2016/2017. University of Oviedo Guide for PhD Students.

Transcription

1 2016/2017 University of Oviedo Guide for PhD Students

2 Edition: Vicerrectorado de Internacionalización y Postgrado Universidad de Oviedo Layout: Jorge Redondo

3 2016/2017 University of Oviedo Guide for PhD Students

4 4 Index PhD Studies 06 Choosing your PhD Programme 07 Requirements to access PhD studies 08 Admission to a PhD Programme Application Supervisor allocation Additional training 11 5 Registration First registration Academic supervision Registration renewal 12 6 Development Allocation of PhD thesis Director Research plan Supervision Commitment Document Training activities Research Plan monitoring 16

5 Guide for PhD Students University of Oviedo PhD Thesis Presentation of PhD Thesis Approval, delivery and presentation of PhD Thesis Assessment of the PhD Thesis PhD Thesis archive Incidences 21 PhD Degree 21 PhD Programmes of the University of Oviedo 22 Arts and Humanities 22 Sciences 22 Health Sciences 23 Social and Legal Sciences 23 Engineering and Architecture 23 Scholarships 24 Pre-PhD 24 Mobility scholarships 25 Relevant information 26

6 6 Guide for PhD Students University of Oviedo PhD Studies PhD studies correspond to the third cycle of university studies and their main objective is to provide advanced training in research techniques. These studies comprise specific and complementary activities which allow PhD students to obtain the necessary skills and competences to earn a PhD Degree. The University of Oviedo offers 25 PhD programmes verified under RD. 99/2011 for the academic year This guide is aimed at those students willing to start a PhD programme, or those who already have it, in accordance with the aforementioned Royal Decree. PhD students carrying out studies under previous legislations will find information of interest in the section related to PhD Theses.

7 2 Choosing you PhD Programme 7 PhD studies of the University of Oviedo are structured into PhD Programmes. For the academic year , the University offers 25 PhD Programmes in the 5 branches of knowledge, eight of which are interuniversity Programmes. Before choosing a PhD Programme, it is important to know the faculty in charge of the programme and the research lines it deals with, since the main subject of the thesis shall be linked to one of them. This information is available on the website of the International Graduate Center (www. cei.uniovi.es/postgrado). Throughout the development of studies, people in charge of assisting PhD students in academic and administrative matters will be: International Graduate Center (CIP): in charge of administrative management. Coordinator of the PhD Programme: responsible for the academic management of the PhD Programme. Supervisor of PhD student: lecturer of the PhD Programme in charge of providing the PhD student with guidance concerning administrative and academic matters. Thesis director or directors: lecturer of the PhD Programme who instructs and advises the PhD student in the elaboration of the PhD Thesis.

8 8 Guide for PhD Students University of Oviedo Requirements to access PhD studies Students willing to access PhD studies shall comply with any of the following requirements: Holding an official Spanish university degree or a degree from another country in the European Higher Education Area, leading to access university Masters Degrees, thus having achieved a minimum of 300 ECTS credits in official university studies, of which at least 60 must be at Master s level. Holding an official Spanish qualification at graduate level, whose duration must be, in accordance with community law, at least 300 ECTS credits. In this case, students must take compulsory additional training, except when the syllabus of the degree course includes additional training credits in research equivalent to those awarded at Master s level. Holding an official Spanish university degree earned under legislations previous to Royal Decree 1393/2007, structured in first and second cycle, which demand achievement of at least 300 credits LRU. In this case, additional training is mandatory. Having completed 60 credits in one or several Masters Degrees.

9 9 Holding a Spanish PhD Degree, earned in accordance with previous university legislations. Having achieved the Certificate of Research Proficiency (RD 185/1985). Having achieved the Diploma of Advanced Studies (DEA) (RD 778/1998). Having completed at least two years with a positive evaluation in an academic programme leading to obtain a degree in any specialization related to the field of Health Sciences. With regard to number of credits, these training courses would be equivalent to a maximum of 60 credits. Holding a degree awarded by foreign educational systems which are not members of the EHEA, without the need for official recognition, having previously confirmed with the university that this qualification accredits a level of training equivalent to the official Spanish Master s Degree, and that it would serve as a means of access to a PhD programme in the country where the degree was issued. This admission does not under any circumstances imply official recognition of the previous qualification or recognition for any purpose other than access to PhD studies.

