PLANNING AND MONITORING PROJECTS WITH MICROSOFT OFFICE PROJECT 2013 TRAINING

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1 PLANNING AND MONITORING PROJECTS WITH MICROSOFT OFFICE PROJECT 2013 TRAINING

2 OBJECTIVE The purpose of this training is to qualify students to use the Microsoft Project The course presents the subject in a very practical and direct way using a single example from the start to the end of the course. Based on the book Microsoft Office Project 2013: Standard, Professional & Pro for Office 365, by Ricardo Vargas and Allan Christian Rocha. TRAINING CONTENT At the end of the course the student will be able to: Create a Work Breakdown Structure Structure project schedules, resources and activities Relate activities and develop the Network Diagram Display the critical path of the project and understand its meaning Allocate resources and costs Structure the project s cash flow Monitor the project execution through the progress lines Consolidate projects Format the data for the executive and progress reports Import and export project files in different formats Customize the Microsoft Project s views, charts, columns and reports Macrosolutions. Todos direitos reservados. 2/11

3 FACT SHEET DESCRIPTION COURSE DURATION 16 Hours. NUMBER OF PARTICIPANTS Minimum 20 students per class. Course number of hours. The number of days depends on the daily number of hours dedicated in each course. The minimum number of students suggested to ensure the training economic viability. TARGET AUDIENCE Project managers, project team members, sponsors and others stakeholders interested in the project management process. REQUIREMENTS Desirable basic project management knowledge. LANGUAGE(S) Portuguese, English and Spanish. The language in which the training is ministered. LOCAL Provided by the contractor. Worldwide attendance. CLOSED CLASSES (IN COMPANY)? Yes. OPEN CLASSES? No. Closed classes are hired by a particular organization or group. In this case all the participants are selected/ chosen by the contracting organization. Open classes offer public access in which the registration is done by each participant, individually. CERTIFICATION AND PDU All training participants will receive a participation certificate with 16 PMI s PDUs. (PMI R.E.P. activity number: Macro026) Professional Development Units are the measuring units issued by the Project Management Institute for the credential holders. With these units the credential holders can maintain their certifications. Macrosolutions. Todos direitos reservados. 3/11

4 STANDARDS AND METHODOLOGIES Project management standards and methodologies discussed and addressed in the training. Project Management Institute (PMI) PMBOK Guide PMI Practice Standard for Estimating PMI Practice Standard for Earned Value Management UK Office of Government Commerce (OGC) PRINCE2 (Projects in Controlled Environments) MSP (Managing Successful Programmes) M_O_R (Management of Risks) PMI Practice Standard for Configuration Management P3M3 (Portfolio, Programme, and Project Management Maturity Model) PMI Practice Standard for Risk Management PMI Practice Standard for Work Breakdown Structure PMI Practice Standard for Scheduling PMI Standard for Portfolio Management PMI Standard for Program Management PMI Project Manager Development Competency Framework Organizational Project Management Maturity Model (OPM3) P3O (Portfolio, Programme and Project Offices) MoP (Management of Portfolios) MoV (Management of Value) Scrum Alliance Scrum Methodology International Project Management Association (IPMA) ICB IPMA Competence Baseline Macrosolutions. Todos direitos reservados. 4/11

5 BASIC PROGRAM [ COURSE OPENING [ STARTING UP THE SOFTWARE Microsoft Office Project work environment Microsoft Project basic operations Opening an existing project Saving a project Deleting a project [ MICROSOFT PROJECT 2013 VIEWS AND TABLES Gantt Chart Network diagram Calendar Tracking Gantt Resource Sheet Resource Graph Task Usage Resource Usage Task Table Resource table Other views [ USING THE HELP Microsoft Project Help System Using help via Smart Tags [ CREATING A NEW PROJECT Creating a new project from a template Adding project information Creating a new project using the project wizard Macrosolutions. Todos direitos reservados. 5/11

