This version of the Guide was last updated: February 19, 2015

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2 This version of the Guide was last updated: February 19, 2015 Cover Art by: Mulidzas J. Curtis Wilson ARTIST Mulidzas-Curtis Wilson was born, raised and currently lives in Campbell River. His family comes from the four corners of the Kwakwaka wakw territory. His paternal grandparents come from Axwamees (Wakeman Sound), and We Wai Kai (Cape Mudge); his maternal grandparents come from Ba as (Blunden Harbour), and Wei Wai Kum (Campbell River). Wilson takes a great interest in his cultural heritage, acquiring a Bachelor of Arts degree in First Nations Studies from Malaspina University/College and joining the Laichwailtach Culture Group, a group that studies and practices traditional song, drumming, and dance. Wilson gives back this cultural knowledge, hosting singing and drumming classes for youth in Laichwiltach communities. Wilson is continually learning and acquiring new carving and design skills. He began as a young man in a small a shed built by his grandfather Sam Henderson Sr. He credits many uncles and cousins for influencing and instructing his artistic journey. Included in this group of family instructors are skilled artists, Bill and Junior Henderson. Wilson understands the value of learning the old ways and continuously studies the techniques and styles of his grandfather, Sam Henderson Sr. He uses this background to influence new styles and develop his own unique signature. My goal in life is to learn as much of my culture and heritage as I can, so I can pass it on to the next generations. Mulidzas J. Curtis Wilson ( ARTWORK: Footprints When I was young growing up, I had a lot of people to look up to. I knew growing up that I wanted to follow in my Dad s footprints and work for our own people. I followed his footsteps and am currently now working for our people on a number of different levels. Over the years while following those footsteps to where I am today, I was introduced to our Culture and Heritage. I had a number of different footsteps to follow now, which included Uncles and Cousins teaching me about artwork, stories, songs and dances. Reflecting about who I am as a person, where I am professionally, and where I am culturally this design spoke to me. I felt this design not only represents the footprints that I have followed, but also my footsteps that I hope my children will soon follow. Mulidzas J. Curtis Wilson VANCOUVR# V26

3 5 / Education AANDC BC REGION 2015/2016 PROGRAM GUIDE General Information & What s New / 47 Education - General Information / 48 Elementary/Secondary / 52 Post-Secondary / 67 Calendar of Due Dates Education / 73 Contacts and References / 74 Appendix Education / 75 / 46

4 5 / Education General Information & What s New The updated National Education Program Guidelines, which provide terms and conditions for administering elementary, secondary, post-secondary, cultural education centres and First Nations Youth Employment Strategy education program(s), are now available on the Departmental website at: For students on the General List only (individuals who are entitled to be registered but do not have a band affiliation), the Post-Secondary Student Support Program (PSSSP) and the University and College Entrance Preparation (UCEP) are now administered through the British Columbia Association of Aboriginal Friendship Centers. Funding provided to administering authorities of band-operated elementary/secondary, on-reserve schools, for daily transportation services is now included as part of the allocation for Band Operated Schools Instructional Services under Tripartite Education Framework Agreement (TEFA) and is no longer allocated as a separate line. AS of the September 2014 school year: Following the recommendation of the Funding Technical Group, comprised of FNESC and AANDC, the following updates to the TEFA funding model for the September 2014 School Year have been approved: Include the Vulnerable Students component per school-age FTE; Include the Student Location Factor which replaces the former Transportation funding; Include the Education Plan at $20 per school-age FTE; Increase funding for Minor Capital from $100 to $120; and, Increase Non-OGM funding to 7.75%. This includes a one-time 2.15% increase for the collective agreement settlements that was put into the provincial funding formula in response to the teachers labour dispute. For a more detailed description of each of the components comprising the TEFA funding formula, refer to the Band Operated First Nations Schools Tripartite Education Framework Agreement (TEFA) section of this guide. For additional information on AANDC Education programs, visit: AANDC BC REGION PROGRAM GUIDE 2015/2016 / 47

5 5 / Education Education - General Information Education Information System (EIS) The Education Information System (EIS) is a computer system for AANDC First Nation education programs that was built to modernize the processes for funding requests, reporting on program activities and the use of funds and performance measurement. The system is accessible to AANDC and First Nations. EIS was developed to streamline the way in which data is collected by replacing the previous paper based processes. Implementation began in the fall of 2012 with the use of Smart PDF DCI for the Nominal Roll. In 2013, features such as pre-filled student census report data with validation at the time of input was provided to reduce the reporting and work load for First Nations. Access to EIS and the Education Reporting Access System (ERAS) through the web-based AANDC Portal is available to recipients, however submitting funding requests and reports using smart PDFs will continue to be an option. Individual funding recipient school data remains confidential to that recipient and AANDC only. Please note that the use of the EIS Portal will require training and a user access ID to login to the system. To proceed, contact Gavin Clifford, Manager of Agreement Services, by at Gavin.Clifford@aandc-aadnc.gc.ca or contact your Funding Services Officer to request the user access application form to request authorization to login. Once you have completed the training and are granted access, you will receive your login user ID and password, along with instructions on how to login. Elementary/Secondary Nominal Roll The Nominal Roll (NR) is the registry of all eligible elementary and secondary students funded by AANDC to attend a band-operated, federal, provincial, or private/independent school. The recipient must demonstrate the eligibility of a student to be included on the NR before being eligible for funding. To be eligible for the NR, a student must be: enrolled in and attending a band-operated, federal, provincial, or a private/independent school recognized by the province in which the school is located as an elementary/secondary institution; aged 4 to 21 years (or the age range eligible for elementary and secondary education support in the province of residence) on December 31 of the school year in which funding support is required; and, Ordinarily resident on-reserve. Nominal Roll Program Reporting The Nominal Roll Student and Education Staff Census Report (DCI#462572) combines 3 parts into one report: school information, student census and education staff information. The annual due date for the Nominal Roll Program Reporting is October 15. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 48

