Community Use of Schools Classification, Processing Fees and Rates

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1 Community Use of Schools Classification, Processing Fees and Rates Community Use of Schools Classification, Processing Fees and Rates Class B Class C NEGOTIATED AGREEMENTS Fees agreed to by Board and user. Examples include childcares and film companies. COMMUNITY GROUPS: NOT-FOR PROFIT YOUTH RELATED COMMUNITY GROUPS C: Not-for profit Youth related Community Groups Activities run by local not-for-profit youth groups such as Boy Scouts, Girl Guides, 4H Clubs and Cadets as well as Seniors groups, etc. Youth groups are those where the participants are under the age of 18 or under the age of 28 for groups serving people with a disability. During the school week the facility will be at no charge and the non-school day rate will be $35.22 /hr for use of the gym or classroom. A processing fee of $41.01 is charged for each school permit. Class D COMMUNITY GROUPS: NOT-FOR-PROFIT CHILDREN S SPORT AND RECREATION COMMUNITY GROUPS D: Not-for-profit recognized children s sport and recreation service providers- Examples include municipalities, children s service clubs, children s Sport Associations, etc. These groups will pay per use for each classroom, or other requested space except for the gymnasium which is billed on an hourly basis. The non-school day rate will be $35.22 /hr for use of the gym or classroom. A processing fee of $41.01 is charged for each school permit. Class E COMMUNITY GROUPS: NOT-FOR-PROFIT SERVICE-ORIENTED AGENCIES/GROUPS THAT ARE MIXED ADULT/CHILD ACTIVITIES WITH OR WITHOUT ADMISSION/PARTICIPATION FEE E: Other Adult or Children s Recreation or Leisure such as local service clubs, community health associations, adult/children leisure or recreational activities operated by service groups, sports associations, community groups, etc. These groups will pay per use for each classroom or other requested space expect for the gymnasium which is billed on an hourly basis. The non-school day rate will be $52.87/hr for use of the gym or classroom. A processing fee of $41.01 is charged for each school permit. Class F COMMUNITY GROUPS: NOT-FOR-PROFIT NON-RECREATIONAL COMMUNITY ACTIVITIES F: Not for Profit Non-recreational community activities. Examples include condo meetings, cultural or faith activities, banquets, weddings, parties, recitals, craft shows, etc. These groups will pay per use for each classroom or other requested space except for the gymnasium which is billed on an hourly basis. A processing fee of $52.02 is charged for each school permit.

2 Facility ( Weekday Rates ) The following rates are as per anticipated Ministry Grant for 2017/2018 year. If funding does not occur, rates will be restored, and a new invoice will be issued. Not-for profit Youth related Community Groups Not-for profit Youth Sports & Recreation Community Groups ADULT / CHILDREN LEISURE NON- RECREATIONAL COMMUNITY ACTIVITIES Category C D E F Classroom/Lunchroom N/C $4.74 $8.20 $20.09 General Purpose Room Elementary N/C $2.57/hr $4.12 /hr $16.08 /hr Gymnasium Elementary N/C $2.57/hr $4.12 /hr $20.01/hr Gymnasium single Secondary N/C $2.57/hr $4.12 /hr $20.01 /hr Gymnasium double Secondary N/C $2.57/hr $4.12 /hr $40.12 /hr Cafeteria Secondary (without N/C $4.74 $8.20 $80.23 Cafeteria Secondary (with N/C $4.74 $8.20 $ Library Elementary N/C $4.74 $8.20 $60.13 Library Secondary N/C $4.74 $8.20 $80.23 Special Room or area determined at N/C $4.74 $8.20 $ time of application for permit Single / Multi-use processing fee $41.01 $41.01 $41.01 $52.02/$ COMMERICAL GROUPS: ANY BUSINESS THAT IS OPERATED AS A CORPORATION, PARTNERSHIP OR PROPRIETORSHIP These groups will pay per use for each classroom or other requested space except for the gymnasium which is billed on an hourly basis. A processing fee of $52.02 is charged for each school permit. G: Individuals or groups providing services or programs to the community and charging an admission, participation and/or user fee (paid supervision or instruction), such as music, dance, drama, gymnastics instruction, martial arts, etc. H: Groups involved in providing non-credit commercial education programs including private schools. Tutoring programs and recitals. I: Corporations providing but not limited to employee or client functions, employee training sessions, meetings, seasonal parties, etc. Commercial Groups: Any business that operates as a corporation, partnership, or proprietorship: FACILITY COMMERCIAL RECREATIONAL PROGRAMS COMMERCIAL EDUCATION PROGRAMS INCLUDING PRIVATE SCHOOLS OTHER PROFIT VENTURES G H I Classroom / $22.28 $28.57 $ / $ Lunchroom General Purpose Room $17.80/hr $23.18/hr $122.67/hr Elementary Gymnasium Elementary $22.28/hr $28.97/hr $129.96/hr Gymnasium - single Secondary $22.28/hr $28.97/hr $129.96/hr

