REQUEST FOR QUALIFICATIONS CONSTRUCTION ADMINISTRATION SERVICES. For the County of Humboldt JUVENILE HALL REPLACEMENT FACILITY CONSTRUCTION PROJECT

Transcription

1 REQUEST FOR QUALIFICATIONS CONSTRUCTION ADMINISTRATION SERVICES For the County of Humboldt JUVENILE HALL REPLACEMENT FACILITY CONSTRUCTION PROJECT Humboldt County Department of Public Works On behalf of the Humboldt County Probation Department Release Date: August 3, 2015

2 A. PROJECT NEED REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE COUNTY OF HUMBOLDT JUVENILE HALL REPLACEMENT FACILITY CONSTRUCTION PROJECT The County of Humboldt will construct a new, approximately 19,500 square feet (sf), single story building in two phases on approximately 0.6 acre of a greater approximately 3 acres of county-owned land in Eureka. During the first construction phase, the existing juvenile hall building will remain in use while the new juvenile facility is completed. The second phase will include the demolition and removal of the old juvenile hall building; construction of a new breezeway to connect the new juvenile facility with the existing Northern California Regional Facility and probation wing, and construction of new recreation yards. This facility will provide housing, program, healthcare, custody, administrative, support space, recreation yards, and a secure vehicle yard. D. PROJECT CONSTRUCTION BUDGET The State Public Works Board has authorized a construction budget of $12,931,000 and construction award will be determined by a public bidding process pursuant to the Public Contract Code. E. COUNTY PROJECT MANAGEMENT DESCRIPTION Major new County construction projects are managed by the Department of Public Works, Capital Projects, directed by the Public Works Director. The Public Works Director will appoint a Project Manager who will report to him and the County Project Team, formed to ensure that the vision and goals for this project are being met. The Project Team is comprised of members from the County Administrative Office, County Public Works, and the Probation Department. The Project Manager is the primary point of contact between the County and the Design Team (Architecture/Engineering team) and transfers all necessary information, documents and background, and decision-making made to the Design Team. The Construction Administrator will be incorporated into the Design Team. F. SCOPE OF SERVICES SECTION I: PRE CONSTRUCTION Contract Documents, Bid Review and Pre-construction This scope of work generally includes assisting the Humboldt County Public Works Department (Public Works) in a quality control role through bid award of the Project. The services include review existing County data, reports, plans, and other information regarding the Project. The services include an independent assessment of the accuracy of the information concerning adequacy of available plans, specification and associated reports. 1 of 7

3 The Construction Administrator will review the bids and provide public works assistance with evaluating bids in coordination with other consultants. Additionally, the Construction Administrator will produce a Construction Procedures Manual as well as be responsible for arranging the pre-construction meeting once the County issues a Notice to Proceed to the Contractor. Pre-construction services shall include, but are not limited to, the following: 1 Construction Administrator will review the Project Manual (specifications) for constructability and continuity and submit written reports to Public Works as necessary. 2 Construction Administrator will review the construction drawings (plans) for constructability and continuity and submit written reports and redline mark-ups of working drawings to public works as necessary. 3 Construction Administrator will review plan check comments from ICBO plan checker to gain familiarity with the codes and regulations governing the Project and submit written reports to Public Works as necessary. 4 Construction Administrator will periodically attend coordination meetings with the design team to participate in constructability dialogue. 5 Construction Administrator will review, edit and implement construction procedures, forms and documents in accordance with the construction policies established by Public Works. 6 Construction Administrator will attend the pre-bid conference and other special meetings as requested by Public Works. 7 Construction Administrator will assist Public Works concerning, and determine the acceptability of, substitute materials and equipment proposed by bidders. 8 Construction Administrator will provide assistance to Public Works in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment and services, as requested by Public Works. 9 Construction Administrator will prepare the pre-construction conference agenda and arrange the pre-construction meeting. SECTION II: RESIDENT CONSTRUCTION ADMINISTRATION Construction Administration/Inspection/Observation This scope of work generally includes assuming primary contact role with the Contractor, Public Works and associated consultants through completion of the project. The services include conveyance and coordination of all information concerning project construction. The Construction Administrator will maintain on-site presence as necessary to coordinate and schedule staff, answer questions, observe quality control activities, process progress reports and pay requests, and redline Record Drawing changes. Additionally, the Construction Administrator will monitor compliance with Plans and Specifications, acquire field measurements, provide entries in the construction diary, assist in pay request estimating, report non-compliance issues to the County and arrange and manage inspections as required in the contract documents. The Construction Administrator shall maintain a Project Diary to record the construction history of the Project. The Project Diary will be made available to the County upon request for review during inspections or visits. The Project Diary should include, but not be limited to, the following information: weather conditions, job site conditions, work in progress, general location of work, equipment in use, Contractor s work force and hours worked, delivered materials, tests performed, failed tests (if any) and action taken, instructions to 2 of 7