6 5 / Education Nominal Roll Program Compliance Reviews This year, AANDC BC Region will undertake Nominal Roll compliance reviews of approximately 50 of the eligible 155 First Nation recipients in British Columbia. Those First Nations selected for a compliance review in will be notified in the beginning of the school year. K-12 Reciprocal Tuition Since September 2009, the Province and the First Nations Education Steering Committee Society (FNESC) and the First Nations Schools Association (FNSA) have agreed that BC will pay reciprocal tuition for the education of off-reserve students attending certain First Nations schools. Schools that have FNSA certification or independent school status (group 1 or 2) receive reciprocal tuition funding from the Province for students who are not eligible for federal funding on the Nominal Roll. Applications for funding must be made to the Ministry of Education, Learning Division or Aboriginal Education. For information on the application process visit: For further information on K-12 reciprocal tuition, please see FNESC and FNSA s Reciprocal Tuition Handbook for Non-Independent First Nations Schools, August 2014, at: Adding a Grade to a First Nations Band-operated School First Nations who wish to add a grade or program to an existing First Nation Band-Operated School must submit an application to AANDC, and the application must be approved by AANDC before the new grade or program can be implemented. Applications to add grade(s) or program(s) must be submitted by January 31 st in order to be considered for implementation for the following September school year. The application form includes details about the requirements for adding a grade or program to an existing school. For more information, contact the Education Program at AANDC BC Region at BCeducation@aandc-aadnc.gc.ca. Programs Administered by the First Nations Education Steering Committee Society (FNESC) and the First Nations Schools Association (FNSA) The following AANDC programs are administered by FNESC and/or the FNSA. For more information on the programs and for proposal and application information and deadlines, please visit: 1. New Paths for Education New Paths funding, which is included in the Tripartite Education Framework Agreement (TEFA) funding provided to band-operated schools, is intended to strengthen First Nations education management, improve the effectiveness of classroom instruction, enhance approaches to teacher recruitment and retention, support community and parental involvement in the education of children and youth, and strengthen the use of Information and Communications Technology in schools. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 49

7 5 / Education 2. First Nation Student Success Program First Nation Student Success program funding, which is included in the Tripartite Education Framework Agreement (TEFA) funding provided to band-operated schools, supports the achievement of First Nation students on reserve through the implementation of school success plans, student learning assessments, and performance measurement systems focusing on the priority areas of literacy, numeracy and student retention. 3. Special Education Program for Band-Operated Schools Special Education funding for band-operated schools supports students with high-cost special education needs. To access these funds, band-operated school administrators must provide the First Nations Education Steering Committee (FNESC) with an annual work plan. Special Education funding for provincial and private/independent schools is included in the district block rates. For more information, please visit: 4. First Nations and Inuit Youth Employment Strategy The First Nations and Inuit Youth Employment Strategy (FNIYES) is a component of the Government of Canada s Youth Employment Strategy led by Service Canada. This program provides educational opportunities and summer work opportunities for First Nations and Inuit youth, including post-secondary students, to improve their job skills and participate effectively in the labour market. The two programs under FNIYES are the Skills Link Program and the Summer Work Experience Program. Services Administered by the First Nations Education Steering Committee Society (FNESC) and the First Nations Schools Association (FNSA) 1. Band School Assessments Band-operated and independent band-operated schools are required to be evaluated once every five years. Under the Tripartite Education Framework Agreement (TEFA), the department has negotiated an assessment framework with FNESC and FNSA to manage the band school evaluation process. First Nations should contact FNSA to discuss fulfilling their school evaluation requirements. For information on FNSA s school assessment process, visit: For those First Nations with independent band-operated schools, the Band School Assessments must be completed in accordance with the BC Independent School Act. Further information on Independent School Assessments can be found at: www2.gov.bc.ca/gov/topic.page?id= f0eb64e29b26f1e539b686af2&title=external %20Evaluation%20and%20Inspection%20for%20Independent%20Schools. For those First Nations that are not a signatory to the TEFA, Band School Assessments must still be completed every five years by one of the following processes: a) An assessment under the School Assessment Process, as administered by the FNSA; b) An evaluation conducted in accordance with the BC Independent School Act; or AANDC BC REGION PROGRAM GUIDE 2015/2016 / 50

