Sport Administration Manual

Transcription

1 Sport Administration Manual

2 The Sport Leadership curriculum for the Olympic Solidarity courses was first published in 1986 and was revised and renamed the Sport Administration Manual in The Manual was further revised in 2000, 2001, 2005 and It serves as the basic textbook for the Sport Administrators Courses, which are organised as part of an Olympic Solidarity NOC Management programme. Editor and Publisher Roger Jackson & Associates Ltd. Calgary, Canada Olympic Solidarity wishes to thank the following individuals and organisations for their contributions to the revision of the Sport Administration Manual Claire Buffone-Blair Roger Jackson Catherine Laville Martha McIntosh Khanh Nguyen Richard Palmer Leigh Robinson Anne Wuillemin Joanna Zipser-Graves IOC staff in Lausanne IOC Olympic Studies Centre IOC Photographic Archives World Anti-Doping Agency Court of Arbitration for Sport Printing The Lowe Martin Group Ottawa, Canada Graphic Design and Layout publicité mediaplus advertising Ottawa, Canada Photos IOC Getty Images Own The Podium SYOCOG VANOC Sport Caricatures Spitzensport mit spitzer Feder, Institute of Foreign Relations, Stuttgart, Federal Republic of Germany, 1981 Copyright 2010, International Olympic Committee Contents of this publication may be reproduced in whole or in part provided the intended use is for non-commercial educational purposes and full acknowledgement is given to the International Olympic Committee, Olympic Solidarity ISBN

3 International Olympic Committee All over the world, sport has become an integral part of society. Sport is a unique and indispensable tool for sustainable development as well as a means to promote peace, culture and education, providing young people in particular with opportunities and hope. IOC/Giulio Locatelli As well as organising the Olympic Games, the Olympic Movement aims to develop sport and its practice worldwide from grassroots to elite level. This is possible through our vast network of 205 National Olympic Committees (NOCs) across the five continents. Billions of people around the world practise sport as a healthy pastime or for the sheer fun of it, and some in high-level competitions. To make this possible, millions of coaches, administrators and technicians, many of whom are volunteers, give their time to support athletes and thus make sport a reality in our everyday lives. To help the NOCs fulfil these objectives in the best possible way, Olympic Solidarity organises multiple, diverse programmes, such as the Sport Administrators Programme. This programme seeks to enhance knowledge of the Olympic Movement, its values, the issues facing sport and the management of sport. It also seeks to develop the capabilities, tools and practices needed for sport to thrive in the 21 st century, thus helping all our member organisations to professionalise their administrative capabilities. At the heart of this programme is the Sport Administration Manual, which has been the basis of the course work since As a result of thorough re-editing, this new version fully lives up to its title in it you can find information on everything that a sport administrator should know: from the history of the Olympic Movement to its structure; from the Olympic Games to the values and ethics of sport; from the constitution of a national sport organisation to its management; and from organising a sport event to leading an Olympic delegation. I am grateful to all the contributors, all lifelong advocates of the Olympic Movement, for their invaluable contribution to the development of the Manual - a true example of the transfer of knowledge. We are particularly grateful to Dr. Roger Jackson for his fine work in revising and publishing the Manual since its inception, and to Richard Palmer for his contribution to the writing of the Manual and his continuous support of the Sport Administrators Programme. Through this Manual, the International Olympic Committee wishes to express its appreciation of all those who contribute to the process of learning, thereby making the conditions for our sportsmen and -women even more conducive to the true values that derive from sport. Dr. Jacques Rogge, President International Olympic Committee

4 Olympic Solidarity As ANOC and Olympic Solidarity President, I encourage the National Olympic Committees and their affiliated sport organisations to constantly provide the best support for their athletes, improve their organisational structures, raise their management level, make rational and efficient use of their resources, including the funding provided by Olympic Solidarity, and defend the noble values which underpin the Olympic ideal. I feel it particularly important to promote a genuine Olympic spirit based on solidarity within the Olympic Movement. An in-depth knowledge of the structures of the Olympic Movement, appropriate planning of activities and efficient management are the key elements which All rights reserved enable a sport organisation to develop, prosper and successfully meet the new challenges facing the Olympic Movement. The Olympic Solidarity Sport Administrators Courses play a highly relevant role in this necessary endeavour. I am certain that the Sport Administration Manual will serve as a constant guide for the numerous sport leaders in all countries, and can help them in the daily management of the organisation they serve and in the promotion of their activities, so that they will be active partners and a source of strong support in achieving the objectives fixed by their organisation. My wish is that those attending the courses will derive maximum benefit from these encounters and that this training will encourage exchanges of ideas and useful experience. I call upon the participants to continue the noble and committed endeavour of organising and developing sport throughout the world, reaffirming the conviction that, by teaching young people the values and principles of the Olympic ideal, we are making an important contribution to improving their lives. This revised version of the Sport Administration Manual makes available the knowledge and information needed to constantly improve management skills and spread the values of Olympism around the world. I express my sincere gratitude to the NOCs and the Course Directors, as well as those who have contributed to this new version of the Manual. I wish you an enjoyable reading experience and every success in your sport organisations. Mario Vázquez Raña, President Association of National Olympic Committees (ANOC) and Olympic Solidarity

