TJX Automated Compliance Tool

Transcription

1 TJX Automated Compliance Tool User Guide Frequently Asked Questions Glossary of Terms - Apparel and Accessories - Home Contact Us TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 1 of 59

2 User Guide Menu of Contents Introduction to the TJX Automated Compliance Tool (ACT)...3 Overview...3 When to Use ACT...3 Who Must Use ACT...3 Hardware / Software Requirements...3 How to Become a Registered ACT User...4 Log in to Complete the ACT Training Course...4 Request Access to the ACT Website...4 How to Access the ACT Website...5 Login to Click the ACT Automated Compliance Tool link...5 How to Use ACT...6 ACT Home Screen & Navigation Menu...6 Managing Manufacturer Facilities...7 Search and View Purchase Order(s) or Style(s) Choose a Style to Complete Complete a Style Edit or Change the Security Filing Details for a Style (as necessary) Copy the Security Filing Details for a Style (as necessary) TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 2 of 59

3 Introduction to the TJX Automated Compliance Tool (ACT) Overview The TJX Automated Compliance Tool (ACT) has been developed to support the TJX Companies, Inc. U.S. Divisions in meeting U.S. Customs and Border Protection (CBP) regulatory and importing requirements, including the Importer Security Filing ( also referred to as ISF or ) requirement. ACT is currently designed to capture or assign the following information for all items, or vendor styles, TJX imports: U.S. Harmonized Tariff Schedule (HTS) classification number. In order to obtain the HTS number, users must answer a series of questions regarding the description and composition of each item. Manufacturer Name and Address Country of Origin In the future, ACT will be enhanced with functionality to support additional import compliance requirements applicable to both TJX U.S. and worldwide divisions. When to Use ACT Purchase orders are available for viewing and completing in ACT after they have been entered into TJX s Purchase Order System. If the allocation (2 digit DC prefix) for the purchase order has been received by the vendor or agent, then this means the order has been entered to TJX s system. TJX requires each item, or vendor style, that is ordered to be completed in ACT before the merchandise is booked with the TJX freight forwarder. Who Must Use ACT The Automated Compliance Tool must be used only by vendor and agent staff members that have detailed knowledge of the ordered merchandise (such as composition, construction, use, value, manufacturer, country of origin, etc.). Hardware / Software Requirements The Automated Compliance Tool is an internet application. PC processor speed and Web connection speed can affect the performance of the application. The application currently only supports Internet Explorer Version 6 and higher. Users must set their Web Browser options as follows: - Enable JavaScript - Allow Pop-ups Before logging in to ACT, users should delete their temporary internet files to ensure all application enhancements are recognized by your browser. To do this follow, the below steps: 1. From the Internet Explorer screen tab titled Tools, select Internet Options. 2. From the Internet Options screen, select Delete Files. 3. From the Delete Files window, check the box for Delete all offline Contents 4. Select the OK button on the Delete Files window. 5. Select the OK button on the Internet Options window. 6. Close the Internet Explorer browser and then re-launch to login. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 3 of 59

4 How to Become a Registered ACT User Step 1: Log in to First time tjxlogistics.com users: Enter User ID tjxuser and Password tjxuser Note: Fields are case-sensitive. Click the Login Now button This will bring you to the profile screen. Enter the required profile information, creating your own User ID and Password. Existing tjxlogistics.com users: Enter your existing User ID and Password Note: Fields are case-sensitive. The system will prompt you to renew your password every 90 days. Click the Login Now button This will bring you to the TJXLogistics.com home page. Step 2: Complete the ACT training course On the TJXLogistics.com home page, click the Automated Compliance Tool Training link. Complete all topics / sections of the course Note: TJX requires users to complete the web training course prior to issuing access to ACT. TJX will receive an automated notification after each user completes the entire course. Step 3: Request access to ACT On the TJXLogistics.com home page, click the Update Profile link On the Update Profile page, select the ACT Automated Compliance Tool box listed in the Applications section at the bottom Click the Save button Note: Within 1 day, you will receive an ed confirmation of your request. After you have submitted your request for access and have completed the ACT training course, you will receive an notifying you that you have been registered as an ACT user. If the above s are not received, if you have forgotten your User ID or password, or if you have any questions about registering for ACT access, contact ACT_Support@tjx.com for assistance. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 4 of 59

5 How to Access the ACT Website Step 1: Login to using your User ID and Password Note: Fields are case-sensitive. The system will prompt you to renew your password every 90 days. Step 2: Click the ACT Automated Compliance Tool link Only registered ACT users will have a link for the ACT website displayed on their TJXLogistics.com main page. To register for ACT, see page 3 of this user guide How to Become a Registered ACT user. You will be taken to the ACT Home (or Search) screen shown below: TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 5 of 59