8 5 / Education c) An alternative form of assessment or evaluation mutually agreed to by the Band Council and AANDC BC Region. 2. Post-Secondary Resource Line A Post-Secondary Resource Line to support the work of the Education Coordinator and/or students is available from FNESC at Toll-free: Online Resources FNESC and FNSA have a host of online resources including Curriculum and Teacher Resources, Education Coordinator supports, Post-Secondary education supports and timely bulletins which share information regarding the Tripartite Education Framework Agreement (TEFA). For more information, see AANDC BC REGION PROGRAM GUIDE 2015/2016 / 51

9 Elementary/Secondary Band-Operated First Nation Schools Tripartite Education Framework Agreement (TEFA) Funding Model In September 2012, the Tripartite Education Framework Agreement (TEFA) came into effect. The Agreement outlines the roles and responsibilities for First Nations, FNESC, Canada, and British Columbia with regard to providing education services to on-reserve K-12 students. The TEFA funding model for First Nations Band-operated schools flows from the Tripartite Education Framework Agreement. The TEFA funding model is based on the provincial funding model, with additions and adaptations which reflect the needs of First Nations Band-operated schools. It provides increased flexibility for First Nations to choose how to spend their school funding to meet their priorities while reducing the amount of reporting. The TEFA funding model includes a number of elements, including enhanced funding for technology, second level services and new formula factors to better reflect individual school circumstances such as low enrolment or extra costs due to where the school is geographically located. A detailed description of each of the components is provided in this section. TEFA funding is allocated to First Nation Band-operated schools for costs associated with education for eligible on-reserve students (K4 to Grade 12). These include instructional costs such as school staff, salaries, books, supplies, low-cost special education services, language and curriculum development. School Operations and Maintenance (O&M) are factored into the formula, as well as transportation; the First Nation operating the school is responsible for transportation of students. For more information on TEFA visit APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY The TEFA funding model for those First Nations operating schools on-reserve is formula based funding calculated using the annual Nominal Roll count. Recipients that administer First Nations operating schools on-reserve receive TEFA funding for all students attending their school regardless of the reserve of residence. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 52

10 5 / Education > Elementary/Secondary The sources used to develop the TEFA funding formula are the Ministry of Education Operating Grants Manual (OGM) and the School District Statements of Financial Information (SOFI) detailing the funding received and expenses. A Funding Technical Working Group was developed, comprised of officials from AANDC and the First Nations Education Steering Committee (FNESC) to jointly update the funding methodology. The TEFA funding formula calculation is made up of the following components: Basic Allocation Purpose Methodology Calculation A base amount provided for each school-aged full-time equivalent student (FTE) enrolled in and attending a First Nation school. Taken directly from the OGM, the Basic Allocation is a set rate multiplied by schoolaged Full Time Equivalents (FTEs) in attendance. Rate ($6,900) x school aged FTEs Enrolment Decline Purpose Methodology A supplementary amount intended to smooth the impact of declines in enrolment during the preceding three year period. The formula is taken directly from the OGM, allocating various supplemental levels of funding based on the percentage of enrolment decline over 1 and 3 years. Calculation (FTEs 1 year previous) if </= 1% $0 if </= 4% if >4% (FTEs 3 years previous) if </= 7% $0 if >7% (Decline % - 1) x previous SA FTEs x basic allocation rate ($6,900) x 50% (Decline % - 4) x previous SA FTEs x basic allocation rate ($6,900) x 75% plus the above amount calculated at 4% (Decline % - 7) x 3 years previous SA FTEs x basic Allocation rate ($6,900) x 50% English Language Learning (ELL) Purpose Methodology Calculation An amount to provide extra resources for students with language based needs. This is based on a province-wide incidence rate. The ESL rate is taken from the OGM but rather than funding on an ELL headcount as the province does, AANDC and FNESC have agreed to an incidence rate that is applied to all school-aged FTEs to arrive at a notional amount of ESL students. The rate is currently at 22.6%. Rate ($1,340) x incidence rate (22.6%) x school aged enrolments AANDC BC REGION PROGRAM GUIDE 2015/2016 / 53