5 SPORT ADMINISTRATION MANUAL SECTION I Olympic Background Unit 1 FOUNDATIONS OF THE OLYMPIC MOVEMENT AND THE MODERN OLYMPIC GAMES.. 11 UNIT 2 THE INTERNATIONAL OLYMPIC COMMITTEEE (IOC) UNIT 3 THE NATIONAL OLYMPIC COMMITTEES (NOCs) UNIT 4 THE INTERNATIONAL FEDERATIONS (IFs) UNIT 5 OTHER CONSTITUENTS OF THE OLYMPIC MOVEMENT UNIT 6 THE OLYMPIC GAMES UNIT 7 THE YOUTH OLYMPIC GAMES UNIT 8 CONTINENTAL AND OTHER GAMES SECTION II VALUES AND ISSUES Unit 9 The Olympic values Unit 10 The importance of sport to society Unit 11 The benefits of sport to individuals Unit 12 Sport for all Unit 13 Inclusion and equity Unit 14 Athlete support Unit 15 Protecting young athletes Unit 16 Ethical issues of doping Unit 17 Fair play Unit 18 Violence and harassment Unit 19 Ethics in sport Unit 20 Government and sport Unit 21 Arbitration and dispute resolution Unit 22 Sport and peace Olympic Truce Unit 23 Olympic culture and education Unit 24 ENVIRONMENTAL SUSTAINABILITY SECTION III Management THEME 1: MANAGEMENT SKILLS Unit 25 COMMUNICATION Unit 26 LEADERSHIP Unit 27 SOLVING PROBLEMS Unit 28 MAKING DECISIONS Unit 29 MANAGING TIME Unit 30 MANAGING MEETINGS Unit 31 MANAGING CONFLICT

6 theme 2: MANAGING THE ENVIRONMENT Unit 32 THE OPERATING ENVIRONMENT OF SPORT ORGANISATIONS Unit 33 WORKING IN PARTNERSHIP Unit 34 GOVERNANCE OF SPORT ORGANISATIONS Unit 35 KEY ROLES IN SPORT ORGANISATIONS Unit 36 CONSTITUTION OF AN ORGANISATION Unit 37 HEALTH AND SAFETY Unit 38 PROTECTION theme 3: MANAGEMENT of resources Unit 39 STRATEGIC PLANNING Unit 40 MANAGING PEOPLE Unit 41 ASSESSING STAFF AND VOLUNTEER TRAINING NEEDS UNIT 42 FINANCIAL MANAGEMENT AND BUDGETING UNIT 43 SOURCES OF FUNDS UNIT 44 INFORMATION TECHNOLOGY UNIT 45 PERFORMANCE MANAGEMENT AND EVALUATION theme 4: MANAGEMENT of activities UNIT 46 PROJECT MANAGEMENT UNIT 47 PROMOTION AND SPONSORSHIP UNIT 48 RISK MANAGEMENT UNIT 49 PLANNING A SPORT TRIP UNIT 50 ORGANISING AN EVENT UNIT 51 MANAGING AND OPERATING FACILITIES SECTION IV Developing elite athletes UNIT 52 SPORT MEDICINE UNIT 53 ANTI-DOPING UNIT 54 SPORT SCIENCE UNIT 55 TECHNOLOGY IN SPORT UNIT 56 DEVELOPING TECHNICAL LEADERSHIP UNIT 57 DEVELOPING ATHLETES UNIT 58 TALENT IDENTIFICATION Section V OLYMPIC GAMES SELECTION AND MISSION Unit 59 OLYMPIC TEAM SELECTION Unit 60 ORGANISING AN OLYMPIC GAMES MISSION

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8 INTRODUCTION The Sport Administration Manual serves as the basic textbook for the Sport Administrators Courses organised by National Olympic Committees under the auspices of Olympic Solidarity. Olympic Solidarity is proud to provide all the course participants with a copy of the manual. Since it was first published in 1986, the Sport Administration Manual has been revised on four occasions, the latest revision being completed in It therefore reflects up-to-date knowledge, issues and practices current within the Olympic Movement and provides information on the most important matters related to sport administration and management. The manual begins by providing information on the Olympic Movement and by defining the values, attitudes and philosophy of Olympic sport. It includes some theory and requisite skills for administration and management, and discusses possible solutions to various needs, problems and concerns. Finally, information is provided on technical aspects related to athlete development and the leading of an Olympic Games mission. The Sport Administrators Courses are designed to assist those who work in the Olympic and sport movement throughout the world, so that they may operate more effectively and more happily. Above all, the courses centre on improving interpersonal relationships, communication between individuals and commitment by many to advancing sport opportunities for people, both young and old. The courses are designed: to be relevant to National Olympic Committees and their stakeholders around the world; to cover the most common needs and skills of volunteer administrators or elected executives of a National Olympic Committee or any other sport organisation; to be an open programme: all comments and feedback will be welcome so that we can improve the material; and to provide knowledge which may be passed on to others. The Sport Administrators Courses form a key part of Olympic Solidarity s management training programmes. Since the beginning of the programme up to the end of 2009, 2,230 courses have been organised by 100 NOCs and more than 60,000 participants have taken part in the courses. Additionally, Olympic Solidarity has developed the Advanced Sport Management Courses, based on the Managing Olympic Sport Organisations manual, which focuses on six key management areas: organising an Olympic sport organisation, managing strategically, managing human resources, managing finance, managing marketing and organising a major sport event. At the apex of the training opportunities is the Masters degree in sport management, MEMOS (Master Exécutif en Management des Organisations Sportives), which is supported by Olympic Solidarity through its International Executive Training Courses in Sport Management programme, awarding scholarships on a world-wide basis to NOC-supported participants. The MEMOS programme is offered in English, French and Spanish. The Sport Administrators Courses are therefore an essential part of Olympic Solidarity s management training strategy and are characterised by the breadth and range of the content of the Sport Administration Manual. They form an essential tool for anyone involved in managing, administering and organising sport and sport organisations, particularly in the Olympic Movement. It is hoped that the Sport Administration Manual will prove to be an essential aid to Sport Administrators Course participants and will subsequently be a constant companion and guide throughout their involvement in the sport movement.

