SEPA Country-Specific Information Germany

Transcription

1 SEPA Country-Specific Information Germany Cash Management & ebanking January 2014

2 Contents INTRODUCTION 3 END-DATE INFORMATION 3 IBAN CONVERSION SERVICE 3 SEPA PRODUCTS 4 SEPA CREDITOR IDENTIFIER (CI) 5 MANDATE INFORMATION 6 SEPA FORMATS 6 CHANNELS AND CUT-OFF TIMES 7 MISCELLANEOUS 8 VALUE-ADDED SERVICES 8

3 3 INTRODUCTION This document provides an overview of all country-specific information you need in order to successfully overcome the challenges of SEPA and achieve a seamless migration. Being properly informed and equipped with the necessary tools, you will be able to fully realise all the potential the new SEPA instruments will bring. END-DATE INFORMATION SEPA has become a regulatory project. END-DATE INFORMATION The end date was set for 31 January 2014 based on the EU regulation 260/2012. The amendment for an additional transition period until 31 July 2014 was approved by the EU authorities. The related impact on national products is linked to the end-date information. For more information please refer to the link below.* National formats (DTA, ) National credit transfers and direct debits (Einzugsermächtigungslastschrift) National Direct debit orders (non-refundable direct debits) Abbuchungsauftrag 31 July January 2014 Niche products (Products with less than 10% market share/country, based on ECB statistics) 31 January 2016 There are no niche products products in Germany National products with a different migration date 31 January 2016 Elektronisches Lastschriftverfahren, ELV Payment transactions made by using a payment card at the point of sale which results in a direct debit Optional IBAN national 31 January 2014 Optional IBAN cross-border 31 January 2016 Conversion services for national payments using BBAN for consumers 31 January 2016 IBAN CONVERSION SERVICE Conversion tools offered by a third party (Bank Verlag) The German Banking Community has developed the IBAN Service portal, a web-based application enabling the automated migration from legacy account numbers and bank routing codes to IBAN and BIC. This application is reachable via and requires a registration process with an 8-digit password and a registration fee of EUR plus EUR (plus VAT) is charged for each file to customers of any bank. You can receive your entry password from UniCredit Bank AG and additional information from your Cash Management & ebanking specialist. Conversion tools offered by UniCredit Bank AG UniCredit Bank AG has developed a proprietary conversion service able to determine and update IBAN and BIC for the accounts held with us. *

4 4 IBAN structure In Germany the IBAN is composed of 22 characters structured as follows Positions 1 2: ISO country code (DE for Germany) Positions 3 4: Check digits Positions 5 12: Bank and branch identifier (Bankleitzahl BLZ) Characters 12 22: Account number* * Please note that some German account numbers have less than 10 digits; in this case 0 should be added on the left side (only some banks fill in the 0 on the right side) in order to reach the 10 characters SEPA PRODUCTS Domestic products Bulk domestic EUR credit transfers (e.g. Überweisung supporting ) will have to be migrated to SCT. Domestic direct debits ( Einzugsermächtigung and Abbuchungsauftrag supporting ) will have to be migrated to SDD. While designing the SEPA migration approach, companies should get a complete and exact knowledge of the differences in the required data, related main aspects are summarized below. COMPARISON EU STANDARD TRANSFER VS. SEPA CREDIT TRANSFER Criteria EU Standard Credit Transfer Domestic Credit Transfer SEPA Credit Transfer Coverage area IBAN/BIC Transactions For domestic and cross-border payments within the SEPA area IBAN and BIC of beneficiary required SHARED fees only EUR currency Processing time** 1 day guaranteed since days for paper-based Execution date Central Bank reporting Debit: At execution date, Credit: UniCredit AG: D+0 Other banks: D+1 Payments >EUR 12,500 from/to non-residents are subject to German National Bank reporting (formerly part of the German DTAZV format) * BIC mandatory only for domestic payments till 31 January 2014 ** Working days Only for domestic payments Account number and National Bank Code required N/A 1 day guaranteed since days for paper-based Debit: At execution date Credit: UniCredit AG: D+0 Other banks: D+1 German National Bank reporting has to be done separately by the ordering party only for payments from/to non-residents >EUR 12,500 For cross-border payments within EU and domestic payments IBAN/BIC* of beneficiary required SHARED fees only EUR currency No maximum limit 1 day guaranteed since days for paper-based Debit: At execution date Credit: UniCredit AG: D+0 Other banks: D+1 German National Bank reporting has to be done by the ordering party (it is no longer part of the payment format but it has to be done separately) >EUR 12,500

