Jenkins Hall Renovation Project Conceptual Cost Estimating Services

Transcription

1 Jenkins Hall Renovation Project Conceptual Cost Estimating Services REQUEST FOR PROPOSALS Consultant PLANNING DESIGN CONSTRUCTION SUSTAINABILITY OPERATIONS MANAGEMENT 1 Harpst Street Arcata, California fax humboldt.edu

2 2 TABLE OF CONTENTS Contents I. INTRODUCTION... 3 A. Purpose... 3 II. SCOPE OF SERVICES... 3 A. Jenkins Hall Renovation Concept... 3 B. Scope of Services Requested... 5 C. Schedule... 6 D. Codes, Regulations, & Requirements... 7 E. Scope Exclusions... 7 III. CONTRACT & FEES... 7 A. Contract Documents... 7 B. Fees... 7 IV. PROPOSAL REQUIREMENTS... 7 V. SELECTION PROCESS... 9 VI. PROPOSAL LOGISTICS... 9 A. Information Contact... 9 B. Optional Pre-Proposal Meeting... 9 C. Submission Instructions... 9 APPENDICES 1. CSU General Provisions for Service Acquisitions 2. Campus Map 3. Jenkins Hall Original Construction Documents & Subsequent Renovations 4. Jenkins Hall Renovation Project Conceptual Plan 5. Jenkins Hall Renovation Project Programmatic Space Planning Documents 6. Capital Outlay Budget Form (CPDC Form 2-7)

3 3 I. INTRODUCTION A. Purpose Humboldt State University seeks proposals from qualified firms to prepare a construction cost estimate based on the conceptual documents prepared by the University in association with renovation of Jenkins Hall. The construction cost estimate will be utilized in combination with the University s self-performed feasibility study to secure full project funding from the California State University via its Five Year Major Capital Outlay Plan. II. SCOPE OF SERVICES A. Jenkins Hall Renovation Concept Existing Conditions Jenkins Hall was originally built in 1950 as a 17,375 square foot, two story building and housed the University s Industrial Arts program which included wood shops, metalworking shops, instruction and lab space along with offices and basic public spaces such as hallways and restrooms. The building is situated directly southeast of the intersection of B and Laurel Streets and is located near the center of the campus. The building s structure and floor framing are poured in place concrete with non-structural interior wall partitions constructed of wood. Its hot water heating loop, water, and natural gas systems are currently fed from Gist Hall which is located directly across B Street to the west. The hot water heating loop heats the building through various wall radiators and hydronic fan heaters. The building is fed with its own electrical, data, and telecommunication systems which connect directly to the campus-owned system and networks. Domestic hot water is supplied by a local hot water heater in the building. Existing conditions are outlined in the Jenkins Hall Original Construction Documents & Subsequent Renovation documents included as Appendix 3. Description of Conceptual Renovation Plans The Jenkins Hall Renovation Project will be built within the existing building with the exception of the addition of an exterior elevator and required walkways at the east side of the building. The site surrounding the building will be adapted as required for path of travel, accessible routes, and easing of ingress and egress at the building. Major renovation elements are outlined below and reflected in Appendix 4. The exterior site renovation will include reconstruction of the north entry to achieve better interface with the existing sidewalks and improvements to

4 4 correct such. The south entry will also require renovation to improve access from the west side of the building into the south entry. A new exterior elevator will be constructed on the east side of the building which will serve both the first and second floors as well as a connected new pedestrian bridge to the existing walkway east of the building. An outdoor elevated seating area is also planned for the outside of the building near the southwest corner. The interior of the second floor will be fully renovated to include two lecture halls (one will be tiered seating and the other will be flexible seating with moveable tables), a department office, faculty offices, fully renovated and expanded restrooms, renovated utility space with dedicated building systems, new hallway configuration, and stair access to the 1 st floor at the east side of the building near the new elevator. The existing split level stair at north entry will remain. The interior of the first floor will also be fully renovated to include two large dry lab spaces (48 seats per lab), conference room, department office, faculty offices, restrooms, utility space for dedicated building systems, new hallways, and stair access to the 2 nd floor at the east side of the building near new elevator. The existing split level stair at north entry will remain. Complete renovation of building systems including the following: o A new HVAC system will be established to be contained within the building and separated from Gist Hall. This will include the installation of a new high efficiency boiler. The building will maintain and modify the existing hydronic heating loop as the main source of heat. The HVAC system will also include new supply and return air handling with zone control for each space. The system will be centrally controlled with a digital building controls system. No cooling measures will be included. o Domestic hot water will include a new high efficiency hot water heater aided by heat exchange from the building s existing and modified hot water heating loop. Water piping within the building will accommodate new utility systems, restrooms, and custodial spaces. o Gas metering will be installed and gas piping within the building will accommodate new utility systems. The meter will be connected to the digital building controls system. o Water metering will be installed and water piping within the building will accommodate new utility systems, restrooms, and custodial spaces. The meter will be connected to the digital building controls system. o Electrical metering will be installed. The meter will be connected to the digital building controls system. All electrical panels and wiring