6 How to Use ACT ACT Home Screen & Navigation Menu Manufacturer Facilities List Add New Manufacturer Facility Customized Search Customized Search Incomplete Styles Contact TJX Styles Country Mismatch Customized Search Incomplete POs There is also a Navigaion Menu at the top of each screen that allows quick access to various areas of ACT: Links back to the ACT Home Screen These are options for managing maufacturer facilty information. For detailed instructions please see Managing Manufacturer Facilities Note: Manufacturer Facilities : Customized Search is only available to TJX Agents These are options for searching,viewing, or managing styles, based on their ACT classification or completion status. For detailed instructions please see About the Styles Menu These are options for searching, viewing, or managing for and maintaing purchase orders in ACT. For detailed instructions please see About the POs Menu TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 6 of 59

7 Managing Manufacturer Facilities How to Use ACT In the menu, there are three options: Manufacturer Facilities List Used to view a listing of all vendor manufacturer facilities that have been entered into ACT. Add New Manufacturer Facility Used to add facilities to ACT. Customized Search For TJX Agents only, allows agents to search and view facilities using custom search criteria. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 7 of 59

8 How to Use ACT Managing Manufacturer Facilities: Adding a New Facility ) In the menu, click the option. This will bring you to the New Manufacturer Facility screen where new facilities can be added. 2) For TJX Agents only, select the vendor for the facility being added. If the vendor is not listed or is listed incorrectly, ACT_support@tjx.com. 3) Enter the facility s name. The facility s complete name, as it will appear on commercial documents, must be entered. 4) Select the country where the facility is located. If the country is not listed an, ACT_support@tjx.com. 5) Enter the facility s address information. The facility s complete address, as it will appear on commercial documents, must be entered. 6) Enter the first & last name, phone, and for a contact person at the facility. 7) If the facility makes or handles food products, enter the FDA Food Facility Registration number. 8) Select the Facility Type. There are three options: Origin Conferring, Packing, and Both Origin Conferring & Packing, defined as follows: Origin Conferring -- Facility performs the manufacturing processes that gives the product it country of origin. This is based on the Rules of Origin. (Example: for knit to shape sweaters, the factory that makes the knit panels is the 'origin conferring' facility). Packing -- Facility performs packing processes and/or assembly processes that do not give the product its country of origin. (Example: for knit to shape sweaters, the factory that links and loops the panels together making the finished sweater and then packs / ships the sweaters would be the 'packing' facility). Both Origin Conferring and Packing -- Facility performs the origin conferring processes and all finishing, packing, and shipping processes. If you are not sure which Facility Type to select, customs_compliance@tjx.com. 9) After all required information has be entered, click the save button. This then brings you to the Manufacturer Facility Details screen, which will be described in the Managing Manufacturer Facilities: Viewing Facility Information section. 10) Send an to customs_compliance@tjx.com that contains a copy of the facility s letterhead or a document from the vendor verifying the name and address information of the facility. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 8 of 59

9 How to Use ACT Managing Manufacturer Facilities: Viewing the Facilities List This screen lists all facilities that have been entered into ACT for a particular vendor. It can be accessed in the menu and by clicking the option. Note the following fields on this screen: Vendor name Displays vendor name and address as it appears in TJX s purchase order system. For TJX Agents, this list will include all vendors with purchase orders associated with the agent, regardless of origin office. Facility name Displays facility name and address information as it was entered into ACT. To select facilities to print or export to an Excel spreadsheet, 1) Check the box or boxes ( ) in the column to left of each facility or the box for all facility / pages. 2) Click the button to print selected facilities. 3) Click the button displayed at the top and bottom of the search results list. The spreadsheet exported will include all details related to the facility. To sort, click a red underlined column title to sort by that one column, selected column will be indicated by an. To view multiple pages, use the Note: this view will initially display sorted by vendor name in alphabetical order. buttons above the Verified column. To see addition facility details or to edit facility information, click on the facility name. This will bring you to the Manufacturer Facility Details screen, which will be described in the next section. To see additional vendor details, click on the vendor name. This will display the vendors name and address as it appears in TJX PO system. ACT_support@tjx.com of the vendor information appears incorrect. TJX Automated T Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 9 of 59

10 How to Use ACT Managing Manufacturer Facilities: Viewing Facility Information The Manufacturer Facility Details screen displays facility information that has been entered into ACT. Using the buttons at the bottom of the screen you can: 1) Edit facility information (See Managing Manufacturer Facilities: Editing Facility Information for detailed instructions) 2) Return to the Manufacturer Facilities List screen 3) Verify facility information (See Managing Manufacturer Facilities: Verifying Facility Information for detailed instructions) 4) Print the facility information 5) Inactivate the facility (See Managing Manufacturer Facilities: Inactivating a Facility for detailed instructions) TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 10 of 59