4 Contractors, record of telephone conversations and any verbal instructions received or authorizations granted, engineering field force activity and hours worked, and any delays to construction and the reason for delays. Construction Administration services shall include, but are not limited to, the following: 1 Review, edit and implement construction procedures and documents in accordance with the construction policies established by Public Works. 2 Review Contractor s acceptance tests in accordance with the cited requirements and standard methods; evaluate all such tests made by the Contractor in the field and laboratory as necessary in accordance with Plans and Specifications. Monitor Contractor s performance of the required quality control tests. The Construction Administrator shall immediately bring any non-compliance issues to the attention of the Contractor and County. 3 Notify the Contractor of any failure of the work or materials to conform to the requirements of the Contract, Plans, or Specifications. The Construction Administrator may reject nonconforming materials and will notify the Contractor to suspend any work in question, until such issues can be referred to the County for a final decision. 4 Maintain daily records of the Contractor's progress and activities during the course of construction and include progress of all work. These records will document work in progress, quality and quantity of materials delivered, test locations and results, instructions provided to the Contractor, weather conditions, equipment use, labor requirements, safety problems, and required changes. 5 Prepare Contract Change Orders which include a cost estimate, cost/price analysis, and record of negotiations. The County, Owner s Representative, and Architect will prepare and negotiate all necessary interpretations and clarifications, additions and deletions to Contract Change Orders, and supplemental agreements as required. Construction Administrator will submit copies to County for final approval and signature before proceeding with the work. 6 Evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor. Construction Administrator will relay to Architect the Contractor s suggestions on Drawing or Specification modification. The Architect will evaluate and provide the Construction Administrator a response to report those suggestions to the County. 7 Furnish the County with weekly construction progress and inspection reports. 8 Prepare and distribute Project correspondence, which includes, but is not necessarily limited to, information requests, trouble reports, field directives and cost change requests. All documentation shall be in accordance with the Humboldt County Department of Public Works procedures during mobilization and construction. 9 Prepare and submit periodic estimates, including the final estimate, during the construction project. The Construction Administrator will determine the amount owed to the Contractor and will recommend those payment amounts in writing to the County. The Construction Administrator will submit payment recommendations to the Architect and County for concurrence. The payment recommendations will demonstrate that work has progressed to the point indicated for payment and that, to the Construction Administrator s best knowledge, information, and belief, the quality of such work is in accordance with the Contract Documents. The Construction Administrator will make payment recommendations from information that is gathered during on-site visits, provided by the Contractor, reviewed from payment applications and accompanying data and schedules, and/or measured in the field. 3 of 7

5 10 Conduct an inspection to determine if the work is completed and ready for final acceptance. After consultation with the County, the Construction Administrator will furnish the Contractor with a list of items that were observed and that require completion or correction. 11 Arrange for inspection of the finished work by the State, County, Contractor and Architect when the Project is complete and ready for final acceptance. After final inspection and acceptance, the Construction Administrator will prepare and submit the final cost estimate for the work to the County for consideration. 12 Perform observations and periodic inspections of the Project in order to monitor the Contractor s compliance to the Project Plans and Specifications. 13 Monitor the Contractor s compliance with the operations and safety and immediately bring any non-compliance issues to the attention of the Contractor. 14 Establish and conduct weekly construction progress meetings with the County, Architect and Contractor to discuss pertinent construction issues such as progress of the work, schedules, submittals, costs, safety and security. 15 Facilitate coordination with utility contractors and include in meetings as necessary (AT&T, Suddenlink, City of Eureka, and PG&E). H. PROJECT SCHEDULE 1. Release of Request For Qualification RFQ Final Date for Submitting Written Requests for Clarification/Information 3. Last Date for Posting Addenda to Website Proposal Due Date County Selection Board of Supervisors Approval Award Professional Services Agreement Overall Project Timetable: Authorization to Bid: September/October 2015 Bid Award: 90 calendar days following authorization to bid Construction Duration: Months I. ADDITIONAL CONTRACT PROVISIONS The proposed Professional Services Agreement between the County and the selected firm will be based on the County's contractual requirements. The following requirements are provided for information only, to indicate the nature of some of the County's contractual requirements: 1 To the fullest extent permitted by law, and in accordance with Civil Code , CONSULTANT shall indemnify, defend and hold harmless COUNTY, its officers, agents and employees, from any claim, liability, loss, injury or damage (collectively, "Litigation") that arises out of, pertains to, relates to, or is connected with, performance of this Agreement due to the negligence, recklessness, or willful misconduct of CONSULTANT and/or its agents, employees or subconsultants. CONSULTANT shall reimburse COUNTY for all costs, attorneys' fees, expenses and liabilities incurred with respect to any Litigation in which CONSULTANT is obligated to indemnify, defend and hold harmless COUNTY under this Agreement. 4 of 7