5 5 will be replaced with a UPS back-up provided. The building will also require an emergency back-up generator. o Building lighting systems will require full replacement with a modernized lighting control system capable of being programmed remotely over the campus network or internet included. o Data and telecommunication pathways will be replaced and a main telecom room established for the building. This room will include all required equipment to provide hard-wired data and phone connections for the building as well as equipment required to maintain a robust, building-wide wireless access network. Wireless access points will be provided throughout the building to ensure such coverage. As stated earlier, a new exterior elevator will be constructed and installed at the east side of the building connecting the 1 st and 2 nd floors as well as a new pedestrian bridge to the existing walkway serving the Science A 3 rd floor west entrance. Construction of these improvements are critical as such will allow direct connection to the University s designated ADA pathway through the main campus. The roof will be replaced with insulation added. The exterior of the building will be painted. The primary exterior doors and door hardware entry and security systems will be replaced. All new interior doors will use modern access card technology and be operable over the campus network for security and programming purposes. Exterior windows WILL NOT be replaced. The Brookins House located just south of Jenkins Hall will be demolished with this project. The house was built in 1955 and is constructed of wood framing on a perimeter foundation and post and pier substructure. The building is two stories with a total of 1,796 gross square feet. The.25 acre site it sits on will be graded and landscaped to match the surroundings. The project will be designed to achieve a minimum of a LEED silver equivalent rating. B. Scope of Services Requested Your proposal shall include the effort necessary to understand the project as presented in this Request for Proposal and its referenced appendices as well as by that knowledge developed through direct experience with the project site and knowledge obtained and conveyed through work efforts conducted with the

6 6 University s Facilities Management team. The specific scope of services requested includes the following: Analyze the Jenkins Hall Original Construction Documents and Subsequent Renovations (Appendix 3) in order to develop an understanding of expected costs to achieve the Renovation Project Conceptual Plans. Conduct a site visit to collect information relative to the as-built condition of Jenkins Hall so as to develop a greater understanding of the expected costs to achieve the Renovation Project Conceptual Plans. Analyze and understand the Jenkins Hall Renovation Project Conceptual Plans (Appendix 4). Analyze and understand the University s intended programmatic scope of work through thorough review of the Jenkins Hall Renovation Project Programmatic Space Planning Documents (Appendix 5). Review the limited scope geotechnical report commissioned by the University to better understand soil conditions and potential footings required for the elevator placement and associated walkways on the east side of Jenkins Hall. Review the limited scope asbestos and lead survey commissioned by the University to better understand costs associated with any required limited demolition at Jenkins Hall as well as with the demolition of Brookins House. Identify and survey a selection of general contractors and subcontractors who either have worked on the campus in recent years or those in a wider geographical area who might be interested in bidding on a project of this nature. Document the pricing information shared by the contractors, compare and contrast this data with the California State University s benchmark cost data for facilities of a similar type. Format and present the cost estimate in a manner allowing the University to easily transfer such costs into the California State University s Capital Outlay Budget Form, known as CPDC Form 2-7 (Appendix 6). Ensure the cost estimate includes details regarding level of estimate provided per industry standards as well as a description of inclusions and exclusions for each line item. Throughout the process, coordinate with the University to better understand scope assumptions, as-built conditions, and cost factors that may influence the resulting construction cost estimate. Provide a draft cost estimate for University review and comment. Update the draft estimate as required based on such. Submit a final construction cost estimate and report in electronic format. The above scope of services requested is not intended to be limiting. The consultant should exercise independent judgement as to the significance of data that may be acquired during the delivery of services requested. C. Schedule The current schedule includes the following milestones: March 2016: University Request for Services Proposal Issued.

7 7 April 2016: Proposal Received & Agreement Executed. Mid-June 2016: Cost Estimate Submitted to University D. Codes, Regulations, & Requirements The following codes and regulatory requirements are applicable to this project: California Code of Regulations, Title 8, (CAL/OSHA Standards) California Building Code, Title 24 California Code of Regulations, Title 19 (Public Safety) California Environmental Quality Act (CEQA) All other applicable codes, regulations, and standards. E. Scope Exclusions The scope of services is limited to that specifically described herein. Any requests for expansion of the scope of services requested shall be directed to the University s designated contract manager. Any changes to the scope of services requested shall be approved, in writing, by the University prior to execution of such services. III. CONTRACT & FEES A. Contract Documents The contract utilized for this project is the California State University Purchase Order which also includes the Request for Proposals and Consultant s corresponding proposal as referenced attachments as well as the CSU General Provisions for Service Acquisitions (Appendix 1). The California State University System Office of General Counsel prevents these agreements from being modified. B. Fees The fees for services shall be negotiated based on requirements within the documents noted above and utilizing the selected firm s rate schedule. Firms shall propose lump sum fees, to be paid monthly, in arrears, based on percent complete rather than hours expended. Invoices shall be submitted to the University s Associate Vice President for Facilities Management utilizing a format approved by the University which properly reflects a schedule of values associated with the milestone tasks required for the scope of services requested. IV. PROPOSAL REQUIREMENTS To be responsive, a Proposal must be submitted in the format identified below. Responses must be clearly identified for each of the requirements listed below. The proposal shall adhere to the following format for organization and content