11 How to Use ACT Managing Manufacturer Facilities: Editing Facility Information This is the Change Manufacturer Facility Information screen. Any field that is in a blue box can be edited. Any field not in a blue box cannot be edited. Once you have completed all the needed changes, press the button, and the screen will refresh with the updated information. If the facility name, address, status, and facility type fields are not within a blue box, this means TJX does not allow the facility s information to be edited (the information is locked ). For these facilities, only the contact information and the FDA Registration number can be changed. Below is an example of how the screen will appear: If you need to change the name, address, or facility type of a locked facility, customs_compliance@tjx.com with the details of the needed changes. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 11 of 59

12 How to Use ACT Managing Manufacturer Facilities: Verifying Facility Information 3 1 TJX requires vendors and agents to periodically review and verify facility information in ACT. To do this, review the facility s information on the Manufacturer Facility Details screen. If the information is all correct: 1) Click the Verify Facility button 2) A box will pop up asking to confirm that the information is correct: 3) After clicking Yes, the screen will refresh, display the new Verified Date, and show the ACT user name of the person who verified the facility information. If the facility s information is not correct, click the Edit button and flow the instructions provided in the section Managing Manufacturer Facilities: Editing Facility Information. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 12 of 59

13 How to Use ACT Managing Manufacturer Facilities: Inactivating a Facility 3 1 TJX requires vendors and agents to maintain & update the activity status of each facility in ACT. Facilities are active if they currently have PO s on order or if they have been used in the last 12 months. If a facility is no longer active, the status must be changed to inactive on the Manufacturer Facility Details screen by: 1) Click the Inactivate button 2) A box will pop up asking to confirm that you want to make this facility inactive: 3) After clicking Yes, the screen will refresh, the status will change to Inactive, and the and buttons will be removed from the bottom of the screen. For a sample screenshot of this, please see the next section Managing Manufacturer Facilities: Activating a Facility TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 13 of 59

14 How to Use ACT Managing Manufacturer Facilities: Activating a Facility 3 1 If an inactive facility needs to be made active again, this can be done from the Manufacturer Facility Details screen by: 1) Click the Activate button 2) A box will pop up asking to confirm that you want to make this facility active: 3) After clicking Yes, the screen will refresh, the status will change to Active, and the and buttons will reappear at bottom of the screen. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 14 of 59

15 How to Use ACT Managing Manufacturer Facilities: Customized Search A B C E D F For TJX Agents Only: The Customized Search screen allows the agent to search for facilities by various criteria. t can be accessed in the menu and by clicking on. The search criteria are: A. Vendor Name B. Vendor Country as it is entered in TJX s system C. Facility Country as it is entered in ACT D. Facility Type Origin Conferring, Packing, or Both Origin Conferring & Packing E. Status Active, Inactive, or All F. Verified Between This is a date range for when a facility was last verified. The search results are given in the same way as facilities are listed on the Manufacturer Facility List screen and can be sorted, printed, and exported to Excel as well. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 15 of 59

16 How to Use ACT Search and View Purchase Order(s) or Style(s) There are three menu options available for you to search and view your purchase order(s) and style(s): 1. Home 2. Styles 3. POs About the Home screen A B Option A Search and view only one purchase order or style. Option B Search and view a group of purchase orders or styles. Note: On the Home screen, helpful information will display when you wave your mouse over this symbol. Follow these steps to select your search criteria: Option A: Select a TJX division. Enter a root purchase order number (6 digits) OR a vendor style number. Style numbers must be entered exactly as written on the purchase order. If the vendor style number is not found in the search, then search by root purchase order number or use option B. Click the Search button. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 16 of 59

17 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the Home screen (continued) OR Follow these steps to select your search criteria: Option B: Select a TJX division OR all divisions. Selecting All divisions will search for purchase orders and styles for one or more divisions. Selecting one division will search only for purchase orders and styles for that one division. For TJX Agents only, select specific vendor(s) OR all vendors. To select multiple vendors, hold the Ctrl button and select vendors (maximum 20). Vendor list includes only vendors with purchase orders written in the last 15 months. Vendor name displays as created in TJX s Purchase Order System. Select a Cancel Date range. Cancel Date Between allows you to select a specific date range of 90 days or less from today. To select a cancel date range, enter the dates in mm/dd/yyyy format in the boxes OR click the calendar buttons and select a date from the calendar. Cancel Date (from today) allows you to select a predetermined date range. Clicking the arrow will display three date range options from which to choose. Two years of purchase orders are available in ACT. Select to view styles based on status (optional). Security Filing Status allows you to narrow your search to display styles based on level of completion in ACT. Classification Status may be used to search for styles with a Classified, Unclassified, or Contact TJX status. Manufacturer Status will narrow your search to include All styles or those with a Complete or Incomplete status. Country of Origin Status may be used to search for All styles or those with an Incomplete or Complete status. Statuses are explained in greater detail on the following pages. Click the Search button. If the results for the search criteria entered are too long, ACT will display a message advising you to narrow your search. You must narrow your search to ensure all purchase orders and styles are included in your search results. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 17 of 59