10 10 Guide for PhD Students University of Oviedo Admission to a PhD Programme 4.1 Admission application Candidates may apply for admission following the established deadline, and may visit the website of the International Graduate Center for further information. The application for admission shall be processed online, and candidates shall submit the following documents: :: Documentary proof of identity and nationality. :: Copies of qualifications leading access to PhD studies, for students from other universities. :: Academic certificate detailing the studies that grant access to PhD studies, for students from other universities. :: Curriculum vitae and supporting documents. Once the Coordinator receives the required information, within the established deadline, the Academic Commission of the PhD Programme shall assess the application taking account:

11 11 :: Documentation provided with the application. :: Number of places available in the research line chosen by the applicant. 4.2 Supervisor allocation If the Academic Commission issues a positive resolution, the candidate will be allocated a supervisor. This supervisor shall be responsible for establishing the training and research activities of the PhD student when starting the programme. Among other activities, the supervisor will be in charge of providing the PhD student with necessary information about the programme, as well as with guidance concerning administrative and academic matters. 4.3 Additional training Depending on the applicant s academic background, the Academic Commission of the PhD Programme may admit the applicant provided she/he carries out some additional training. This condition will be specified in the admission resolution. Additional training may be composed of subjects offered by the University of Oviedo as formal education.

12 12 Guide for PhD Students University of Oviedo Registration 5.1 Upon admission The student shall register for academic supervision within the established deadline, submitting the following documentation, which will be completed online, to seccion.doctorado@uniovi.es in pdf format: :: Receipt of payment of the corresponding public fees. :: Supporting documents, when appropriate, for tuition waiver. :: Students who have completed studies in other universities that belong to the EHEA shall turn in to the IGC the original academic documents required in the pre-registration process alongside with their copies. :: Students who do not belong to the EHEA shall submit the documents duly legalized and translated, if necessary, to the IGC. 5.2 Registration renewal Every academic year, the student shall renew registration in the Programme within the stipulated deadline, until submission of the PhD Thesis. More information about dates is available on the following link:

13 13 6 Development of PhD studies First Registration Assignment of Director Research Plan Follow-ip Registration renewal Follow-ip Registration renewal PhD Thesis deposit Up to 3 months Up to 6 months Official period (July-September) Official period (July-September) 6.1 Allocation of PhD thesis Director Within three months after being admitted and completing the registration process for academic supervision for the first time, the Academic Commission of the PhD Programme shall allocate a director, chosen among the lecturers of the PhD Programme, to the new PhD student. PhD students are advised to contact the Coordinator of the PhD Programme, the supervisor, or those lectures of the Programme who might be interested in their research lines.

14 14 Guide for PhD Students University of Oviedo Research plan Within a maximum of six months after being admitted and completing the registration process, and once the academic supervision has been processed, the PhD student shall submit a Research Plan to the Academic Commission, which shall comprise at least: :: The title of the PhD Thesis :: The methodology :: The objectives to be achieved :: The work plan and planning to achieve them The Research Plan may include additional activities which contribute to the research curriculum of the PhD student and that will be carried out while elaborating the thesis. These activities will mainly consist of attending conferences, specialized publications, etc., including the participation in initiatives promoted by the International Graduate Center of the University of Oviedo. The Research Plan shall be endorsed by the director and tutor of the PhD student, and shall have the approval of the department to which the thesis director belongs, and where the research plan will be carried out. The Academic Commission will be in charge of deciding on its approval.

15 Supervision Commitment Document Once the Research Plan has been approved, the PhD student, the director, the tutor and the competent Vice-Chancellor will sign a Supervision Commitment Document. Through this document, all parties agree to establish, each of them in their own scope, the collaboration conditions that allow for the presentation of the PhD Thesis project, its subsequent elaboration and its final defence, in accordance with the procedures and deadlines established by the applicable law. 6.4 Training activities As regards PhD students registered in PhD programmes regulated by RD 99/2011, they shall develop different kinds of training activities. These activities are available on the website of each programme, where you may see a detailed description of each activity, number of hours and main competences. In order to proceed with registration, each student will have an Activity Report, available on the Virtual Campus, in which the PhD student will include on a regular basis the list of activities carried out within the PhD Programme until the presentation of the Thesis. The Activity Report will be permanently updated and every entry will be supervised and validated by the supervisor and director of the Thesis.