8 8 Part I: Provide one set of Proposal documents in digital format via . The following information shall be included in this order: Cover Letter: Provide a cover letter that references the Request for Proposal and confirms all elements of such have been reviewed and understood including explicit acknowledgement of addenda, if any. Indicate the ability of your firm to execute required California State University contract documents without modification and ability to meet insurance requirements. Include the firm s legal name and contact information for the single point of contact at the firm s office to be assigned responsibility of this project. Provide the name, title and signature of the corporate officer authorized to bind the firm contractually. Qualifications: Identify the professional qualifications of the firm s key personnel specifically including the following: o Name and title of key staff members to be assigned to manage or otherwise play a major role(s) in this project as well as their assigned role. o Identify the total number of years of experience providing similar services for University projects including that for the California State University, if any. o Identify any specific or special qualifications that your firm or assigned personnel that would benefit this project. o Provide a list of current names and phone numbers of previous clients for projects whereby your firm has provided similar services. Experience: Identify your firm s experience providing cost estimating services for projects of a similar nature. Include a list of at least five projects of a similar nature ensuring the following is included: 1) client name and contact; 2) brief description of the project and scope of services provided; 3) initial project cost estimate and awarded project cost; and 4) Firm s personnel assigned and role. Approach: Demonstrate understanding of the project and explain your firm s approach to ensure successful delivery of the services requested. Schedule: Explain the key schedule constraints and milestones for the scope of work. Clearly indicate on-campus activities including personnel and expected duration. Propose a schedule of specific activities resulting in project completion which meets the University s anticipated schedule outlined herein. Contract Documents: Indicate the ability of your firm to execute required California State University contract documents without modification. Insurance: List the firm s insurance coverage. Evidence of such coverage is not required at this time, but will be secured prior to entering into agreement. Confirm the firm s ability to meet California State University insurance requirements as outlined in the Service Agreement. Part II: Provide one set of Part II of your proposal in digital format via a separate . The following information shall be included in this order. Firm s Billing Rates Fee Proposal

9 9 V. SELECTION PROCESS The University will review your firm s proposal for responsiveness to the Request for Proposal and resulting cost. Review will include an initial evaluation regarding your proposal and qualifications which will result in a proposal score. Proposal cost will then be divided by the total proposal points awarded to determine the Firm presenting the best overall value to the University for the services requested. Should the University judge such to be in alignment with University requirements and funding levels, the University will then begin the process of issuing the required Agreement. Notification of outcome will be sent to all Firms submitting a proposal. VI. PROPOSAL LOGISTICS A. Information Contact Questions regarding the Request for Proposal should be directed via to: Traci Ferdolage, Associate Vice President- Facilities Management (traci.ferdolage@humboldt.edu). Both the question and the answer to all substantive inquiries will be posted on the website ( Deadline for inquiries is one week prior to the due date for submission of proposals. B. Optional Pre-Proposal Meeting All firms intending to submit proposals are invited to attend an on-campus preproposal meeting. This meeting is optional and extended for the benefit of proposers only; attendance will not impact the University s judgement regarding the qualifications of a proposing team. University staff will present the overall scope of services requested, answer questions and lead a comprehensive tour of Jenkins Hall. The meeting will be held at 3:00 p.m. on March 30, 2016 at the Facilities Management Conference Room located on the Humboldt State University campus. A campus map noting the meeting location and project site is included as Appendix 2. Complimentary parking permits can be arranged by requesting such no later than March 29, Requests should be directed to Krista Chalker at (707) or via at krista.chalker@humboldt.edu. C. Submission Instructions Proposers are directed to submit, via , one copy of your firm s proposal for the role of Jenkins Hall Renovation Project Conceptual Cost Estimating Consultant on or before Friday, April 8, 2016 at 5:00 p.m., PST. Please direct your submissions to:

10 10 Traci Ferdolage Associate Vice President Facilities Management Humboldt State University No facsimile or electronic responses will be accepted. Proposals received after this time will not be accepted. Missing information may be considered nonresponsive and be rejected.