Please complete these steps before the day you plan to do your inventory count.

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1 PHYSICAL INVENTORY PROCEDURES YEAR END At year end you will want to do a physical inventory count and record the adjustments into the system. The system can print a physical inventory worksheet to help in the counting of the inventory. In addition the system can generate an electronic worksheet to help with the input of the inventory adjustments. Prior to the Count Day: Please complete these steps before the day you plan to do your inventory count. 1. Print a list of non-stock parts Master Lists - 1. Non-stock items 2. Transfer any parts that are in the non-stock file to the stock file, if they are being stocked. If you need assistance, please call Technical Support. 3. Check Physical Inventory Defaults Housekeeping - 1. Edit IC Defaults - View, 2nd Screen - Check that the Physical Inventory Defaults are set for your preferences. - If the Provide Default Count Value is Y, when entering the counts in the worksheet, the existing positive available quantities are displayed in the count column. Only those which are incorrect need to be changed. If the value is N, then zeroes are displayed, and every count needs to be entered. N is recommended when non-parts staff will be doing the data entry. Please call if you have questions about these settings. - Edit Bins to Always Include refers to a Chrysler requirement to always count certain parts on any physical inventory. 1 REV. 04/28/11

2 Just Before Printing: 4. Make sure all invoice, receipts and adjustments have been entered and posted. 5. Run a special utility option to verify your allocated quantities Housekeeping - 2. Inventory Utilities - 4. Update Alloc/PO Qty - 1. Update Quantity Allocated 6. Print list of allocated parts (if required by Accounting) General Reports - 9. Quantity Allocated 7. Print summary item valuation to be compared to after physical inventory has been performed Item Valuation - Edit - Select desired sort - Should print summary - Include Negatives 8. Print a Core Valuation Report to get the value of the cores in the system Core Valuation - Print - Volkswagen parts do not use the standard core system. Printing: NOTE: If you plan to compare before and after count valuations, do not post regular Receipts, Work Orders, Counter Slips or Adjustments until the valuation report in Step 17 has been printed. Please make sure that Service and Accounting are aware of this. 9. Print Physical Inventory Worksheet(s). Use either Method A or Method B. Method A is generally recommended for smaller parts inventories or if you do not use Bin Locations. It may require more manual receipts in step 16. Method B is generally recommended for larger parts inventories. NOTE 1: When sorting by Bin Location, you can specify the Bin Page Break Grouping. For example, if your bin locations were organized like 01A1, 01A2 01B1 02A1, etc., then: entering a 0 will produce one long report entering a 1 will start a new page when 0 changes to 1 entering a 2 will start a new page when 01 changes to 02 entering a 3 will start a new page when 01A changes to 01B entering a 4 will start a new page when 01A1 changes to 01A2 etc. NOTE 2: Parts with No Bins also includes/excludes parts that have the Default Bin Location (Usually SPO ). 2 REV. 04/28/11

3 Method A One sheet (all parts with non-zero quantity, with or without a bin location) - Delete any existing Worksheets - Press Insert - Change Sort to either - Bin, Item, Report Group or Special (VW sort order) - Choose Bin Page Break Grouping (see Note 1 above) - Choose 1. Full Physical Inventory for Item Selection Type - Say Yes to Include Parts with No Bins (see Note 2 above) - Say No to Include Zero on Hand - Choose whether to print Costs or not - Create the Worksheet - Print the Worksheet Method B Two sheets - Delete any existing Worksheets Sheet 1 - parts with bin location, with or without quantity. - Press Insert - Change Sort to either - Bin or Special (VW sort order) - Choose Bin Page Break Grouping (see Note 1 above) - Choose 1. Full Physical Inventory for Item Selection Type - Say No to Include Parts with No Bins (see Note 2 above) - Say Yes to Include Zero on Hand - Choose whether to print Costs or not - Create the Main Worksheet - Print the Main Worksheet - 3 REV. 04/28/11

4 Sheet 2 - parts with quantities but no bin location. - Press Insert - Change Sort to either - Item or Special (VW) - Choose 0 Bin Page Break Grouping (see Note 1 above) - Choose 1. Full Physical Inventory for Item Selection Type - Say Yes to Include Parts with No Bins (see Note 2 above) - Say No to Include Zero on Hand - Choose whether to print Costs or not - Create the Second Worksheet. Parts on the first Worksheet will not appear on the second Worksheet. - Print the Second Worksheet NOTE: From this point on, if a part is removed from the shelf, some sort of marker should be left in its place to be counted. 10. Once the worksheet has been generated, do your physical count. Record the actual number of parts on the shelf. Data Entry: 11. To input the variance, go into the electronic worksheet created at the time the worksheet was printed. - Press <Enter> - Make the required changes for the actual counts in the Count column. The system will calculate the variances. - As you make changes, a * will appear before the Bin Location to show that a line has been changed. - If the quantity was negative, press enter on the supplied zero to confirm. - Pressing <Enter> will now move down one line. - You may change the Bin Locations in the Worksheet as you go. - More than one person can be working on the Worksheet at one time. - Press <Escape> when done. The Worksheet is saved every time the last user presses <Escape>. 4 REV. 04/28/11

5 NOTES: If the Provide Default Count Value was set to Y (see step 3), the existing positive available quantities are displayed in the count column. Only those which are incorrect need to be changed. If the value was set to N, then zeroes are displayed, and every count needs to be entered. To search, move the cursor to one of the fields other than Count or Bin and Press <F5>. Choose Item Code, Bin, Description, Sales Category or Report Group. To find a Page Number, Press <F4> and enter the page number. Press <F8> to toggle between viewing all parts (worksheet view) and only those parts with variances (validation view). Pressing <F6> will print either the worksheet or the validation report, whichever is active. If there is a part where the quantity available at the time you generated a worksheet differs from the current available quantity, the current information will display in red. Go and recheck the bin to verify the proper physical count. Once verified, key in the actual bin count as of right now. The program will calculate the bin count that would have been there at the time the worksheets were printed (see below). 12. If you want to print a validation report of the changes before posting, use P250-Physical Inventory Validation report in Report Generator. (If you do not currently have access to Report Generator, call Auto Complete Support.) 13. Once all counts have been entered, generate an adjustment batch. MAKE SURE YOU ARE LOGGED IN UNDER THE DATE YOU WANT THE ENTRIES TO BE MADE (e.g. Last day of the month) - Move the bar to the correct Worksheet - Press <F10> to Create Adjustment Data 14. Print the adjustment batch Adjustment Processing - 2. Print Audit List 15. Post the adjustments - 2. Adjustment Processing - 3. Post Adjustments 16. Add any parts not found on the Count Sheets using a Receipt Receipt Processing 5 REV. 04/28/11

6 17. Print a Summary Inventory Valuation Report to compare to Step 7, above Item Valuation - Edit - Select desired sort - Choose Summary 18. Print a Core Valuation Report to get the value of the cores in the system Core Valuation - Print NOTE: Volkswagen parts do not use the standard core system. 19. If required, print a Detail Inventory Valuation Report for accounting to reflect the Year End inventory value. If you counted your inventory prior to the last day of your fiscal year, this step may be required either at the time of counting or at the end of the year or both. Check with Accounting Item Valuation - Edit - Select desired sort - Choose Detail NOTES: 6 REV. 04/28/11

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