3 Gymnasium double $44.60/hr $57.70/hr $256.04/hr Secondary Cafeteria Secondary (without $89.13 $ $ Cafeteria Secondary (with $ $ $ Library Elementary $66.87 $93.96 $ Library Secondary $89.13 $ $ Special Room or area $ $ $ determined at time of application for permit Multi-use processing fee $ $ $ Single use processing fee $52.02 $52.02 $52.02 SCHEDULE B EQUIPMENT, FURNITURE, AND SPORTS EQUIPMENT If the Board cannot supply the required amount or type of furniture or equipment it will be the responsibility of the permit holder to supply the additional furniture or equipment. For rates C, D, and E the following rates are as per anticipated Ministry Grant for 2017/2018 year. If funding does not occur, rates will be restored, and a new invoice will be issued. Furniture Categories D, and E Per Use Up To 9 Up To and Over Chairs per 100 $18.00 $ $ $ Tables per table $ 3.60 $ $ $ Podium $ 6.00 $ $ $ Upright piano, plus tuning if $41.92 $ $ $ required Grand piano, plus tuning if $71.89 $ $ $ required Flip Charts $ 3.60 $ $ $ All related piano tuning costs are the responsibility of the permit holder. Furniture Categories F,G,H, and I Per Up To 9 Up To and Over Use Chairs per 100 $22.28 $66.87 $89.13 $ Tables per table $4.63 $30.20 $71.38 $ Podium $7.41 $51.99 $ $ Upright piano, plus tuning if $51.99 $ $ $ required Grand piano, plus tuning if required $89.13 $ $ $ Flip Charts $4.45 $30.31 $71.38 $ All related piano tuning costs are the responsibility of the permit holder. Equipment Categories D and E Per Use Up to 9 Up to 20 and over 19 TV, VCR, Projector, Overhead, etc $17.63 $53.41 $71.18 $ P.A. Systems Elementary $23.51 $71.18 $94.92 $188.6 Each Microphone $5.89 $17.79 $23.71 $48.43 P.A. System Secondary $35.22 $ $ $ Stage Lighting Elementary $23.51 $71.18 $94.92 $ Stage Lighting Secondary $70.46 $ $ $569.59

4 Electronic Score Clocks are available only with school permission. All costs to be determined at time of approval of said equipment. Equipment Categories F, G, H and I Per Use Up to 9 Up to and over TV, VCR, Projector, Overhead, etc $22.28 $66.87 $89.54 $ P.A. Systems Elementary $29.72 $89.13 $ $ Each Microphone $7.41 $51.99 $ $ P.A. System Secondary $44.57 $ $ $ Stage Lighting Elementary $29.72 $89.13 $ $ Stage Lighting Secondary $89.13 $ $ $ Electronic Score Clocks are available only with school permission. All costs to be determined at time of approval. Specialized equipment (e.g. P.A. system, lighting) in secondary schools can be operated by authorized personnel provided by the school and paid for by the permit holder, directly to the secondary school, at the current hourly rate. Note: Arrangements for use of equipment, furniture, and sports equipment must be made at the time of permit booking and confirmed by the permit holder with the school. Sports Equipment Categories D and E Single Use Up To 9 Up To And Over Basketball hoops except D $5.89 $17.63 $23.51 $46.98 Basketballs or Volleyballs $5.89 $17.63 $23.51 $46.98 Basketballs and Volleyballs $9.39 $27.27 $37.49 $56.44 Badminton or Volleyball standards $5.89 $9.39 $17.63 $29.38 Badminton or Volleyball nets $5.89 $9.39 $17.63 $29.38 Nets and standards $11.74 $18.79 $35.22 $58.73 Volleyball nets, standards, balls $17.63 $41.11 $52.87 $76.36 Floor Hockey Nets $5.89 $17.63 $24.10 $46.98 Gym apparatus, including mats $17.63 $41.19 $52.87 $76.36 Mats $11.74 $23.51 $35.22 $58.73 Sports Equipment Categories F, G, H and I Single Use Up To 9 Up To And Over Basketball hoops $7.40 $22.28 $30.33 $69.99 Basketballs or Volleyballs $7.40 $22.28 $30.33 $52.02 Basketballs and Volleyballs $11.87 $35.65 $47.55 $71.32 Badminton or Volleyball standards $7.40 $11.87 $22.28 $38.41 Badminton or Volleyball nets $7.40 $11.87 $22.28 $38.41 Nets and standards $14.87 $23.81 $47.55 $74.28 Volleyball nets, standards, balls $22.28 $52.02 $66.87 $96.55 Floor Hockey Nets $7.40 $22.28 $29.72 $69.99 Gym apparatus, including mats $22.28 $52.02 $66.87 $96.55 Mats $14.87 $29.71 $44.60 $74.28 Note: York Region DSB does not supply nets for soccer permits.

