For an informal discussion please contact Ann Henwood (Payroll Manager) on Tel or

Transcription

1 Finance, Payroll and Governance Division The Post PAYROLL CLERK REF: SC2922 The postholder will support the Senior Payroll Administrator in ensuring that payments are made correctly and at the due time to UEA staff including occasional and casual employees, and that all deductions are made in accordance with legislative requirements. Informal Discussion For an informal discussion please contact Ann Henwood (Payroll Manager) on Tel or Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary in this part-time post will be 16,791 to 19,438 per annum (pro rata to 20,989 to 24,298 per annum) on Grade 5 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting date The post is available immediately on an indefinite part-time basis working 29 hours per week (i.e. 0.8 FTE). Terms and Conditions of appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered.

2 Annual Leave Entitlement There is an annual holiday entitlement of 20 days plus statutory (8 days) and customary (6 days) holidays, pro rata for part-time. Superannuation The post is superannuable under the Universities Superannuation Scheme. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may be asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Workers from outside of the EU may be eligible to work in this role subject to their immigration status. However, due to the nature of this role and the level of qualifications required, please note that immigration legislation will not allow the University to apply for a sponsorship certificate for this post. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS Your completed application form should quote reference code SC2922 and be returned by not later than 12 noon on 21 July 2016 in one of the following ways: accessed via the relevant vacancy details at then downloaded in Word format to be completed electronically then saved and sent as an attachment to hr@uea.ac.uk or accessed via the relevant vacancy details from then downloaded in Word format to be completed electronically, then printed and posted to the Human Resources Division, University of East Anglia, Norwich, NR4 7TJ, or

3 accessed via the relevant vacancy details from and downloaded in PDF format and printed, to be completed by hand and returned by post to the Human Resources Division at the address shown above or forms received by post from the Human Resources Division should be completed by hand or typed and returned by post to the above address. Postal applications will not be acknowledged unless a stamped addressed envelope/postcard is supplied. For paper submissions please ensure you add the correct postage to your application pack as failure to do so will considerably delay receipt by this office and may jeopardise your application for this post. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post. Please note that applications received after the closing date will not normally be accepted. If you are submitting an application by post immediately prior to the closing date please contact the Human Resources Division on to let us know that your application has been posted, and if possible also send a copy by fax to or by to hr@uea.ac.uk in order that we receive these by the closing date. Equal Opportunities Monitoring Form Please note that an Equal Opportunities Monitoring Form must be completed and returned with ALL applications, whether submitted by post or by . If submitted by , the Equal Opportunities Monitoring Form must be sent as a separate document/attachment to the Application Form. The Equal Opportunities Monitoring Form will be detached from the received application before short-listing takes place and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place 2 August 2016 and candidates who have not heard by this date should assume their application has been unsuccessful.

4 Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application. Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or

5 APPENDIX A JOB DESCRIPTION REF: SC2922 Job Title: Payroll Clerk (Part-Time) Grade: 5 Division: Reporting to: Payroll and Pensions Office within the Finance, Planning and Governance Division Senior Payroll Administrator Job Function/Purpose: Support the Senior Payroll Administrator in ensuring that payments are made correctly and at the due time to UEA staff including occasional and casual employees, and that all deductions are made in accordance with legislative requirements. Main duties include: 1. Calculate payments to staff in accordance with UEA terms and conditions, financial regulations and statutory requirements. 2. Receive information from multiple sources including the Human Resources Division, Faculties, Schools, employees, HMRC and DWP. Enter such information accurately into the ResourceLink system and ensure that the outcome is in line with expectations. 3. Maintain and update spreadsheets to support payments made. Control staff numbers and hours paid (units and values) plus fee payments, taxable expenses and bursary payments. 4. Provide information concerning aspects of PAYE, National Insurance, employment benefits and salary sacrifice to staff. 5. Calculate the gross costs of manual payments, advances of pay and similar payments. 6. Comply with Real Time information requirements. 7. Liaise with Pension colleagues in relation to the collection of contributions and auto enrolement of payroll. 8. Such other duties of a comparable level or responsibility as may be stipulated by the Payroll Manager or Senior Payroll Administrator. June 2016

6 PERSON SPECIFICATION APPENDIX B Post: Division: Payroll Clerk (Ref: SC2922) Finance, Payroll and Governance Division Applicants will be expected to demonstrate how they meet the essential criteria for the role and provide evidence to support this. Criteria Essential Desirable Education, Experience & Achievements Skills & Knowledge Personal Attributes 1. A good standard of education with passes at GCSE at Grade C or above including Mathematics and English (or equivalent qualification) and/or payroll qualifications. 2. Substantial/recent experience of working in a payroll/pensions office. 3. Experience of working with a wide range of contractual terms and conditions. 4. Experience of working effectively as part of a team. 5. Experience of dealing with statutory deductions and able to process manual payroll calculations. 8. Demonstrable written and oral communication skills in English language. 9. Knowledge of current payroll legislation affecting payroll. 10. Excellent IT skills including payroll software and Microsoft Excel. 11. Excellent interpersonal skills to deal effectively with staff at all levels. 13. Self-motivated to work independently without close supervision. 14. Ability to use own initiative to resolve problems. 15. Willingness to undertake continuous professional development and learn new IT and other skills. 16. Ability to organise and prioritise own work. 17. Ability to work effectively to meet challenging deadlines. 6. IPP qualification. 7. Recent experience of working with high volumes of payroll/pension processing within a large organisation. 12. Familiarity with other Microsoft Office applications. 19. Ability to see activities of the post in a wider University and professional context.

7 Special Circumstances 18. Evidence of good customer/user relations. 20. Leave may be restricted in peak periods