ICT Policy Support Programme in CIP

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1 ICT Policy Support Programme in CIP Call 4 INFODAY - Seville 29 April 2010 Mercè Griera i Fisa ICT for Sustainable Growth Unit Information Society and Media Directorate-General European Commission

2 THE COMPETITIVENESS & INNOVATION FRAMEWORK PROGRAMME Information Communication Technologies Policy support Programme (ICT PSP) Better access to finance for SMEs through venture capital investment & loan guarantee instruments Europe Enterprise Network Support for eco-innovation ~2,170 M ~730 M Fostering energy efficiency & the rational use of energy sources Promoting new & renewable energy sources & energy diversification Promoting EE & new energy sources in transport ~730 M 2

3 ICT Policy Support Programme under DG Information Society and Media ICT PSP aims specifically at: Stimulating the wider deployment and best use of innovative ICT-based solutions Facilitating the coordination and implementation of actions for developing the information society across the Member States Focus is on areas of public interest: Where ICT-based solutions can bring substantial improvements to quality and efficiency of services To open up and facilitate the development of EU-wide markets for innovative ICT 3

4 ICT PSP indicative budget profile ICTPSP Total 57.4 ~52 ~105 ~112 ~120 ~135 ~149 ~730 Not including contributions from (non-eu) Associated countries participating in ICT PSP Support to the development of digital content (econtentplus) fully integrated in ICT PSP from

5 Who can participate? The programme is open to all legal entities established in EU Member States Legal entities established outside the EU may participate on equal terms with Member States if in an Associated country* Legal entities in other countries may participate on a case-by-case basis but will not receive EU funding * Croatia, Iceland, Lichtenstein, Norway, Serbia and Turkey 5

6 Instrument overview Building on initiatives in Member States / Associated Countries Pilots Type A Stimulating innovative use of ICT in public & private sector Pilots Type B Mobilisation/Exchanges between practitioners & policy makers Thematic Networks Combining consensus building / awareness raising / large scale implementation Best Practice Network 6

7 Pilots Type A Pilot A-implementation Main features of Pilots Type A Focus on interoperability and building on Member States or Associated Countries existing solutions MS/ACs are the lead actors (Industry has key role in the implementation) The outcome should be an open, common interoperable solution with results widely disseminated and available to all Member States ( 1 project per objective) Scale and participants Legal minimum of 6 Member States or Associated Countries (i.e. the National Administrations or competence centres acting on their behalf) Duration and Funding Duration is typically up to 36 months with a pilot service operating for 12 months The EU contribution is limited to the costs for achieving interoperability only. The indicative Community contribution available is 5-10M / pilot 7

8 Pilots Type A Pilot A - specificities Intellectual property publication and free accessibility of results Possibility to subcontract co-ordination task Reservation of budget for extension of consortium at the later application stage (budget to be set aside in the budget of the co-ordinator - should typically not exceed 15% of the total budget of the pilot) At contracting stage a consortium agreement needs to be concluded 8

9 Pilots Type B Pilot B-implementation Main features of Pilots Type B Carry out an implementation of an ICT based service under realistic conditions. Replication and wide validation of best practices can be specified in objective emphasis on fostering innovation in services Can be take-up completed R&D work, extend already tested prototype services or combine / integrate several partial solutions to realise a new innovative approach Scale and participants Minimum of 4 legal entities from 4 different Member States or Associated Countries Consortia are expected to engage the complete service value chain, including relevant public authorities (sustaining partners), service providers, industrial stakeholders & users Duration and funding Duration is typically months including the operation of a pilot service for an adequate time The Community contribution is typically in the range 2-3 M / pilot 9

10 Themati c Network s Main features of Thematic Networks Thematic Networkimplementation Bring together stakeholders - explore new ways of implementing ICT based solutions. e.g. working groups, workshops, exchanges of good practices in view of action plans, standards and specifications Clearly defined and measurable results - shall be in the public domain Scale and participants Minimum 7 legal entities from 7 different Member States or Associated Countries Duration and funding Duration between months EC contribution is K /network funded normally through lump sums, but workprogramme can specify actual cost funding in 2010 objective 2.1 and 3.2b (see slide 12) 10