11 5 / Education > Elementary/Secondary Aboriginal Education Purpose Methodology Calculation An amount to provide extra resources for the particular needs of aboriginal students. Taken directly from the OGM, the Aboriginal Education supplement is a set rate multiplied by the number of Aboriginal enrolments. Rate ($1,160) x school aged enrolments Vulnerable Students Purpose Methodology Calculation A supplementary amount to provide funding to assist with providing services to vulnerable students. The vulnerable students rate is calculated using tables from the OGM and Ministry of Education. After a review of these tables, AANDC and FNESC have agreed to use the rate calculated for School District 92 Nisga a since it has the largest population of Aboriginal students. The vulnerable student rate is put through a number of steps to arrive at AANDC s rate. First, the Vulnerable Student supplement (table 4c) per district is added to the Community Link Funding (table from Ministry of Education) to arrive at a Total Vulnerable Student Supplement. Second, the Total Vulnerable Student Supplement is divided by the September 2014 Enrolment for SD #92 to arrive at per pupil amount. Third, the Supplement for Vulnerable Students provincial total is divided by the Total Vulnerable Students Supplement to arrive at a Provincial percentage. Final step, multiple SD #92 per pupil amount by the Provincial percentage. Rate ($54.20) x school aged FTEs Adult Education Purpose Methodology Calculation A base amount provided for each adult FTE enrolled in and attending a First Nation school. Taken directly from the OGM, the Adult Education supplement is a set rate multiplied by the number of Aboriginal enrolments. Rate ($4,430) x adult FTEs Salary Differential Purpose Methodology Calculation A supplementary amount calculated on a school-aged FTE basis to match provincial funding that supports school districts with average teacher salaries higher than the provincial norm. The Salary Differential calculation is done by using the per FTE supplement averaged across all districts in the province, and applying this per FTE amount to First Nations schools. The average FTE supplement can be found in the corresponding OGM Salary Differential table, which lists the information for each district. Rate ($180.33) x school aged FTEs AANDC BC REGION PROGRAM GUIDE 2015/2016 / 54

12 5 / Education > Elementary/Secondary Small Community Supplement Purpose Methodology A supplementary amount intended to provide extra resources to communities with aggregate enrolments below certain threshold levels for primary grades, for secondary grades and for Grades 11 and 12. If the Basic Enrolment Amount increases this amount is subject to a percentage increase. The Small Community Supplement was taken directly from the OGM, using the same formula and rates. Calculation School aged Elementary FTEs (A community can only be eligible for A or B) A. Communities with 250 or fewer elementary school-age FTE students and that do not qualify for B below. if </= 110 Rate ($12,200) x SA Elementary FTEs, to a max of $157,500 if >110, </=250 Funding max ($157,500) - (SA Elementary FTEs over 110 x $1,125) if >250 $0 B. Communities with 75 or fewer elementary school-age FTE students and at least one of the following: The school is located at least 40 km by road from the next nearest elementary school The school is located at least 5 km from the next nearest elementary school, which can only be accessed by gravel road, logging road or by water if </= 15 Funding max of $160,000 if </= 75 Funding max of $180,000 School Aged Secondary FTEs if </= 100 Rate ($4,547.50) x SA Secondary FTEs if >100, </=635 Funding max ($454,750) - (SA Secondary FTEs over 100 x $850) if >635 $0 School Aged 11 & 12 FTEs if </= 15 Factor increase **need to be eligible for Secondary supplement** Rate ($12,200) x SA 11&12 FTEs if >15, </=215 Funding max ($183,000) - (SA 11&12 FTEs over 15 x $915) if > 215 $0 A percentage increase applied when the Basic amount rate increases without a corresponding increase in the funding maximums for the Small Community amount. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 55

13 5 / Education > Elementary/Secondary Low Enrolment Purpose A supplementary amount to match provincial allocations for low enrolment and sparseness, net of central administration spending. The five smallest school districts (by enrolment) are used for comparison. The total amount generated is split between funding per First Nation school and funding per school-aged FTE. Each school receives the equivalent of funding for 25 FTEs in addition to the funding for its school-aged FTEs. Methodology The Low Enrolment supplement is put through a number of steps to arrive at AANDC s final allocation amount. First, the Low Enrolment supplements for the five smallest school districts (5 South East Kootenay; 49 Central Coast; 74 Gold Trail; 85 Vancouver Island North; 87 Stikin) are compiled from the OGM, then the previous year s actual District Administration (Schedule 2A from the SOFIs) are deducted from each. These net totals are then divided against the FTE counts for each respective district (found in the district enrolment counts of the OGM) to arrive at a notional per FTE allocation. Next, that per FTE amount is multiplied by school-aged students appearing on the Nominal Roll here at AANDC, which sets the total funding envelope (or pool) for the Low Enrolment supplement. Lastly, that funding is divided on the basis of FTEs and number of schools with a school being equivalent to 25 FTEs. Calculation (Rate ($1,544) x school aged FTEs) + (# of schools x $38,593) Rural Factor Purpose Methodology Supplementary funding provided based on a community s population, distance from the nearest community of 70,000 people and distance from Vancouver. The Rural Factor calculation is taken from the OGM (although under TEFA it is applied to the current year s basic allocation, whereas the OGM uses the previous year s basic allocation amount). The Rural Factor index is set by school district, to which First Nations are matched based on their location. Calculation Basic allocation calculated amount x Rural index x 20% Climate Factor Purpose Methodology Supplementary funding based on the number of days of heating and days of cooling required in a community. The Climate Factor calculation is taken from the OGM (although under TEFA it is applied to the current year s basic allocation, whereas the OGM uses the previous year s basic allocation amount). The Climate Factor index is set by school district, to which First Nations are matched based on their location. Calculation Basic allocation calculated amount x climate index x 5% AANDC BC REGION PROGRAM GUIDE 2015/2016 / 56

