Dimerco Value Plus System Training Guide - eams

Transcription

1 Dimerco Value Plus System Training Guide - eams As of Value+ Version1.6

2 Agenda eams - AE HAWB Control Bank MAWB DAWB RD PARTY SHIPMENT CYM CLOSING LOT 2

3 Air Export Shipment 1. Received booking from Customer or overseas station. 2. Check any accepted quotation for that particular shipment. Freight prepaid Quotation from local Sales Freight Collect Quotation from overseas station. Freight Collection from Agent Quotation issued by local sales.. Generate Hawb 4. Generate Mawb and built console 5. Print document : HAWB, CARGO MANIFEST, MAWB 6. Send emanifest for shipment to Dimerco Station 7. Billing Invoice 8. Closed Lot.

4 HAWB BOOKING Before we create any Hawb Booking, please check whether the shipper and consignee has been create **Local Customer always from esam with quotation accepted by Customer** 1. Go to esm Local Company to search for the shipper or consignee. 2. Key in the shipper or consignee name and Search. (If couldn t find the shipper or consignee then please proceed to find or download from others station.. Click on the Download/Update Others Station s Local Company to find for the shipper or consignee from others station databank. 4. If other station s also do not have the shipper or consignee code, then you may proceed to Apply New 1 2 4

5 Apply New Local lcompany Code Key in the Alias Code (with 6 alphabets) 2. Check the code whether any similar code has been applied. If yes, you need to change the alias code again. Key in the necessary address. (Those with * is compulsory area to fill) 4. Select the company type 5. Key in the phone # and fax # After complete the above please save. 4

6 Local Customer 1 Go to esm Local Customer Search Click on Download/View Other Station s Customer. Key in the HQID code or the customer name and press search. Click on the HQID code as per below circle in RED. Once click the customer data will be trigger to our own data bank. Go to the Local Customer main page and search the HQID code again and change the code from number to alphabet. 2

7 Differences of Customer vs. Company Customer Company Source Always from esam with Quotation Accepted by Customer Customer can be local customer or routine order shipment Local Station can create locally or download & edit from other stations Apply to Customer Role Yes No Apply to SHPR/CNEE/NTFY/Broker/ Local Agent/Trucker/Vendor Yes Yes Edit data by local station Only Alias Code are allowed to be edited from Local -SM, the other data are edited at central. All data are allowed to be edited from Local SM. As Bill to Party Yes Yes BI Report Analysis Target Yes No DIMERCO -

8 Generate New HAWB Booking Go to eams AE HAWB or HAWB Search and click Add New Hawb Once the HAWB is add the system will link you to the next page as next slide

9 Generate Hawb Step Key in the customer code or u may search from the system 2. Select the quotation with the correct lane segment and service level then save. First save for booking and press confirm to obtain the Hawb #. P.Delivery / DSTN / BB Agent will be default as per the quotation selected. 4. Key in the shipper code or search from the system 5. Key in the consignee code or search from the system 6. Key in the PTY if this is rd party shipment (Billing party) 7. Terms and pay type will be default from the quotation 8. Click No Expected if there is no special request from customer 9. Proceed Pickup if the shipment pickup by Dimerco

10 Pickup column will be fill if the collection arrange by Dimerco Pickup From : Shipper or vendor 2. Delivery to DIMKUL KLIA. Key in the Truck Company if used vendor truck 4. Key in the Vehicle No (Optional) 5. Key in the Driver information and phone # (Optional) 6. Available Pickup date and time 7. Actual Pickup date and time 8. Remarks (If any) 8

11 Generate Hawb Step 2 1. Key in the total pcs Key in the total carton if shipment packed in pallet. key in the gross weight 4. input the dims if there is 5. tick show rate if require type the c/wt if it is volume cargo otherwise it will be same as gross weight 7. type in the rate 8. key in the description 9 9. key in the instruction if there is.