11 Best Practice Network BPN-implementation Main features of Best Practice Network (BPN) Only for the Digital Libraries theme, only for a transition period up to Promote the adoption of respective standards and specifications by combining the consensus building/awareness raising function of a network with large-scale implementation on a sufficient mass of digital content The commission can organise Clustering meetings" in order to achieve broad consensus and create the conditions for the widest possible uptake of the recommendations of the BPNs Scale and participants Legal minimum of 7 legal entities from 7 different Member States or Associated Countries Duration and funding The indicative Community contribution available is 3-5 M per BPN 11

12 FUNDING Re-imbursement based on actual cost (Pilot Type A, B, BPNs, TNs of objective 2.1 and 3.2b ) Eligible and non-eligible costs Eligibility conditions include reality, necessity, non-excessive, incurred during the duration of the project, recorded in the accounts Eligible costs Personnel Directly hired by the beneficiary, under sole technical supervision, remunerated in accordance with normal practices Subcontracting To be awarded according to the principle of best value for money under conditions of transparency and equal treatment Other specific direct costs Described in the proposal Indirect costs ( Overheads ) Costs which cannot be identified as directly attributed to the project but incurred in direct relationship with the eligible costs. Always calculated on the basis of flat rates 12

13 Actual Cost Funding For Pilot Type A and B 50% of eligible direct and indirect costs (Indirect cost calculated as 30% of personnel cost) For Best practice Networks 80% of eligible direct cost (No funding of indirect cost) For Thematic Networks in Objectives 2.1 and 3.2b only Funding up to 100% of eligible direct and indirect cost Direct cost (except for coordinator) is limited to travel and subsistence expenses as well as personnel costs for deliverable writing Indirect cost calculated as 7% of direct cost excluding subcontracting 13

14 Lump sum Funding Standard option for Thematic Networks (Obj 1.2, 2.6, 3.2a, 3.4, 5.3) Coordinator lump sum for coordination (dependent on number in network) Other beneficiaries lump sum for implementing the network Everybody lump sum for attendance at meeting costs The Community contribution only represents a grant to the network and does not aim at covering all the costs implied by the workplan of the network 14

15 Thematic network Lump sum funding TN Coordinator Other Beneficiaries Lump sums 'Coordination costs' per year and per beneficiary for the first 10 beneficiaries (incl. the coordinator); per year and per beneficiary from the 11 th beneficiary on. - No additional funding from the 21 st beneficiary on. Lump sum 'Implementation costs' per year per beneficiary Lump sum 'attendance of meetings costs' Costs for attendance of networks meetings and network related events are financed by a lump sum of per year per beneficiary 15

16 Reporting and payment conditions The consortium has 60 days after the end of reporting period to submit reports and the Commission has 105 days to pay Payment Pre-financing typically to cover 16 months Interim Final - payment of the balance Payments upon approval of reports and deliverables 16

17 CIP- ICT PSP Call 4 Call opened: Thursday 21st January Call closes: Tuesday 1st June at 17:00, Brussels time. (Proposals to be submitted via EPSS) 17

18 Six Themes divided into Objectives Theme 1 : ICT for a low carbon economy and smart mobility 19 M Theme 2 : Digital Libraries 30 M Theme 3 : ICT for health and inclusion Theme 4 : Open innovation for future internetenabled services in "smart" cities Theme 5 : ICT for improved public services 14 M 15 M 13 M Theme 6 : Multilingual Web 16 M Total 107 M 18

