Fall Leadership Conference

Transcription

1 Fall Leadership The perfect motivational event for HOSA members, which includes workshops, exhibitors, competitive events, a keynote speaker, and a general session. Checklist to Prepare for the FLC Promote event- including competitive events Determine student cost to attend with your chapter, including registration fees, lodging, meals, travel, etc. Provide students with necessary conference information including cost Discuss dress code requirements with students Collect student payment before registration deadline Obtain chapter s charter information to log into registration system Log in to register for event by deadline Print copy of chapter s registration and triple check for accuracy before deadline Submit registration and print invoice copy Submit registration information to bookkeeper for payment Sign up for preconference tours Book hotel rooms Mail payment Send in Competitive Event Early Turn in Entries: Pin and T-shirt Designs Collect forms from students Confirm bus parking Chapter officers to review agenda with attending members Ensure proper dress attire is packed with students before departure Ensure you have all required forms for arrival Chapter Management Guide 1

2 General Information Date: November 3-4, 2014 Location: Hilton Atlanta Downtown 255 Courtland Street NE, Atlanta, Georgia Registration Fee: $75 T-shirt Opening and Awards Sessions Inspiring Keynote Speaker Leadership Workshops Advisor Session HOSA Night Activities Late Registration Fee: $105 Late registration is subject to availability and will not be accepted after October 20, 2014 Suggested Student Cost Item Notes Approximate Cost Registration Fee Travel Lodging Meals Optional Activities $75 on-time; $105 late Be sure to include parking $112 + Tax (Per room) Up to 6 meals over 2 days Pre Tour and Activities, etc. Total Chapter Management Guide 2

3 Deadlines Date Deadline Notes October 13 Registration Last Day to Register Must be Completed Online via HOSA Registration System by 5pm. Students must be registered members before attempting registration. No refunds after this date. October 14 Hotel Reservations Last day to get discounted room rate October 14 Tour Registration Opens Register by using the form on the FLC page of the georgiahosa.org. Registration is first come, first serve. October 20 Late Registration Cut Off To register students after the registration deadline, Registrations will not be added after 5:00pm. October 20 Payment Payment must be in-hand by the 20 th. Plan ahead to ensure your bookkeeper can meet this deadline! October 20 T-Shirt and Pin Design Submission Deadline Submission must be received in hand by 5:00pm. On-Site Conduct/Medical Forms These forms must be turned in on-site for every attendee. Please place all forms in a sealed manila envelope with your school name written on the outside Chapter Management Guide 3

4 Suggested Registration Timeline Money Due from Students: October 8 Advisor Completes Registration: October 10 FLC Registration Deadline: October 13 Attendee Information Needed to Register Name T-shirt size Required Forms Student Code of Conduct/Guest Code of Conduct for every attendee (In Manila Envelope) Medical Liability Release Forms (In Manila Envelope) Hotel Forms Dance Code of Conduct (to be turned by student as entry to dance) Printed Tour Confirmation Parking Hotel Self-Parking: $12 Self-Parking per night (Normal Rate- $22) Bus Parking: Georgia World Congress Center Marshalling Yard This lot has 24-hour security and is $30 per bus per day. Parking arrangements and payment information should be handled directly with the parking yard attendant at (404) Georgia HOSA will provide transportation for bus drivers from the Marshaling yard during the designated times (on schedule of events). All bus passengers, as well as luggage, should be dropped off at the hotel before parking the bus. We will not transport luggage Chapter Management Guide 4