5 5 COMPARISON DOMESTIC DIRECT DEBITS VS. SEPA DIRECT DEBITS Criteria Allowance of SDD collection Einzugsermächtigung Abbuchungsauftrag No Local format does not contain all necessary data to allow SDD SDD Core Yes SDD B2B Region Only domestic Only domestic Domestic and cross-border Domestic and cross-border Format file file XML XML Sequence type N/A N/A First/Recurrent/One-off First/Recurrent/One-off Eligible debtor Submission** and due date Mandate management Refunds Mandate checking Consumer and non-consumer Consumer and non-consumer Consumer and non-consumer No due date, paid at sight No due date, paid at sight D-5 (First/One-off) D-2 (Recurrent) Min. 1 day for D-1*** Einzugsermächtigung kept by the creditor Unconditional refund right within 8 weeks, following the date of debit 13 months for an unauthorised transaction No check of the Einzugsermächtigung by the debtor bank Abbuchungsauftrag kept by the creditor and by the debtor bank No refund for an authorised transaction 13 months for an unauthorised transaction Check of the Abbuchungsauftrag by the debtor bank Mandate kept by the creditor Unconditional refund right within 8 weeks, following the date of debit. 13 months for an unauthorised transaction No check of the mandate by the debtor bank Pre-notification N/A N/A 14 days before due date**** * In Germany, micro-enterprises are seen as businesses and can therefore be declared debtors of B2B mandates. ** Please consider the cut-off-times of the bank. *** Direct debit with reduced presentation date (D-1) = COR 1 as an option based on the Rulebook dd **** The Pre-notification time can be reduced if agreed upon by both the debtor and the creditor. Non-consumer only * D-1 (all) Mandate kept by the creditor and by the debtor bank No refund for an authorised transaction 13 months for an unauthorised transaction Mandate must be stored at debtor s bank before the first collection and checked by the debtor bank with every debit entry 14 days before due date**** SEPA CREDITOR IDENTIFIER (CI) CI for Germany CI for Germany consists of 18 characters, structured as follows: Positions 1 2: ISO country code (DE for Germany) Positions 3 4: Check digits Positions 5 7: Creditor Business Code (to be assigned by creditor, by default ZZZ ) Characters 8 18: Creditor National Identifier for the creditor, numbered in consecutive ascending order How to obtain a Creditor Identifier A German CI can be obtained from the German Central Bank. The prerequisite for its allocation is that the creditor has its main residence/office in Germany. For creditors who may not be able to obtain a CI from their country (because they are based outside the SEPA area or do not maintain a bank relationship in their country), the German Central Bank offers to create a CI upon the request submitted by a German bank. Applications can only be submitted in electronic form, via the Central Bank s website: business areas/payment systems/sepa/creditor Identifier/creditoridentifier. html#doc96004bodytext7

