Hay Street United Methodist Church After School Program Parent Hand Book
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1 Hay Street United Methodist Church After School Program Parent Hand Book Program Schedule and Fees: Our Programs are offered Monday through Friday from 3:00 pm 6:00 pm. Registration Fees: 1 st Child $75 Multiple Children of same family $65.00 Registration fees are non-refundable and due at the time your child is registered for the program. A non-refundable registration fee of $75.00 is due when the child is registered. Tuition is due during open house in August. We give a discount if you are registering multiple children of the same family. We also give a $10 registration discount to members of Hay Street United Methodist Church. Monthly Fees: Monday through Friday $ Tuition must be paid by the 7 th of each month or on the first day of your child s attendance for that month. A Late Fee of $10 is charged to any person paying tuition past this deadline. Tuition must be paid by a check, or you may hand it to the Director in a marked envelope. Please make checks payable to Hay Street UMC After School Care. There will not be a refund or credit given for missed class days or for dates that we are closed. Each Day Your Child Will: 1. Enjoy a nutritional snack 2. Receive homework time and assistance 3. Computer Time 4. Gym/Free Time/Arts & Crafts
2 Inclement Weather Policy: When inclement weather is occurring, please check WRAL and WTVD for updates. You may also check the channels website under large daycares. If a phone call, text or is better way of communicating with you about delays and closings, please let our Preschool Director know. Our teachers will also text you and we will have a message on the Hay Street UMC Preschool Face book pages as well as on our website, WE WILL FOLLOW THE CUMBERLAND COUNTY SCHOOL SCHEDULE FOR CLOSINGS AND DELAYS. Late Pick-Up: There is a penalty for picking your child up late. After 6:05 pm there is a charge of $1.00 per minute. Keep in mind the train tracks near school are very active, allow time in your schedule for timely pick up. If you have an emergency, please call the church office and ask for the Preschool or please call Michelle Deal, Director, at to arrange to have a teacher remain with your child at the hourly rate. Late fees must be paid the next school day. Health and Safety Requirements: Children who cannot participate in every activity, due to illness, should be kept at home. Children may return our after school program after they have been on prescription medication for at least 24 hours, or after an absence or fever or other symptoms for 24 hours without the use of Tylenol or other non-prescription drugs. Please be considerate of other children and keep your child home if he/she is not well. If your child s health seems questionable during the day, we will contact you to come and pick him/her up. The Director or teachers cannot administer medicine to your child. Each child enrolled at Hay Street UMC After School Care must have a current health form/shot record on file signed by a physician. Parents have 2 weeks from the start of school to turn health form/shot record in.
3 Hay Street UMC After School Care will follow the N.C. Child Care Standards on illness. Children will be excluded from care at Hay Street UMC After School Care if they have the following: 1. Two episodes of diarrhea 2. One episode of vomiting 3. Red eye with white or yellow discharge until 24 hours after treatment. 4. Scabies 5. Lice. The child can return once the child is nit free and has a note from their doctor that treatment has been given. 6. Chicken Pox and rash suggestive of chicken pox. 7. Unexplained rash. A doctor s statement stating that the rash is not contagious will be required for admittance. 8. Tuberculosis, until a health professional states that the child is not infectious. 9. Strep Throat, until 24 hours after treatment has started. 10. Pertussis, until five days after appropriate antibiotic treatment. 11. Hepatitis A virus infection, until one week after onset of illness or jaundice. 12. Impetigo, until 24 hours after treatment 13. Fever free for 24 hours without the aid of fever reducer. Your Vacations and Special Trips: We understand that many of our families take vacations during the school year, but unfortunately we are unable to adjust tuition because of this, if there are any questions see our Director, Michelle Deal. Disciplinary Measures: We use a loving approach to discipline. Children will not be mishandled. There will be no corporal punishment, humiliating or frightening techniques. If a problem arises, we will use a time out chair. If there is still a need, we will speak with the child s parents. Our approach to disciplining a child is to get down on their level and discuss the mistakes they have made.