5 Hotel Information All attendees must stay on-site at the approved hotel. Failure to follow this rule could result in disqualification or chapter suspension. To ensure a smooth check in, please have the following information in hand upon arrival for hotel check in: school check and tax exempt form. Hilton Atlanta Downtown 255 Courtland St NE, Atlanta, GA Room Rate: $112 + applicable taxes (Normal rate is $379-$600) o Several On-Site Dining Options o Walking Distance to Food Court o Nearby Attractions:.5 miles CNN Center World of Coke and Georgia Aquarium State Capital As a convenience to our chapters we have negotiated the same hotel rate of $112 for the night before the conference for the chapters wanting to come in Sunday night. To book your rooms please visit this website, For questions, please call the hotel directly at (404) and ask for the Georgia HOSA Fall Leadership group rate. To obtain this rate, you must book by October 14, Meal Options Onsite Restaurants o Trader Vic s o Market Place o Southern Elements Peachtree Center o Walking distance from the Hilton Atlanta Downtown, the Peachtree Center has a food court, as well as restaurants. Grab and Go Breakfast Options (7:30-9:00 am) o Onsite at hotel conference center they will have a range of breakfast items prices ranging from $2-$8 per item Chapter Management Guide 5

6 Competitive Events We are happy to offer 4 competitive events at the Fall Leadership. Junior HOSA Recruitment Poster The purpose of the Junior HOSA Recruitment Poster competitive event is to create a recruitment poster to attract middle school members to join a Jr. HOSA Chapter. Details are located in the event guidelines on the FLC page. Membership Recruitment Display The purpose of the HOSA Membership Recruitment Display competitive event is to create a display along the same lines of Career Health Display to use at the local high school to attract secondary HOSA members into your own chapter. Details are located in the event guidelines on the FLC page. Chapter T-Shirt Design Contest Georgia HOSA chapters have been designing excellent chapter shirts that show Georgia HOSA s pride for years! We want to recognize those chapters for their hard work and select a chapter who best designs a Georgia HOSA shirt based on this year s conference theme for use at the SLC. The winning design will be sold at the State Leadership t-shirt in Athens, GA as the official conference t- shirt. Details are located in the event guidelines on the FLC page. State Pin Design Contest Each year Georgia HOSA members display their peach state pride by trading the official state trading pin with other state HOSA affiliates at the National Leadership. Each state has different ways to come about creating the pin, but at the end the goal is to attend the NLC and get as many other state HOSA pins as possible! Georgia HOSA opens our design process to the members. Details are located in the event guidelines on the FLC page. Dress Code HOSA Dress Code will be strictly enforced at the Fall Leadership. Please see the Dress Code section of the Chapter Management Guide for further information regarding proper attire for General Sessions, Competitive Events, and casual functions Chapter Management Guide 6

7 Highlights Advisor Training Session As it is required that all advisors work in some form with the Competitive Events (CE) process at the State Leadership, the Georgia HOSA CE Management Team will be presenting a training session at the FLC to help all advisors understand the process of running CE. The CE training will be hands on, with a focus on each task and function, advisors will learn about their event specifically. There will also be tips from advisors on how their students have been successful in specific events in the past and DOOR PRIZES! Awards Session The Awards Session of the Fall Leadership wraps up the event and recognizes the award winners. Becoming a State Officer Join your State President and President-Elect for a question and answer session about running for state office. Learn about what it means to be an officer and the process for becoming an officer. (Advisors welcome) Chapter President s Meeting Your State President, Kyle Southerland, has requested that your chapter president meet with him and his President-Elect, Priya Rathakrishnan, at the conclusion of the Opening Session. This will be an informal discussion and will allow your chapter presidents to have a time to meet with Kyle and Priya to discuss chapter challenges, successes and get more information on upcoming events. Competitive Events Demos Students who have competed and been successful will be showcasing their skills and competitive events experiences. Students will be able to visit the different events throughout the showcase to see what each event is and get tips on how to prepare. Students may attend this event in HOSA casual attire. Georgia HOSA Store and Help Desk This is your one stop shop for conference information and merchandise! We will have our revamped HOSA Store with plenty of HOSA merchandise for you and your students. All items are in limited quantity. Healthy Start to the Day Join your State Officers and the Executive Director, Mr. Seigler, in a morning activity session to get your day started off healthy and happy! HOSA Dance, Game Night, and Karaoke We are excited to not only offer to always greatly anticipated Georgia HOSA dance, karaoke and a game night. Bring your A-game and your singing voice, because there is sure to be some fierce Chapter Management Guide 7