6 6 MANDATE INFORMATION Mandate Migration Based on the new General Terms and Conditions dd. 9 July 2012, a continuity clause for existing mandates based on the German Einzugsermächtigung has been enabled: Existent Einzugsermächtigungsverfahren mandates remain valid for SDD Core Concerning the Abbuchungsauftragsverfahren a new mandate needs to be issued and signed by the debtor. Existing mandates can no longer be used. SDD B2B will therefore always require the signature of a new mandate. Migration rules A written direct debit Einzugsermächtigung must exist The Paying party must be informed about the mandate s details before the first collection via SDD Core (e.g. via Prenotification) with CI, Mandate Reference First collection of SDD is carried out with FIRST sequence The date of the Pre-notification for migration is used as the date for signing the mandate SDD B2B: A new mandate from previous debtors participating in the debit order procedure needs to be obtained by the creditor (no possibility of migration for SDD B2B) SEPA FORMATS Country-specific formats are based on ISO20022 and have been adopted by the respective domestic banks. DK (Die Deutsche Kreditwirtschaft) is the local German customer-bank format, valid for all banks and customers in Germany. For more details please refer to the following website where the specifications of data formats are described, according to the DFÜ Agreement. For validation purposes an own XML scheme (XSD) is available. Products related to domestic formats Direct debits in Germany are largely used as payment collection instruments and are generally processed in format. The same file format is used for domestic credit transfers. OVERVIEW PRODUCTS RELATED TO DOMESTIC FORMATS Type Description End date Target product and specifics/formats Supporting Einzugsermächtigung Supporting Abbuchungsauftrag Einzugsermächtigung is the most-used type of direct debit Abbuchungsauftrag is a form of direct debit without a refund 31. July 2014 Target product SDD Core: Existing mandates remain valid for SDD Core, after the debtor has been informed about the switch to SDD, including the CI and the respective mandate ID. Format: XML-DK SDD Core (pain.008) 31 January 2014 Target product SDD B2B: Existing mandates cannot be used for SDD scheme (neither Core, nor B2B); a new mandate has to be signed Format: XML-DK SDD B2B (pain.008)

7 7 OVERVIEW PRODUCTS RELATED TO DOMESTIC FORMATS Type Description End date Target product and specifics/formats Supporting credit transfer DTE Domestic urgent payments Used for domestic credit transfers 31. July 2014 Used for urgent payments No end-date has been defined so far Target product SCT Format: XML-DK SCT (pain.001) Target product XML-urgent (not SEPA-related): Already offered by UniCredit Bank AG and other banks in Germany from 4 November 2013 onwards XML-based formats Availability at UniCredit Bank AG XML-RELATED PAYMENT INITIATION, BOOKING INFORMATION AND ACCOUNT STATEMENTS XML urgent pain.001 pain.002 pain.008 camt.052 camt.053 camt.054 camt.086 pain.001 Availability at UniCredit Bank AG Yes Yes Yes Yes Yes Yes Yes Yes Note: camt. is not guaranteed by every bank. Pain.001, pain.002 and pain.008 formats have a separate XSD published by Deutsche Kreditwirtschaft (DK). For more details please refer to the website where the specifications of data formats are described, according to the DFÜ Agreement. Remittance information An unstructured remittance information is recommended. Exceptions are defined for Capital Building Fringe Fortune (Purpose Code CBFF ), as well as for the Creditor Reference. CHANNELS AND CUT-OFF TIMES CHANNELS FOR SEPA PAYMENTS INITIATION SWIFT Availability Fin and FileAct for both SCORE and MA-CUG Local ebanking solution EBICS communication with UC ebanking prime HVB TRXNet Multicash, HVBeFin Others Host-to-host Paper-based Single payment Internet banking, Telephone banking, Self-service terminals Support of different protocols (e.g. ConnectDirect, OFTP) SCT B2B/ Core SCT B2B/ Core Bulk payments (electronic files) SCT B2B/ Core Yes No Yes Yes Yes Yes CUT-OFF TIMES SEPA Credit Transfer SDD Core SDD B2B COT 5 p.m. CET 12 p.m. CET 12 p.m. CET Presentation day Same day D-6/D-3/D-2 First/One-off/Recurrent D-2