19 Theme 1: ICT for a low carbon economy and smart mobility (Low carbon economy -10 M /19 M in total) Avoid Peaks + 15% peak loadshavi ng Spread Shoulders +15 % cons. energy -15% Consumption +20% renewable +20 % reduction CO2 Objective 1.1: ICT for energy saving and water efficiency in social housing (Pilots B, up to 9.5 M of EU contribution, ~3 to 5 pilots) To demonstrate that advanced ICT components and systems* significantly contribute to reducing both waste of energy and water and management of locally generated renewable energy sources, etc. Objective 1.2: ICT for water efficiency (One TN, ~0.5 M ) To provide a stakeholders forum for experience sharing and consensus building on the use of ICT for water management *e.g. smart metering, smart lighting, power electronics for integration 19

20 Theme 1: ICT for a low carbon economy and smart mobility (Smart mobility - 9 M /19 M in total) Objective 1.3: Energy efficient co-operative transport management systems (Up to three Pilots B, up to 4 M of EU contribution) To facilitate the uptake and best use of cooperative mobility services regarding in particular: - Eco-Traffic Management and Control Systems - Eco-Demand and Access Management Systems - Eco-Navigation and Travel Information Systems - Driver Behaviour Change and Eco-driving Objective 1.4: Support to ecall implementation based on 112 (One Pilot A, up to 5 M of EU contribution) To prepare for the deployment of the necessary infrastructure to realise the pan-european in-vehicle emergency call service ecall 20

21 Theme 2: Digital Libraries (Total 30 M ) - actions related to Europeana Objective 2.1:Coordinating Europeana (one TN, up to 9 M ) Objective 2.2:Enhancing/Aggregating content in Europeana (BPNs) To make additional content accessible and/or enhance searchability of content already available through Europeana To improve interoperability between content management systems of individual content providers and Europeana platform Objective 2.3:Digitising content in Europeana (several Pilots B) Targeted digitisation actions complementing collections already accessible through Europeana, in particular masterpieces of Europe's cultural heritage 21

22 Theme 2: Digital Libraries (Total 30 M ) - other actions Objective 2.4: : Access to European Rights Information / Registry of Orphan Works (one BPN) Facilitate clearance of rights for out of print works in view of their digitisation, enable retrieval of information on copyright status and data with identification of rights holders, clarify rights status of outof-print and orphan works Objective 2.5: Open access to scientific information (several Pilots B) Open Access movement aims to make scientific papers and related datasets accessible on the internet free of charge for the user Support experiments, explore new paradigms for accessing and using this information Objective 2.6: Statistics on cultural heritage digitisation activities one TN (~0.5 M ) to collect and analyse data on current progress regarding digitisation in archives, libraries and museums in Europe, to showcase good practices 22

23 Theme 3: ICT for health and inclusion (Health 8 M / 14 M in total) Objective 3.1: Enlargement of the Pilot epsos epsos launched in 2008, dealing with interoperability of patient summaries and eprescription enlargement of Pilot A, up to 7 M of EU contribution Objective 3.2: Scaling up ehealth services and supporting the EU governance initiative a) One TN (~0.5 M ) to develop a roadmap and create consensus on innovative ehealth services to be deployed on large scale b) One TN (~0.5 M ) to support further cooperation at high level between Member States (State Secretary meetings) 23

24 Theme 3: ICT for Health and inclusion (Inclusion 6 M / 14 M in total) Objective 3.3: e-accessibility of Public Digital Terminals Testing solutions for accessibility of ATMs, ticket machines, info points Involving different actors in the value chain Users profiles : disabilities, elderly, low-skilled Several Pilots B, for ~5 M of EU contribution jl Objective 3.4:Assistive technologies and accessibility portal One or several TN, up to 1M of EU contribution, for either online a) solutions for accessibility themselves, e.g. downloadable AT software, e-books, maps b) info about solutions for accessibility, digital or not, available offline e.g. assistive equipment, accessible locations, subsidies 24

25 Theme 4: Open innovation for future internetenabled services in smart cities (15 M ) One open objective for 15 M, ~ 5 Pilots B Accelerating the uptake of innovative Internet-based technologies and services in cities One of the pilots dedicated to innovative RFID technologies User-driven open innovation ecosystems Innovative Internet-based services Cross-border networks of smart cities Simulation technologies Trust & Security Platforms Locationbased technologies Smart Transportation Smart Well-being Smart Retail Multi-modal user interfaces Smart Education Internet based services in Smart Cities Internet based services in smart cities Smart e-government Real-time Interaction Smart Energy Smart Water Management Smart e-participation Apply user-driven open innovation methodologies across networks of smart cities Sensor and RFID Networks Open & trusted service platforms New business models 25

