Step 5 INSTRUCTIONS FOR USING RISK ASSESSMENT TEMPLATE. Step 6. Step 1. Step 2. Step 3. Step 4. Complete Section 3 Emergency Response Plan

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1 INSTRUCTIONS FOR USING RISK ASSESSMENT TEMPLATE When completing a risk management assessment focus your thoughts on three critical areas: 1. People 2. Environment 3. Equipment Step 5 Complete Section 3 Emergency Response Plan Step 6 Transfer the information from Section 2 into Section 4 which is a summary of your Risk Assessment and forms the Risk Management plan. Your plan can then be shared with the appropriate people. Step 1 Using Section 2; Identify the tasks and; Identify the hazards associated with the activity or event List them in the first 2 columns Step 2 Read tables 1,2,3 below to work out the likelihood of the hazard occurring the consequence of the hazard occurring the risk rating of the hazard Firstly, work out the likelihood using table 1 and reading the statements and deciding the most appropriate likelihood; Secondly, work out the consequences of the risk using the consequences rating in table 2 Thirdly, using the Risk rating table (table 3) see what risk rating your likelihood and consequences shows. Record it under step 2 column on your template. Step 3 Work out what the best control measure is to reduce the risk of your hazard. Record in controls in your step 3 column on your template. Step 4 Repeat step 2 and see if your risk rating has reduced to a level you are happy to run your activity with. Record your rating in your step 4 column of your template. Page 1 of 8 Risk Assessment Plan Orana (proforma)

2 Risk Assessment and Plan - Outdoor Activities, Events & Camps TABLE 1 Likelihood Rating Table TABLE 2 Consequence Rating Table CONSEQUENCE DESCRIPTION LIKELIHOOD Almost Certain Likely Possible Unlikely Rare DESCRIPTION The event is expected to occur in most circumstances. (At least 5 times a year) The event will probably occur in most circumstances. The event will probably occur in most circumstances. (Twice a year) The event might (or could) occur at some time. (Once a year) The event will probably not occur. (Once in five years) The event may only occur in exceptional circumstances. (Hasn t happened yet) Insignificant Minor Moderate Major Catastrophic ``````````````TABLE 3 Risk Analysis Matrix level Impact with negligible consequences on the aim or activity objectives that can be controlled by routine management procedures (no injuries, negligible financial Loss or disruption to non-essential infrastructure/data). The consequences would threaten the efficiency or effectiveness of achieving some aspects of the organisation s aim or activity objectives, requiring management effort to minimise Impact (minimal financial Loss, injuries requiring first aid only, minor political Impact or disruption to non-essential infrastructure/data). A significant/medium potential of affecting the achievement of the organisation s aim or activity objectives (moderate financial Loss or political Impact, injuries requiring medical treatment only, medium term Loss of some essential infrastructure/data). A very high potential to impair the achievement of the organisation s aim or activity objectives (major financial Loss or political Impact, significant occupational, health, safety and welfare incident/s, long term Loss of some critical infrastructure/data). An extreme potential to threaten the sustainability of the organisation or its aims and activities (huge financial Loss or political Impact, very serious occupational health, safety and welfare incident/s, permanent Loss of critical infrastructure/data). CONSEQUENCES what is the maximum reasonable consequence? LIKELIHOOD RATING Insignificant Minor Moderate Major Catastrophic Almost Certain Moderate High Catastrophic Catastrophic Catastrophic Likely Moderate High High Catastrophic Catastrophic Possible Moderate High Catastrophic Catastrophic Unlikely Moderate High Catastrophic Rare Moderate High High TABLE 4 Hierarchy of Control You may like to use the Hierarchy of Control table to help you work out the best control for your risks. Start at level 1 for the most effective way of reducing your hazard and work your way down until you are happy that you have controlled your risk. Level 1 Most effective Elimination In this case the hazard or risk is eliminated by changing/stopping the process entirely. Level 2 Substitution The hazard is replaced by a process or material that presents a lower risk. Engineering Controls/ Isolation This method of risk reduction involves engineering changes that effectively isolate or reduce the hazard. Level 3Least Effective Administrati ve Controls Personal Protective Equipment (PPE) These controls rely on developing safe procedures and work methods. PPE is worn as a barrier between the person and the hazard. To be effective PPE needs to be properly chosen, maintained and used. PPE is generally considered the least effective control measure because it is the last line of defence. If the worker does not wear it, or wears it incorrectly, they are fully exposed to the risk. Page 2 of 8 Risk Assessment Plan Orana (proforma)

