Microsoft Publisher 2007

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1 Microsoft Publisher 2007 This handout is simply an outline to be used as a guide in class. Microsoft Publisher offers many ways to accomplish different tasks. The steps below identify at least one way to accomplish a task in Microsoft Publisher. We will explore as much of this program as time allows. OPEN MICROSOFT OFFICE PUBLISHER The Getting Started dialog box appears. From this box, you can create new Publisher files or open existing files. If you close this dialog box, Publisher creates a file in the default format. To return to this dialog box, click File, Close on the open document and save that document, if necessary. Page 1 of 22

2 WHAT VERSION ARE YOU USING? When seeking help from the help desk or purchasing a book, you need to know the correct version of the software you are using. To find the version installed on your computer, follow the steps below. 1. Click the Help menu. 2. Click About Microsoft Office Publisher. 3. The version is displayed in the dialog box. In this example, we are using Microsoft Office Publisher 2007 with SP2 (service pack 2). 4. When finished, click the OK button. Page 2 of 22

3 GETTING & USING HELP There are three different ways to open help in Microsoft Publisher: Pressing F1 on the keyboard. Clicking the Help menu on the menu bar and clicking Microsoft Office Publisher Help. Clicking on the help button on the Standard toolbar. Contacting the MSU HelpDesk Call Online at Visit us on the 3 rd floor of the Memorial Library TOOLBARS Many times when you open an Office program the toolbars are in one row. Also when using the menus some of the items are hidden (see below) making it impossible to see all of the options available. To change these settings, follow the steps below. 1. Click the View menu then Toolbars, Customize 2. On the Options tab, click the first two check boxes to put checks in them. 3. Click Close. TURNING TOOLBARS OFF AND ON 1. Click the View menu then Toolbars, Customize 2. Click the Toolbars tab at the top of the box. 3. Put a check in the box next to the toolbar name you wish to turn on. 4. Click Close. Page 3 of 22

4 CREATING A SIGN FROM A DESIGN 1. Click File and select New. 2. A new window opens that will allow you to choose from several design options. Click Signs. 3. Scroll through until you find a sign design that fits your purpose. 4. Click once on the design that you want to use. Notice the Customize column on the right. Here you may change the color scheme and font scheme of the sign. 5. When you are ready for Publisher to generate the sign, double click on the sign. 6. Click on the sign to edit the text. 7. By clicking on Color Schemes, a different color scheme can be applied. 8. By clicking on Font Schemes, a different font scheme can be applied. 9. The Publication Design can be changed instantly by choosing a different design from the task pane under Sign Options. Page 4 of 22

5 CREATING A SIGN FROM A BLANK PUBLICATION 1. Create a new publication by clicking the New button on the toolbar. 2. A design can be applied by clicking on the Change Template button under Quick Publication Options. 3. To change the layout of the document, click on Change Template under Quick Publication Options and then select a different layout under Options in the Customize column. Page 5 of 22

6 CREATING A POSTCARD 1. Click File and select New. 2. You will now see a list of template options. Click Postcards. 3. Choose a style/template. 4. Choose a color scheme and font scheme in the Customize column on the right. 5. When you are ready, double click on the style/template to create the document. 6. The postcard has two sides. To access each side, use the buttons at the lower left of the screen. 7. Edit the text of your document to finalize your postcard. Page 6 of 22

7 ABOUT TEXT BOXES In Microsoft Publisher, you not only type text, you also position it on a page. You do this by creating a text box, typing your text into the box, and then, if necessary, moving or resizing the box. If your text won't fit within the box, Publisher can automatically fit the text by reducing the font size. To continue text elsewhere in the publication, you can also connect one box to another. Text in connected text boxes flows from one box to the next. You can add notices that guide your reader to the next section. A chain of connected boxes is called a story. CREATE A TEXT BOX 1. On the Objects toolbar, click the Text Box button. 2. In your publication, point to where you want the text to appear and then drag diagonally until you have the desired size. CREATE AN AUTOSHAPE 1. On the Objects toolbar, click AutoShape. 2. In your publication, point to where you want one corner of the shape to appear and then drag diagonally until you have the size you want. RESIZING AND CROPPING OBJECTS There are two ways that you can change the size of a picture: Resizing changes the dimensions of the picture by stretching or shrinking it. Cropping reduces the size of the picture by removing the vertical or horizontal edges. Cropping is often used to hide or trim a part of a picture, either for emphasis or to remove unwanted portions. RESIZE AN OBJECT By dragging Position the mouse pointer over one of the handles and drag the mouse. Keeping the center in the same place 1. Hold down CTRL. 2. Position the mouse pointer over one of the handles, and then drag the mouse. 3. Release the mouse button before you release CTRL. Maintaining the object's proportions 1. Hold down SHIFT. 2. Position the mouse pointer over one of the corner handles and drag the mouse. 3. Release the mouse button before you release SHIFT. Maintaining the proportions and keeping the center in the same place 1. Hold down CTRL+ SHIFT. 2. Position the mouse pointer over one of the corner handles and drag the mouse. 3. Release the mouse before you release CTRL+ SHIFT. Page 7 of 22

