Kursus Lotus Notes R8.5
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1 UNIT TEKNOLOGI MAKLUMAT UiTM PAHANG Kursus Lotus Notes R8.5 Emel, Penjadualan & Calendar Manual pengguna Emel Rasmi UiTM (Lotus Notes Client) Unit IT/Latihan ICT/2012 Page 0
2 KANDUNGAN KURSUS Bil Tajuk Mukasurat 1.0 Menambahbaik Emel Anda Mengubah rupa emel anda Membuat dan menggunakan stationery sendiri Menggunakan kemudahan Out of Office Kalendar dan Penjadualan (Calendar & Scheduling) Menghapus emel ( Delete) Archive Database 14 Unit IT/Latihan ICT/2012 Page 1
3 1.0 Menambahbaik Emel Anda 1.1 Mengubah rupa emel anda Anda boleh mengubahsuai rupa emel anda dengan membuat pilihan pilihan yang telah disediakan, diantaranya anda boleh memilih koleksi letterhead yang telah disediakan oleh Notes. Cara untuk mengubahsuai rupa emel anda ialah dengan membuka emel anda klik pada Menu Home Mail Klik pada Action Menu Tools - Preferences. Gambarajah database emel. Di dalam skrin Preferences terdapat beberapa pilihan untuk mengubahsuai rupa emel anda. Diantara pilihan adalah seperti di bawah ini. Unit IT/Latihan ICT/2012 Page 2
4 i. Menukar Letterhead Klik Menu Tabs Letterhead Pilih Letterhead yang digemari <> ii. Meletak Tandatangan (Signature) Klik Menu Tabs Signature Klik Automatic append a signature. Klik Use: Text Klik Menu Tabs Signature Klik Automatic append a signature. Klik Use: HTML or Image File Unit IT/Latihan ICT/2012 Page 3
5 Klik Browse iii. Message Marking Lotus Notes membolehkan anda membuat penanda bagi mengenalpasti dengan mudah siapa penghantar emel tersebut juga mengenalpasti status anda sebagai penerima. Senders (Pengirim) Klik Menu Tabs Message Marking Klik Sender Klik Sender names Klik View colors Recipients (Pengirim) Klik Menu Tabs Message Marking Klik Recipients Klik Display a solid circle. Klik Display a half-solid circle Klik Display an empty circle. Unit IT/Latihan ICT/2012 Page 4
6 1.2 Membuat dan menggunakan Stationery sendiri. i. Memo Stationery Menggunakan format yang sama setiap kali menghantar . Klik Action Menu ( Mail) Tools Stationery Klik Action Menu New Stationery Memo Unit IT/Latihan ICT/2012 Page 5
7 Klik Save Namakan Stationery tersebut. ii. Personel Stationery Menggunakan letterhead, header atau footer Klik Action Menu ( Mail) Tools Stationery Klik Action Menu New Stationery Personel Klik Save Namakan Stationery tersebut. Menggunakan Stationery Kliks Action Menu Tools Stationery Klik New Memo Using Stationery Pilih Personel Stationery / Memo Stationery Unit IT/Latihan ICT/2012 Page 6
8 1.3 Mengunakan Kemudahan Out of Office Lotus Notes membenarkan system menjawab emel yang dihantar kepada anda dengan memberitahu penghantar yang anda sedang bercuti atau tiada di pejabat ketika itu dan akan membalas emel tersebut sebaik telah kembali bertugas. Action Menu Mail Inbox Klik Tools Out of Office Klik Menu Tab Dates Pilih tarikh Leaving Pilih tarikh Returning Klik Menu Tab Out o Office Message Klik butang Enable Klik butang Yes Klik butang OK Unit IT/Latihan ICT/2012 Page 7
9 Sebaik sahaja Menu Out Of Ofice memaparkan Current Status : Enable Sistem akan menghantar ke dalam Inbox dengan Subject Welcome Back! Cara bagaimana untuk Disable Out of Office diterangkan di dalam tersebut. Action Menu Mail Inbox Klik Tools Out of Office Klik butang Disable Menu Lotus Notes Out of Office Klik butang Yes Klik butang OK Klik butang Yes Unit IT/Latihan ICT/2012 Page 8
10 Paparan di Menu Out of Office Current Status : Disable Unit IT/Latihan ICT/2012 Page 9
11 2.0 Kalendar dan Penjadualan (Calendar & Scheduling) Petua: Anda boleh bertukar dari calendar anda sendiri ke calendar pengguna lain. Switch to Calendar, Switch to To Do dan Open Another Person s Mail. Berikut ialah gambar paparan Calendar. i. Untuk menukar paparan Calendar Klik tab Day, Week, Month atau All Calendar Entries Pada anak panah kebawah dan pilih format terperinci yang anda perlukan. ii. Cara Kemasukan Calendar - Dwi klik pada slot masa dalam calendar (membuka kemasukan untuk Jenis Kemasukan ) - Klik pada jenis kemasukan dan Unit IT/Latihan ICT/2012 Page 10
12 Berikut adalah maklumat yang perlu dimasukan ke dalam: Calendar Entry Meeting Calendar Entry Appoinment Calendar Entry All Day Event Calendar Entry Anniversary Unit IT/Latihan ICT/2012 Page 11
13 Calendar Entry Reminder 3.0 Menghapus emel (Delete) Klik Menu Action ikon Trash Klik butang Empty Trash Klik Yes Klik Open Workspace Unit IT/Latihan ICT/2012 Page 12
14 Klik butang mouse sebelah kiri pada Mail on phg2 Pilih Application Properties a) Klik Tab I (Database) b) Klik Tab I (Workspace) Klik % used Klik % used Jika % used kurang dari 95% ini bermakna database tersebut perlu dibuat compact bagi mendapatkan saiz disk space sebenar database. Klik Compact Nota: Jika telah compact tunggu sehingga proses compact selesai dalam masa 5 ke 10 minit bergantung kepada saiz database tersebut. Unit IT/Latihan ICT/2012 Page 13
15 4.0 Archive Database 1. Cara Create Archive Klik Actions Archive Settings Klik butang Create (Archive Settings Menu) Taip Mail Mesyuarat (Descrptive name of these archicve criteria) Tandakan Enable the criteria Klik Selection Criteria Klik selected by user Unit IT/Latihan ICT/2012 Page 14
16 Sekiranya mesej ini dipaparkan Kilk No Unit IT/Latihan ICT/2012 Page 15
17 2. Cara meletakkan yang hendak di archive a. Klik mail yang berkaitan (Inbox) b. Klik Actions Archive Archive Selected Documents c. Klik Mail Mesyuarat d. 3. Cara buka Fail Archive Kliks Tools Archive Mail Mesyuarat Unit IT/Latihan ICT/2012 Page 16
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