implementation of the project in their respective areas. One finance officer and three accounts officers will be appointed for the entire project areas. The over all monitoring of the project will be done by ActionAid Impact Assessment and Shared Learning team according to ActionAid evaluation process. At field level there will be two project managers from partner organisations. Since this proposal is part of a larger DEC response and the total call for assistance will be managed by a team to bring down the cost i.e. increase the economies of scale. That is why the cost of staff is not included here in this part. 6.3 Risorse materiali / Material resources Equipment needed. Describe the procedure to be followed for the procurement of equipment. ActionAid procurement policy will be followed for procurement of equipments. In case of purchase from the local vendor or from sole distributor, consider open bid tender by following Actionaid existing rule for procurement Goods to be purchased. Describe the procedure to be followed for the awarding of contracts. Awarding of the contracts will be based on ActionAid Procurement policy. 10

11 7. SOSTENIBILITA E TEMI TRASVERSALI / SUSTAINABILITY AND MAINSTREAMING 7.1 Sostenibilità del programma / Sustainability This (or similar) operation is under way since November 16, 2007 There are a number of levels promoting sustainability that are built into the project, both in terms of immediate support to prevent people sliding backwards, to longer term livelihoods support for the most affected and vulnerable groups. Food and shelter support will enhance affected people s coping mechanism and provide them chance to recover from the loss. The proposed intervention would directly help them to overcome hunger and nutrition situation, stop selling minimum assets they posses and also give them shelter, security and minimum standard of life with dignity. VISIBILITY PLAN AND COMMUNICATION STRATEGY ActionAid and its partner organisations in this project will ensure credit to AGIRE for their financial assistance in internal and external communications, publications, media and public communications. AGIRE and ActionAid logos will be used in all distribution packages. Communication, website and media strategy will be linked closely with AGIRE visibility guidelines, if any. Periodic updates acknowledging support from AGIRE will be circulated to the media and government. Same updates will be disseminated widely through a new section that will be created on ActionAid Bangladesh website. 7.2 Linking Continuum strategy We are planning for designing a project for rehabilitation and recovery activities assessing the after effects of the cyclone according to availability of fund. At the same time any kind of rehabilitation programme will need us to select location and further focus on the most vulnerable. For example, seed in the next rehabilitation package will help people to ensure their food security and grow fodder for animals very quickly as part of post cyclone recovery. Most importantly this assistance will prevent people from selling their assets and therefore make rebuilding their lives a little bit easier. The strategy for support facilities for rehabilitation will be identified and incorporated after intervention. It might also involve ensuring Government accountability on the post cyclone situation. However, this proposal is a part of a larger intervention that is a global ActionAid Bangladesh recovery programme that seeks to provide recovery support to some of the most marginalised and vulnerable communities (almost family unit, approximately a persons) affected by cyclone Sidr in selected villages in the districts of Khulna, Patuakhali, Pirojpur, Bagerhat e Barguna. The programme concentrates on 3 types of activities: first relief, recovery and rehabilitation long term post emergency programme and a continuation of the disaster risk reduction and prevention programme in order to raise responsibility of the population and reduce the impact caused by a national disaster or a conflict. The programme is supported by different official donors such as DEC, ECHO, Austaid and Agire. 7.3 Mainstreaming The intervention will be based on ActionAid mission and principal strategic themes of the organization. As ActionAid Bangladesh had received support to run DIPECHO projects, a lot of experience has been produce in the matter of disaster preparedness initiatives: the post emergency project will be built to continue these part of our work in accordance with the debate about accountability and humanitarian standards - currently ActionAid is on the board of SPHERE project. 11

12 8. COORDINAMENTO / COORDINATION 8.1 Accordi con autorità nazionali e locali / National and local authorities ActionAid is registered with NGO Affairs Bureau of the Government of Bangladesh. All the project partners are also registered with appropriate authorities to receive funding and work for this project. Once funding confirmation is received, ActionAid will submit the proposal to government for necessary clearance. Nationally, ActionAid is an active member of the NGO Coordination Committee of Disaster Management Bureau. The project partners are also member of District NGO Coordination Committees. Some of them are NGO members in the local level disaster management committees. 8.2 Comitati di coordinamento / Field co-ordination fora ActionAid is an active member of disaster emergency response [DER] group at Dhaka. DER is a forum of government, NGOs, UN bodies and academicians engaged in disaster management. ActionAid has also close link with all international agencies working in development as well as in disaster management and communication between these agencies is facilitated regularly through , regular meetings (how often), and telephone conversations. ActionAid was the Secretariat and is now an active member of Governance Coalition in Bangladesh. Governance coalition is a coalition of 12 national and international NGOs promoting governance in Bangladesh. 8.3 Soggetto/i implementatore/i / Implementino partner(s) Name of the implementing partners Jagrata Jubo Shangha (JJS) Role of the implementing partners in this operation Rapid need assessment survey Master role preparation, procurement, packaging and relief distribution Follow-up and monitoring Ensuring ActionAid and AGIRE visibility in local media & other relief and rehabilitation activities Implementing rehabilitation process Reporting on response Type of relations with the implementing partners Long term development partner History of previous collaboration with implementing partners ActionAid Bangladesh has been working with this organisation since 1996 (11 years) Name and position of the person(s) authorized to represent the implementing partners as regards with regard to this operation. Mr ATM Zakir Hossain Executive Director, JJS A partnership agreement between ActionAid and the partner in attach. 12

