Requesting your Phone and Address Change in Skyward Employee Access

Transcription

1 You are now able to request phone and address changes using Skyward Employee Access. This functionality is limited to phone and address change requests; the process for all other personal information change requests will remain the same. Phone number change requests are autoapproved while address change requests require an HR Specialist s approval. HR Specialists review and approve address change requests on a daily basis. Login into Skyward Employee Access, using the following steps: 1. Click on the Skyward Web Access, EA+ and Employee Access tab in KSD home webpage. 2. Use your username and password to sign in. 1

2 Request changes to your phone number(s), using the following steps: 1. In the top left-hand corner, click the Employee Information tab to see a dropdown menu with additional links. 2. Click the Personal Information link in the Employee Information menu. 2

3 3. Click the Request Changes tab to request change(s) to your telephone number(s). Employee Photo 4. A new window opens where you can enter your new telephone number(s). Once your new telephone information is entered, click Save and you will exit out of this window back to the Employee Information window. Employee Photo 3

4 Request changes to your address(es), using the following steps: 1. To change your address, click the Address link located under the Demographic subsection in the menu on the left. In this screen you can request changes to your primary and/or your mailing address by clicking Request Changes beside the type of address you need to change. *Employees with children attending Kent School District: it is important that the Primary Address is a local address and not a PO Box because your Primary Address is used for bus routing. 2. Once you click Request Changes, a new window opens and a message box pops up. Click OK after you have read the message. 4

5 3. Once you click OK, you can start entering your new address. 4. A dropdown list appears in some fields as you start typing in them, allowing you to choose your best match from the list. 5

6 5. If you do not choose an option from the dropdown list, the following message will appear prompting you to choose one of the three actions. Click on the option that represents the action you need to take. When you have entered your new address information, click Save and you will exit out of that window to the Address window. 6. The Address window will now have a red line around the changes that are pending approval. Your requested changes are now saved and are to be approved either automatically (phone numbers) or by an HR Specialist (addresses). To view the history of changes you have made, and the status of their approval, click View History. 6

7 7. Once you click View History, a new window opens showing the list of your requested changes and their approval status. Use the scroll bar on the bottom of View History screen to scroll and see all columns showing various details of your change requests. Click Back after you are finished viewing the list of your change requests. 8. If you need to undo the requested changes, click Undo Requested Changes and a message will appear verifying your action. Click OK to undo the requested changes or Cancel to not undo the requested changes. 7

8 9. If you wish to log out of Employee Access, click Exit. 8