9 The International Olympic Committee (IOC) acts as a catalyst for collaboration among all members of the Olympic Movement - from the National Olympic Committees (NOCs), International Sport Federations (IFs), athletes and Organising Committees for the Olympic Games (OCOGs) to the Worldwide TOP Partners, broadcast partners and recognised organisations. This first section provides information on the development of the IOC and the foundations of Olympism. It gives an overview of the structure of the Olympic Movement, including the IOC, NOCs, IFs and other constituents, as well as how the IOC functions and governs itself and the Olympic Movement. Key elements of the Olympic Games are also presented, as well as the Youth Olympic Games, an initiative which is at the heart of the IOC s commitment to reach young people. 8

10 SECTION I Olympic background Unit 1 Foundations of the Olympic Movement and the modern Olympic Games Unit 2 The International Olympic Committee (IOC) Unit 3 The National Olympic Committees (NOCs) Unit 4 The International Federations (IFs) Unit 5 Other constituents of the Olympic Movement Unit 6 The Olympic Games Unit 7 The Youth Olympic Games Unit 8 Continental and other Games S P O R T A D M I N I S T R A T I O N M A N U A L 9

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12 SECTION I UNIT 1 Foundations of the Olympic Movement and the modern Olympic Games A. Pierre de Coubertin B. Sources of inspiration for Pierre de Coubertin.. 12 C. The 1894 Congress for the Revival of the Olympic Games D. The Olympic Charter E. Fundamental principles of Olympism F. Symbols of the Olympic Movement G. Questions Kishimoto S P O R T A D M I N I S T R A T I O N M A N U A L 1 1

13 A. PIERRE DE COUBERTIN Pierre de Frédy, Baron de Coubertin was born in Paris on 1 January Very early in life, he showed an interest in literature, history, sociology and the problems of education. After studying at a Jesuit college, de Coubertin attended the French Military Academy as well as law school, but abandoned both to concentrate on his vision of educational reform and his dream to revive the Olympic Games in a modern form. It is to de Coubertin that we are indebted for his commitment to ensuring the early development of the Olympic Movement, the International Olympic Committee (IOC) and the Olympic Games. The Olympic Charter, the protocol for Opening and Closing Ceremonies, the athletes oath and the Olympic rings and flag were his creations. From 1896 until 1925, he personally presided over the IOC and, when he stepped down as President, the title of Honorary President of the Olympic Games was bestowed on him. The revival of the Olympic Games represents only a small part of de Coubertin s work. Apart from numerous publications devoted to the technique and teaching of sport, he was the author of important historical, political and sociological studies. His works total over 60,000 pages. Pierre de Coubertin died in Geneva on 2 September He was buried in Lausanne, Switzerland. In accordance with his last wishes, his heart is buried at Olympia, Greece in a marble stele that was erected to commemorate his dedication to the Olympic ideal and spirit. Pierre de Coubertin IOC President, IOC IOC B. SOURCES OF INSPIRATION FOR PIERRE DE COUBERTIN Pierre de Coubertin s ideas on educational reform and his dream to revive the Olympic Games clearly demonstrate that he was very much a man of his time. In the development of his vision of the Olympic Games, it is evident that he was influenced by the world and events that were taking place around him. Writing about why he had decided to restore the Olympic Games, de Coubertin explained that he did so to enable and strengthen sports, to ensure their independence and duration and thus enable them better to fulfil the educational role incumbent upon them in the modern world; for the glorification of the individual athlete whose muscular activity is necessary for the maintenance of the general spirit of competition. 1 2

