Beyond Basic Microsoft Word

Transcription

1 Beyond Basic Microsoft Word To create columns: 1. Click on the Format menu 2. Choose Columns 3. Select the number of columns to insert. You can also change/select the size you wish the columns to be. 4. Click in the box beside Line Between if you want a line between the columns 5. Choose what part of the document you wish to format to columns: the whole document or this point forward. If you choose Whole Document, all the text will be in columns If you choose This Point Forward, only the text you type after the insertion point will be in columns. 6. To force the cursor to move from one column to the next, click Insert, Break and then select Column Break; then click OK. NOTE: If you only want specific text formatted into a column highlight the text to format, then start with Step 1. When you get to Step 5, choose the option that says Selected Text. To create a table: Tables can help organize data. Within tables data can be sorted using different criteria. Tables can also help balance graphics and text. If you have forms you wish to create, tables are the best way to do this. 1. Click on the Table menu. (Another method is to use this icon on the standard toolbar and drag your cursor to the number of rows and columns you need in your new table. If you are unsure, you can always add more columns and rows later.) 2. Choose Insert 3. Select Table 4. Choose the number of columns and rows needed in your table. 5. Click OK. The table will be spread out from the left to right margins. The size of each column/row can be adjusted by clicking on the line between the column/row and dragging to the right or left until you reach the desired height/width. 6. Begin typing data for your tables. The first row is called the Header row. This is where labels for the columnar data will go. Keyboard shortcuts for moving from one cell to another are: Tab moves the cursor to the right a cell; Shift+Tab moves the cursor to the left a cell. Adding Table Rows: 1. Place your cursor in the last cell in your table to add a row at the bottom and press Tab on the keyboard. 2. Go to Table - Insert Select Rows Above Rows Below to insert rows in the middle of the table.

2 Adding Table Columns: 1. Click on the Table menu 2. Choose Insert 3. Select Columns to the Left or Columns to the Right Deleting Rows: 1. Highlight the Row you want to delete 2. Right-click and choose Delete Entire Row Click on the Table menu, Delete, Rows Deleting Columns: 1. Highlight the Column you want to delete 2. Right-click Choose Delete Columns Click on the Table menu, Delete, Columns Merging Table Cells: If you need text to flow over several columns or rows, this is called merging cells. It can look like this: Example 2 Example 1 1. Highlight the cells to be merged 2. Right-click choose Merge Cells Click on the Table menu, choose Merge Cells Splitting Cells: This is the opposite of merging cells. To split a cell: 1. Place your cursor in the cell 2. Right-click choose Split Cells Click on the Table menu, choose Split Cells Changing Text Direction: To change text direction within tables 2. Right-click in the cell you wish to change text direction for, click on Text Direction Go to Format - Choose Text Direction choose an orientation style, click OK

3 Tables Borders and Shading When working with tables you can distinguish the data by shading one cell, one row, one column, or several of each. You can also change the line colors and widths, or remove the lines all together. Formatting Table lines (borders) 1. Place your cursor in the cell (or highlight the column or row) you wish to format. 2. Right-click and choose Borders and Shading (Click on the Table menu Table Properties Borders and Shading or click this icon on the formatting toolbar ) 3. Make sure the Borders tab is selected. 4. Choose the Setting you prefer. 5. Choose the Line Style, Line Color, and Line Width you desire. 6. Under Apply to: make sure the option is cell, table, or selected depending on what you are reformatting. 7. Click OK. Note: In the Preview area you are able to click on a specific line and can change the Style, Color, and Width using this method. You can also add diagonal lines in the Preview area. If you do not see your changes in the PREVIEW area, then you have not selected that particular style. To add Shading to the Table: To format tables using color: 1. Place your cursor in the cell, column, row, or table you wish to format. 2. Right-click and choose Borders and Shading (Click on the Table menu Table Properties Borders and Shading or click this icon ) 3. Select the Shading tab. 4. Using the color palette, choose a color. 5. Under Patterns Style, select a style. 6. View the formatting in the Preview area. 7. Select the appropriate choice under Apply to: 8. Click OK. To remove Borders in a Table: 1. Highlight the cells for which you want to remove the borders (it can be one cell or the whole table) 2. Click on the Format menu and choose Borders and Shading (Click on the Table menu Table Properties Borders and Shading or click this icon on the formatting toolbar ) 3. Change the borders option to None (top left button) or remove any border from the preview by clicking on that border that displays on icons around the preview window. 4. Click OK.

4 Adding Paragraph Borders: Another way to set text apart from the rest of the document is to add borders and shading to a paragraph. This paragraph is an example. To add Paragraph Borders: 1. Place your cursor inside the paragraph you want to format. 2. Click on the Format menu 3. Select Borders and Shading 4. Choose the border Setting, Line Style, Line Color, and Line Width you wish to use. 5. Make sure Paragraph is chosen under Apply to. If you wish to shade the paragraph box, click on the Shading tab in the Borders and Shading dialog box and set the shading color, style, etc. 6. Click OK. Adding Page Borders: 1. Click on the Format menu 2. Select Borders and Shading 3. Click on the Page Border tab, and choose the border Setting, Line Style, Line Color, and Line Width or Border Art you wish to use. 4. Make sure Whole Document is chosen under Apply to. 5. Click OK. Adding Horizontal Lines: 1. Click on the Format menu. 2. Select Borders and Shading. 3. Click on the Horizontal Line button at the bottom of the dialog box. The horizontal lines displayed are ones that are in the clipart gallery. Click on the one you want. 4. Click OK. Adding Autoshapes/Diagrams: Autoshapes and Diagrams add a visual aspect to your documents and can often times enhance understanding of the information being presented. If the drawing toolbar is not displayed at the bottom of the document, click View, Toolbars, and click on Drawing. This toolbar will make it easier to work with autoshapes or diagrams. To add autoshapes: 1. Click the Insert menu, choose Picture, Autoshapes or click on the down arrow to the right of Autoshapes on the drawing toolbar. 2. Select the category you wish to get a shape from i.e., lines, connectors, basic shapes, block arrows, flowchart, stars & banners, etc. 3. Click and drag on the document to draw the autoshape you have selected. 4. Autoshapes can be manipulated in appearance by changing the background color, color of autoshape itself, and box outline color. 5. Once you are finished, click outside the box to continue with your document.

5 To add diagrams: 1. Click on the Insert menu, choose Diagram or click on the Diagram icon on the drawing toolbar. 2. Click on the Diagram type of your choice i.e., Organizational chart, cycle diagram, radial diagram, pyramid diagram, venn diagram, or target diagram. 3. Click OK. 4. Additional shapes/levels can be added to the diagrams by clicked on Insert Shape from the diagram toolbar. Also format styles such as colors, background shading, etc. can also be applied to all diagrams. Adding Bullets & Numbering: As you are creating a document, you may have a list of items that should be set apart from the main text by either numbers or bullets. To Format a List by Numbers: 2. Go to the Format menu or click the icon on the formatting toolbar. 3. Choose Bullets or Numbering 4. Click on the Numbered tab 5. Select the Numbering Style 6. Click OK To Format a List by Bullets 2. Go to the Format menu or click the icon on the formatting toolbar. 3. Choose Bullets or Numbering 4. Click on the Bullets tab 5. Select the Bullet Style; these can be customized with basic bullets, images/icons from the clipart gallery, or various character icons from font types such as symbols, webdings, wingdings, wingdings 2 & 3, etc. 6. Click OK.