8 competition! Please make sure that students attending the dance have the proper Dance Code of Conduct form signed and in-hand for entry into the dance. Dress code for these events will be the same as the dance dress code, which can be found on the Georgia HOSA website. Advisors must be present during these activities to chaperone students. HOSA Exhibit The Exhibit Hall will be located on the second floor in the pre- function space. Be sure to visit with our exhibitors for information about fundraising, colleges, and more! HOSA Showcase Attendees will have the opportunity to walk through the HOSA Showcase. The HOSA Showcase will have all of the submissions from the FLC Competitive Events. Leadership Sessions Georgia HOSA is proud to offer a variety of Leadership Sessions. Students are sure to find workshops covering many different elements of healthcare. Luggage Storage Luggage storage will be provided through the Hilton s bell stand. Please keep in mind, if you plan to check any luggage a $1 per bag tip is customary for bell service. Pre- Activities and Energizers Join your state officers for pre-conference sessions to learn activities to get your chapter motivated! Pre- Tours We are excited to offer many tour opportunities the morning of Check-In. Tours will take place at a variety of healthcare and educational facilities. We will update the website, closer to the registration deadline with a list of available tours. Sign up for the tours will begin October 14, the day after registration closes for the event and will be first come first serve. Tour registration will be via the Tour Request form on the FLC page of the Georgia HOSA website. Please note: any groups traveling together and wishing to attend the same tour must submit one combined form. Pre- Activities In addition to tours we will be offering discounted tickets to local Atlanta attractions for chapters to visit before or after the conference! Region Meetings Chapters will attend their Region s meeting for updates from your State Officers and Region Representatives Voting Judges will judge the Junior HOSA Recruitment Poster and HOSA Membership Recruitment Display contests. However, the State T-Shirt Contest and State Pin Design Contest will be judged by your chapter! Each chapter will be given 1 vote for each event and will be allowed to vote on the top designs selected by the State Officers Chapter Management Guide 8

9 Tentative Agenda Monday, November 4 10:00-2:00pm Preconference Tours 2:00 4:00pm Registration Check-In Advisors Only Exhibit Open Georgia HOSA Store and Help Desk Students to Check-In their Displays and Posters at Showcase 2:00 4:15pm Georgia HOSA Shuttle to Bus Parking 2:00 4:00pm Pre- Energizers and Activities 2:00 4:15pm HOSA Showcase Setup 2:30-3:00pm 3:30-4:00pm Becoming a State Officer Session Becoming a State Officer Session 4:00 5:00pm Competitive Events Demos 5:00 Dinner on Your Own 7:30 8:45pm Opening Session Doors opening at 7pm Students must be in HOSA General Session Attire 8:45 9:15pm Chapter President s Meeting 9:00 10:30pm HOSA Dance and Game Night/ Karaoke HOSA Dance Dress is required to attend all activities 9:00 10:30pm HOSA Showcase Open 11:00pm Curfew Chapter Management Guide 9

10 Tuesday, November 5 All Day All Day Headquarters Luggage Storage 7:00 7:45am HOSA Healthy Start to the Day 7:30 9:00am Breakfast on Your Own Grab and Go Meal Options Available at Hotel 9:00 1:00pm HOSA Showcase and Voting 9:15 9:45am Region Meetings 10:00 10:45am Student Leadership Session #1 10:15-11:40am Advisor Training Session All Advisors Must to Attend 11:00 11:45pm Student Leadership Session #2 11:45 1:15pm Lunch on Your Own Lunch and Check-Out of Hotel 1:35pm LIVE TWEETING and Facebook Posting of Search Facebook Georgia HOSA 1:30 2:15pm Student Leadership Session #3 2:30 3:00pm Awards Session Students must be in HOSA General Session Attire 2:30-3:45 pm Georgia HOSA Shuttle to Bus Parking Chapter Management Guide 10