Important Information. Exhibitor. Package. 7th Annual Grounding & Lightning Conference

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1 Important Information Exhibitor Package

2 What s Inside... Checklist Important Dates Shipping Information Audio Visual Price List & Forms Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext. 241

3 Checklist Made your hotel reservations? Conference attendees are eligible for a discounted rate of $139 USD per night (single/double occupancy) plus tax, subject to availability at the DoubleTree Resort by Hilton Paradise Valley - Scottsdale. You may make your reservation by calling and mentioning CEATI International when reserving. You can also reserve online at: tml?wt.mc_id=pog. The deadline to receive this rate is August 28, Made your shipping and storage arrangements? Shipments may arrive at the DoubleTree Resort by Hilton Paradise Valley - Scottsdale Hotel for storage three days prior to the event. Please refer to the vendor information page within this package for more information and contact the hotel directly for additional storage Provided the names and contact details for exhibitor attendees? The full name and contact details for individuals using the complimentary conference pass by September 8, Please with their full name, address, title, and phone number. Let your clients know that you will be at the conference? Contact your clients and let them know you will be exhibiting! Ask us about our sponsor/exhibitor marketing tools which can assist in promoting your presence at the event. Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext. 241

4 Important Dates August 28, 2015: October 19, 2015: October 21, 2015: October 25, 2015: 3: 00 PM - 5:00 PM Hotel reservation deadline at the preferred rate Last day for hotel to receive shipping & handling and A/V forms Hotel starts accepting shipments Exhibitor move in October : Doors of exhibition room open to exhibitors for 7:00 AM last minute set-up 7:30 AM - 5:05 PM Exhibition, including breakfast, lunch & breaks 6:00 PM - 7:30 PM Exhibitor s reception in Exhibit Hall October 27, 2015: 7:00 AM - 5:00 PM 5:30 PM - 7:30 PM Exhibitor move out Exhibition, including breakfast, lunch & breaks Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext. 241

5 DOUBLETREE RESORT BY HILTON PARADISE VALLEY - SCOTTSDALE VENDOR SERVICE ORDER FORM RETURN TO: Convention Service Department TEL FAX Event: GLIG Conference October 25-29, 2015 Authorized by (Please Print) Title On Site Contact (if different) Company Name Billing Address City/State Zip Code Tel Fax e mail Date(s) of service: installation date disconnection date Location of Service/Booth #/ Hotel Meeting Room SIGNATURE REQUIRED BELOW **NO ADVANCE REQUESTS ARE HONORED WITHOUT METHOD OF PAYMENT ESTABLISHED IN ADVANCE** ***All Electrical Power, Internet and Audio Visual Services are charged per day*** COST EXTENTION WIRED DATA (SHARED T1) 1 Single Wired Connection to the internet using the speed of a SHARED T1 line connection at 1.544Mbps. Speed can range from 256 Mbps to a max of Mbps. 1 Single Wired Connection at $ % tax per day (Place an X for order) $ Additional hard wired connections at $ tax each (Write the number of additional Connections) WIRELESS DATA (SHARED T1) SHARED T1 line connection at 1.544Mpbs. Speed can range from 256 Mbps to a max of Mbps. 1 Access Point at $ % tax per day (Place an X for order) Additional access points at $ % tax per day (Write the number of additional access points) $ POWER---ELECTRICAL SERVICE CONNECTION 120 VOLT Standard Power for Booth with power strip $ /day X #DAYS $ AV equipment subject to 22% service charge & 8.80 % Tax ADDITIONAL AV EQUIPMENT 40 LCD MONITOR ON ROLLING STAND WITH POWER $450.00/day x #DAYS $ AV equipment subject to 22% service charge & 8.80 % Tax LCD WITH LAPTOP WITH POWER $550.00/DAY x #DAYS AV equipment subject to 22% service charge & 8.80 % Tax 17 LAPTOP WITH POWER $230.00/day x #DAYS AV equipment subject to 22% service charge &8.80 % Tax $ $ (for further AV inquiries please contact John Sloterbeek at or ESTIMATED TOTAL $ LABOR Charge for electrical work on equipment including repairs and tracing malfunctions or stand by duties AS ASSESED AT TIME OF SERVICE, AS NEEDED : Monday thru Monday 8:00 AM 5:00 PM $65.00//Hour Evenings, Weekends and Holidays $75.00 /Hour VENDOR SERVICE ORDER FORM

6 SHIPPING & RECEIVING Shipping Labels to read as follows: DOUBLETREE RESORT BY HILTON PARADISE VALLEY-SCOTTSDALE Attn: (Event name and onsite contact name) 5401 N Scottsdale Rd. Scottsdale Arizona Incoming Items Incoming Carrier: Hazardous Materials: Outgoing Items Do you require outgoing assistance? Outgoing Carrier: Have arrangements been previously made for pick-up? Fed-X and UPS pick up daily at Hotel (m-f) Shipping Labels must be filled out and placed of each package. Charge for delivery to/from the vendor booth AS ASSESED AT TIME OF SERVICE, AS NEEDED: $10 per Box # of boxes incoming # of boxes outgoing $75 per Pallet # of pallets incoming # of pallets outgoing Total Delivery Charges $ Please provide the following information regarding payment. Credit card must be on file in order to receive service from hotel. Charges will be made the day of the event. No deposit is required. Card may be authorized to confirm veracity. CREDIT CARD AUTHORIZATION I, authorize the Doubletree Paradise Valley Resort to charge the following credit card for: Type of Credit Card: Credit Card Number: Expiration Date: Authorized Signature: Name on Credit Card: Telephone Number: A photocopy of both the front and back of the authorized credit card is also needed to complete this authorization process. Please provide on attached sheet. RETURN TO: Sandy Bruno Convention Services Manager DOUBLETREE PARADISE VALLEY RESORT Tel FAX VENDOR SERVICE ORDER FORM

7 AUDIOVISUAL SERVICES From helping small gatherings create a great impact to amplifying a stage experience for hundreds of attendees, PSAV s event technology enhances every image, note and nuance of your important communication. Our goal is to achieve yours, effectively delivering your messages and making your meeting a memorable success. POPULAR PACKAGES Meeting Room Projector Package - $595 AV Cable Lot LCD Projector Projection Stand Tripod Screen Projection Support Package - $170 AV Cable Lot Projection Stand Tripod Screen Podium Microphone Package House Sound - $240 Podium Microphone Meeting Room House Sound 4-Channel Mixer Flip Chart Package - $65 Flip Chart Easel Flip Chart Pad Markers Post-it Flip Chart Package - $85 Flip Chart Easel Post-it Flip Chart Pad Markers POPULAR COMPONENTS Conference Speaker Phone $155 Laptop Computer $225 LED Wash Light $75 Powered Speaker $100 Presidential Microphone $80 Wired Microphone $60 Wireless Microphone $170 4-Channel Mixer $65 12-Channel Mixer $ LCD Monitor $ LCD Monitor $ x 10 Fast-Fold Screen $265 9 x 12 Fast-Fold Screen $ x 14 Fast-Fold Screen $355 STANDARD LABOR RATES Setup / Strike Event Operation $65/hr. $75/hr. Ask your representative for full details regarding labor rates, which can vary based on complexity and time of operation. All PSAV solutions may be subject to our property s standard service fee. Above prices do not reflect labor charges, which may apply. All rates are subject to applicable sales tax. For more information, contact your PSAV representative at: or visit us on the Web at: partner.psav.com/doubletreescottsdale 2015 Audio Visual Services Group, Inc. dba PSAV Presentation Services. All Rights Reserved. Printed on recycled paper.

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