6 TRAINING BASIC PROGRAM [ WORKING WITH CALENDARS Creating a new calendar Editing the calendar Assigning an existing calendar to a project Assigning a Assigning a specific calendar to a resource Editing a specific resource calendar Assigning a specific calendar to a task [ CREATING THE WBS, THE ACTIVITIES AND DETERMINING THE CRITICAL PATH(S) Adding activities using the entry table Adding activities using the entry form Adding periodical or recurring activities Splitting an activity Editing data Deleting activities Moving activities Moving activities back Viewing the topic levels Using the Chart Wizard from Microsoft Office Visio Adding the activities durations Using PERT analysis for the actitivies durations Working with the project s end date How to link one activity to another Using the lag and lead features Removing dependencies between activities A simple critical path Interdependent critical paths The new Track paths feature [ COSTS AND RESOURCES Adding and removing resources Editing a resource Attributing costs to a resource Adding specific costs using the resource index tables Attributing a resource to an activity Solving resource allocation problems Leveling or re-distributing resources Attributing costs to the project Microsoft Project 2013 calculation and progress control mechanisms Macrosolutions. Todos direitos reservados. 6/11

7 TRAINING BASIC PROGRAM [ SAVING, COPYING AND CLEARING THE PROJECT S BASELINE; FORMATS AND FILTERS Monitoring the activities progress Progress lines Format : fonts and alignment Format: grid lines Format: Time scale Format: Gantt Chart Format: Network Diagram Sort order Grouping activities [ REPORTS Reports (including the new Graphic Reports feature) Viewing reports Customizing a report Printing [ MULTIPLE PROJECTS, ADVANCED TOPICS AND SUBPROJECTS Strategies for organizing a master project and subprojects files Establishing dependency relationships between different projects Determining the critical path on a consolidated project (master) Adding and removing a subproject from an existing project Consolidating projects Resource pool sharing Analysing attributions in a resource pool Microsoft Office Project s supported file format Exporting projects Importing projects Importing a project based on Excel s import model Saving a project using the database format Exporting images Copying images to Office Wizard Recording and deleting macros Executing a macro Editing a macro Field types Creating and removing a personalized field Adding a list to a personalized field Adding a formula to a numeric field Graphical indicators [ COURSE CLOSE-OUT Macrosolutions. Todos direitos reservados. 7/11

8 [ TRAINING DYNAMICS As part of our methodology, in this course the following dynamics will be used: [ NEW FRONTIERS PROJECT It s a project sample, internationally acclaimed in the books Manual Prático do Plano de Projeto and Practical Guide to Project Planning. It consists of the collection of all documents of a fictitious project to implement a project management office called Project New Frontiers. [ CASE STUDIES Ricardo Vargas and the Macrosolutions team have selected a relevant set of case studies and exercises that allow the participants to associate real and fictional cases the to daily work. All case studies are appropriate to the nature of the client and the training audience. [ COMPUTER BASED EXERCISES To facilitate the learning on the digital tools, students practice exercises in a computer using softwares such as Microsoft Project, MindManager Professional and others. Macrosolutions. Todos direitos reservados. 8/11

9 EXCLUSIVE STUDENT ACCESS AREA Student Area s on the website macrosolutions.com.br In addition to the exclusive printed material, all participants will have access to the courseware s electronic version, to the files of exercises and to the work done in the classroom. The access is given through the restricted site that is available and prepared by the Macrosolutions team considering each course that we provide. This initiative is a pioneer in the educational market and also anticipates trends related to the documents electronic management Macrosolutions. Todos direitos reservados. 9/11

10 REQUIRED EQUIPMENT The equipment required for the proper realization of the course is: [ HIGH RESOLUTION PROJECTOR (1024X768) [ SOUND SYSTEM FOR VIDEO DISPLAY [ INTERNET ACCESS [ VARIABLE ILLUMINATION INSIDE THE CLASSROOM [ 01 COMPUTER FOR EACH STUDENT [ 01 FLIP CHART FOR EACH GROUP OF FIVE STUDENTS Macrosolutions. Todos direitos reservados. 10/11

11 FURTHER INFORMATION For further information about this course, please contact: Phone: Fax: Macrosolutions. Todos direitos reservados. 11/11

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