18 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) Purchase order and style information will be available for viewing and classifying in ACT only after it has been entered into TJX s Purchase Order System and allocated (2 digit DC prefix is assigned to the 6 digit root PO). Note: If you have searched by only one style or purchase order for one division (search Option A), then search results will display only that one style or purchase order for the division you selected. If you have searched for purchase orders or styles in a cancel date range (search Option B), then all styles on all purchase orders will appear. Results displayed will be based upon criteria selected. For TJX Agents only, vendor name will display as it appears in TJX s Purchase Order System. Search results containing multiple vendors will display sorted in alphabetical order by vendor name. To display a Vendor Detail screen, click a blue highlighted vendor name in this column. TJX Agents are required to use this information to verify that the vendor name and address show in ACT is accurate. The vendor s item or style will display as it has been written by the TJX buyer on the purchase order and entered to TJX s Purchase Order System. Each vendor style must be classified in ACT and must appear in ACT exactly as it will appear on the vendor s commercial invoice. If a vendor style is incorrect or blank, contact the buyer and/or merchandising assistant to request a correction of the vendor style in TJX s Purchase Order System. (Note if the style has been ordered by multiple divisions, then the buyer and/or merchandising assistant for each division must be contacted). Do not classify the style until the vendor style number has been corrected. Each unique vendor style will be displayed only once, regardless of color, cost, etc. or differences that may have been written on multiple lines on a purchase order. Purchase Order number (6 digit), TJX Division name, Exit Country and Purchase Order Cancel Date will display for each vendor style. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 18 of 59

19 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) To sort, click a red underlined column title to sort by that one column, selected column will be indicated by an. Note: For vendor users, search results will initially display sorted by vendor style in alphabetical / ascending order. For agent users, search results will initially display sorted by vendor name in alphabetical order. To view multiple pages, use the buttons above the Status column. To view additional information about your style, such as HTS number assigned, manufacturer or country of origin, move the scroll bar, located at the bottom of the screen, to the right. To return to the ACT Home screen, so that you may perform a different search, click the at the top of the screen. link located To select styles to print or export to an Excel spreadsheet, Check the box or boxes ( ) in the column to left of each style or the box for all styles / pages. Click the button to print selected styles OR Click the button displayed at the top and bottom of the search results list. The spreadsheet exported will include security filing data related to your style. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 19 of 59

20 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the Styles Menu The styles menu allows you to view your styles using either a customized search or an automated (predefined) search. These options may be viewed by clicking on the navigation menu. Four search options are available from the Styles menu: Customized Search will launch a search screen that will look and function the same as the Home screen. Incomplete Styles, Contact TJX Styles and Country Mismatch Styles are automated (predefined) search options. These may be used to narrow your search to display styles which meet the predefined criteria. They may also be used as work queues for managing your styles in ACT. Incomplete Styles may be used to search for styles which have not been completed in ACT. Contact TJX Styles may be used to search for styles with a Contact TJX1 or Contact TJX2 classification status. Contact TJX classification statuses are explained in greater detail on the following pages. Country Mismatch may be used to search for styles in which the manufacturer s address and the country of origin entered for a style do not match. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 20 of 59

21 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the Styles menu (continued) OR All automated (predefined) search options or work queues may be customized using the following filters: Vendor (For TJX Agents only) may be used to view styles for one or more vendors. Exit Country will narrow your search to display styles exiting from specific countries. Vendor Country (agents only) may be used to show styles ordered from vendors located within a specific country. To select multiple vendors, exit countries or vendor countries, hold the Ctrl button and select vendors (maximum 5). Cancel Date Between OR Cancel Date (from today) will filter your search to display styles with cancel dates within a chosen range. Cancel Date Between allows you to select a specific date range of 90 days or less from today. To select a cancel date range, enter the dates in mm/dd/yyyy format in the boxes OR click the calendar buttons and select a date from the calendar. Cancel Date (from today) allows you to select a predetermined date range. Clicking the arrow will display three date range options from which to choose. Two years of purchase orders are available in ACT. To customize your search from a work queue or predefined search, select the next to the filter you would like to use. Then click the button. To clear your search criteria, so that you may perform a different search, click the button. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 21 of 59