8 8 MISCELLANEOUS Interchange fee for direct debits There is currently a Multilateral Interchange Fee (MIF) of EUR 3 as a return fee/item which the creditor bank must pay to the debtor bank. The fee is passed on to the creditor. The end-date for this fee is set for 31 January Afterwards each bank can define their own fee. Example: Refund of a direct debit Original transaction amount of the direct debit: EUR 100 Return fee debtor bank: EUR 3 Return fee creditor bank, e.g.: EUR 7.67 In total: EUR Additional optional services COR 1 The local instrument code COR1 was created to cater to an optional, shorter, time cycle (D-1). The Deutsche Kreditwirtschaft (DK) has introduced this service in Germany since 4 November VALUE-ADDED SERVICES UniCredit Bank AG is also able to provide you with several value-added services. Creditor Mandate Management System Our solution is dedicated to customers whose payment system is not able to manage mandates/generate SDDs, to customers who want to manage SDD mandates centrally or for the ones currently generating SDD collections manually. Customers will be able to: Migrate existing mandates (upload possibility) and create new SEPA mandates Manage mandates: change, delete, respect the 36-months rule Send Pre-notifications and create statistics Add missing data from mandate database to payment collections and generate rule Produce compliant pain.008 transactions UC Payment Collection Service Our solution for customers interested in an automated, incoming payments process which will facilitate the following: Immediate and accurate allocation of all incoming payments, no matter if domestic or cross-border Save costs through automated, faultless operation Save time and increase working efficiency Work smoothly with SEPA and payments abroad (SWIFT) in this case, identification in the payment authorisation does not take place with account number and sort code (as with the national service) but exclusively with BIC and individual IBAN Provide detailed information either in a DTI/camt.054 file or in an electronic account statement (MT940, camt.053) Support of different category purposes (e.g. SALA for salary payments)

9 9 Same-day salary payments A special solution offered for customers in order not to split salary data files themselves and divide them by recipient at UniCredit or third-party banks within the SEPA area. The special service for SEPA salary payments enables you to book the salaries of all your employees on the same day (irrespective of whether payment recipients have their account with UniCredit Bank AG or another bank within the SEPA area). XML-urgent payments Payments will be processed with same-day value at the beneficiary bank, if submitted within the applicable cut-off-time (e.g p.m. CET when sent via our electronic banking solution UC ebanking prime) XML EUR urgent can be used for domestic payments within Germany and cross-border to all EU/EEA countries. The execution of these payments to the beneficiary bank will occur as fast as possible with compensated value Please use XML format version pain for EPC and CGI and pain for DK SEPA Bridge If the beneficiary bank is not yet SEPA-ready we will try to handle the conversion to the next possible product/format. Testing services File Check: XML-scheme checks based on DK-, EPC-, CGI- and ISO-Format, additional business rules are checked for DK and EPC format Test reports including results shown in the format tree available in German and English Penny end-to-end test in the production environment Connectivity test ebanking Camt. test and parallel delivery in addition to current MT94x messages Sample files for all relevant message types Camt. messages UniCredit Bank AG supports all relevant camt. messages More information on different SEPA topics, including the Country-Specific Information Guides, can be found on our website UniCredit Bank AG s own dedicated website also provides comprehensive, related information. Disclaimer The products and services featured above are offered by a network of banks and representative offices of UniCredit S.p.A. or its affiliates (the UniCredit Group ) in accordance with appropriate local legislation and regulation. UniCredit Corporate & Investment Banking is a trademark of UniCredit S.p.A. Nothing in this publication is intended to create contractual obligations on any of the entities composing Corporate & Investment Banking Area of UniCredit Group which is composed of (the respective Units of) UniCredit Bank AG, Munich, UniCredit Bank Austria AG, Vienna, and UniCredit S.p.A., Rome. UniCredit Bank AG is regulated by the German Financial Supervisory Authority (BaFin), UniCredit Bank Austria AG is regulated by the Austrian Financial Market Authority (FMA) and UniCredit S.p.A. is regulated by both the Banca d Italia and the Commissione Nazionale per le Societa e la Borsa (Consob).

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