14 5 / Education > Elementary/Secondary Student Location Factor Purpose Methodology A supplementary amount designed to cover the cost of transportation of students to the Band-operated school. This supplement is calculated using Operating Grant Tables from the OGM. The rate per district is determined by dividing the Student Location Factor amount per District on Table 6F by the September Enrolment on Table 1b per District. For the School Year September 2014, this factor replaces the previous Transportation methodology based on weighted enrolments and corresponding rates. Calculation Student Location Factor District rate x school aged FTE's Education Plan Purpose Methodology Calculation A base amount provided for each school-aged full-time equivalent student (FTE) enrolled in and attending a First Nation school to assist with implementing initiatives as part of the Education Plan. Taken directly from the OGM, the Education Plan is a set rate multiplied by school-aged Full Time Equivalents (FTEs) in attendance. Rate ($20) x school aged FTEs Non-OGM Funding Purpose Methodology A percentage (7.75%) top-up of the subtotal of the above amounts to reflect Ministry of Education funding that is provided to school districts outside of the OGM. This component uses the published School District Statements of Financial Information (SOFI) which detail the funding received and expenses for each district. This supplement is put through a number of steps to arrive at AANDC s percentage. First, the Operating Grant total (Schedule 2A) from each district is identified. Second, the AANDC tuition recovery from the LEA s (Schedule 2A) is deducted from the Operating Grant to arrive a Net Operating Grant. Third, the Non-OGM operations (Operating Fund Provincial Grants (Schedule 2A less the Operating Grant), Special Purposes (Schedule 3) and other special funds (Schedule 3A) are added together to arrive at the Total Non-formula amount. The final step is to divide the Total Non-Formula Amount for all Districts by the Net Operating Amount for all Districts to arrive at a percentage. In 2014/15, this percentage includes a one-time 2.15% increase for the collective agreement settlements that was put into the provincial funding formula in response to the teachers labour dispute. Calculation Formula subtotal (all of the above totals) x rate increase (7.75%) AANDC BC REGION PROGRAM GUIDE 2015/2016 / 57

15 5 / Education > Elementary/Secondary BCeSIS Funding Purpose Methodology A supplementary amount designed to reflect Ministry of Education spending for BCeSIS (the electronic student information system). Not pulled from the OGM, the BCeSIS funding is a set amount that was earmarked to replicate the costs on a per student basis. Calculation Total enrolments x $20 Technology Support Purpose Methodology Calculation Existing FNESC support for monthly internet fees. Internet connection fees reported to FNESC that were being charged by the providers supplying internet to band-operated schools. AANDC has incorporated these costs into the funding model on a First Nation by First Nation basis and in those cases where a monthly connection fee was not supplied by the FNESC report, the average cost per band was used. Amount provided by FNESC, or $3,067 where none was provided Education Minor Purpose Methodology Calculation Funds provided to administering authorities of band-operated, on-reserve schools, for the purchase of minor capital items such as desks and chalkboards. Historical amount transferred from the Community Infrastructure Program with the implementation of TEFA Rate ($120) x school aged FTEs Funding Type Description Fund Functional Area FIXED Instructional Services 335 P2101/NP05 BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 58

16 5 / Education > Elementary/Secondary Provincial Tuition Provincial tuition funding provides education services for eligible, on-reserve kindergarten to grade 12 students attending Provincial schools. Funds are provided directly to First Nations that have a Local Education Agreement (LEA) in place. For those that do not have an LEA, AANDC funds the Province directly. Refer to the provincial Operating Grants Manual for a detailed description of what services are included in the district Block rates: For information on LEAs, the First Nations Education Steering Committee has information on LEA workshops, an LEA handbook, and a template LEA at: APPLICATION REQUIREMENT None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY Block funded recipients have Provincial Tuition built into their Block funding. Initial allocations for provincial school tuition are based on the September 2014 Nominal Roll and the current school district Block rates (See Appendix Education for Block Rates). Agreements without Block funding are adjusted for price and volume changes after the September 2015 Nominal Roll has been updated and confirmed by the Province. Refer to your Education Budget Reconciliation Report, sent by AANDC. First Nations with LEAs are funded for the entire year, except for those with LEAs that expire by June 30, 2015, which are funded up to that date. Funds remaining under the terms of agreement will be transferred to the First Nation as the LEAs are renegotiated and copies submitted to AANDC. New LEAs, renewals and extensions of LEAs are due to AANDC by December 31, Please send signed copies attention to your Funding Services Officer and to the Manager, Resource Services. First Nations must notify the Department in writing (within 30 days) of either a notice of early termination, or an upcoming expiry of an LEA. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 59