22 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the POs menu Two search options are available from the POs menu: Customized Search Incomplete POs From the Customized Search screen, you may select your search criteria by using the available filters: Division allows you to select specific divisions or All divisions. Root PO# lets you narrow your search to display all DC prefixes on order under the same root purchase order. Vendor Name (For TJX Agents only) may be used to view purchase orders for one or more vendors. Vendor Country (For TJX Agents only) may be used to show orders from vendors located within a specific country. PO SF Status allows you to select criteria based on security filing status. Statuses are explained in greater detail on the following pages. Exit Country will narrow your search to display styles exiting from specific countries. To select multiple vendors, divisions, exit countries or vendor countries, hold the Ctrl button and select vendors (maximum 5) Cancel Date Range OR Start Ship Date Range options will filter your search to display styles with cancel or start ship dates within a chosen range. Cancel Date Between OR Start Ship Date Between allows you to select a specific date range of 90 days or less from today. To select a date range, enter the dates in mm/dd/yyyy format in the boxes OR click the calendar buttons and select a date from the calendar. Select a Day Range allows you to select a predetermined cancel date or start ship date range. Clicking the arrow will display three date range options from which to choose. Two years of purchase orders are available in ACT. To customize your search from a work queue or predefined search, select the next to the filter you would like to use. Then click the button. To clear your search criteria, so that you may perform a different search, click the button. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 22 of 59

23 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the POs menu (continued) Incomplete POs is an automated (predefined) search option. This may be used to narrow your search to display purchase orders which meet the predefined criteria. It may also be used as a work queue for managing your purchase orders and styles in ACT. Vendor Name (agents only) may be used to view purchase orders for one or more vendors. Vendor Country (agents only) may be used to show orders from vendors located within a specific country. Exit Country will narrow your search to display styles exiting from specific countries. To select multiple vendors, exit countries or vendor countries, hold the Ctrl button and select vendors (maximum 5) Cancel Date Range, Select a Day Range or Select a Start Ship Date Range options will filter your search to display styles with cancel or start ship dates within a chosen range. Cancel Date Between allows you to select a specific date range of 90 days or less from today. To select a date range, enter the dates in mm/dd/yyyy format in the boxes OR click the calendar buttons and select a date from the calendar. Select a Day Range OR Select a Start Ship Date Range allows you to select a predetermined cancel date or start ship date range. Clicking the arrow will display three date range options from which to choose. Two years of purchase orders are available in ACT. From the Search Results screen, you may view more information for an entire purchase order or information related to the styles on a purchase order. To view style details for a specific purchase order on a Style Search Results screen, select. To view details about all styles on a purchase order, select the blue highlighted PO number. This will launch the search results screen shown on the following page. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 23 of 59

24 How to Use ACT Search and View Purchase Order(s) or Style(s) (continued) About the POs menu (continued) This search results screen provides security filing details pertaining to the specific purchase order you selected from the previous Work Queue screen, including manufacturer name, country of origin and HTS Number. To view style details for a specific purchase order, select the link. The feature has been added to ACT to meet future security filing requirements. Users may be required to use this feature on an as needed basis, and will be given instructions from TJX at that time. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 24 of 59

25 Choose a Style to Complete How to Use ACT Reference the Purchase Order information for the style(s) you will be classifying: Each Style must be classified before the Purchase Order is booked with the TJX freight forwarder. Obtain a sample or written details of the style you will be classifying (composition, construction, use, value, country of origin, and other applicable details). Determine the country that the manufacturing facility is located Follow these steps to choose a style to complete: 1) 1 Confirm the of the style you would like to classify: A Green status indicates that the style has been completed with no discrepancies. A Red status indicates that the style is incomplete or has a Contact TJX1 or Contact TJX2 status. Contact TJX statuses are explained in greater detail on the following pages. A Yellow status indicates that the manufacturer s address and the country of origin entered for a style do not match. 2) Determine if the style you are about to classify is a set. 2 If the style is not a set, then proceed to Step 3 below. If the style is a set, then you must check the box ( ) in the column for that style and then proceed to step 3 below. This will allow you to classify all the individual items or garments in the set on the following screen. 3) 3 Click the button. This will take you to the Style Maintenance screen where you will be required to: Answer a series of questions regarding the style you are classifying to obtain the HTS #. Select or add the name and address of the manufacturer. Select the item s country of origin. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 25 of 59