8 MOVE AN OBJECT 1. Click the object that you want to move. 2. Position the mouse pointer over the object until the pointer changes to the Move pointer. 3. Drag the object to the new position. To drag the object in a straight line, hold down SHIFT while dragging the object. TIP: When the object is selected, press one of the arrow keys to nudge the object one pixel in the direction you want. This is called Nudging. DELETING AN OBJECT Select the object and press the Delete button on the keyboard to delete the object. BUSINESS INFORMATION When you install Publisher, the personal information sets contain default information. You can change the information. A personal information set contains information about you, your business, or your organization. You can save this information to use whenever you create a publication so that you don t have to enter it each time. 1. Click the Edit menu. 2. Click Business Information 3. Enter the information, including the Business Information set name, which you can choose from when creating your document. 4. Click the Save button when finished. Page 8 of 22

9 INSERTING BUSINESS INFORMATION To insert business information into a publication 1. Click the Insert menu and click Business Information 2. From the Navigation Pane on the left, double click the information set you want to appear in the publication. Page 9 of 22

10 EDITING BUSINESS INFORMATION To update, delete, or add business information 1. Click the Edit menu then click Business Information 2. Choose which set of information you want to edit or delete or click the New button to create a new set of information. 3. Click Save when finished. 4. Click the Close button or click the Update Publication button if you want to use this set of information. Page 10 of 22

11 CREATING BUSINESS CARDS 1. Click File and select New. 2. Click Business Cards in the list of publication types. 3. Choose a style/template. 4. Choose a color scheme and font scheme in the Customize column. 5. When you are ready, double click on the style to create the document. 6. Edit the text to finalize your cards. Page 11 of 22

12 CREATING A FLYER FROM A DESIGN 1. On the Getting Started window, from the task pane on the left, click Flyers. 2. In the list of design templates, click the flyer that fits your purpose. 3. In the Customize section, you can adjust the color scheme, font scheme, and business information. 4. In the Options section you can include the mailing address, include a graphic, and add several types of forms and tear-offs to the flyer. 5. When ready to create your flyer, double click it. Page 12 of 22

13 6. To change any of the options found in the Customize menu, use the options in the Task Pane to the left under Format Publication. 7. Edit the text on the flyer. 8. Save and close the publication when finished. INSERTING A TABLE 1. Click the mouse where you would like to place the table. Page 13 of 22

14 2. Click the Table menu, move to Insert, click the Table command. 3. The Create Table dialog box appears. Choose a table format from the list on the left using the Sample box for a preview. 4. Once you have chosen a format, click the OK button. Page 14 of 22

15 INSERTING CLIP ART OR A PHOTO To insert a photo: 1. Click on the page where the picture is to appear. 2. Click the Insert menu, Picture, From File 3. In the dialog box, double-click the photo to be inserted. Page 15 of 22

16 INSERTING CLIP ART 1. Under the Insert menu, select Picture, then Clip Art. 2. Type the search text (computer) and click the Go button. 3. Click once on the picture to insert it into the publication. Page 16 of 22

17 GROUPING CLIP ART OR OBJECTS Grouping objects together causes the objects to become one object. This allows the user to move, resize and change the object as if it is one object versus many objects. 1. Select the first object by clicking on it. 2. Hold down the Shift key on the keyboard and click on the next object to select it. 3. Under the Arrange menu, select Group. This will group the objects together as one object. To separate the objects: 1. Select the object by clicking on it. 2. Under the Arrange menu, select Ungroup. This will separate the objects from one another. Page 17 of 22

18 CREATING BROCHURES 1. On the Getting Started page, click Brochures in the left pane. Scroll through the templates to find a design that suits your purpose. 2. You may customize your font and color schemes in the Customize column on the right. 3. Also in the right pane under Options choose the page size designating a 3-panel or 4-panel brochure. Under Options you can choose a form layout for your brochure as well. 4. When you are ready to generate your brochure from the template, double click on the brochure. Page 18 of 22

19 5. Within the Task Pane you can change the Brochure Options, Publication Design, Color Scheme, or Font Scheme in the task pane on the right. Page 19 of 22

20 INSERTING A DROP CAP 1. Select the paragraph(s) that you would like to format. 2. Click the Format menu and click Drop Cap. 3. In the Drop Cap dialog box, choose one of the styles by using the Preview box on the left. Click the OK button when finished. Page 20 of 22

21 LAYOUT GUIDES Layout Guides can guide you, visually, in adjusting the margins in your publication. They also assist when moving and aligning objects. 1. Click the Arrange menu. 2. Click Layout Guides Page 21 of 22

22 ADJUSTING SIZE 1. Right click on the text box and click Format Text Box. 2. Click the Size tab. 3. Adjust the Height and Width, and Rotation under Size. 4. Click OK when finished. ALIGNING OBJECTS For this example, we will align objects to the left. 1. Click on an object to be aligned in the column. 2. Hold the Shift key on the keyboard and click on every object to be aligned in the column. 3. On the Arrange menu, go to Align or Distribute, then click Align Left. To delete all objects on a page: 1. Click outside of one of the objects on a white space on the page to deselect. 2. Select all of the objects on the page by using the keyboard shortcut Ctrl+A. 3. Press the Delete key on the keyboard to delete all of the objects on the page. Page 22 of 22

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