DCS 2000 PRODUCT INFORMATION SHEET

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1 DCS 2000 PRODUCT INFORMATION SHEET In this document, you will find some help to guide you through filling out the fields on the New Item Spreadsheet and document. In the future, our aim is to find a better way of collecting new item data, either by use of an internal or external system, until then this should help. When possible the DCS2000 Product Information Sheet should be created and sent to Data Integrity 12 weeks prior to the NID date. Updated: 04/28/ of 9

2 Promo Item: Promo Period: on a Promo Is this item a promotional item, this is a Y (yes) or N (no) field. If the promo flag is Y, use this field to indicate the month this item is set to be Merchandise Initiative #: this field or list as WSO. If the promo flag is set to N, a merchandise initiatives job # must be in Date: SKU: Date the new item form is completed by the Product Manager 7 Character Stock Keeping Unit Assigned by DCS You do not fill this in. Status: The status of the item. The status works in combination with the POS Flag, By- Pass NID flag, Planogram Position and DC on hand to determine a store stocking code. (See Attachment) Below are the statuses available. Most new items are set to =. T In set up status, cannot be ordered, and will not go to the store or other downstream systems. I Informational, i.e. Labor Sku s, coupons, gift certificate. = New undistributed, has been signed off, and has not met its distribution date. N New distributed, 10 days after an item is distributed the status will change to N and remain N until one year after the distribution date. SKU s with a bypass NID of Y will not automatically change to an N. Those SKU s must be changed manually. A Active, an item that has been distributed and is greater then a year old S Suspended, an item we will no longer buy. Item still has on-hand in the warehouse D Discontinued, an item we will no longer buy and does not have an on hand in any warehouse, but may have an on hand at the stores. This status also applies to any item that is on a recall regardless of on-hand. X Purge, item is no longer in downstream systems The below statuses are not currently used: CI Cost Issue F Superseded P Phase out R Recalled U Unavailable Buyer Init: Order Mfg.: Inv. Controller: Product Managers Initials Part number by which the item is ordered A number assigned to the Replenishment Buyer 2 of 9

3 Parts: The Parts Flag designates the following information about the item N NEW R REBUILT M REMANUFACTURED Y Freon U Used Size 8 Digit field typically used for chemicals to designate gallon, quart etc. Long Desc: 40 Char Description which is used on the PO, 16 up shelf labels, truncated for 40 up labels, and it is also used for reporting purposes. Pack: Vendor #: # of Retail Units in a store ship unit Number assigned to identify the vendor N-INN: Natural Inner (defaults to 1) Repack: Vendor Pallet Pattern: Vendor Case Dimensions: Acct. Dept: Dept.: Cat: Sub Cat: Recom Item: # of Ship Units in a Master-case TI: # of cases that make up a tier HI: # tiers on the pallet Pallet size large (48x40x4) or small (40x32x4). We default to large The vendor case dimensions equal the master-case, the DCS 2000 system calculates the WHSE/SHIP and EACH dimensions, the CASE CUBE and PALLET QTY. Financial Dept. Number Merchandise Dept. Number A unique number that groups like items together. This number further defines the type of merchandise within the category. Default is Y, use this if the item should be automatically replenished. The flag should be set to N if you do not want the item to be automatically replenished at a location Buy Qty Mult: Buy Qty Min.: Buy Qty Type: Cost: Type: Base Retail: Service Level: The item is bought in multiples of this quantity The minimum amount of the item that can be on a PO Defaults to an each. DCS can accept pallets or tiers but E3 only handles eaches List cost of the item. Any changes to this after initial setup must be done by Cost Accounting. Indicates whether the list cost is for a master-case or retail unit. Retail of the item before zone pricing is applied The desired service level, generally 95%, this field is one of the values that are used to trigger an order from the vendor. 3 of 9

4 Temporary Out of Stock Flag: This flag is set to B for all new items until the first PO is received. The flag can be set to Z if we are temporarily unable to get the item. This should not be used in place of suspending the item or in conjunction with suspending the item. Load Type: Short Desc: Display Mfg.: Corp. MAQ: Corp. MPQ: New Store Floor: MVR: PR Floor: The warehouse uses this field to distinguish if the product is General Merchandise-GM, Tires-TI, Bulk-B, or A1 replenished from another warehouse, A2-Lozier, A3-PRL general merchandise, A4-alternate tire warehouse i.e. PRL and Philly tire 20 Char Description which is used in POS Id number that used on the item package, this may differ from the order part number Minimum Appearance Quantity Maximum Planogram Quantity The hard limit for the MAX that is set at the corporate level. The MAX will not fall below the Floor in all New Stores. (2 weeks avg. sales) Minimum Vehicle Requirement. Based on vendor, catalog, and data that represent what it takes to do one job. The hard limit for the MAX that is set at the corporate level. The MAX will not fall below the Floor in all Puerto Rico Stores. (3 weeks avg. Puerto Rico stores sales) Store Order Limit (AA):The maximum the store can order at one time. NID (New item distribution): The amount to be distributed to the stores on the distribution date. This should be in multiples of the pack. Distribution Date: The date the item will be distributed to the stores. In order to be able to order the merchandise and properly execute the plan this date should be 10 to 12 weeks after the item is setup. Forced QTY: Restricted Flag: This flag indicates whether we should force a quantity to be entered at the register when this item is rung up The corporate flag that indicates if this item should be a restricted item at POS in the store. If the flag is set to Y, it will prompt the sales associate to request an ID. Forced Validation: The flag is used to indicate the sale should be validated at the register i.e. Coupons. Bypass Inventory Pad: This indicates whether the item should be excluded from the inventory order pad. Bypass NID: Indicates whether the item should be excluded from New Item distribution or if set to P the item is a prepack SKU. 4 of 9