16 16 Guide for PhD Students University of Oviedo Research Plan monitoring The research plan will be subject to a yearly monitoring process carried out by a Follow-Up Commission, in a public session in which the work conducted in the corresponding course will be presented. In the event that the evaluation is negative, or the student does not attend the ordinary call of the Follow-up Commission, the PhD student will have to undergo another evaluation within six months. When dealing with a negative evaluation, the PhD student will have the right to submit claims to the PhD Commission within 10 days after receiving the resolution. Two consecutive negative evaluations will mean the dismissal of the PhD student from the programme.

17 7 PhD Thesis 17 The PhD Thesis shall consist of an original research work, and it constitutes the main focus of the Research Plan. The PhD Thesis may be submitted as a compilation of publications. It shall include all the works carried out and published by the PhD student at least three articles or chapters already published, or accepted to be published, after the PhD student s first registration following the same research line. Whatever the choice, the PhD Thesis may be elaborated under joint supervision with foreign universities. In order to do this, the thesis will be under the direction of two researchers from two different universities, and the PhD student shall stay at least 9 months at the other university. The thesis will be defended at one of the two universities, and the PhD degree will be issued by both institutions with reference to the joint supervision. All aspects of this joint supervision shall be included in a specific agreement. In addition, students may access the International Mention, as a distinction on the PhD Degree. In order to do so, the student shall spend at least 3 months outside Spain at a higher education institution or a prestigious research center, studying or carrying out research. Once the research period is over, and subject to approval of the Director of the Thesis and the Academic Commission of the PhD Programme, the candidate may start with the necessary arrangements to submit the PhD Thesis.

18 18 Guide for PhD Students University of Oviedo Deposit authorization Defence authorization Defence of the PhD Thesis Thesis presentation Deposit PhD Commission Resolution PhD Degree Up to 1 month 15 natural days One meeting monthly 7 days Up to 3 months 7.1 Presentation of the PhD Thesis Once the PhD Thesis has been concluded, the student will request permission to submit the Thesis to the body responsible for the PhD Programme, providing the following documentation: :: Application form requesting permission to submit the Thesis. :: Two copies of the thesis, a hard copy and an electronic copy. :: A summary of the Thesis in electronic format, of no more than characters, in Spanish and English. :: Authorization of the director and supervisor to read the Thesis. :: Curriculum vitae of the PhD student or the Activity Report of the student for those registered in a programme regulated by RD 99/2011. :: Authorization for the archive and dissemination of the Thesis in the institutional repository.

19 19 If it is a Thesis under joint supervision, it aims to the International Mention or it is submitted as a collection of publications, the student shall provide additional documentation available at the following link: Approval, deposit and defence of the PhD Thesis Within one month, the body responsible for the PhD Programme, will approve or refuse the submission of the Thesis. Once approval has been announced, the Thesis shall remain at the deposit for 15 days at least. Once concluded the period in deposit, it is subject to the final approval of the PhD Commission, which meets once a month. The expected dates for the meeting of the Commission for the academic year 2016/2017, are available on the website of the International Graduate Center. After final approval, the PhD Thesis defence will take place within a period of three months from the day of approval resolution. The defence will take place in an open session during the academic year.

20 20 Guide for PhD Students University of Oviedo Assessment of the PhD Thesis Once concluded the Thesis defence and discussion, the Commission will proceed with the assessment. The examining board will issue an assessment report and the global score, in accordance with the following scale: fail, pass, very good and excellent. However, the Cum Laude mention, and the consideration of the PhD Award, may be indicated by each member of the Commission, unanimously and in a closed envelope, in the same session, although the resolution will be submitted to the candidate subsequently within 15 days following the examination. The members of the Commission will be provided with the student s curriculum vitae or the Activity Report, depending on the regulation applicable to the studies developed, containing all the activities carried out during the elaboration of the thesis. This documentation will be a tool for qualitative assessment of the PhD Thesis. 7.4 PhD Thesis archive Once the PhD Thesis has been approved, the University will upload it in the archive, in electronic format, and will submit a copy of the thesis, alongside with the necessary additional information, to the Ministry of Education, Culture and Sports. Only under exceptional circumstances established by the Academic Commission of the Programme, such as the participation of companies in the programme, confidentiality agreements with companies or the possibility of creating patents concerning the content of the thesis, among others, and subject to approval of the PhD Commission, the University may establish the necessary procedures to carry out deposit and archive of the thesis, making sure relevant elements of PhD theses are not disclosed.