14 He also wrote, When reviving the Olympics, I did not look near myself but far into the distance. I wanted to give back to today s world in a sustainable way, an ancient institution, the principles of which were becoming relevant again. SECTION I Sport and the role it could play in education was therefore just as relevant for de Coubertin as the outcome of the Franco-Prussian war and the exciting discoveries that were being made at the site of the ancient Olympic Games in Olympia, Greece. The physical fitness of the Frenchman One of the early influences on Pierre de Coubertin s passionate pursuit of educational reform through sport was his view that his fellow countrymen were particularly unfit. He felt this had directly contributed to France s humiliating defeat in the Franco-Prussian War of 1871 and that steps needed to be taken to remedy the situation. Sport in the English public schools Over the years, de Coubertin journeyed to the United States, Canada, Ireland and England in order to study the educational systems of those countries schools and universities first-hand. Of all the examples that he saw, it was the English one of Rugby College and the work he attributed to its headmaster, Dr. Thomas Arnold, that had the most profound effect on him. The structured athletic programmes at British boys schools impressed him. He saw that sports were a fundamental part of the curriculum and the boys excelled in athletic proficiency. Equally important to de Coubertin was the English educators concept of the Christian gentleman. It was a concept which imbued sport with moral and social values as well as the obvious physical ones. The ancient Olympic Games It was only natural that de Coubertin, like so many others in Europe, would become caught up in the excitement generated by the archaeological discoveries that were being made at Olympia, the site where the ancient Olympic Games had been held for roughly 1,000 years. These ancient Games had been part religious celebration in honour of the Greek god Zeus, and part sport competition. In them, Pierre de Coubertin saw the potential for a revival, but one to which he would add the educational values of 19 th century sport. For de Coubertin, it was clear that the sport programme of the ancient Olympic Games would need to be adapted. In 776 BC, the ancient Olympic Games lasted one day and included only one sport event, a foot race over a distance of one stade. By 600 BC, the Games lasted five days and included equestrian events, a pentathlon (long jump, javelin, discus, a foot race and wrestling), boxing, wrestling and pankration (a combination of boxing and wrestling) as well as foot races over several distances. It was not only sport that de Coubertin drew inspiration from when he looked to the ancient Olympic Games. The ceremony and protocol also resonated with him. He would, for example, take the ritual of the oath sworn by athletes at those Games to create and introduce a modern version of the athletes oath at the Games of the VII Olympiad in Other elements of de Coubertin s Olympic Games would be purely modern. Unlike the ancient Olympic Games, for example, where only the winner of an event was feted and received a crown of olive leaves, at the modern Games the winner received a medal. By the third edition of the modern Games, the top three finishers all received medals. The lighting of the Olympic flame in Olympia IOC/Richard Juilliart S P O R T A D M I N I S T R A T I O N M A N U A L 1 3

15 Another important distinction between the ancient and modern Olympic Games concerned the question of who could compete. In contrast to the ancient celebration, where originally only men and boys who were both free and Greek could take part, de Coubertin wanted the modern Olympic Games to be an international sport festival. Additionally, at the ancient Olympic Games in Olympia, women had been excluded from competing with the exception of equestrian events where a woman, as the owner of a horse, could be declared a winner. In comparison, by the second edition of the modern Olympic Games in 1900, women were included in the competitions, even if their inclusion was not something that de Coubertin had envisioned. Other Olympic Games Pierre de Coubertin was not alone in his vision to revive the Olympic Games. Nor was he the first to use the term Olympic in association with a sports festival. Long before the rediscovery and excavations of the site in ancient Olympia captured de Coubertin s interest, there were already other nationally focused examples, such as Robert Dover s Olympick Games held in the Cotswolds, the Ramlösa Olympic Games in Sweden and the Montreal Olympic Games, for him to examine. De Coubertin also attended and drew inspiration from the Zappian Olympic Games in Greece and the Much Wenlock Olympian Games in England, founded by Dr William Penny Brookes. With all these examples, the mood was obviously right for a revival of the Olympic Games. It was de Coubertin who was destined to lead the way and turn his vision of an international sports festival into the re-establishment of the Olympic Games in a modern form. C. the 1894 CONGRESS FOR THE REVIVAL OF THE OLYMPIC GAMES The decision to re-establish the Olympic Games Originally planned by de Coubertin as a meeting to study amateurism, by the time the delegates gathered at the Sorbonne in Paris in June 1894, he had modified the programme and renamed the meeting. Under the new name The Congress for the Revival of the Olympic Games, the event was reshaped into one that would serve principally as a stage for the Baron to propose his idea for the launch of the modern Olympic Games and the creation of the International Olympic Committee (IOC). In all, 79 delegates from 12 countries assembled for the 1894 Congress at the Sorbonne, which included music, songs, poems and the hymn to Apollo that had been discovered at Delphi in It was not the first time that de Coubertin had presented the idea of reviving the Olympic Games. In contrast to his first attempt, which had been made at a conference on English education and failed to capture the interest of his audience, those who came to listen at the Sorbonne gave their support and enthusiastically adopted the proposal. Therefore, on 23 June 1894, the proposal to revive the Olympic Games was passed, the proposal that the Games be ambulatory and take place every four years was accepted, and Athens was selected to host the first edition of the modern Games in The birth of the IOC and the Olympic Movement In addition to the decision to re-establish the Olympic Games in a modern form, the delegates at the 1894 Congress gave their approval for the establishment of an International Committee of the Olympic Games, which would later be called the International Olympic Committee. As de Coubertin later wrote in his Olympic Memoirs, he was given a free hand concerning the choice of Committee members. As a result of these decisions, Pierre de Coubertin s dream became reality and the Olympic Movement was born. 1 4