5 SCHEDULE E SUMMER NOT FOR PROFIT CHILDREN, MUNICIPAL AND ADULT RECREATION PROGRAMS Monday Friday Rates For rates C, D, and E the following rates are as per anticipated Ministry Grant for 2017/2018 year. If funding does not occur, rates will be restored, and a new invoice will be issued. SCHOOL FACILITIES Classroom Lunchroom General Purpose Elementary school, exclusive space min 8 hrs Gymnasium (single) secondary school, shared space min 4 hrs Gymnasium (single) secondary/elementary school, exclusive space min 8 hrs Gymnasium (double) secondary school, shared space min 4 hrs Gymnasium (double) secondary school, exclusive space min 8 hrs Cafeteria FACILITY FEE $12.50 per day $13.80 per day $3.45 /hr $6.90 /hr $3.45 /hr $6.90 /hr $6.03 /hr $34.54 per day SUMMER FOR PROFIT PROGRAMS Monday Friday Rates SCHOOL FACILITIES Classroom Lunchroom General Purpose Elementary school, exclusive space min 8 hrs Gymnasium (single) secondary school, shared space min 4 hrs Gymnasium (single) secondary/elementary school, exclusive space min 8 hrs Gymnasium (double) secondary school, shared space min 4 hrs Gymnasium (double) secondary school, exclusive space min 8 hrs Cafeteria FACILITY FEE $28.01 per day $30.90 per day $7.72 /hr $7.72/hr $7.72 /hr $7.72/hr $13.52/hr $77.09 per day FIELD USE: The following rates are as per anticipated Ministry Grant for 2017/18 year. If funding does not occur, rates will be restored, and a new invoice will be issued. Community Group Elementary Field Secondary Field Child Based User Group (Under 18) $5.89/hr $7.05/hr Adult Based User Group (Over 18) $11.61/hr $13.15/hr

6 Please note: All fees are subject to applicable taxes. All fees are payable in advance. Interac, Cash, Cheques and Credit Cards (Visa, MasterCard or American Express) are accepted. Post-dated payments may be arranged for accounts over $540. For all classifications, the processing fees are non-refundable. NSF charge of $ HST $ HST administrative fee to any permits after 3 revisions have been requested by the permit holder. Caretaking is subject to a 4 hour charge on Saturdays and Sundays. Hourly Caretaking Service charges apply where a caretaker is not on scheduled duty as listed below: $42.49 per hour per Caretaker on Saturday $55.03 per hour per Caretaker on Sunday and statutory holidays Hourly Facility Service charges apply on Saturdays, Sundays and statutory holidays are listed below: $33.86/hr for community groups (group F) $54.15/hr for commercial groups (groups G, H, I) Users requesting a cafeteria kitchen to be leased to concessionaires will need to negotiate a fee and arrangements for use of kitchen facilities. Facility permits for gymnasiums and general purpose rooms are usually in 2 hour use blocks from 6:00 PM to 8:00 PM and from 8:15 PM to 10:15 PM. If the permit requests less than 2 hours an hourly rate will be used. In the event that the permit holder requests more than two hours, an hourly rate will be used unless the space is requested by another client in which case the original permit holder will either pay for the remaining 2 hours or relinquish the additional time. The permit holder shall save harmless the Board from any claims for loss of income or damages that may arise out of the use of the facility or for the loss or theft of any articles belonging to the permit holder. The permit holder is responsible and accountable for all and any damages arising out of the use of the facility. All facilities are permitted as is, and the applicant shall be responsible for ensuring the facilities and grounds are suitable for the permitted activities. All permit revisions shall be submitted in writing. Please note all contract numbers or customer number on cheques, correspondence or when calling the Permit Department.