26 How to Use ACT Complete a Style When the button has been clicked on the previous screen (Search Results) you will be taken to the Style Maintenance screen, as shown below. This screen will display the following: TJX Division(s) for the style you have selected on the Search Results screen. For styles ordered by multiple divisions, all applicable divisions will only display on this screen if they were included in your search results. Vendor style selected on the Search Results screen. Styles ordered on multiple purchase orders are classified only once. ACT will assign the classification to all purchase orders with that style. Is this a Set? Y (Yes) displays if you have checked the box ( ) in the column for the style on the Search Results screen. N (No) displays if you have not checked the box ( ) in the column for the style on the Search Results. 1 Follow these steps to complete your style: 1) Select the Product Category that best applies to the style you are completing. (Use the drop down option to view all 1 available product categories). For help selecting the correct product category, click the button next to the product category drop down option. This will open a new window ( Product Category Search ). Follow the below steps to search: Enter the type of item you are completing into the search criteria box provided. Click the button. The results will display: The product category(s) in which the type of item you are completing can be found. The answers ( Field Value ) that must be chosen to obtain the HTS # in that product category. Use these search results as a guide to select a product category and then to answer the questions to obtain the HTS # for your style. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 26 of 59

27 How to Use ACT Complete a Style (continued) Follow these steps to complete your style (continued): Answer a series of questions regarding the style you are completing, by following the below instructions: 2 Read each question carefully. Review each list of available answers carefully, using the drop down arrow. Some answer lists may require you to scroll down to view the entire list of available answers. Select the answer that applies to your style. Continue until you have answered the last question. 2 For help answering the questions, users must follow these steps: 1) If provided, click the icon appearing next to the answer drop down option arrow. A new window will open ( Hint ), displaying a hint or information that TJX has provided to help you understand that specific question or list of answers. 2) Click the link displayed at the top right corner of the screen. Reference the Glossary of Terms that applies to the type of item you are completing. 3) For additional assistance, contact the TJX Customs Compliance team at act_contacttjx@tjx.com. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 27 of 59

28 How to Use ACT Complete a Style (continued) Follow these steps to complete your style (continued): 3 Obtain and Save the Security Filing Details: If the style is not a set, the HTS # and description will display after the last question is answered. Confirm the displayed description accurately describes the style you have classified. Note: Two HTS # may be provided for proper classification of certain types of products. Select the Manufacturer of the style you have classified. If you do not see the correct manufacturer listed, you may add a new manufacturer by clicking the button. For instructions on how to add a manufacturer, see the Managing Manufacturer Facilities section of this guide. Select the Country of Origin of the style you have classified. Save the Security Filing details by clicking the button. If this button is not clicked, then the ACT system will not retain the information and the style will continue to have a Red or status. To print a style detail sheet, click the button. This button will only display after the HTS # has been saved. The detail sheet contains the description and HTS # that has been saved in ACT. Click the button to view the style s, which will now be displayed as Green or. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 28 of 59

29 How to Use ACT Complete a Style (continued) 3 Obtain and Save the Security Filing Details (continued): If the style is a set, the first series of questions applies to the first item in the set. After the last question in this series is answered, the HTS # and description will display. Confirm the displayed description accurately describes the item in the set you have classified. Note: For some types of sets, only one HTS # will apply and you may not need to classify each item in the set. Please refer to the Frequently Asked Questions portion of the Help and Glossary section for a list of common set classifications. Classify the next item(s) in the set: 1. Click the button. This will clear the questions and answers you had selected for the previous item in the set. 2. Select the product category and then answer a series of questions for the next item in the set. 3. Confirm the displayed description accurately describes the item in the set you have classified. 4. Continue Steps 1-4 above until you have added and classified all items in the set. Enter the US$ Value, in the boxes provided, for each item in the set. The Style first cost total value will be automatically calculated. Confirm the Style first cost total value matches the negotiated cost of the style as written on the purchase order. Select the Manufacturer for each item in the set you have classified. If you do not see the correct manufacturer listed, you may add a new manufacturer by clicking the button. For instructions on how to add a manufacturer, see the Managing Manufacturer Facilities section of this guide. Select the Country of Origin for each item in the set you have classified. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 29 of 59

30 How to Use ACT Complete a Style (continued) 3 Obtain and Save the Security Filing Details (continued): If the style is a set (continued) Confirm all items in the set have been completed by selecting the checkbox. Once this has been selected, the will no longer be visible. Save the Security Filing details by clicking the button. If this button is not clicked, then the ACT system will not retain the information and the style will continue to have a Red or status. To print a style detail sheet, click the button. This button will only display after the HTS # has been saved. The detail sheet contains the description and HTS # that has been saved in ACT. Click the button to view the style s, which will now be displayed as Green or. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 30 of 59