16 D. THE OLYMPIC CHARTER The introduction to the Olympic Charter states: SECTION I The Olympic Charter is the codification of the Fundamental Principles of Olympism, Rules and Bye-Laws adopted by the International Olympic Committee. It governs the organisation, action and operation of the Olympic Movement and sets forth the conditions for the celebration of the Olympic Games. It was not until 1908 that the first edition of a Charter was published by the IOC and not until 1978 that the title Olympic Charter was actually used for the document. In comparison to today s version, the first edition was simple in its content. Along with basic rules on recruitment of members, the holding of meetings and the administration of the IOC, it included the four points on the mission of the IOC that had originally been put down on paper by Pierre de Coubertin as early as Over the years, the rules have been expanded and modified a number of times in order to deal with the growth and evolving complexity of the Olympic Movement and the Olympic Games. Today, the Olympic Charter includes rules which define the relationship of the International Federations and the NOCs to the Olympic Movement, as well as addressing such essential elements as the Olympic Games host city selection process, the eligibility code for the Games, the make-up of the Olympic sports programme and rules for arbitration in case of disputes. E. FUNDAMENTAL PRINCIPLES OF OLYMPISM Modern Olympism, which was conceived by Pierre de Coubertin in the late 19 th century, has evolved over time as the Olympic Movement has grown and developed. Olympism is now defined in the Fundamental Principles of the Olympic Charter (2010): 1. Olympism is a philosophy of life, exalting and combining in a balanced whole the qualities of body, will and mind. Blending sport with culture and education, Olympism seeks to create a way of life based on the joy of effort, the educational value of good example and respect for universal fundamental ethical principles. 2. The goal of Olympism is to place sport at the service of the harmonious development of man, with a view to promoting a peaceful society concerned with the preservation of human dignity. 3. The Olympic Movement is the concerted, organised, universal and permanent action, carried out under the supreme authority of the IOC, of all individuals and entities who are inspired by the values of Olympism. It covers the five continents. It reaches its peak with the bringing together of the world s athletes at the great sports festival, the Olympic Games. Its symbol is five interlaced rings. 4. The practice of sport is a human right. Every individual must have the possibility of practising sport, without discrimination of any kind and in the Olympic spirit, which requires mutual understanding with a spirit of friendship, solidarity and fair play. The organisation, administration and management of sport must be controlled by independent sport organisations. 5. Any form of discrimination with regard to a country or a person on grounds of race, religion, politics, gender or otherwise is incompatible with belonging to the Olympic Movement. 6. Belonging to the Olympic Movement requires compliance with the Olympic Charter and recognition by the IOC. S P O R T A D M I N I S T R A T I O N M A N U A L 1 5

17 F. SYMBOLS OF THE OLYMPIC MOVEMENT The Olympic Movement is recognised around the world by the Olympic rings and flag, the Olympic motto, the Olympic anthem and the Olympic flame and torch. As per Rule 7.2 of the Olympic Charter (2010), all rights to these Olympic properties belong exclusively to the IOC, including but not limited to their use for any profit-making, commercial or advertising purposes. The IOC may license all or part of its rights on terms and conditions set forth by the IOC Executive Board. The Olympic rings and Olympic flag Officially called the Olympic symbol, but also referred to as the Olympic rings, the image of the five interlaced rings expresses the activity of the Olympic Movement and represents the union of the five continents and the meeting of athletes from all over the world at the Olympic Games. The colours of the Olympic rings are blue, yellow, black, green and red. The Olympic flag with the Olympic symbol centred on its white background were designed by Pierre de Coubertin. The flag was made in Paris and first introduced at the 1914 Olympic Congress. It made its first appearance at the Olympic Games in Antwerp in It is widely, but wrongly, believed that de Coubertin saw a link between the colours of the rings and the continents. Instead, the colours de Coubertin selected for the rings and the white background of the Olympic flag were merely the colours found in the different national flags at the time and were not chosen to correspond to specific continents. The Olympic motto The Olympic motto, introduced in 1894, is made up of the three Latin words Citius, Altius, Fortius. Pierre de Coubertin proposed the motto after borrowing it from his friend Henri Didon, a Dominican priest and teacher. In English, the motto means Faster, Higher, Stronger. IOC/Richard Juilliart 1 6

18 The Olympic anthem The anthem, with music by Spiros Samaras and words by Kostis Palamas, was originally composed for and played at the Games of the I Olympiad that took place in Athens in It was later replaced by anthems specially commissioned by Games organisers for subsequent Olympic ceremonies. SECTION I In 1954, the IOC held an international competition to select a permanent anthem for the Games. The winner was Michael Spisak, who had written music to the words of Pindar. This was played at the 1956 Olympic Games, but the composer demanded such a high fee that the IOC declined to use it again. In 1958, at the IOC Session in Tokyo, the original anthem of Samaras and Palamas was performed. It proved so popular with the IOC members that the decision was unanimously made to adopt it as the official Olympic anthem. In 1960, the anthem was once again played at the Games, this time for the VIII Olympic Winter Games. It has been played at each edition of the Winter and Summer Games ever since. Immortal spirit of antiquity, Father of the true, beautiful and good, Descend, appear, shed over us thy light Upon this ground and under this sky Which has first witnessed thy unperishable fame. Give life and animation to those noble games! Throw wreaths of fadeless flowers to the victors In the race and in the strife! Create in our breasts, hearts of steel! In thy light, plains, mountains and seas Shine in a roseate hue and form a vast temple To which all nations throng to adore thee, Oh immortal spirit of antiquity! The Olympic flame and torch The Olympic flame is kindled in Olympia, Greece under the authority of the IOC. Although a symbolic fire had already been used as early as the 1928 Games in Amsterdam, the Olympic flame s modern history begins with a proposal by Carl Diem, Secretary General of the Organising Committee of the Games of the XI Olympiad. Inspired by torch races that were held in ancient Greek times, Diem suggested that, for the 1936 Summer Games, a flame be lit in Olympia and transported to Berlin by what would be the first Olympic torch relay. It marked the start of what is now an Olympic tradition. VANOC S P O R T A D M I N I S T R A T I O N M A N U A L 1 7