17 5 / Education > Elementary/Secondary Example of Provincial Tuition Calculation Initial Budget Calculation: FTE BLOCK Rate September 2014 Nominal Roll (NR) Submission x $8,500 = $352,750 Apr - June (30%) $352,750 x 30% = $105,825 Forecast Sept - Mar (70%) $352,750 x 70% = $246,925 Total Initial Budget for 2015/16 $352,750 Adjustment completed after NR 2015 submitted: FTE BLOCK Rate September 2015 Nominal Roll Submission x $8,575 = $385,875 Sept - Mar (70%) $385,875 x 70% = $270,113 Actual Sept - March $270,113 Less Forecasted Sept - March $246,925 Total Budget Adjustment required $ 23,188 Final Provincial Tuition (LEA) for fiscal year Apr June (NR 2014) $105,825 Sept March (NR 2015) $270,113 Fiscal Year budget $375,938 Funding Type Description Fund Functional Area SET Tuition 335 P2103/NP0R BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 60

18 5 / Education > Elementary/Secondary Independent/Private Schools (off-reserve) Funds are available for independent and/or private school education services for eligible on-reserve kindergarten to grade 12 students attending those schools in Group 1 or 2 categories. The Department pays 100% of the corresponding Block rate for the School District where the school resides, which includes special education funding. NOTE: AANDC will continue to provide independent and/or private school tuition funding within First Nations funding arrangements, pending receipt of the Local Education Agreement (LEA). A signed LEA outlining the terms and schedules for tuition payment should be in place and remain in good standing before AANDC is able to place independent and/or private school tuition funding into First Nations funding arrangements. It is strongly recommended that First Nations develop LEAs with all service providers in order to establish the terms and schedules for services to students and tuition payments. Funding will not be allocated to First Nations responsible for administering independent/private school funding for more than 10 students (FTEs) where an LEA (or LEAs) are not in place. LEAs are due to AANDC by December 31, 2015 and should be sent to your Funding Services Officer and a copy to the Manager, Resource Services. For information on LEAs, the First Nations Education Steering Committee has information on LEA workshops, an LEA handbook, and a template LEA at: All funding provided by AANDC for independent school tuition must be paid to the independent school, although the details of agreement may vary considerably. Block funded recipients have this funding built into their Block funding. Refer to the provincial Operating Grants Manual for a detailed description of what is included in the district Block rates: APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY Initial allocations are based on the September 2014 Nominal Roll and provincial per pupil Block rates for the full fiscal year. After the September 2015 Nominal Roll is approved, allocations will be adjusted for September to March based on the 2015 Nominal Roll and provincial per pupil Block rates (subject to a signed LEA). See example under Provincial Tuition. Funding Type Description Fund Functional Area SET Private Schools 335 P2103/NP0T BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 61

19 5 / Education > Elementary/Secondary Ancillary Services (Provincial/Private Tuition) For eligible students living on reserve and attending provincial/independent schools in BC, funds are available for supplementary services such as school supplies, equipment, specialized educational services, and /or fees for specialized classes. APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY Allocations are based on the rate per student (per year) listed on the September 2014 Nominal Roll for provincial/private schools. Block funded recipients have this built into their Block funding. Adult students are eligible for this funding. Example A First Nation has 44 students on the Nominal Roll attending a provincial (public) or private/independent school. The funding agreement recipient receives $220 X 44 students = $9,680 for Ancillary Services. Funding Type Description Fund Functional Area FIXED Ancillary Services 335 P2103/NP0S BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 62

20 5 / Education > Elementary/Secondary Comprehensive Instructional Support Services (All School Types) All First Nation funding agreement recipients receive additional funding for their students attending band-operated, provincial, and independent schools, to be used towards school supplies, accommodation, transportation, financial assistance, or guidance and counselling. All students on the Nominal Roll receive student support funding, regardless of the school they are attending. APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY Allocations are $221 per student per year on each September s Nominal Roll. Block funded recipients have this built into their Block funding. Adult students are eligible for this funding. Example There are 44 students on the previous year s September Nominal Roll. The funding agreement recipient receives $221 X 44 = $9,724 for Comprehensive Instructional Support Services (CISS). Funding Type Description Fund Functional Area FIXED Comprehensive Instructional Support Services (CISS) 335 P2104/NP1A/NP1B BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 63