4 Teachers will facilitate the development of responsibility, self regulation and self control in children by: 1. Setting clear, consistent and fair limits for behavior. 2. Encouraging appropriate behavior, patiently reminding children of the rules. 3. Using children s mistakes as a learning opportunity. 4. Eliminating potential problems. 5. Redirecting children to a more acceptable behavior or activity. 6. Deflecting problems before they become conflicts. 7. Modeling appropriate and acceptable behavior. 8. Listening and acknowledging the feelings and frustrations of children with respect. Minor disruptive behavior by a child will be handled by using one or more of the following techniques: 1. Observing and Listening in order to prevent conflict by anticipating any unacceptable behavior. 2. Redirecting the child to another activity. 3. Talking to the child individually and discussing alternative behaviors. 4. Separating the child from the group. 5. Discussing the situation with the parent. If after the teacher has explored the options of behavior modifications, positive reinforcement, rewards, redirection and modeling desired behavior with the child, and if the child continues to disrupt the learning environment or others, the following steps will be used: 1. Speak to the child individually and explain why his/her continued behavior is unacceptable. 2. Separate the child from the group. 3. Document all incidents and provide the parent with a copy. 4. Hold a conference with parent and request the parent to sign the documented discipline report. Provide the Director with a singed copy within 24 hours of the incident. 5. Refer a continuing discipline problem to the Director who has one or more of 1the following options.
5 a. To provide the parent with professional resources in the community to assist the child. The parent will be financially responsible for any charges incurred. b. To transfer the child to a different age appropriate group, if a vacancy exists, in order to provide a different environment and continue behavior modification. c. To request that the parent stay with the his/her child or pay a responsible person to assist the child with positive behavior modifications. d. To dismiss the child from the program if there is no significant sign of improved behavior after the initial parent/teacher conference. e. If dismissed from Hay Street UMC After School Care, a child will not be eligible for reenrollment for the current year. Physical Harm policy: If any child physically harms or seriously threatens to harm another child or staff member, destroys church property or personal property, the following steps will be implemented by Hay Street UMC After School Care: 1. A behavior report will be completed by staff members and signed by the parent. A copy will be given to the Hay Street UMC After School Care Director within 24 hours of the incident. 2. The child will be immediately suspended from the program for a minimum of 24 hours from the time of the incident with no refund of fees. 3. A mandatory conference will be held with the lead teacher, Director, the child and the parents before the child will be readmitted to the program. 4. A second incident of violent behavior, threatening behavior or destruction of property, may result in a longer suspension or permanent dismissal from the program for the remainder of the year. 5. Same as 5 above. Communication: Communications is very important! It is important that we all work together in the best interest of each child.
6 Message from Hay Street United Methodist Church We invite you to take part in the other aspects of our Christian Education program for children as well as all church activities. All children are welcome to attend our Sunday school, Vacation Bible School, Wednesday Evening programs and more! We want the children to grow in their knowledge and love of God through our Savior, Jesus Christ. Sunday Worship: 9:00 am Contemporary Service 11:00 am Traditional Service Sunday school: 10:00 am Children and Adults Wednesday Evenings: 5:30 6:45 Dinner and Fellowship 6:15 7:00 Children s Choir and Programming Annual Events: Easter Celebration: We hold an egg hunt on the church grounds after the 11:00 service on Easter Sunday. Thrilling Thursdays: A program for kids K-5 th grades during the summer. We study a story from the bible, then take an adventure (day trip) related to the story. Vacation Bible School: A weeklong camp for 3 year olds through 5 th grade. Fall Festival: A time for families to gather for fun and games. Breakfast in Bethlehem: A program for K-5 th grade kids. Kids will have breakfast, hear Christmas stories and make gifts to give love ones. held on the 1 st and 3 rd Sunday evening each month. Can-Do Kids and Jr. Haystreeters: A program for K-2 nd and 3 rd -5 th grades. This is a service oriented group held on the 1 st and 3 rd Sunday evening of each month. Movie and Popcorn: Family night out in our own theater (the gym) 4 times a year. Enjoy pizza, popcorn and a family movie on the big screen. And much! much more! Parents,
7 Please take time to carefully read all 12 pages of the Parent s Handbook. If you have any questions, please call our after school care Director. We look forward to having your child at Hay Street United Methodist Church After School Care, and we hope this will be a great experience for both you and your child. Please sign below and return the bottom portion of this page along with your child s completed registration form, registration fee and copy of shot records. CUT HERE I have received and read the policies set forth in the Hay Street United Methodist Church After School Care Parent s Handbook. Child s Name: Parent(s) Printed Name: Parent(s) Signature: Date:
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