19 In the case of the Olympic Winter Games, the Olympic flame has a slightly different historical timeline. Like at the Summer Games, a symbolic fire was first used, but not until 1936 in Garmisch-Partenkirchen. While the first winter torch relay was held for the 1952 Games in Oslo, it was not until 1964 that an Olympic flame was lit in Olympia for the Winter Games. Before that, for 1952 and 1960, a Nordic flame was lit in the Morgedal home of Telemark skiing pioneer Sondre Norheim. For the Rome Olympic Games in 1960, the flame was lit in Rome. Over the years, torches used to carry the flame have been created for each edition of the Games and the torch relays that have brought it from Olympia to the Olympic host city have become one of the most symbolic events associated with the Games. G. QUESTIONS 1. Which of the Fundamental Principles of Olympism is best known and which is least known in your sport? 2. Can the motto Citius, Altius, Fortius inspire athletes of any level in your country? 3. What can be done in your country to promote a better understanding of the Olympic Movement? 4. Do you think Pierre de Coubertin s vision is still relevant today? REFERENCES IOC website: Pierre de Coubertin, Olympic Memoirs, IOC, Lausanne, 1997 Olympic Charter The Olympic Symbols (Educational Factsheet The Olympic Museum), The Olympic Flame and Torch Relay (Educational Factsheet The Olympic Museum), The Olympic Games in Antiquity (Educational Factsheet The Olympic Museum), 1 8

20 SECTION I UNIT 2 THE INTERNATIONAL OLYMPIC COMMITTEEE (IOC) A. Role and structure of the IOC B. Olympic financing C. Olympic Solidarity D. The Olympic Museum E. Questions IOC/Richard Juilliart S P O R T A D M I N I S T R A T I O N M A N U A L 1 9

21 A. ROLE AND STRUCTURE OF THE IOC The three main constituents of the Olympic Movement are the International Olympic Committee (IOC), National Olympic Committees (NOCs) and International Sport Federations (IFs). The IOC is an international non-governmental, non-profit organisation and the supreme authority of the Olympic Movement. On 23 June 1894, delegates at Baron Pierre de Coubertin s Congress for the Revival of the Olympic Games voted not only to revive the Olympic Games in a modern form but also to create an international committee that would serve as the organising body for the newly born Olympic Movement. Originally called the International Committee of the Olympic Games, it was later renamed the International Olympic Committee. Its official languages are French and English. The first members of the International Olympic Committee IOC/Albert Meyer According to Rule 2 of the Olympic Charter (2010), the mission of the IOC is to promote Olympism throughout the world and to lead the Olympic Movement. The role of the IOC is multi-faceted and extends beyond merely ensuring the regular celebration of the Olympic Games and taking action to strengthen the unity and to protect the independence of the Olympic Movement. The IOC s role also encompasses the development of competitive sport and sport for all, support for women s involvement in sport, encouragement of various measures that protect the athlete, and taking the lead in the fight against doping. Emphasis is also placed on the promotion of fair play, peace, non-discrimination, sustainable development, culture and education as well as on leaving behind positive legacies for Olympic host cities and countries. Members The first IOC members were enthusiastic pioneers as well as friends of Pierre de Coubertin. They were keen to spread the popularity of sports and Olympism everywhere in society. New IOC members were originally appointed by de Coubertin. Later, they were co-opted by the Session, since de Coubertin believed that a self-recruiting body would ensure independence. Members of the IOC are its representatives in their respective countries and not delegates of their country to the IOC. 2 0