21 5 / Education > Elementary/Secondary Student Accommodation Services This funding is provided to assist eligible students who must leave home to attend school. 1. Where there is no school with the appropriate grade levels or program within a reasonable travelling distance. Any school offering the BC Core Curriculum is considered appropriate. Unavailability of elective courses, or personal preference, is not considered an eligible reason for funding placement of students away from their home communities. 2. Where the student requires placement in order to be near a medical facility. This funding is not affected by the new TEFA funding model. APPLICATION REQUIREMENTS 1. Accommodation Approval Form Due: October 15, 2015 If applicable, this form should be submitted with Nominal Roll Student and Education Staff Census Report REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ). Students approved for accommodation should be included with appropriate coding on this report. Due: October 15, 2015 NEW: Education Staff information is now due at the same time as Student Census and is collected on this report. FUNDING METHODOLOGY Annual allocations for accommodation are made on the basis of the actual number of approved students who require group/boarding home assistance multiplied by $6,000. The funding may be used for items such as: room and board; clothing; monthly allowance; and seasonal transportation. Adult students are NOT eligible for this funding. Block funded recipients have this built into their Block funding. Example: A funding agreement recipient has a band-operated school to grade 9, with 14 students in grades who must leave the community for school, and another grade 6 student who must be near the BC Children s Hospital for medical care (medical documentation submitted). This funding agreement recipient is eligible for accommodation funding for 15 students: 15 X $6,000 = $90,000. Funding Type Description Fund Functional Area FIXED Accommodation 335 P2104/NP16/NP17 BLOCK Elementary/ Secondary 378 P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 64

22 5 / Education > Elementary/Secondary Financial Assistance (Student Allowance) To provide student allowances to eligible students in grades 8 to 12. These allowances may be provided to the students directly or used by the First Nation for education purposes such as: the cost of purchase or rental of books and supplies; specialized clothing (including a graduation allowance); equipment or specialized educational services; and additional fees for specialized classes. APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY The allocation is based on the number of students in grades 8 to 12 including Special Students (SS) who are ungraded students who may be taking courses at two different grade levels (i.e. courses in grades 8 & 9, grades 9 & 10, grades 10 & 11 or grades 11 & 12) on the September 2014 Nominal Roll and is funded as follows: Grade 8-10 & SS - $110 per student (annually) Grade 11 - $220 per student (annually) Grade 12 - $330 per student (annually) Block funded recipients have this built into their Block funding. Adult students are eligible for this funding. Example: Based on the current year Nominal Roll, there are 34 students in grades 8 to 10 and SS, 5 students in grade 11, and 5 students in grade 12. All students attend public/private or band-operated schools. 34 Students X $110 = 3,740 5 Students X $220 = 1,100 5 Students X $330 = 1,650 Total 44 students = $6,490. The funding agreement recipient is entitled to receive $6,490 for Student Allowance. Funding Type Description Fund Functional Area FIXED BLOCK Financial Assistance Elementary/ Secondary 335 P2104/NP P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 65

23 5 / Education > Elementary/Secondary Guidance and Counselling Funding is provided to assist in the provision of K-12 Guidance and Counselling administration services, including the Nominal Roll. APPLICATION REQUIREMENTS None REPORTING REQUIREMENTS 1. Nominal Roll Student and Education Staff Census Report (DCI# ) Due: October 15, 2015 FUNDING METHODOLOGY Funds for Guidance and Counselling administration include base salary and associated costs such as benefits, travel, and telephone service. The formula is $134 per student per year plus $837 per student per year with approved student accommodation services on the September 2014 Nominal Roll. Block funded recipients have this built into their Block funding. Adult students are eligible for the base formula but not the supplement for student accommodation services. Example: A funding agreement recipient with 44 students on the nominal roll and one of these students is on accommodation. The funding agreement recipient receives $134 X 44 students and $837 x 1 student or $6,733. Funding Type Description Fund Functional Area FIXED Guidance & Counselling Elementary/ Secondary 374 P2104/NP P2100/NP00 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 66

24 Post-Secondary Post-Secondary Education (PSE) The PSE program has three components, specifically the Post-Secondary Student Support Program (PSSSP), the University and College Entrance Preparation program (UCEP) and the Post-Secondary Partnership Program (PSPP) (formally the Indian Studies Support Program (ISSP)), each with its own objectives. AANDC and the First Nations Education Steering Committee Society (FNESC) work together to address variations in demand for post-secondary funding, both within and between funding agreement recipients. Post-Secondary funding allocations are determined as the lesser of either the PSE-related expenditures reported in the audited financial statements or a per capita Band allocation based on the regional allocation and the total population as of December 31, The per capita amount is the maximum allocation and will be protected for a specific First Nation until the deadline for application has passed. Any protected pool not accessed by the application date will be sent into a General Pool of funding that all First Nations will have access to, based on a submitted application. The deadline for applications to the protected and general pool is May 22, No late submissions will be accepted. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 67

25 5 / Education > Post Secondary Post-Secondary Student Support Program (PSSSP) and University and College Entrance Program (UCEP) The PSSSP and UCEP provide Post-Secondary Education (PSE) funding to funding agreement recipients to assist eligible First Nations students to attend approved post-secondary institutions. APPLICATION REQUIREMENTS Funding agreement recipients are strongly encouraged to complete applications for their initial PSE funding (PSSSP and UCEP), in order to provide critical data to support national funding requests. Funding agreement recipients must submit completed applications in order to access additional PSE funding beyond their audited PSE expenditures. Notification of the opportunity to apply for additional PSE funding will be sent in April Due: May 22, 2015 REPORTING REQUIREMENTS 1. Annual Register of Post-Secondary Education Students ( ) (DCI # ) Due: August 31, 2016 NOTE: The report should include all students who were eligible to receive funding in the fiscal year just completed. FUNDING METHODOLOGY Initial PSE funding will be allocated to eligible First Nations based on the lesser of their audited annual expenditures or the band s per capita amount calculated using the regional allocation and the total population as of December 31, The per capita amount is the maximum allocation and will be protected for a specific First Nation until the deadline for application has passed. First Nations that demonstrate need for additional funding (by listing eligible students, programs and institutions) will be supported through funds available in their protected pool, and may be supported further through a general pool of additional funding as resources allow. Block funded recipients have this built into their Block funding. AANDC BC REGION PROGRAM GUIDE 2015/2016 / 68