26 Theme 5: ICT for improved public services for citizens and businesses (13 M ) 5.1: Enlargement of the pilot SPOCS (enlargement of Pilot A, up to 5 M of EU contribution) To remove the administrative barriers that European businesses face before offering their services abroad 5.2: ejustice services (one Pilot A, up to 7 M of EU contribution) To modernise the judicial system in Europe To achieve interoperability between existing national judicial systems 5.3: Universal ID (one TN, up to 1 M of EU contribution) To build on the EU STORK Pilot to prepare the roadmap on eid beyond 2013 To meet all the administrative obligations through a single contact point to be available online in all Member States spocs.eu 26

27 Theme 6: Multilingual Web (16 M ) 6.1: Open linguistic infrastructure (~3 pilots B) Human-language based applications depend on the availability of language resources (corpora, lexica, taggers ), needs of reusable building blocks For each language & language pair, resources must be pooled, made reusable & widely available to developers & professionals Builds on the creation of a network of open distributed repositories (T4ME) Additional impetus for less served languages (among the 23 official EU working languages and those of other countries participating in ICT PSP) 6.2: Multilingual online services (~3 pilots B) Demonstrate the potential of multilingual services through a few high impact projects Take a transnational problem, a significant community and a collaborative platform and enhance the linguistic coverage of services Featuring written and/or spoken language and handling multiple input/output languages 27

28 Contact persons Themes Objectives Contact person 1.1: ICT for energy and water efficiency in social housing 1.2: ICT for water efficiency 1.3: Energy efficient co-operative transport management systems 1.4: Support to ecall implementation based on : Coordinating Europeana 2.2: Enhancing/Aggregating content in Europeana 2.3: Digitising content for Europeana 2.4: Access to European Rights Information / Registry of Theme 1: ICT for a low carbon economy and smart mobility Theme 2 : Digital Libraries Theme 3: ICT for health and inclusion Theme 4: Open Innovation for future Internet-enabled Services in "smart" Cities Theme 5: ICT for improved services for citizens and businesses Theme 6: Multilingual Web Orphan Works 2.5: Open access to scientific information 2.6: Statistics on cultural heritage digitisation activities 3.1: Enlargement of the Pilot "epsos" on ehealth interoperability for patient summaries and eprescription 3.2: Scaling up of ehealth services 3.3: e-accessibility for Public digital Terminals 3.4: Assistive technologies and accessibility portal 4.1: Open Innovation for future Internet-enabled Services in "smart" Cities 5.1: Enlargement of the Pilot "SPOCS" preparing the implementation of the Services Directive 5.2: ejustice services 5.3: Universal Identity 6.1: Open linguistic infrastructure 6.2: Multilingual on line services 28

29 Key information for proposers ICT PSP Workprogramme 2010 Guides for Applicants (including the Guidance notes for evaluators) FAQs EPSS manual Model grant agreement 29

30 Electronic Submission Proposal coordinator registers with the EPSS and obtains ids and passwords for himself and his partners The consortium constructs the proposal, then submits it before the deadline Submission failure rate = + 1% Only reason: waiting till the last minute Technical problems Panic-induced errors Too late starting upload, run out of time 30

31 Proposal Part A online forms A1 form Title, acronym, objective etc. free keywords 2000 character proposal abstract previous/current submission (in ICT PSP or econtentplus) A2 form (one A2 form per partner) Address Contact person Organisation type etc. A3 form Cost and funding details 31

32 Participant Identification Code Participants possessing an FP7 PIC can use this number to identify themselves in the EPSS. On entering the PIC, parts of the proposal forms will be filled in automatically The process for assigning a PIC is triggered by a selfregistration of an organisation at : On this website you will also find a search tool for checking if your organisation is already registered (and thus already has a PIC) 32