22 Today, before individuals can be considered for election as IOC members, their candidatures must be submitted to the IOC President, examined by a Nominations Commission and then selected by the Executive Board for submission to the Session. Members are elected for an eight-year term, renewable by re-election, but with an attached age limit fixed at 70. Only those members who were co-opted before the 1999 reforms have a different age limit, i.e. the one that was in force when they were co-opted. SECTION I From a handful of members co-opted by Pierre de Coubertin in 1896, the membership of the IOC has grown to a maximum of 115. This total includes a majority of no more than 70 individuals whose membership is not linked to any specific function or office, a maximum of 15 active athletes, a maximum of 15 presidents or persons holding an executive or senior leadership position within NOCs, and a maximum of 15 presidents or persons holding an executive or senior leadership position within IFs. This total does not include any honorary president, honorary members or honour members. President The President of the IOC is elected by an absolute majority of IOC members convened at a Session. Today, the term of office is eight years with the possibility of a subsequent four-year term if approved by the Session at the end of the first term. The President represents the IOC and presides over all its activities. The President may take any action or decision on behalf of the IOC when circumstances prevent the action or decision being taken by the Session or the Executive Board. The action or decision, however, must be promptly submitted for ratification by the competent authority. Executive Board (EB) In 1921 the decision was taken to establish an Executive Board to help manage the affairs of the IOC. Today, the Executive Board is composed of the IOC President, four vice-presidents and 10 additional members who are elected by the Session by secret ballot by a majority of votes cast. The vice-presidents and members are elected for four-year terms, beginning at the end of the Session during which they were elected. Members may serve on the Executive Board for a maximum of two successive terms, regardless of the capacity in which they have been elected. The Executive Board meets when it is convened by the President or at the request of the majority of members, typically about four times per year. Its duties include ensuring the observance of the Olympic Charter, assuming ultimate responsibility for the IOC administration and approving the annual budget. In addition, it falls to the Executive Board to submit names of persons it recommends for election to the IOC, to supervise the procedures for the acceptance and selection of candidate cities to host the Games, and to appoint a Director General based on the proposal of the IOC President. Reports presented by the Executive Board on such matters as finance and amendments to the Olympic Charter, as well as any major decisions which they may propose, must ultimately be approved by the Session. Session The Session is the general assembly of the IOC members, meeting at least once a year. An extraordinary session may be called either by the President or upon the written request of at least one third of the members. It is the supreme organ of the IOC and its powers include adopting Olympic Charter amendments, electing members to the IOC and the Executive Board, expelling members and selecting the host city for a Session as well as for each edition of the Olympic Games. Its decisions are final and the Session may decide to delegate its powers to the Executive Board. S P O R T A D M I N I S T R A T I O N M A N U A L 2 1

23 Commissions The IOC President may establish specialised commissions and working groups for the purpose of studying certain subjects and making recommendations to the Executive Board. While the composition of each Commission varies, their members are typically drawn from the IOC members, representatives of the NOCs, IFs, athletes, technical experts, advisers and sports specialists. In 2009, the IOC had the following Commissions: The IOC Athletes Commission members Said Chidmi Athletes Created on 27 October 1981, the Athletes Commission is composed of active and retired athletes, the majority of whom are elected by their fellow athletes participating at the Games. The Commission serves as the link between the athletes and the IOC, bringing their ideas and recommendations before the IOC Executive Board. Additionally, it forms working groups that liaise with the OCOGs in order to ensure that the athletes needs are met. Culture and Olympic Education Created in 2000 through the merger of the existing Cultural Commission and the IOC Commission for the International Olympic Academy and Olympic Education, the Commission for Culture and Olympic Education is composed of IOC members, representatives of IFs, NOCs, athletes and the Paralympic Movement, as well as individual experts. Its role is to advise the IOC Executive Board on what policy the IOC and Olympic Movement should adopt in terms of the promotion of culture and Olympic education. Olympic Games and Youth Olympic Games Coordination Formed shortly after the election of each Olympic or Youth Olympic Games host city, the Games Coordination Commission is composed of representatives of the IOC, IFs, NOCs, athletes and experts in Games-related fields. It is the role of a Coordination Commission to oversee and assist each Organising Committee with the planning, realisation and implementation of the Games. Additionally, each Commission serves as a liaison between the IOC, the Organising Committee, the International Federations and the NOCs. Ethics The Ethics Commission was created by the IOC Executive Board in This independent Commission is made up of nine members, no more than four of whom are IOC members and including at least five prominent personalities known for their independence of spirit, competency and international reputation. Its mission is to be the guardian of the ethical principles of the Olympic Movement, as set out in the Olympic Charter and the Code of Ethics. It makes recommendations to the IOC Executive Board and Session on major breaches of the Code of Ethics. Finance The Finance Commission, which is composed of IOC members, supports the Executive Board s efforts to safeguard the continuity of the IOC and the Olympic Movement s activities through efficient management of its financial resources. The Commission s mandate includes maintaining the accounting records of the IOC and its subsidiaries, ensuring that an annual external audit is performed by an independent accounting firm, and that the IOC has a transparent and efficient 2 2