3 Risk Assessment and Plan for Outdoor Activities, Events and Camps Section 1. Details of Activity requiring Risk Assessment Activity Type Outline of activities Location for activity Orana Campsite Date/s of activity Unit District Region State (LiC) Aims of activity Qualifications of LiC Assessment conducted by Section 2. Risk Assessment Step 1 Identify the hazards People, Environment, Equipment Step 2 Assess the initial risk See tables 1,2,3 Step 3 Control the problem (Table 4 may assist) Who & When Step 4. Reassess the risk Use table 1,2,3 again Identify the task What is the hazard associated with the task? Is the risk low, moderate, high or catastrophic? If the risk is deemed unacceptable for the task, what will be done to reduce or remove the risk? By whom? By when? Now that strategies have been put in place reassess the risk People Risks Overnight Camping e.g. Behavioural problems of e.g. Health problems of e.g. Physical abilities of e.g. Personal safety of Page 3 of 8 Risk Assessment Plan Orana (proforma)

4 Physical activities on site Slip trips and falls High No running in buildings Monitor amount of sticks and limbs around the site. All adult staff e.g. Dehydration e.g. Exhaustion Environmental Risks Weather Flooding from storm events High depending on tide height and weather conditions Cooinda supervise young members on steps Monitor weather forecasts before event. Check tide levels online Be aware of weather conditions and warnings Thunderstorms Monitor weather forecasts Fire Extreme depending on time of year. Be aware of fire conditions. Monitor radio if conditions warrant. Moderate Wind Moderate Extreme depending on time of year and weather conditions Be aware of trees and flying debris. Remove from area if necessary Moderate Sunstroke Sun Heat exhaustion Exposure Dehydration Traffic Cars Moderate High Dependent on age range of group Remind of appropriate road behaviour and that vehicles can be on site Provide suitable supervision for age group Insects, Snakes Jack Jumpers Bites, stings High Very High Dependent on time of year and weather conditions Appropriate footwear to be worn at all times. Encourage observation of surrounds. Page 4 of 8 Risk Assessment Plan Orana (proforma)

5 Under foot hazards Rocks, sharp objects Animal Burrows Small tree stumps & roots High Appropriate footwear to be worn at all times including beach No running All adults Moderate Beach area Drowning High Ensure activities are age appropriate and adequately supervised Suffocation High Discourage large sand constructions. Or burying in sand. Challenge Valley And Fitness track Falls Moderate Set rules and enforce Ensure age appropriate activities Damaged equipment Moderate Check equipment before use. Report damage to caretaker or Orana committee Inappropriate use High Ensure all leaders are aware of limitations of equipment and appropriate play. All adult staff Outdoor Gym Falls High Set rules and enforce Equipment Risks Camping Kit Ensure age appropriate activities Damaged equipment Moderate Check equipment before use. Report damage to caretaker or Orana committee Inappropriate use High Ensure all leaders are aware of limitations of equipment and appropriate play. Insufficient equipment Broken equipment All adult Staff All Adult staff Page 5 of 8 Risk Assessment Plan Orana (proforma)

6 Section 3. Emergency Response Plan Response Procedures to be followed in an emergency What? Where? Specific task allocation What? Who? Emergency, First Aid, Survival equipment What? Fire extinguishers Fire Hoses Where located? Malunna Kitchen, Cooinda Malunna hallway, On Oval, Cooinda near outdoor toilet, Iluka Escape Routes Where? Note emergency plans in Buildings Emergency transportation What? Where are each area evacuating? Page 6 of 8 Risk Assessment Plan Orana (proforma)

7 Communication plan and equipment Who? How will they be contacted? Emergency Contacts Who? Phone Number Orana Committee Caretaker on site / Cheryl Wilson / LIC Police Doctors 112, 000 Hobart Radio Room As per youth forms Ambulance 112, 000, Hospital Emergency Medicine Dept/ Switchboard State Organisation Via State Commissioner Mary Laing GGA Via State Commissioner Page 7 of 8 Risk Assessment Plan Orana (proforma)

8 Section 4. Risk Management Plan (Summary from Risk Assessment for Distribution) Risk Control Strategy Evaluation /Comments People Eg Behavioural Health problems Eg Physical abilities of Eg Slip trips and falls Eg Dehydration Eg Exhaustion Environment Eg Weather Equipment Eg Insufficient equipment Page 8 of 8 Risk Assessment Plan Orana (proforma)

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