12 CONTROL BANK Before generate the Mawb, please check whether the awb # has been upload into control bank. Below is the step on how to upload the awb # into control bank 1) Go to eams AE Control Bank. 2) Click on the BorrowIn to add the new awb # ) BorrowIn : Airline Prefit # (example : 22/MH, 695/BR, 297/CI..etc) 4) Issuer : Default from BorrowIn. 5) City : MYKUL, MY 6) Prefix : example 22, 695, 297, 176, 7) From : Beginning 7 number (example : ) 8) To: End 7 number (example : ) 9) Quantity: System will auto calculate for us when the end 7 number is edit. 10) Once complete press CREATE

13 Generate MAWB (Consol) Key in the Issuer code Airline code 2. Select Consol shipment 4. Key in the Issue city 4. Key in the Mawb #. (Mawb will be always from the control bank. After complete item 1 4 and save Key in the Port of DSTN and the Cnee will be auto default. 6. Key in the total PCS 7. Key in the Total gross weight and chargeable weight 8. Key in the IATA rate and save after complete the item 5-7 CONTINUE NEXT PAGE

14 Generate MAWB Built Console Key in the flight booked. Carrier book must be fill as this is one of the criteria for closed lot 2. Click on the Build Consol to built the HAWB. Select the HAWB 4. Once select please save and u will see the HAWB which selected show on the screen circle in red After completed item 2-4, please closed the screen and u will see the total HAWB selected show on MAWB main screen

15 Document Printing 1 2 MAWB / CARGO MANIFEST Go to MAWB, click on Preview to check the content of the Mawb. Click on the Partial Reload or Reload if there is changes done in the main page. U may also manual change the content of the description in the Preview mode and save. After save, go to Summary to print the Mawb and Cargo Manifest HAWB Process as the above.

16 Prealert 1. Add option attach invoice PDF file. 2. Fixed SHAWB Prealert also needs to attach house waybill

17 DAWB Step Key in the customer code or u may select from search button 2. Key in the issuer code. Key in the issuer city : MYKUL 4. Key in the Destination 5. Key in the shipper 6. Key in the Consignee 7. Key in the billing party if 7 is it rd party shipment 8. Key in the pick up information if the cargo collect by Dimerco After complete the above and press save and lot # shall be assign.

18 DAWB Continue 1. Key in the pieces Key in the gross weight. Key in the dims if any Key in the chargeablw weight 5. Key in the IATA rate 4 6. Key n the selling rate Key in the airline selling rate 8. Key in the commission if any 9. Key in the invoice # 10. Key in the description 11. Key in the remarks if any 12. Key in the carrier book 12 After complete the above, save and u may proceed for the printing.

19 eps Add new AIRP 2. Key in the customer code. Key in the Hawb (If there is) 4. Key in the Mawb 5. Key in the Receipt 6. Key in the Delivery 7. Key in Shipper 8. Key in the Consigne 9. Key in the Origin 10. Key in the Destination 11. Key in the total pieces 12. Key in the Chargeable weight Once complete the item 2, & 4 u may save and system will assign a Lot # and u may proceed for invoices

20 Billing Invoice 2. Key in the term (PP or CC) Importance Note: If the freight and local charge are under the same quotation, when select the quotation, all the sales/cost item list will be appear and we just need to insert the charges Select the charge code and the category. Key in the Currency 4. Key in the amount 5. Key in the Vat 5% if there is Gov Service Tax 6. Key in the Vendor code 7. Key in the costing as per the vendor invoice FREIGHT CHARGE ALWAYS POST FROM THE FREIGHT. NO MANUAL IS ALLOWED Vendor Doc #, Date, Currency and amount must be match with vendor DN

21 Airline Costing Airline costing : We will only key the charges at Estimate cost and approval cost column. Vendor code will be always the airline code or the GSA code. Importance note: If the Awb is from GSA, please ensure to insert the correct vendor code being when we post cost, the vendor will be auto default as the carrier code instead of GSA code, thus need to amend manually the vendor code after post cost