6 J. INSURANCE Workers' Compensation and Employer Liability Insurance: The consultant shall have in effect Workers Compensation Insurance compensation coverage as required by California Law and Employer Liability Insurance providing full statutory coverage. Liability Insurance: Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), in an amount of $2,000, per occurrence for any one incident, including, personal injury, death and property damage. If a general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate shall be twice the required occurrence limit. Required insurance shall include: Comprehensive General Liability Employer Liability Insurance Auto Liability Insurance Professional Liability $2,000, minimum per occurrence. $1,000, per accident for bodily injury and disease. $1,000, combined single limit coverage (CSL). $2,000, combined single limit (CSL). The County and its officers, agents, employees and servants shall be endorsed as additional insured on any such policies of insurance, except professional liability, which shall also contain a provision that the insurance afforded thereby to the County, its officers, agents, employees and servants shall be primary insurance to the full limits of liability of the policy, and that if the County, or its officers and employees have other insurance against a loss covered by such policy, such other insurance shall be excess insurance only. K. PROPOSAL DESCRIPTION 1. Requirements Proposal submittals shall be brief and concise, containing no more than Twenty (20) pages of material (excluding front and rear cover). a. Provide page or cover page specifying the Following: Project Name: Proposal to Provide Construction Administration Services for the County of Humboldt Probation Department Submitted By: Name of firm exactly as it will appear on the Professional Services Agreement with the County of Humboldt. Date: August 24, 2015 b. Cover Letter: Provide a letter of introduction that identifies the firm s contact person for this project, the person s name, title, address, phone, fax and address. c. Statement of Qualifications: A statement of the firm s or group s qualifications covering the items listed in the Qualifications subsection below. d. Management and Staff: Describe the organizational structure that is proposed to implement the project, including support staff, and any subcontractors. Include brief resumes of key project personnel. 5 of 7

7 e. Workload Management: Outlined workload management techniques that will allow ongoing assessments of current workloads. 2. Qualifications The RFQ proposal should include detailed information regarding the firm's interest and qualifications. To be considered to perform the services requested by this RFQ, a firm must submit a proposal demonstrating the following: a. Current relevant experience with detention and other security type facilities. The project will be funded with a Board of State and Community Corrections (BSCC) grant. b. A track record in working with governmental agencies on projects of this type. Please provide a list of relevant projects, including client contact names, titles, and phone numbers. c. The proposed staffing plan for the project, including qualifications and job classifications. Resumes of key personnel must also be submitted. d. Relationship between entities if the proposal includes work performed by someone outside the principal firm. A firm may submit qualifications for one, or any combination of services. The County may select multiple consultants to perform services. e. Submit a statement indicating any and all suits or claims in which the firm or its personnel have been involved regarding projects within the last five years. Proposals that lack evidence of the foregoing requirements and qualifications will be rejected. 3. Selection Process Proposals received prior to the deadline will be screened and evaluated through the following process: a. A Selection Committee composed of key County officials will screen the proposals to determine whether they are responsive to the RFQ. b. Selection criteria will be considered in the following (not necessarily in order of priority). Understanding of the project Recent experience with similar projects. Experience with public agencies. Interest in the solicitation. References. Ability to meet schedules and keep work within the allocated budget. Qualifications of staff assigned to the project. Familiarity with the project and location. 6 of 7

8 Current workload. c. The selection committee will evaluate all pertinent information and will establish a list from those firms submitting statements. Firms may be contacted for additional information. If warranted, detailed interviews will be conducted. The County reserves the right to reject any and/or all proposals, and to waive or decline to waive irregularities in any submittal. 4. Exceptions Should the proposing team take exception to any provision of this RFQ, it should so state in the submission of this proposal. 5. Fees and Expenses a. Fees for contracted services will be negotiated following the selection process. Fees will be based on a lump sum amount including complete professional services and expenses. b. Additional Services: Should the County require additional services of the firm; the fees will be reviewed based upon hourly rates submitted during contract negotiations. 6. Proposal Submission Submit three (3) hard copies and one (1) CD of the project proposal, each bound in an 8-½ x 11 format, and addressed to: Thomas K. Mattson, Public Works Director County of Humboldt Department of Public Works 1106 Second Street Eureka, CA Schedule for Proposals a. Submit proposals no later than (post marked) 5:00 P.M., August 24, Contact All inquiries on this RFQ are to be directed solely to: Tyler Holmes, Deputy Public Works Director Facilities Management County of Humboldt Department of Public Works 1106 Second Street Eureka, CA Telephone: (707) / Fax: (707) tholmes@co.humboldt.ca.us 7 of 7