5 POS Flag: This flag indicates how or if this item will be used in store systems. Values are: Y All store systems, i.e. POS and PIR C Cycle Audit-POS and PIR O Manual Order-Not in POS, in PIR N Not in POS or PIR P In POS, not in PIR L Loaner tools Employee Disc: Velocity Flag (POP Code): Price Tier: EAS Flag: CORE INFORMATION: Indicates if an Employee gets a discount Standard National popularity code The level of price sensitivity, obtained from retail price department This indicates if the item has an applied security sensor and whether it is vendor applied or applied by us. (Info supplied by Loss Prevention) If this item is a core the following information must be provided Core Group: This is not used today Core Cost: Core deposit cost Return: Core Return Value Core Sell: Core Selling Cost Harmonized Code: Country Of origin: Voc %: Contain Toluene: Restricted for Sale: Restrict Transport: Haz Product: Exempt product: An international tariff classification, this is a 10 digit number. The country of manufacture, production, or growth of the article. What is the VOC (Volatile Organic Compounds) content for this product? Does this product contain Toluene? Is this product restricted for sale in the listed states because of VOC regulatory limits? If this product exceeds the VOC regulatory limits can it be transported into this state? Is this product regulated by the hazardous material guidelines (Yes or No field) Is this product exempt from Hazardous code regulations (Yes or No field) Hazardous Code: Limited Quantity: Description: Unit of Weight: Class: Packaging Group: UN/NA ID code (ieun1093 = flammable liquid) Is this produced limited in the number that can be transported (Yes or No field) Name of the hazardous commodity (dangerous goods shipping name) What is the unit of measure for this regulation (i.e. Weight, gallons, eaches) Class of hazardous goods I = Great danger 5 of 9

6 II = Medium danger III = Low danger. Hazmat by Air, Hazmat by ocean, Hazmat by ground: Yes or No field to indicate shipping method. Can be yes for all. BAR CODE INFORMATION: Bar Code Type 1: UPC: A UPC/Item bar code (Universal Product Code), EAN or EAN8 is required for all items. The "UPC-A barcode" is by far the most common and well-known symbology, at least in the United States. An example of a typical UPC-A barcode is: A typical EAN-13 barcode looks something like this: EAN-8 is the EAN equivalent of UPC-E in the sense that it provides a "short" barcode for small packages. As can be seen in the following graphic, an EAN-8 barcode is shorter than an EAN-13 barcode, although somewhat longer than an UPC-E barcode. 6 of 9

7 Bar Code Type 2: EAN/UCC-14 (SCC-14)/Mastercase bar code (Shipping Container Code) is required when the repack is greater then 1. SCC-14 (formerly known as UPC Shipping Container Code) are printed using ITF (Interleaved 2 of 5) or UCC / EAN-128 bar codes. See sample below. ITF-14 Symbol : SCC-14 7 of 9

8 Stocking Codes = New Undistributed: New items that have been selected for inclusion in your stores mix but have not been distributed from the warehouse. During the initial distribution days, there will be times when new items have arrived in the store and still have an = stocking code. An item with this stocking code will have a 0/0, min/max. Items with an = stocking code will have a position number. A C O W R D U K B L Active: Items that are in a stores mix. These items have a min./max. Items with this stocking code will have a position number. Cycle Audit to order: Items that are sold under a PLU number and must be cycle audited to generate an order. (i.e. Motormite, Bulk hardware) An item with this stocking code will have a min/max and will have a position number. Order Manually: Items that are added to the PIR order, i.e. stationary. An item with this stocking code will always have a 0/0, min/max. These items may have a position number on a Product Placement Guide. These items will not be in the stores POS system. Warehouse Order Item: Items that can be ordered from the warehouse but are not regularly stocked in a store. An item with this stocking code will have a 0/0, min/max and will not have a position number. Restricted Item: Items that are restricted and are not available to the particular store due to either a legal of civil constraint. Items with this stocking code will have a 0/0/, min/max and will not have a position. Discontinued Items: Items that are discontinued are no longer going to be part of the stores mix. Items with this stocking code will have a 0/0/, min/max and will not have a position number. Unassigned: New undistributed items that have not been reviewed for assignment to assignment to the store mix. Items with this stocking code will have a 0/0, min/max and will not have a position number. Prepack SKU: A Prepack or Dump display Master SKU that is associated with the group of items. Items with this stocking code are not re-orderable and have a 0/0, min/max. These items will not have a position on a Product Placement Guide. Bulk Item/Case Pack: Items that are sold in bulk or case pack quantities. These items are not reordered using the case pack SKU so they will have a 0/0, min/max. These items may have a position number. Loaner: Items that are part of the store loaner program. These items have a min/max and are re-orderable under normal min/max logic. Items with this stocking code have a position. The stocking code helps to identify these loaner items for detailed review before ordering. 8 of 9

9 H V P I Hold: Items are currently unavailable for shipment to the store. Most often, this is due to a supplier problem. These items will have a min/max and will have a position. This stocking code will assist the store in identifying items that may be out of stock for more then one-order cycle. Vendor Recalled Item: Items that have been recalled for return to the vendor. Items with this stocking code have a 0/0, min/max and may still have a position, but will not have a position after next update. POS Only: Items with this stocking code are for the use in the POS System only. Information only: Items with this stocking code are available within the systems for informational purposes. These items have a 0/0, min/max and will not have a position on a Product Placement Guide. 9 of 9

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