24 budgeting and financial control system in place. It also makes recommendations to the IOC Executive Board on financial investment strategies and monitors those strategies in relationship to changing conditions in the financial market. International Relations The International Relations Commission was established in 2002 with a mandate to facilitate and promote the relationship between the Olympic Movement and governments and public authorities. The Commission is composed of IOC members and influential sporting figures that have, in addition to their sports ties, all served, or are currently serving in a political function in their respective country or region at different levels. The Commission prepares position papers on specific political issues related to sport, advises the IOC President and Executive Board, and supports efforts to communicate the IOC s policies, actions and mandates. Juridical Created in 1974, the IOC Juridical Commission is composed of IOC members. Its principal tasks are, upon request, to provide legal opinions to the IOC President, Executive Board and Session on issues relating to the exercise of their respective competencies and on draft amendments to the Olympic Charter. The Commission s other roles include carrying out legal studies on issues that may affect the interests of the IOC and performing any other tasks of a legal nature entrusted to it by the IOC President, Executive Board or Session. Marketing The Marketing Commission is composed of IOC members as well as NOC, IF and athlete representatives. Its mandate includes making recommendations to the Executive Board on matters relating to marketing, monitoring and reporting on the implementation of the IOC s marketing-related programmes, and seeking means to maximise the potential benefits that could be available to the Olympic Movement via marketing partners. In addition, the Commission also reviews and studies possible sources of revenue and financing for the IOC and the Olympic Movement, while at the same time working to ensure that the control of sport rests with the sport authorities. Medical Created in 1967 to deal with the increasing problem of doping in sport, the Medical Commission is composed of IOC members and experts in the medical and sport sciences fields. In addition to its main mission to fight against doping, the goals of the Commission have expanded over the years to also address issues relating to the protection of athletes health, respect for medical and sport ethics, and the equality of all competing athletes. The Commission serves as the IOC s representative on World Anti-Doping Agency (WADA) committees and supervises the drug testing programme during the Games. Nominations Created in 1999, the Nominations Commission is composed of IOC members. It is the task of the Commission, as stipulated in the Bye-law to Rule 16 of the Olympic Charter (2010), to examine the candidature of each individual being considered for IOC membership. The Nominations Commission is responsible for gathering and verifying all the necessary information on the professional and material situation, career, sports background, eligibility, origin, status and admissibility of the candidates and preparing a report with the Commission s assessment of whether or not each individual possesses the qualities required for election as an IOC member. The Commission is then also responsible for submitting the report to the IOC Executive Board for its consideration. Olympic Congress Established in the lead-up to an Olympic Congress, this Commission is responsible for overseeing the entire coordination of the Congress. Its tasks include establishing the general framework of the Congress, determining the themes and sub-themes to be covered, validating publication content proposed by the Congress Editorial Committee, approving the speaker list, drafting recommendations and producing the draft of the final document. Olympic Philately, Numismatic and Memorabilia Originally established as the Olympic Collectors Commission in 1994, the Commission is composed of a small number of IOC members and independent experts. The Commission s role is to advise the IOC on policies and practices related to Olympic philately, numismatics and memorabilia. Olympic Programme The Olympic Programme Commission is composed of IOC members as well as NOC, IF and athlete representatives. The Commission is responsible for reviewing and analysing the programme of sports, disciplines, events and athlete numbers for each sport at the Games of SECTION I S P O R T A D M I N I S T R A T I O N M A N U A L 2 3

25 the Olympiad and the Olympic Winter Games. It is also responsible for developing recommendations on the principles and structure of the Olympic summer and winter sports programmes and then presenting its recommendations to the IOC Executive Board and Session. Olympic Solidarity Olympic Solidarity s aim is to organise assistance for the NOCs, particularly those with the greatest needs, so that they can fulfil their responsibilities towards the Olympic Movement. The Olympic Solidarity Commission is composed of members representing the NOCs, IOC and athletes. See section C of this unit for more information. Press The Press Commission is composed of IOC members as well as NOC, IF, athlete and International Paralympic Committee (IPC) representatives and other independent members who are experts in the field of sport and Olympic journalism. The Commission advises OCOGs on how they can provide the best possible working conditions for the written and photographic press covering the Games. In addition, it makes recommendations to the IOC Executive Board on matters relating to press operations and services within the framework of the Olympic Games. Radio and Television The Radio and Television Commission is composed of experts in the field of Olympic broadcasting. The Commission advises the OCOGs and Olympic Broadcasting Service on how to provide the best possible working conditions for the media during the Games. It also makes recommendations to the IOC Executive Board and plays a key role in the worldwide dissemination and promotion of the Olympic Games and Olympic values. Sport and Environment Created in 1995, the Sport and Environment Commission is composed of IOC members as well as NOC, IF, OCOG, athlete and IPC representatives and other individual experts. In conjunction with the IOC s recognition of the environment as the third pillar of Olympism, the Commission advises the IOC Executive Board on what environmental protection and sustainable development policies the IOC and Olympic Movement should adopt. Sport and Law Created in 1996, the Sport and Law Commission is comprised of members of the Olympic Movement, including IOC members and IF and NOC representatives. The Commission provides a forum for the discussion of current legal issues generally affecting the different constituents of the Olympic Movement. Sport For All Originally established as a working group in 1983, the group became the Sport for All Commission in The Commission is composed of IOC members as well as NOC, IF, athlete and IPC representatives and experts in the field of sport for all. Its principal mission is to support the efforts and development of organisations involved in sport for all initiatives, as well as to encourage the practice of sport for all, particularly in the developing world. TV Rights and New Media Chaired by the IOC President, the TV Rights and New Media Commission s members also include the Chairpersons of several other IOC Commissions, such as the Finance, Juridical, Marketing and Radio and Television Commissions, as well as other key personalities. The TV Rights and New Media Commission is responsible for preparing the overall IOC strategy for future broadcast rights negotiations and dealing with issues pertaining to current broadcast rights agreements. It also collects marketing intelligence, consults experts, determines the rights and benefits packages to be sold and implements the tender and negotiation process. Women and Sport Originally established as a working group in 1995, the group became the Women and Sport Commission in The Commission is composed of IOC members as well as NOC, IF, athlete and IPC representatives and other independent members. Its primary role is to advise the Executive Board on the implementation of suitable policies relating to the subject of women and sport, as well as to make recommendations from which an action plan is developed and implemented via the IOC International Cooperation and Development Department. 2 4