26 5 / Education > Post Secondary Example only (actual calculations provided in PSE call package): Regional Budget $35,033,720 Total eligible ARFA Regional Population as of December 31 91,821 $ Amount per Person (Regional budget / ARFA pop) $ Band ABC's Total population as of December 31, Per Capita amount for ABC ($ per person x ABC's total population) $171, /16 Post Secondary Allocation Band # 123 Band Name ABC A. 13/14 Audit Expenditure $120,000 B. Maximum per capita calculation $171,693 C. 2015/16 Initials: $120,000 D. Protected Pool Amount $51,693 Important information about other types of support for post-secondary First Nations students can be found at Funding Type Description Fund Functional Area FIXED PSSSP 336 P2302/NP5A BLOCK Post-Secondary 378 P2300/NP50 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 69

27 5 / Education > Post Secondary Post-Secondary Partnership Program (PSPP) The PSPP assists post-secondary institutions in the design and delivery of college and university level courses that respond to the education needs of First Nations and Inuit Students. The PSPP National Program Guidelines are available on the Departmental Website: APPLICATION REQUIREMENTS Post-Secondary Partnership Program (PSPP) Proposal (PAW# 41932). The application is on Departmental Website at: Due: January 16, 2015 REPORTING REQUIREMENTS 1. Post-Secondary Partnership Program Final Report (DCI# ) Due: July 31, 2016 FUNDING METHODOLOGY Funding is based on the total amount approved through a national proposal selection process. Funding Type Description Fund Functional Area SET Special Program - PSPP 335 P2301/NP55/NP56 AANDC BC REGION PROGRAM GUIDE 2015/2016 / 70

28 5 / Education > Post Secondary Counselling Centres To provide advice and assistance to post-secondary students whose First Nation does not administer the Post-Secondary Education programs, Counselling Centres provide: a) Referral services to help students contact their appropriate administering organization and to collect documentation required; b) Financial assistance to status BC Indians without Band membership (general list); and c) Financial assistance to Northwest Territories students who do not meet territorial residency requirements. APPLICATION REQUIREMENTS None required REPORTING REQUIREMENTS 1. Annual Register of Post-Secondary Education Students ( ) (DCI # ) Due: August 31, 2016 NOTE: The report should include all students who were eligible to receive funding in the fiscal year just completed. FUNDING METHODOLOGY Currently, only one recipient receives this funding, the National Association of Aboriginal Friendship Centres, which provides student support services to eligible Northwest Territory and General List (status Indians who do not belong to a specific band) BC First Nations students, on behalf of AANDC. For more information visit British Columbia Association of Aboriginal Friendship Centers at Funding Type Description Fund Functional Area FIXED Administration 336 P2302/NP5C AANDC BC REGION PROGRAM GUIDE 2015/2016 / 71

29 5 / Education > Post Secondary Cultural Education Centre Program (CECP) This program provides funding to First Nation and Inuit Cultural Education Centres to support the development and promotion of First Nations, Inuit and Innu Culture. APPLICATION REQUIREMENTS First Nation and Inuit Cultural Education Centres which have received funding in previous years from the First Nation Confederacy of Cultural Education Centres (FNCCEC) and have met funding criteria are funded annually. These Centres apply to the First Nation Confederacy of Cultural Education Centres (FNCCEC). Contact FNCCEC for more information: First Nation and Inuit Cultural Education Centres which have received funding in previous years from the BC Regional Office may submit proposals to the BC Regional office, due May 7, Funding of new centres is subject to funding availability. For more information, please contact the Education Program in AANDC BC Region at BCeducation@aandc-aadnc.gc.ca. Due: May 7, 2015 REPORTING REQUIREMENTS 1. The reporting requirements are listed in the recipient s funding agreement. Reports should be submitted using the Cultural Education Centre Program (CEC) Report (DCI #515786) Due: June 30, 2016 Centres receiving their funding from FNCCEC should verify the reporting requirements and dates with FNCCEC. FUNDING METHODOLOGY Funding allocations for Cultural Education Centres are proposal-driven and provided to eligible recipients consistent with historical allocations. In cases where funding is available to new recipients, allocations are made by BC Region based on proposals and available funds. Funding Type Description Fund Functional Area FIXED Administration 374 P2108/NP1W AANDC BC REGION PROGRAM GUIDE 2015/2016 / 72