33 Proposal Part B pdf document RTF Template supplied by the EPSS Format directly linked to evaluation criteria Summary Relevance (bullet points = sections) Impact (idem) Implementation (idem) 33

34 Additional paperwork For all proposals: Each participant must sign a Non exclusion declaration, which is held by the proposal coordinator until asked for by the Commission For Pilot A proposals only: Each participant which is acting in place of a national administration must obtain a Certification of national authorised representative from the national administration, which is held by the proposal coordinator until asked for by the Commission 34

35 Evaluation criteria Evaluation by independent experts on: Relevance Impact Implementation Each criterion is more fully explained by descriptive bullet points Criterion threshold 3/5 Overall threshold - 35

36 Basic principles Remember the three evaluation criteria have fuller descriptive bullet points Familiarise yourself with the bullet points; write them into your proposal The evaluators are looking for them; they are what they are going to score your proposal on 36

37 Pre-proposal check Use the pre-proposal check service* to make sure your proposal is eligible and in scope for this call.. Use the ICT PSP Helpdesk* to check any financial or legal elements you are uncertain about...and do it before you prepare your proposal, not afterwards *described in the Guide for applicants 37

38 Submission Submit your proposal on time! Familiarise yourself with the EPSS system Submit early, submit often Don t make last minute changes And if in trouble, call the EPSS helpdesk!

39 Writing the proposal Divide your effort over the evaluation criteria! (relevance, impact, implementation) Follow the part B structure Don t write too little, don t write too much Don t leave them to figure out why it s good, tell them why it s good Leave nothing to the imagination Make sure your Project Workplan reflects the promises you made in the rest of your proposal 39

40 Finding partners! Through existing projects and networks: Searchable project databases (Ideal-IST, CORDIS), NCPs, Enterprise Europe Network, etc. Find out about the projects and their consortia, google the keyplayers. Do not be afraid to contact them: Mail and call - Strategic profile, vision, ideas, BE PROACTIVE! Face-to-face: info-days, thematic conferences, thematic workshops, etc. Approach the speakers - Giving your business card is not enough! Present your institution and yourself have flyers, brochures with you! Show you have ideas and visions, ask whether you can send additional information by Through Partner search facility: 40

41 How Ideal-ist finds partners for you 1st Day Proposer inserts a new Partner Search online th Day PS is closed and Proposer fills in feedback form 3rd Day The PS is checked by a local representative 5th Day Quality Team check PS according to subjective and objective criteria: Quality label 9th Day Proposer chooses partner(s) and build consortium (>90% success rate) 6th Day PS is published & distributed to subscribers of the national Ideal-ist mailing lists ( contacts) 8th Day Proposer replies to EoIs (Standard reply Form) 7th Day Potential partners send EoIs (Expressions of Interest) to the proposers (on average 30 per PS) 41

42 Ideal-ist Success Story in ICT PSP Our Success - so far in ICT PSP (two Calls)! about 35 partner searches launched More then 920 responses (EoI) generated > 90% of the cases find suitable partners ~ 70% of the cases finally submit a proposal 42

43 How to get started To submit a Partner Search Register as a Proposer Log in, create and submit a Partner Search To submit an Expression of Interest Reply to open Partner Searches if you match the profile sought and have the expertise to carry out the activities foreseen Register to your National Newsletter (mailing list) You will receive regular communications on open Partner Searches 43

44 Getting help and additional information A supporting website of advice, information and documentation: An ICT PSP Helpdesk for proposers questions An EPSS helpdesk tel: A list of contact persons for the objectives in each call And a network of National Contact Points in Europe and beyond: s/index_en.htm 44

45 Full presentations on each of these objectives were made at a Brussels infoday in January slides available from the ICT PSP Call 4 call page: ating/calls/call_proposals_10/index_en.htm 45

46 Thank you for your attention Questions? European Commission Information Society and Media Directorate-General Unit H4 - ICT for Sustainable Growth 46

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