31 How to Use ACT Complete a Style (continued) 4 When classifying your style, if you receive a Contact TJX1, Contact TJX2 or a of an HTS #, follow the below instructions: message instead If you receive a Stop message, this indicates that you have answered a question regarding your style incorrectly. Follow the instructions provided to correctly classify your style. Note: Be sure to carefully review composition, construction, use and other details about your item to ensure that you have chosen the correct product category. If Contact TJX1 or Contact TJX2 is received while classifying a style that is not a set, the below information will display in the Description and HTS Number fields. Save the Contact TJX1 or Contact TJX2 response as the status for your style by clicking the button. If this button is not clicked, the status will not be saved. Follow the instructions in the Description field. In your , be sure to include the specific information requested in the Description field. If Contact TJX1 or Contact TJX2 is received while classifying a style that is a set, the below information will display in the Description and HTS Number fields. Enter the US$ value for the item in the set for which you received the Contact TJX. Complete the next item(s), following the set instructions on the previous pages of this user guide. Save the Contact TJX1 or Contact TJX2 response and any Security Filing details entered for the set by clicking the button. If this button is not clicked, the status will not be saved. Follow the instructions in the Description field. In your , be sure to include the specific information requested in the Description field. Click the button to view the style s, which will now be displayed as Red or. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 31 of 59

32 How to Use ACT Edit or Change the Security Filing Details for a Style (as necessary) Security Filing details for a style may be edited or changed. Security Filing details may be edited as a result of any of the following scenarios: An error was made in completing the style initially. Details or information about the style were changed after the style was completed, for example: - The styling, construction, composition, or value / cost of the item was changed, affecting the styles classification. - Subsequent shipments of the style have been manufactured by a different facility. The TJX Agent has reviewed the information provided or completed by a vendor and has found a discrepancy that must be corrected. If the style is not a set, follow these steps to change the security filing information for your style: On the Search Results screen, click the screen (Style Maintenance). button. This will take you to the next To edit the classification for a style, click the button. The item to be reclassified will be highlighted yellow. Follow the instructions provided in the Complete a Style section of this guide. To edit the Manufacturer or Country of Origin for a style, click the button next to the field. If you do not see the correct manufacturer listed, you may add a new manufacturer by clicking the button. For instructions on how to add a manufacturer, see the Managing Manufacturer Facilities section of this guide. Save the changes by clicking the retain the changes. button. If this button is not clicked, then the ACT system will not TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 32 of 59

33 How to Use ACT Edit or Change the Security Filing Details for a Style (as necessary) (continued) If the style is a set, follow these steps to change the classification for an item or to remove an item from a set: On the Search Results screen, click the screen (Style Maintenance). button. This will take you to the next To edit the classification for an item in a set, click the button for that item. The item to be reclassified will be highlighted yellow. Next follow the instructions provided in the Complete a Style section of this guide. To delete an item from a set, click the button for that item. The item to be deleted will be highlighted yellow, indicating that it has been selected for deletion. To add an item to a set, click the button, and then follow the instructions provided in the Complete a Style section of this guide. To mark / indicate that the set has been completed (all items in the set have been added and completed), select the checkbox. Once this has been selected, the will no longer be available. Save the changes by clicking the button. If this button is not clicked, then the ACT system will not retain the changes. If this button is not clicked, then the ACT system will not save the edited information. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 33 of 59

34 How to Use ACT Copy the Security Filing Details for a Style (as necessary) Security Filing details for a style may be copied from one style to another style. Security Filing details may be copied only if all of the following criteria are met: Both styles have the same composition and construction, except for minor elements, such as color or scent that do not affect HTS # classification. The $US value is the same for both styles Both styles have the same use and HTS # classification. Both styles have the same manufacturer and country of origin and were ordered by the same vendor. Neither style has a Contact TJX1 or Contact TJX2 classification status. The style you are copying from must have a Green security filing status. Follow these steps to copy the security filing details from one style to another style: On the Search Results screen, Check the box ( ) in the column to left of the style you would like to copy from. Click the button. This will launch the below Copy Style Information screen below: Enter the style number in the Copy to vendor style number that you would like to copy to, in the box provided. Click the button. Verify that is now noted at the top of the Copy Style Information screen. Click the button to view the style s, which will now be displayed as Green or. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 34 of 59

