ACF PDF Invoice Uploader v1.0.9 User Manual

Transcription

1 ACF PDF Invoice Uploader v1.0.9 User Manual How to use the ACF PDF Invoice Uploader for on-line transmission of PDF invoice files

2 Content 1. Introduction Requirements System requirements File naming convention 03 3 Download of the ACF PDF Invoice Uploader Installation of the ACF PDF Invoice Uploader Usage Select directories containing files to upload Configure upload parameters Configure options Verify files for upload Upload files Close Application Regular usage Automatic scheduled upload 07

3 3 1. Introduction ABN AMRO Commercial Finance highly prefers electronic data exchange with clients. Electronic data delivery is fast, easy and accurate. This document gives a detailed instruction for uploading invoice PDF files to ABN AMRO Commercial Finance via the ACF PDF Invoice Uploader application that can be downloaded from the ABN AMRO Commercial Finance website. 2. Requirements 2.1 System requirements The ACF PDF Invoice Uploader is a stand-alone application. To use this application your computer has to comply with the following minimum system requirements: Minimum Operating system Processor Memory Disk space Internet connection Windows XP or Higher 1.6 Ghz 1 Gb 100MB 2Mbps 2.2 File naming convention The PDF invoice files have to be named according the convention: <Invoice Number>_<Invoice Date>_<Debtor Number>.pdf 3. Download of the ACF PDF Invoice Uploader 1. Go to the ABN AMRO Commercial Finance website: 2. Click on Ik ben klant

4 4 3. Click on PDF Invoice Uploader 4. At Setup click on hier to download the setup 4. Installation of the ACF PDF Invoice Uploader There are two ways to install the application. The first method is by downloading the setup (ACF PDF Invoice Uploader setup.zip), extract it and launch the setup program. If the.net Framework 2.0 is already installed on the machine, the ACF PDF Invoice Uploader update zip file can be downloaded, extracted and the application can be launched directly without installation by starting the application (ACF PDF Invoice Uploader.exe). A shortcut to the application executable must then be created manually.

5 5 5. Usage 5.1 Select directories containing files to upload The first time the application is started up it must be configured. We begin by setting up the directories from which the PDF files can be uploaded. Select a directory using the button (1) or enter it in directly into the textbox Upload files directory (5). The directory shown in the textbox (5) can be opened in the explorer by clicking on the button (2). Normally the application will only upload PDF files in the directory selected and ignore subdirectories. If subdirectories must be included, check the option (3) before adding the directory to the list (6). Now add the directory to the list by clicking on the button (4). After selecting a directory in the list it can be removed with button (7) or the folder can be opened in the explorer with button (8). Any changes in the list of directories will update the list of files to be uploaded (15). 5.2 Configure upload parameters (Client Portal) Supply username, password and client number in textboxes. The account details are the same that are used to login the Client Portal website. When the client number is not known, just fill in a number. When the client number is invalid an error will be shown during upload and a list of valid numbers will be shown.

6 6 5.3 Configure options There are two methods that can be used to upload only new invoices. 1. The application removes the invoices after uploading, use this option when PDF files are copied to a folder specifically for the Invoice Uploader. Set this option by checking the option 2. The application only uploads files created since last successful upload. When the list of files to be uploaded (15) is generated, it is stored with the time of generation. After a successful upload, this date will be stored. The next time the application is used it will only load the PDF files in the list that are created after this date. Enable this option by checking the option When using the application the first time, setup the date manually. The filename filter can be used to select only files with a specific name, e.g. *INVOICE* 5.4 Verify files for upload The next step is to verify the list of files that will be uploaded. After verification click on the button to start the upload process. The status of every item will be changed from Queued to Uploaded when the file is uploaded successfully. The status can be one of the following: Status Queued Connecting to server... Connected to server Uploading file... Waiting for available bandwidth... File uploaded Description PDF file is queued for uploading The application is connecting to the webservice The application is connected to the webservice PDF file is being uploaded The application has a built-in bandwidth limiter. The application is waiting for bandwidth to upload the file. The bandwidth is currently limited at 1.2 Mbps PDF file is uploaded

7 7 Upload failed File skipped (File is empty (0 bytes)) File skipped (Exceeds maximum allowed file size of 20 MB) Error occurred An error occurred while upload the file PDF file is empty (0 bytes) and will not be uploaded File is larger than maximum allowed and will not be uploaded. Contact ACF for alternative upload procedure An error occurred while upload the file (detailed information can be supplied) 5.5 Upload files After clicking on the button, the files will be uploaded. The status of the files will change from Queued into Uploaded if uploaded successfully. Statistics about the upload process will be shown in panel Statistics (18). This will also show an estimate about when the upload process will be completed. 5.6 Close Application After uploading the files, close the application by clicking the button All settings will be saved. 5.7 Regular usage The next time the application is used the following procedure is used: 1. Start-up the application 2. Click on 3. Click on 5.8 Automatic scheduled upload The process of uploading the PDF invoice files can also be completely automated. The application supports a command line option called RunUnattented. By using this command line option in combination with the Windows Task Scheduler the process of uploading PDF invoice can be completely automated.