How to create and edit mailing groups in the MIS Portal

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1 How to create and edit mailing groups in the MIS Portal Enter sub heading Instructions for MIS Administrators and school staff with the delegated role Mailing Groups The new MIS Portal (newmis.eq.edu.au) allows the creation of mailing groups. Mailing groups provide schools with the ability to generate a generic address that when sent to, delivers mail to all members within that group. Users cannot send mail from the mailing group. The mailing group can be used for a variety of purposes including registering an Apple ID (itunes account) in itunes for each of your school-owned ipads/ipods. All MIS mailing groups will have the format of : MailingGroupName@YourSchoolDomain.eq.edu.au Several guides are outlined below: Guide 1 Create a mailing group Guide 2 Create a mailing group for itunes registration: Guide 3 Reviewing or editing mailing groups, e.g: - Seeing which groups you re the Maintainer of - or changing ownership (Maintainer) - or changing members of an existing mailing group For assistance with completing the guides, please contact the Service Centre on

2 Guide 1 Log into the New MIS Portal: 1. Navigate to newmis.eq.edu.au and login 2. The top right screen displays your account information - click on your school link 3. Select Mailing Groups from the Action Grid 4. Select Create Mailing Group from the Pop up Menu

3 The Create Mailing Group window will appear. 5. Give the Mailing Group a name by entering text into the Group Name field 6. Give the Mailing Group a description 7. Select Unmoderated to ensure s are delivered to members without needing the Maintainer to approve them, and always choose the Maintainer as the 1 staff member who ll be responsible for Mailing Group management 8. Select the most appropriate sending option: a) Open any address can send to the mailing group b) EQ only only EQ addresses can send to it c) Closed only members in the mailing group can send to it d) Restricted only selected group members can send to it

4 Add members to the mailing group 9. Select the pencil icon located in the Group Members box The List Builder screen will appear. You can search for mailing group members by User, other Mailing Groups or by address. The screenshot shows adding members from those within existing Mailing Groups. 10. Find a group, click the grey triangle to expand the group and press the green arrow next to the desired member. Once all members have been added, click Save.

5 You will be returned to the Create Mailing Group window. 11. Once all information is accurately entered, click Save to create your mailing group. To edit your new Mailing Group, select the Groups button at the top right of your screen and your new Mailing Group will be listed under the Custom Heading

6 Once you select your group, your Action Grid will change to present you with the tasks/actions you can perform. The information section on the right will display all the settings you configured during Steps 5-8.

7 Guide 2 Creating mailing groups for itunes registration of ipads or ipods The first step is to create a mailing group that includes all staff who will manage the ipads/ipods, for example your BSM and Principal. To do this, follow Guide 1, and note the following recommendations: Step 5 Group Name: ipadmanagementteam The second step is to create the individual mailing groups for each ipad/ipod. To do this, follow Guide 1, and note the following recommendations: Step 5 Group Name: ipad001 Step 10 Group Membership: Add ipadmanagementteam@yourschooldomai n.eq.edu.au under the heading and click Save. By only adding the one address as a member of each ipad s mailing group, if there are any changes in staff of those managing the ipads, you only have to edit the one Mailing Group; ipadmanagementteam

8 Guide 3 reviewing or editing mailing groups Seeing which groups you re the Maintainer of or changing ownership (Maintainer) or changing members of an existing mailing group Part 1: To see which groups you are the Maintainer of, and therefore which groups you can edit: 1. Navigate to newmis.eq.edu.au and login 2. Click on your school in the top right section that displays your account information You will notice that a button called Groups will appear to the left of the Schools button. If the Groups button does not appear, then you are not the Maintainer of any mailing groups. Select the Groups button at the top right of your screen. Anything listed under the Custom heading is either a mailing group you created, or a mailing group you are the Maintainer of.

9 Part 2: Replacing a Maintainer If the person listed as a Maintainer of a group goes on leave or no longer wishes to have this role, replacing them is simple. The current Maintainer selects the desired mailing group from the Custom heading. Your Action Grid will now change to show all the tasks you can perform on that mailing group such as Edit, Delete, or Export. Select Edit Mailing Group from the Action Grid and the Edit Mailing Group window will appear. To change the Maintainer, select the change button, enter the MIS ID of the new Maintainer and hit Go. Select Save if there are no other changes to be made to the mailing group.

10 Part 3: Adding or removing mailing group members Select the desired Mailing Group from the Custom heading. Your Action Grid will now change to show you all the tasks you can perform on that mailing group such as Edit, Delete, or Export. Select the pencil icon located in the Group Members box The List Builder screen will appear. 1. To remove existing members, select the red dash next to their name. 2. To add new members, search for them either via a User s MIS ID, other Mailing Groups or by address. Select the green arrow next to their name to add them to the mailing group. Once all changes have been made, click Save.

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