35 ACT Frequently Asked Questions Help & Glossary How do I access the Help & Glossary section? What types of resources are available in Help & Glossary? Access & Registration Who may be registered as an ACT user? Can the system be accessed from any computer? Purchase Order and Style Search The style number I have searched for cannot be found. What should I do? The style number displayed in ACT does not match the style number written on the purchase order. What should I do? I work for one of TJX s buying agents. I do not see one of our vendors listed in the Vendor Name drop down list. How should I search for this vendor s purchase orders or styles? May I view the history of any style and make corrections, as necessary? Classifying through ACT General Questions When should I begin to classify a purchase order through ACT? Do I need to classify the same style more than once? I cannot find the correct Product Category. What should I do? This icon appears next to some questions and answers. What does it mean? How do I change or edit the HTS # for a style? I do not agree with the HTS # or Product Description that was displayed. Should I save the HTS #? ACT did not provide an HTS #. What should I do? What are some common types of sets? What types of packaging must be separately classified? How do I make changes to a set that has already been classified? Contact TJX is displayed as the status for one of my styles. Can I reclassify this style? Is ACT only used to classify orders placed with TJX U.S. Divisions? I have additional questions. Who should I contact? TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 35 of 59

36 ACT Frequently Asked Questions Help & Glossary Q: How do I access the Help & Glossary section? A: Click on the link on the top, right corner of the screen. Then, use the bookmarks on the left side of the screen to help navigate you. Q: What types of resources are available in Help & Glossary? A: The ACT User Guide, Glossary of Terms, Frequently Asked Questions, and Contact information are all available through the Help & Glossary link. Access & Registration Q: Who may be registered as an ACT user? A: The Automated Compliance Tool must be used only by vendor and agent staff members that have detailed knowledge of the ordered merchandise (such as composition, construction, use, value, country of origin, etc.). Q: Can the system be accessed from any computer? A: Yes. Act is an internet application. Any web browser may be used, however Internet Explorer Version 6 and higher will provide better viewing capabilities. For further instructions, see page 5 of the ACT User Guide, How to Access the ACT Website. Purchase Order and Style Search Q: The style number I have searched for cannot be found. What should I do? A: If a style number cannot be found in your search, follow these steps: 1. Confirm that the style number written on the purchase order matches the number that was entered into ACT. 2. Search by purchase order number instead of by style #. 3. Search by cancel date (see Option B on page 6 of the ACT User Guide). 4. Contact the buyer s merchandise assistant if the style cannot be located or if the style number in the ACT system does not match the number on the purchase order. Do not classify the style until the merchandise assistant has made any necessary corrections. Q: The style number displayed in ACT does not match the style number written on the purchase order. What should I do? A: If the style number in the system is not correct, do not continue to classify the style. Contact the buyer s merchandise assistant to request that a correction be made in the system. Once the correction is made, the style may be classified through ACT. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 38 of 59

37 ACT Frequently Asked Questions Purchase Order and Style Search (continued) Q: I work for one of TJX s buying agents. I do not see one of our vendors listed in the Vendor Name drop down list. How should I search for this vendor s purchase orders or styles? A: Vendor names are displayed as they appear in the TJX Purchase Order System. If you are unable to locate a vendor name, follow these steps: 1. Review the Vendor Name drop down list carefully. Does the vendor have an alternate name that appears (i.e. full name, abbreviated name, etc.)? 2. Select All Vendors instead. In your search results, see if the vendor you are searching for appears under an alternate name. 3. Search by the vendor s purchase order # or style # instead. The vendor s name that appears in TJX s Purchase Order System will display in your search results. Note: If you see a vendor s name is displaying incorrectly, send an to act_contacttjx@tjx.com. Include the PO # with a detailed description of the issue. Q: May I view the history of any style and make corrections, as necessary? A: Styles which have shipped within the last two years may be reclassified (the HTS # may be edited or changed). For further instructions, see page 15 of the ACT User Guide, How to Use ACT, Step 5: Edit or Change the HTS # for a Style. Classifying through ACT Q: When should I begin to classify a purchase order through ACT? A: Purchase orders are available for viewing and classifying in ACT once they have been entered into TJX s Purchase Order System. If the allocation (2 digit DC prefix) for the purchase order has been received by the vendor or agent, then this means the order has been entered to TJX s system. TJX requires each item, or style, that is ordered to be classified before the merchandise is booked with the TJX freight forwarder. Q: Do I need to classify the same style more than once? A: Once a style has been classified through ACT, the HTS # is then applied across all divisions. ACT will also apply this same HTS # to these styles if they are re-ordered. Q: I cannot find the correct Product Category. What should I do? A: For help selecting the correct product category, click the button next to the Product Category drop down option (see page 10 of the ACT User Guide, How to Use ACT, Step 4: Select the Product Category for further instructions). If you are still unable to locate the correct product category, send an to act_contacttjx@tjx.com. In your , be sure to include the PO # and a detailed description of your style. Q: This icon appears next to some questions and answers. What does it mean? A: TJX has provided hints or information to help you understand that specific question or list of answers. When the icon is clicked, a new window will open, displaying the information. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 37 of 59