PowerPoint Lesson 1 PowerPoint Basics

Transcription

1 PowerPoint Lesson 1 PowerPoint Basics Microsoft Office 2007: Introductory 1

2 Objectives Start PowerPoint. Understand the elements of the PowerPoint window. Open an existing presentation. Save a presentation. Navigate through a presentation. 2

3 Objectives (continued) Change views. Use the Slides and Outline tabs. Use the Ribbon. Use the Slide pane and Notes pane. Change the layout. 3

4 Objectives (continued) Delete a slide. Print a presentation. Exit PowerPoint. 4

5 Vocabulary Animation Layout Live Preview Microsoft Office Button Normal view Notes Page view Outline tab PowerPoint presentation Publishing Quick Access Toolbar Ribbon 5

6 Vocabulary (continued) Slide layout Slide pane Slide Show view Slide Sorter view Slides tab Status bar Tab Task pane Thumbnails Title bar Transition Zoom Slider 6

7 Introduction to PowerPoint Program to create professional presentations. Presentation can include: Text Drawn graphics Clip art Photographs Tables Charts 7

8 Introduction to PowerPoint (continued) The presentation also may include: Flash animation files Animated clip art Links to Web sites Sound Movie clips You can publish the presentation to a Web server for others to view on the Internet. 8

9 Starting PowerPoint Click the Start button. Click All Programs. Click Microsoft Office. Click Microsoft Office PowerPoint

10 Reviewing the PowerPoint Window Title bar is at the top and identifies the program you are working in and file name. Microsoft Office Button opens the Office menu. Quick Access Toolbar has buttons for frequently used commands. The Ribbon has graphic command buttons organized by tabs and in groups. 10

11 Reviewing the PowerPoint Window (continued) The work area is divided into three panes: Slides tab: Displays thumbnails including the graphics. Outline tab: Displays the text on the slides. Slide pane: Where you do most of the work of adding text and graphics to the slide. The status bar appears at the bottom and tells you which slide is displayed and total number of slides. 11

12 Opening and Viewing an Existing Presentation You can choose the presentation from the Recent Documents list. Click the Microsoft Office button to access the Recent Documents list. If the presentation is not on the list: Click Open on the Office menu. Locate the file name in the Open dialog box. Click the presentation and then click Open. 12

13 Opening and Viewing an Existing Presentation (continued) A slide show is a series of slides. Transition refers to the way each new slide appears. Animation is text and graphics that have motion. 13

14 Saving a Presentation The Save As dialog box is used to name a presentation. For a file that has previously been saved, you can: Click the Save button on the Quick Access Toolbar. Or press Ctrl+S to update the file to the latest version. 14

15 Changing Views You can view a presentation in four ways: Normal view: You do most of your work in this view. Notes Page view: Displays your slides on the top portion of the page, and your notes on the bottom. Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them. Slide Show view: Your presentation is shown full screen as if you were showing it to an audience. 15

16 Changing Views (continued) 16 In Normal View you can have up to four panes: Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format. Slide pane: Displays one slide at a time and is where you edit text. Notes pane: Is where you add speaker notes. Task pane: Opens up on the right for some tasks such as inserting clip art.

17 Inserting a New Slide with a New Slide Layout The slide layout is how objects are placed on a slide. Objects are text, graphics, illustrations, tables, and charts. The default layout includes placeholders for titles, text and content. You can choose a layout when you insert a slide or to change an existing slide. 17

18 Notes Page View Notes Page view displays your slides on the top portion of the page and your notes on the bottom portion of the page. You can use the notes to help guide you during the presentation. Notes are also helpful when printed with handouts. To switch to this view, on the Ribbon, click the View tab, in the Presentation Views group, click the Notes Page button. 18

19 Using Slide Sorter View Slide Sorter view displays thumbnails of the slides on the screen that you can rearrange easily. This view gives you an overview of the entire presentation. Use Slide Sorter view to set slide timings, transitions, and animations. To switch to this view, click the View Shortcuts Slide Sorter button on the status bar or the Slide Sorter button on the View tab. 19

20 Using Slide Show View In Slide Show view you run your presentation on your computer as if it were a slide projector. Each slide fills the screen. Animations, sounds and videos play. To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5. 20

21 Deleting Slides To delete a slide in Normal view, press the Delete key when that slide is displayed. You can also delete a slide using the Ribbon, on the Home tab, in the Slides group, by clicking the Delete button. If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar. 21

22 Printing a Presentation 22 You can print handouts with thumbnails of your slides and a place for notes. You can print your presentation as slides only, with notes, or as an outline. You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically. Click the Microsoft Office Button, then press Print to open the Print dialog box.

23 Printing a Presentation (continued) You can print all the slides, only the current slide or any combination of slides. You can also choose to print your slides in color, Pure black and white, or Grayscale. You can also choose if you want a border. To make sure the slides fit on a page correctly, there is a Scale to fit paper option. 23

24 Closing a Presentation and Exiting PowerPoint To close a presentation, click the Microsoft Office Button, then click Close on the Office menu. Or, click the presentation window Close button. To exit PowerPoint, click the Microsoft Office Button, then click Exit PowerPoint. Or, click the Close button in the upper-right corner of the title bar. You will be prompted to save any changes to the file before exiting. 24

25 Summary PowerPoint is an Office application that can help you create a professional presentation. You can view your presentation in Normal view, Slide Sorter view, Slide Show view and Notes Page view. You can insert slides, add text and objects to slides, and delete slides. You can print your presentation as Slides, Slides with Notes, or in an Outline format. You can also print handouts with multiple slides on a page. 25

26 Summary (continued) To exit PowerPoint, click the Microsoft Office Button, and then click Exit PowerPoint. 26