21 8 Incidences 21 Change of supervisor or director: Students may issue a request to the Academic Commission of the PhD Programme, to have their assigned supervisor or director changed, provided there are significant reasons. The Commission will make a decision once all the parties involved have been heard. Change of PhD Programme: Students may, at any given from the registration for supervision, request to change their PhD programme. In order to do so, the request must be submitted to the PhD Commission, and they will make a decision once the academic commissions of the programmes involved have been heard. Temporary leave: Students may request a temporary leave from a PhD Programme for one year, renewable for another year. The said request shall be submitted to the Academic Commission of the corresponding PhD Programme, with a detailed description of the reasons for the request. In case the request is accepted, students will not have to register in the programme during their leave. 9 PhD Title The PhD Degree shall be requested at the International Graduate Center of the University of Oviedo.

22 22 Guide for PhD Students University of Oviedo PhD Programmes at the University of Oviedo Arts and Humanities PhD Programme in Gender and Diversity PhD Programme in Art History and Musicology PhD Programme in Humanistic Research Sciences PhD programme in Chemical, Biochemical and Structural Analysis, and Computational Modelling PhD Programme in Biogeosciences PhD Programme in Molecular and Cellular Biology PhD Programme in Physics of Condensed Matter, Nanoscience and Biophysics PhD Programme in Mathematics and Statistics PhD Programme in Materials PhD Programme in Synthesis and Chemical Reactivity

23 23 Health Sciences PhD Programme in Biomedicine and Molecular Oncology PhD Programme in Health Sciences Social and Legal Sciences PhD Programme in Law PhD Programme in Economics and Business PhD Programme in Economics: Economic Analysis Tools PhD Programme in Education and Psychology PhD Programme in Equity and Innovation in Education Engineering and Architecture PhD Programme in Energy and Process Control PhD Programme in Computer Science PhD Programme in Production, Mining and Environmental, and Project Engineering PhD Programme in Electric and Electronic Engineering PhD Programme in Nautical, Marine and Maritime Radioelectronics Engineering PhD Programme in Chemical, Environmental and Food Engineering PhD Programme in Theoretical Chemistry and Computational Modelling PhD Programme in Information Technologies in Mobile Networks

24 24 Guide for PhD Students University of Oviedo Scholarships Pre-PhD NATIONAL CALL FPU Grants: Programme for the Training of University Faculty (FPU), leading to the training in teaching and research within the framework of the Statutes of research staff. FPI Grants: Aimed at the training of research staff in R+D centers for those graduates willing to elaborate a PhD Thesis related to a specific R+D Project, financed by the R+D National Plan, or a R+D project which is developed in a Severo Ochoa center of Excellence Unit. In addition, this sub-programme also provides funding for short stays at other R+D centers, as well as for the payment of registration fees of PhD Programmes. REGIONAL CALL Severo Ochoa Programme of Pre-Doctoral aid, aimed at the training in teaching and research in the Principality of Asturias, financing the elaboration of PhD Theses in the Principality of Asturias.

25 25 Mobility scholarships Grants and aid aimed at promoting exchange between research groups and facilitating the award of International Mention. Calls are managed by the University of Oviedo on an annual basis and they take place throughout the academic year. The main links are: On an annual basis, the Vice-Chancellor for Internationalization and Graduate programmes will offer calls for mobility in the framework of the Erasmus Plus call.

26 26 Guide for PhD Students University of Oviedo Relevant information phd International Graduate Center (C/ Los Pozos, s/n Oviedo) Regulations for PhD studies Procedures and forms for PhD studies Schedule for meetings of the PhD Commission Schedule for admission, registration and successive renewal STUDENTS Guide for International Students Student Accommodation Information Center (CIVE)

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28 Guide for PhD Students University of Oviedo Arts and Humanities Sciences Health Sciences Social and Legal Sciences Engineering and Architecture Vicerrectorado de Internacionalización y Postgrado seccion.doctorado@uniovi.es