22 CYM Relative Fix the issue while CYM with multiple export gateway case. Major fix for the Export Skirt Station MAWB issues: MAWB Issuer should be Export Hub Station. MAWB Type will be adjusted to Co-Load Out Dimerco Station MAWB Status is Open. Goods data (PCS, GWT, VWT, CWT) should be the summary of HAWB belong this shipment in Skirt Station. If MAWB already exist, system will update the exist MAWB according to update information. Importance note: If the CYM jobs the customer, shipper and consignee show in blank means the customer, shipper and the consignee data is not in our database, thus need to download the data from others station into our data base then only the code will be appear.

23 AE Part Closing Lot Control GWT/CWT should be filled. (All AWB) At least one Carrier booking entry. At least one Invoice existing and the invoice should be printed.

24 Agenda eams - AI MAWB HAWB ecbs CLOSING LOT 24

25 MAWB Key in the Airline code 2. Key in the Mawb #. Key in the Issuer City : 2 MYKUL 4. Key in the Port of Departure 5. Key the Agent code 6 6. Key in the total pieces 7. Key in the Gross weight 8. Key in the Chargeable weight Key in the instruction (if Any) 10. Key in Flight information 9 (compulsory for closing lot issue) 11. Press Add New Hawb to generate the hawb # 10 Note: Once complete the item 1, 2 &, press save and the system assign a Lot # for this particular jobs.

26 Hawb Key in the customer code or search from the system. 2. Key in the Hawb #. Key in the Shipper code 4. Key in the consignee code 5. Key the Inco Term Once complete the item 1 & 2 and save system will auto assign a jobs # for this particular hawb. 5 4 Pickup/Delivery : Insert the necessary Information such as 1. Pickup Form 2. Delivery To. Truck # 4. Driver Information if to issue the D/O

27 1 2 Hawb - Continuo Key in the total pieces 2. Key in the Gross Weight. Key in the Chargeable weight 4. Key in the Currency 5. Key in the description 6. Key in the invoice # POD is compulsory to update in order the data can be default to origin station as the Proof of deliver. POD also one of the criteria of closing lost. 7, 8, 9 & 10 I the area Need to be update 9 Key in the instruction if any

28 Billing Invoice 2. Key in the term (PP or CC) 1 1. Select the charge code and the category. Key in the Currency 4. Key in the amount 5. Key in the Vat 5% if there is Gov Service Tax 6. Key in the Vendor code 7. Key in the costing as per the vendor invoice FREIGHT CHARGE ALWAYS POST FROM THE FREIGHT. NO MANUAL IS ALLOWED Vendor Doc #, Date, Currency and amount must be match with vendor DN

29 1. Select the Business Type 2. Select the Division [ AIR OR OCEAN] ecbs. Key in the customer code 4. Key in the Mawb # 5. Key in the Hawb # (If Any) 6. Key in the description ONCE COMPLETE THE ABOVE AND PRESS SAVE SYSTEM WILL ASSIGN A LOT # FOR THIS PARTICULAR JOB Note: Billing same as per the AI or AE procedure.

30 Closing Lot Control -POD Schedule (POD) should be filled. Doc pick up / Notify / Doc Release is required. if Customs Release is filled, Cargo Release is required.

31 AI Part Closing Lot Control GWT/CWT should be filled. (All AWB) At least one Carrier booking entry. Schedule (POD) should be filled. Doc pick up / Notify / Doc Release is required. if Customs Release is filled, Cargo Release is required. If there is any invoice existing, it must be printed.

32 Important Note: Any new quotation issue especially from Dimerco station, please ensure the Customer Profile is download from others station into our own database in Local Customer Search For Shipper or consignee, if there is no data from others station, then we may proceed to create a new code in Local Company Search for the shipper and the consignee and select the business type. If you have accidentally download the shipper and consignee into Local Customer Search Module then you will have the difficulties to select the business type (IMPORTANCE NOTE)

33 End Thank You