13 9. INFORMAZIONI AMMINISTRATIVE / ADMINISTRATIVE INFORMATION 9.1 Desk Officer 9.2 Programme coordinator 9.3 Coordinate Bancarie / Bank Account Specificare le coordinate bancarie a cui effettuare i trasferimenti dei fondi di programma. 9.4 Revisione contabile / Audit There will be an internal audit programme through the operation period and a final external audit at the conclusion of the intervention. See the partnership agreement attached. 10. CONCLUSIONI / CONCLUSIONS 10.1 Conclusioni e commenti / Conclusion and comments As our intervention is related to construction of cyclone resilient shelters to the cyclone survivors and also to regenerate them in their previous livelihood with their proper participation, we need to finish the programme in 11 months instead of 9. In order to respect all the regulations, accountability and humanitarian standards of the SPHERE project, shelter designing and construction needs more time for adequate preparation. Firma del legale rappresentante o procuratore Roma, 19/12/2007 Allegati: LogFrame Matrix Budget di Programma Eventuali rapporti di needs assessment Eventuali accordi di Partenariato con i soggetti implementatori (partner locali e/o alleanze internazionali) 13

14 LOGFRAME MATRIX Intervention Logic Objectively Verifiable Indicators Principal Objective To provide support to vulnerable and destitute households in the areas of food and shelter. To protect lives and livelihoods of the cyclone affected families. Specific Objective To provide food for 135 vulnerable family units. To provide permanent shelter with latrine kits to 100 family units. To protect lives to 1375 people directly and to support almost 30,000 people indirectly Improved food security and nutritional status for 135 vulnerable (pregnant & lactating mothers, families headed by single women and destitute). Sectors Bagerhat Families Persons Food Security Shelter with Latrine Total Shelter with Latrine kits improving the overall living conditions for 100 vulnerable families. Results Food and non food needs of 5000 most vulnerable families met. Shelter and hygiene needs of 300 most vulnerable families met. 135 vulnerable families receiving food support within the first 2 months of the project period (two times in total one months supply). 100 families received Sources of Verification Master roll for food distribution. List of the beneficiary families. Monitoring reports. Master roll for food distribution. List of the beneficiary families. Risks and Assumptions Assumptions There will be no adverse policy decisions by the government affecting relief and rehabilitation. Market prices of essential commodities do not fluctuate beyond the 10% ban. No further disaster is experienced during the project implementation period. The Government remains stable during the project duration. Risks Hasty programming or intervention leading to poor value for money. Vulnerable groups or individuals are overlooked. Engagement with partners with inadequate financial and governance arrangements. Disaster responses overlap. Gaps in disaster response-type of programme. Sub standard inputs are used. Organisational stretch at local agency or partner level resulting in poor resource management. 14

15 Activities Sectors: food security and non food items Core activities: food support, livelihoods, cash for work Sectors: shelter Core activities: construction of houses with latrines disaster resistant houses with latrines within 9 months of the project. 135 HH has received food, non food and livelihoods support 100 HH received improved shelter Monitoring reports. Monitoring reports. Verification on the spot. Internal audit and external audit. Fraud at agency level or partner level. Insufficient programme input or resources are insufficient to meet agreed standards Pre-conditions The food items are local specific and chosen by the community in line with their dietary preferences. Government measures are put in place to ensure supply is effective. Livelihood options are chosen on the basis of need and availability of support materials in consultation with the affected communities. Work opportunities are created by the government to complement project efforts (ActionAid and partners will engage with the government to this end). Project partners are ActionAid s long-term development partners working in the affected districts. ActionAid and the project partners have an experienced profile, leadership and contacts in the disaster management sector. Political situation doesn t deteriorate and interfere with access to the operational areas. 15

16 BUDGET SUMMARY and FINANCIAL PLAN A. ELIGIBLE EXPENDITURE 01. Goods & services delivered to beneficiaries Food Security 3.198, Water and Sanitation Health Nutrition Shelter , Non food items Rehabilitation/continuum Disaster preparedness and mitigation Special mandates Specific actions De-mining and awareness International transport Personnel Support costs Personnel Local logistic costs Durable equipment Security Feasibility, needs assessment and other studies Specialised services Insurance costs Visibility and communication programmes Others: as specified in the proposal - Subtotal: direct costs , Indirect costs 7.196,00 Total Eligible Costs : ,00 16